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1 Design Review Process All the information in this packet is subject to change. The process is different for each situation, this is just a very simplified version of a typical example. If you have specific questions about your Design Review Process, contact the Planning and Zoning Department. WHEN WOULD YOU NEED DESIGN REVIEW? - If there will be revisions to an existing commercial or multi-unit residential building’s exterior elevations, landscaping, site, or signage in any zone. OR - If there will be new construction of a commercial building, landscaping, or signage in any zone. OR - Construction of two or more residential units. OR - Residential in the Central Business District (CBD). BEFORE CONTINUING WITH THE DESIGN REVIEW PROCESS To find out what uses are permitted/conditional/prohibited within the zone: - Go to Eagle City Code 8-2-3 - Scroll until you find your desired use, then use the table to see if the use is permitted or conditional in the zone of your parcel. If there is not a P or C, the use is prohibited on that zone. *If the zoning includes you will need to check the development agreement for permitted uses. See the following link to find them. This is not included in the City Code. * City of Eagle Development Agreements The Economic Development Department serves as your initial point of contact and will assist you through the process. Contact Information: o Email: [EMAIL REDACTED] o Call: Robin Collins ([PHONE REDACTED]) or Katie Wright ([PHONE REDACTED]) ---PAGE BREAK--- 2 - If your property needs a rezone, refer to the Rezone Application and contact P&Z to schedule a pre-application meeting. - If the desired use is conditional on the property, refer to the Conditional Use Application before continuing. IF DESIRED USE IS PERMITTED: - Contact the Planning & Zoning Department to set up a design review pre-application meeting. Be prepared with the address of the property. o Email: Planning & Zoning. o Call: [PHONE REDACTED] - Pre-application meeting o Schedule this before you get too far in your process and have a basic idea of what you are going to be doing. o Discuss the changes to the building or site or the new building that the applicant wants to construct. o Determine whether the application will be processed at an administrative level or Board Level (DR). This will be determined based on the level of changes being proposed to the size/lot/building. The ultimate decision is determined by the Zoning Administrator. - Submit the Design Review Application to the Planning & Zoning Department o Design Review Application o Design Review: Sign Application o Design Review: Staff Level Sign Application - If the application stays at staff level: o The Planning and Zoning staff will review the application. In approximately 3-4 weeks (this time includes the 10-day appeal process), the applicant will receive a conditional approval or receive a denial. • If given conditional approval the applicant must comply with the conditions of approval. If denied, the process does not move forward. • If the applicant choses to appeal the conditions or denial, there is a 10-day window in which those must be appealed. Design Review Appeal Application - If the application goes to the Design Review Board: o Approximately 35 days after submittal there will be a Design Review Board meeting where the application will be reviewed, and the Board will make recommendations or continue the item. o Two weeks after the application has been acted on by the Board, there will be a second Design Review meeting where the Findings will be approved or denied. o If the Findings are approved, the application will go to the next City Council meeting where City Council will make a final decision. If approved, the applicant must comply with the conditions that the City Council approves. ---PAGE BREAK--- 3 If denied, the process does not move forward. ONCE THE APPLICANT IS APPROVED AND HAS COMPLIED WITH THE CONDITIONS: - A zoning certificate will be issued. o This is required to submit a building permit application. o Other building department Information. Commercial Building & Tenant Improvement - Submit Building plans o New Buildings and Additions Requirements o Must be submitted to: One complete set of plans to Eagle Sewer District (proof of payment/exemption required) One complete set of plans to Ada County Highway District (ACHD Impact Fee Certificate/Letter of Exemption required) One complete set of plans to Eagle Fire Department Contact Central Health District to find out if they require a set of plans. - There will be a pre-construction meeting with the Building Department. o For info on the pre-construction meeting, click here. - Building permit is issued. - Build and landscape the site. - Once construction is complete, applicant will need to request a final inspection from Planning and Zoning. See page nine (10) of this packet. - Obtain all sign offs required on the Occupancy Permit form prior to a Building Department final inspection. o DISCLAIMER: Other departments may also require final inspections. o For more information on the Building Permit Process. Commercial Building & Tenant Improvement I Eagle, ID (cityofeagle.org) RESOURCES TO HELP YOU THROUGH THE DESIGN REVIEW APPLICATION PROCESS: - The address of your property - The zone of your property: Contact the Planning & Zoning Department - The uses of the property (based on the zone): Eagle City Code: 8-2-3 - If your property is in the Central Business District: Map is on the last 2 pages of the Eagle Architectural and Design Book o Additional information can be found: Eagle City Code 8-2A-5 - When you will need a Master Sign Plan with your Design Review Sign Application: Eagle City Code: 8-2A-8 - The Building Height and Lot Requirement Regulations: Eagle City Code: 8-2-4 ---PAGE BREAK--- Design Review Process - Staff Level Contact Economic Development with assistance moving through all processes Appliant verifies use is permitted or coditional within the zone Submit application Staff Level Conditional Approval Denied (process does not move forward unless appealed) This flow chart is a simplified visual diagram of the Design Review Process. If you are needing more information on the process seen here, refer to pages 1-3 of the Design Review Information Packet. Most Staff Level applications do not end up going through the Building department process. Zoning Certificate Issued Building Permit Issued Complete the site/building work Pre-construction meeting Zoning Certificate Issued Complete the site/building work Request Site Inspection from P&Z Request Site Inspection from P&Z Obtain all signatures on Occupancy/Completion Request before Building Inspection, as well as, all required inspections from other departments/agencies Final P&Z Inspection P&Z issues Certificate of completion Final P&Z Inspection Occupancy Permit Issued Example of a change of use; signange, paint change, etc. Example of minor modification for a tenant improvement 4 Comply with conditions Planning and Zoning reviews the application and provide conditions DISLAIMER: Not all Board level Design Reviews look like this flowchart. They are all different based on the situaitons, but this is a model of what the process ideally would look like. Contact Planning and Zoning to schedule a pre-application meeting ---PAGE BREAK--- Design Review Process - Board Level Contact Economic Development with assistance moving through all processes Appliant verifies use is permitted or coditional within the zone Contact Planning and Zoning to schedule a pre-application meeting Submit application This flow chart is a simplified visual diagram of the Design Review Process. If you are needing more information on the process seen here, refer to pages 1-3 of the Design Review Information Packet. Design Review Board If approved or denied, City Council meeting to offically approve or deny the DR board’s recommendations Findings will be approved or denied at next DRB meeting Approved Approved or denied Item Continued Item Continued * Denied (process does not move forward) DR Board meeting where they approve, deny or continue the application Zoning Certificate Issued Submit Building Permit Comply with site specific and standard conditions Building Permit Issued Pre-construction meeting Build and landscape the site Obtain all signatures on Occupancy/Completion Request before Building Inspection, as well as, all required inspections from other departments/agencies Final P&Z Inspection 5 * An item to be continued is usually very rare, but it can happen DISLAIMER: Not all Board level Design Reviews look like this flowchart. They are all different based on the situaitons, but this is a model of what the process ideally would look like. ---PAGE BREAK--- CITY OF EAGLE PLANNING AND ZONING MASTER LAND USE APPLICATION 660 E. C i vi c Lan e, Eagl e, Idah o 83616 Ph on e: (208)939-0227 w w w .ci tyof eagl e.org The Master Land Use application must be filled out in its entirety, along with the checklist and submittal documentation for the specific land use application type. TYPE OF LAND USE APPLICATION ☐Alternative Method of Compliance Request ☐Annexation and Rezone (A & RZ) ☐Appeal ☐Comprehensive Plan Amendment ☐Conditional Use Permit (CUP) ☐Design Review-Board Level (DR) ☐Design Review-Sign-Board Level ☐Design Review-Sign-Staff Level ☐Design Review-Special Portable Sign ☐Development Agreement Modification (DA-MOD) ☐Extension of Time-Conditional Use Permit ☐Extension of Time-Design Review ☐Extension of Time-Final Plat ☐Extension of Time-Preliminary Plat ☐Fence Permit ☐Final Planned Unit Development (FPUD) ☐Final Planned Unit Development Modification ☐Floodplain Development Permit (FDP) ☐Lot Line Adjustment ☐Parcel Division ☐Plat-Combined Preliminary / Final Plat (PP/FP) ☐Plat-Condominium ☐Plat-Final (FP) ☐Plat-Preliminary (PP) ☐Preliminary Plat Modification (PP-MOD) ☐Preliminary Planned Unit Developments (PPUD)1 ☐Request for Zoning Certification ☐Rezone (RZ) ☐Tree Removal ☐Vacation ☐Variance ☐Waiver (Accessory Building Setback) ☐Waiver (Home Occupation) ☐Zoning Map Amendment ☐Zoning Text Amendment (ZOA) ☐Zoning Verification / Rebuild Letter 1A Preliminary Planned Unit Development application includes the Preliminary Development Plan, Conditional Use Permit, and the Preliminary Plat. FILE NO: CROSS REF. FILES: FEE: City Date Stamp ---PAGE BREAK--- PROJECT/SITE ADDRESS & LOCATION Project Name: Parcel Address: City/State/Zip: Subdivision: Block: Lot: Major Cross Streets: Distance to Major Cross Streets: SITE INFORMATION & DATA Total Acreage / Lot Size: Flood Zone: Design Review Overlay Districts: ☐ DDA ☐ TDA ☐ CEDA ☐ DSDA ☐ No Overlay Land Use Application Type: ☐ Residential ☐ Duplex ☐ Multi-Family units) ☐ Commercial ☐ Mixed-Use APPLICANT Applicant Name: ☐ Owner ☐ Purchaser ☐ Tenant Address: City/State/Zip: Email: Phone: OWNER Owner Same as Applicant Above: ☐ If same, check the box and skip this section. Owner Name: Phone: Address: City/State/Zip: Email: REPRESENTATIVE (If different from above) Representative Name: Phone: Address: City/State/Zip: Email: BUILDING ARCHITECT Business Name: Phone: Contact Name: Phone: Address: City/State/Zip: Architect Email: ENGINEER Business Name: Phone: Contact Name: Phone: Address: City/State/Zip: Engineer Email: ---PAGE BREAK--- LANDSCAPE ARCHITECT (If applicable) Business Name: Phone: Contact Name: Phone: Address: City/State/Zip: Engineer Email: CITY OF EAGLE APPLICATIONS Eagle City Code Section 1-7-4 states, “Fee Schedule Established: The city clerk or their designee, at the time of the filing of a land use application, petition, or receipt of an area of impact referral, shall collect the fee and/or deposit established by resolution of the city council together with a deposit for any direct costs incurred by the city to review such requests by architects, engineers, attorneys, or other professionals necessary to enable the city to process said application, petition, or referral in an informed manner.” Direct costs, as underlined in 1-7-4 above, shall be required to be paid by the applicant in a time frame to be determined by the City Policy for Collection and Enforcement of Deposits and Fees for Land Use Action as approved and adopted by the Eagle City Council. NOTES: • The processing of an application shall be delayed or stopped if deposit balances, and direct costs are not reimbursed as required in accordance with the adopted policy. • The applicant shall not construct any required improvements, including storm drainage or roadway facilities, until the City has received a copy of the ACHD stamped and approved final engineering construction drawings. Upon receipt of the ACHD approved construction drawings and confirmation by the City Engineer that they comply with the City-approved construction drawings, the City will issue a “notice to proceed” to the applicant’s representative. • IF THE CITY COUNCIL OR THE ZONING ADMINISTRATOR DETERMINE THAT ADDITIONAL AND/OR REVISED INFORMATION IS NEEDED, AND /OR IF OTHER UNFORSEEN CIRCUMSTANCES ARISE, ANY DATES OUTLINED FOR PROCESSING MAY BE RESCHEDULED BY THE CITY. • ALL ITEMS SHALL BE COMPLETED AS DETERMINED BY THE ZONING ADMINISTRATOR PRIOR TO APPLICATION BEING DEEMED COMPLETE. • The city does not guarantee acquisition of public services provided by any agency. The developer, property owner and/or applicant of this Preliminary Development Plan and Conditional Use Permit Application for Planned Unit Developments does hereby release and indemnify and hold harmless the City of Eagle from any and all claims, cost, damages, etc., from any individual or organization regarding the acquisition of services which are not affiliated with the City, including but not limited to, central water service, sanitary sewer service, access to public roads and fire protection. "Regulatory Taking Notice: Applicant has the right, pursuant to section 67-8003, Idaho Code, to request a regulatory taking analysis." ---PAGE BREAK--- APPLICANT’S CERTIFICATION I do hereby certify that, to the best of my knowledge and belief, all application, application materials, and a completed checklist have been submitted, and that the information they contain is true and correct. Printed Name of Applicant/Representative Signature of Applicant/Representative City Staff Comments: Signature of receipt by City Staff SIGN SIGN ---PAGE BREAK--- DESIGN REVIEW SUBMITTAL CHECKLIST AND ADDITIONAL INFORMATION The following checklist AND information need to be completed. All items listed on the checklist must accompany the completed application. ALL DOCUMENTS SUBMITTED MUST BE SINGLE SIDED WITH NO STAPLES. ☐ ☐ Date of pre-application Note: Pre-applications are valid for a period of three months. A submittal meeting is required prior to the cut-off date and receipt of this application. ☐ ☐ A complete Master Land Use Application form (it is the applicant’s responsibility to use a current application). Application must be single sided, double sided application will not be accepted. ☐ ☐ Data Tables Below: PROJECT DESCRIPTION Type of Design Review: ☐ Building Design Review ☐ Subdivision/Common Area Landscape ☐ Design Review Modification ☐ Staff Level THIS DR APPLICATION IS A REQUEST TO CONSTRUCT, ADD OR CHANGE THE FOLLOWING (briefly explain the nature of the request): SIZE OF PROPERTY Square Feet: Acres: CURRENT USE OF PROPERTY Applicant Use STAFF USE ---PAGE BREAK--- CURRENT NEIGHBORING USES LAND USE North of Site South of Site East of Site West of Site IS THE PROJECT INTENDED TO BE PHASED? Please explain NUMBER AND USE OF ALL STRUCTURES SQUARE FOOTAGE OF PROPOSED STRUCTURES OR ADDITIONS: FLOORS: GROSS SQUARE FEET 1ST 2ND 3RD Other ---PAGE BREAK--- SQUARE FOOTAGE OF EXISTING STRUCTURES TO REMAIN: FLOORS: GROSS SQUARE FEET 1ST 2ND 3RD Other BUILDING INFORMATION Building heights: Number of Stories: Lot coverage (percentage): SIZE OF RESIDENTIAL UNITS (if applicable): NUMBER OF UNITS SQ. FT. PER UNIT TOTAL SQUARE FEET Studio One-bedroom Units Two-bedroom Units Three-bedroom Units ROOF EXTERIOR BUILDING MATERIALS & COLORS: [This section must be completed in compliance with Eagle City Code Section 8-2A-6(B)] Material Color ---PAGE BREAK--- WALLS ☐ ☐ Detailed letter of explanation or justification for the application, describing the project and design elements, and how the project complies with the Design Review standards and the Eagle Architecture and Site Design Book . Fully explain and describe how the building’s architecture complies with one of the nine architecture themes within the EASD. ☐ ☐ A written statement addressing each issue below in the order outlined through The applicant shall address how the design review: A. Will function in conformance with the applicable strategies of the Eagle comprehensive plan and is in accordance with the regulations of this code; North Elevation Color Materials: Wall Coverage Wood EIFS Masonry Smooth Face Block Windows/Doors Fascia, Trim, Etc. Other Material(s) – list all Other South Elevation Color Materials: Wall Coverage Wood EIFS Masonry Smooth Face Block Windows/Doors Fascia, Trim, Etc. Other Material(s) – list all Other East Elevation Color Materials Wall Coverage Wood EIFS Masonry Smooth Face Block Windows/Doors Fascia, Trim, Etc. Other Material(s) – list all Other West Elevation Color Materials Wall Coverage Wood EIFS Masonry Smooth Face Block Windows/Doors Fascia, Trim, Etc. Other Material(s) – list all Other ---PAGE BREAK--- B. Is of a scale, intensity, and character that is in harmony with existing conforming and planned development in the vicinity of the site; C. Is designed with adequate off street parking facilities in such a way as to not interfere with ingress/egress to the site and will serve the intended use so as to not cause conflict with adjacent uses as anticipated within the zoning district; D. Will not interfere with the visual character, quality, or appearance of the surrounding area and city, and where possible, enhance the continuity of thematically common architectural features; E. Will have facades, features, and other physical improvements that are designed as a whole, when viewed alone as well as in relationship to surrounding buildings and settings; F. Will not obstruct views and vistas as they pertain to the urban environment and in relation to artistic considerations; G. Will provide safe and convenient access to the property for both vehicles and pedestrians through patterned traffic circulation and connectivity to abutting development; H. Is in the interest of public health, safety, and general welfare promoting a pedestrian friendly and walkable environment in balance with protecting a viable commercial center in the area; and I. Will have signs, if proposed, that are harmonious with the architectural design of the building and adjacent buildings and will not cover or detract from desirable architectural features. ☐ ☐ One vicinity map (8 ½” x 11”) at 1” = 300’ scale (or similar), labeling the location of the property and adjacent streets. ☐ ☐ One 8 ½” x 11” colored aerial photos depicting proposed site, street names, and surrounding area within five-hundred feet (500”). The purpose of these photos is to view the site for existing features and adjacent sites. ☐ ☐ Copy of Deed; and, if the applicant is not the owner, an original notarized statement (affidavit of legal interest) from the owner stating the applicant is authorized to submit this application. ☐ ☐ Detailed site, landscape, elevation, and floor plan(s) to scale. (No smaller than 1”=30’, unless otherwise approved.) One of each plan (site, landscape, elevation, and floor plan) is required to be submitted in the following plan sizes: ☐ FOUR 24” X 36” TO SCALE COPIES arranged in complete plan sets folded according to department standards – folding instruction available at PZ-Plan- Folding-Instructions-PDF . ☐ FOURTEEN (14) 11” X 17” REDUCTIONS arranged in complete plan sets folded according to department standards – folding instruction available at PZ-Plan- Folding-Instructions-PDF . ☐ FOURTEEN (14) 11” X 17” REDUCTION - Colored copies of all proposed building materials indicating where each material and color is to be located arranged in complete plan sets folded according to department standards – folding instruction available at PZ-Plan-Folding-Instructions-PDF . ☐ ONE 8 ½” x 11” REDUCTION ☐ ☐ Building plans shall be prepared by or under the responsible control of a licensed architect, unless exempted under Idaho Code, section 54-309(2), with said plans to be duly stamped to clearly identify the preparer. ☐ ☐ Landscape and streetscape plans shall be prepared by or under the responsible control of a licensed landscape architect with said plans to be duly stamped to clearly identify the preparer. ---PAGE BREAK--- ☐ ☐ Site Plan shall include the following information: 1. North arrow, scale of drawing, property lines, name of plan preparer, and date. 2. Proposed structures. 3. Existing trees and structures. Identify those which are proposed to be relocated or removed. 4. On-site and adjoining streets, alleys, private drives and rights-of-way. 5. Site grading and drainage with proposed on-site retention, including pre and post work elevations. 6. Locations of public restrooms, if applicable. 7. Existing/proposed utility service and any above-ground utility structures. 8. Locations and widths of easements, canals and ditches. 9. Locations and dimensions of off-street parking and loading facilities. 10. Locations and sizes of any loading areas, docks, ramps, and vehicle storage or service areas. 11. Trash storage areas and exterior mechanical equipment, with proposed screening method. 12. Sign locations (a separate sign application must be submitted with this application). 13. On-site circulation plan for motor vehicles, pedestrians, and bicycles. 14. Locations and uses of open spaces. 15. Locations, types and sizes of sound and sight buffers. 16. Parking layout including spaces, driveways, curb cuts, circulation patterns and pedestrian walks. 17. Locations of subdivision lines. 18. Illustration that adequate sight distance is provided for motor vehicles, pedestrians and bicycles. ☐ ☐ Landscape and Streetscape Plan shall include the following: 1. Boundaries, property lines and dimensions. 2. Type and location of all plant materials and other ground covers. Plant lists to include botanical and common name, quantity, spacing and sizes of all proposed landscape materials at the time of planting, and at maturity. 3. Existing vegetation, including all existing trees, identified by species and size. 4. Method of irrigation. 5. Location, description, materials, and cross-sections through areas of special features, including berming, retaining walls, hedges, fences, fountains, street furniture, etc. 6. Existing/proposed utility service and any above-ground utility structures and power lines. ☐ ☐ Building elevation drawings shall include the following: 1. Detailed elevation plans of each side of any proposed building(s) or addition(s). Please note the elevations with north, south, east, and west. 2. Screening/treatment of mechanical equipment. A cross section of the building showing any roof top mechanical units in relation to the parapet or mansard roof shall be provided. 3. Detailed elevation plans showing the materials to be used in the construction of the trash enclosure. ☐ ☐ Floor plans shall include the following: 1. Size and types of interior spaces. ☐ ☐ Lighting plans shall include the following: 1. Exterior lighting including detailed cut sheets and photometric plan (pedestrian, vehicle, security, decoration). 2. Types and wattage of all light bulbs. ---PAGE BREAK--- ☐ ☐ Roof plans shall include the following: 1. Size and location of all roof top mechanical units. ☐ ☐ A colored rendering and material samples board specifically noting where each color and material is to be located is required at the time of submittal. Site, landscape, elevation, floor plans, the colored rendering, and material samples board shall be submitted to the City electronically at the time of submittal. ☐ ☐ Photographs of the site and adjacent and nearby properties, to street intersections. The purpose of these photos is to view the site for existing features and adjacent sites. ☐ ☐ A Master Land Use Application for Design Review for signs along with the associated Sign checklist is required to be submitted with this application for any proposed signs. ☐ ☐ Payment of application fees. Please submit the Planning and Zoning Application Fee Calculation Request Form a minimum of two working days prior to application submittal to confirm required application fees. ☐ ☐ A high-resolution digital copy of all plans and documents with each plan sheet saved as a separate file. ☐ ☐ APPLICANT/REPRESENTATIVE MUST ATTEND THE DESIGN REVIEW BOARD MEETING AND CITY COUNCIL MEETING. ☐ ☐ Any additional information to aid in understanding the project. ACKNOWLEDGEMENT I acknowledge that all items on the checklist are included in the submittal package and that all documents are single sided with no staples. Applicant/Representative Printed Name Date Applicant/Representative Signature SIGN ---PAGE BREAK--- K:\Planning Dept\Base Documents\AFFIDAVIT OF LEGAL INTEREST.doc AFFIDAVIT OF LEGAL INTEREST STATE OF IDAHO ) ) ss COUNTY OF ADA ) I, , (name) (address) , (city) (state) being first duly sworn upon oath, depose and say: 1. That I am the record owner of the property described on the attached, and I grant my permission to , (Name) (Address) to submit the accompanying application pertaining to that property. Address or location of property: 2. I agree to indemnify, defend and hold the City of Eagle and it’s employees harmless from any claim or liability resulting from any dispute as to the statements contained herein or as to the ownership of the property which is the subject of the application. Dated this day of 20 (Signature) SUBSCRIBED AND SWORN to before me the day and year first above written. Notary Public for Idaho Residing at My Commission Expires: ---PAGE BREAK--- Folding Plans: 18"x24" or larger With the exception of construction drawings, City of Eagle Planning & Zoning Department will NOT ACCEPT UNFOLDED plans. Provided below are instructions to assist you in folding plans to department standards. Unfolded or improperly folded plans (and accompanying applications) will not be processed. ---PAGE BREAK--- Folding Plans: 11"x17" The City of Eagle Planning & Zoning Department will NOT ACCEPT UNFOLDED 11"x17" plans. Provided below are instructions to assist you in folding plans to department standards. Unfolded or improperly folded plans (and accompanying applications) will not be processed.