Full Text
1 Design Review Process All the information in this packet is subject to change. The process is different for each situation, this is just a very simplified version of a typical example. If you have specific questions about your Design Review Process, contact the Planning and Zoning Department. WHEN WOULD YOU NEED DESIGN REVIEW? - If there will be revisions to an existing commercial or multi-unit residential building’s exterior elevations, landscaping, site, or signage in any zone. OR - If there will be new construction of a commercial building, landscaping, or signage in any zone. OR - Construction of two or more residential units. OR - Residential in the Central Business District (CBD). BEFORE CONTINUING WITH THE DESIGN REVIEW PROCESS To find out what uses are permitted/conditional/prohibited within the zone: - Go to Eagle City Code 8-2-3 - Scroll until you find your desired use, then use the table to see if the use is permitted or conditional in the zone of your parcel. If there is not a P or C, the use is prohibited on that zone. *If the zoning includes you will need to check the development agreement for permitted uses. See the following link to find them. This is not included in the City Code. * City of Eagle Development Agreements The Economic Development Department serves as your initial point of contact and will assist you through the process. Contact Information: o Email: [EMAIL REDACTED] o Call: Robin Collins ([PHONE REDACTED]) or Katie Wright ([PHONE REDACTED]) ---PAGE BREAK--- 2 - If your property needs a rezone, refer to the Rezone Application and contact P&Z to schedule a pre-application meeting. - If the desired use is conditional on the property, refer to the Conditional Use Application before continuing. IF DESIRED USE IS PERMITTED: - Contact the Planning & Zoning Department to set up a design review pre-application meeting. Be prepared with the address of the property. o Email: Planning & Zoning. o Call: [PHONE REDACTED] - Pre-application meeting o Schedule this before you get too far in your process and have a basic idea of what you are going to be doing. o Discuss the changes to the building or site or the new building that the applicant wants to construct. o Determine whether the application will be processed at an administrative level or Board Level (DR). This will be determined based on the level of changes being proposed to the size/lot/building. The ultimate decision is determined by the Zoning Administrator. - Submit the Design Review Application to the Planning & Zoning Department o Design Review Application o Design Review: Sign Application o Design Review: Staff Level Sign Application - If the application stays at staff level: o The Planning and Zoning staff will review the application. In approximately 3-4 weeks (this time includes the 10-day appeal process), the applicant will receive a conditional approval or receive a denial. • If given conditional approval the applicant must comply with the conditions of approval. If denied, the process does not move forward. • If the applicant choses to appeal the conditions or denial, there is a 10-day window in which those must be appealed. Design Review Appeal Application - If the application goes to the Design Review Board: o Approximately 35 days after submittal there will be a Design Review Board meeting where the application will be reviewed, and the Board will make recommendations or continue the item. o Two weeks after the application has been acted on by the Board, there will be a second Design Review meeting where the Findings will be approved or denied. o If the Findings are approved, the application will go to the next City Council meeting where City Council will make a final decision. If approved, the applicant must comply with the conditions that the City Council approves. ---PAGE BREAK--- 3 If denied, the process does not move forward. ONCE THE APPLICANT IS APPROVED AND HAS COMPLIED WITH THE CONDITIONS: - A zoning certificate will be issued. o This is required to submit a building permit application. o Other building department Information. Commercial Building & Tenant Improvement - Submit Building plans o New Buildings and Additions Requirements o Must be submitted to: One complete set of plans to Eagle Sewer District (proof of payment/exemption required) One complete set of plans to Ada County Highway District (ACHD Impact Fee Certificate/Letter of Exemption required) One complete set of plans to Eagle Fire Department Contact Central Health District to find out if they require a set of plans. - There will be a pre-construction meeting with the Building Department. o For info on the pre-construction meeting, click here. - Building permit is issued. - Build and landscape the site. - Once construction is complete, applicant will need to request a final inspection from Planning and Zoning. See page nine (10) of this packet. - Obtain all sign offs required on the Occupancy Permit form prior to a Building Department final inspection. o DISCLAIMER: Other departments may also require final inspections. o For more information on the Building Permit Process. Commercial Building & Tenant Improvement I Eagle, ID (cityofeagle.org) RESOURCES TO HELP YOU THROUGH THE DESIGN REVIEW APPLICATION PROCESS: - The address of your property - The zone of your property: Contact the Planning & Zoning Department - The uses of the property (based on the zone): Eagle City Code: 8-2-3 - If your property is in the Central Business District: Map is on the last 2 pages of the Eagle Architectural and Design Book o Additional information can be found: Eagle City Code 8-2A-5 - When you will need a Master Sign Plan with your Design Review Sign Application: Eagle City Code: 8-2A-8 - The Building Height and Lot Requirement Regulations: Eagle City Code: 8-2-4 ---PAGE BREAK--- Design Review Process - Staff Level Contact Economic Development with assistance moving through all processes Appliant verifies use is permitted or coditional within the zone Submit application Staff Level Conditional Approval Denied (process does not move forward unless appealed) This flow chart is a simplified visual diagram of the Design Review Process. If you are needing more information on the process seen here, refer to pages 1-3 of the Design Review Information Packet. Most Staff Level applications do not end up going through the Building department process. Zoning Certificate Issued Building Permit Issued Complete the site/building work Pre-construction meeting Zoning Certificate Issued Complete the site/building work Request Site Inspection from P&Z Request Site Inspection from P&Z Obtain all signatures on Occupancy/Completion Request before Building Inspection, as well as, all required inspections from other departments/agencies Final P&Z Inspection P&Z issues Certificate of completion Final P&Z Inspection Occupancy Permit Issued Example of a change of use; signange, paint change, etc. Example of minor modification for a tenant improvement 4 Comply with conditions Planning and Zoning reviews the application and provide conditions DISLAIMER: Not all Board level Design Reviews look like this flowchart. They are all different based on the situaitons, but this is a model of what the process ideally would look like. Contact Planning and Zoning to schedule a pre-application meeting ---PAGE BREAK--- Design Review Process - Board Level Contact Economic Development with assistance moving through all processes Appliant verifies use is permitted or coditional within the zone Contact Planning and Zoning to schedule a pre-application meeting Submit application This flow chart is a simplified visual diagram of the Design Review Process. If you are needing more information on the process seen here, refer to pages 1-3 of the Design Review Information Packet. Design Review Board If approved or denied, City Council meeting to offically approve or deny the DR board’s recommendations Findings will be approved or denied at next DRB meeting Approved Approved or denied Item Continued Item Continued * Denied (process does not move forward) DR Board meeting where they approve, deny or continue the application Zoning Certificate Issued Submit Building Permit Comply with site specific and standard conditions Building Permit Issued Pre-construction meeting Build and landscape the site Obtain all signatures on Occupancy/Completion Request before Building Inspection, as well as, all required inspections from other departments/agencies Final P&Z Inspection 5 * An item to be continued is usually very rare, but it can happen DISLAIMER: Not all Board level Design Reviews look like this flowchart. They are all different based on the situaitons, but this is a model of what the process ideally would look like. ---PAGE BREAK--- CITY OF EAGLE PLANNING AND ZONING MASTER LAND USE APPLICATION 660 E. C i vi c Lan e, Eagl e, Idah o 83616 Ph on e: (208)939-0227 w w w .ci tyof eagl e.org The Master Land Use application must be filled out in its entirety, along with the checklist and submittal documentation for the specific land use application type. TYPE OF LAND USE APPLICATION ☐ Alternative Method of Compliance Request ☐ Annexation and Rezone ☐ Appeal ☐ Comprehensive Plan Amendment ☐ Conditional Use Permit ☐ Design Review (Board Level) ☐ Design Review (Sign-Board Level) ☐ Design Review (Sign-Staff Level) ☐ Development Agreement Modification ☐ Extension of Time (Conditional Use Permit ☐ Extension of Time (Design Review) ☐ Extension of Time (Final Plat) ☐ Extension of Time (Preliminary Plat) ☐ Fence Permit ☐ Final Planned Unit Development ☐ Floodplain Development Permit ☐ Lot Line Adjustment ☐ Parcel Division ☐ Plat (Combined Preliminary / Final Plat) ☐ Plat (Condominium) ☐ Plat (Final) ☐ Plat (Preliminary) ☐ Preliminary Plat Modification ☐ Rezone ☐ Tree Removal ☐ Variance ☐ Waiver (Accessory Building Setback) ☐ Waiver (Home Occupation) ☐ Zoning Map Amendment ☐ Zoning Text Amendment ☐ Zoning Permit PROJECT/SITE ADDRESS & LOCATION Project Name: Parcel Address: City/State/Zip: Subdivision: Block: Lot: Major Cross Streets: Distance to Major Cross Streets: APPLICANT Applicant Name: ☐ Owner ☐ Purchaser ☐ Tenant Address: City/State/Zip: Email: Phone: FILE NO: CROSS REF. FILES: FEE: City Date Stamp: ---PAGE BREAK--- OWNER Owner Same as Applicant Above: ☐ If same, check the box and skip this section. Owner Name: Phone: Address: City/State/Zip: Email: REPRESENTATIVE (If different from above) Representative Name: Phone: Address: City/State/Zip: Email: BUILDING ARCHITECT Business Name: Phone: Contact Name: Phone: Address: City/State/Zip: Architect Email: ENGINEER Business Name: Phone: Contact Name: Phone: Address: City/State/Zip: Engineer Email: LANDSCAPE ARCHITECT (If applicable) Business Name: Phone: Contact Name: Phone: Address: City/State/Zip: Engineer Email: SITE INFORMATION & DATA Total Acreage / Lot Size: Flood Zone: Design Review Overlay Districts: ☐ DDA ☐ TDA ☐ CEDA ☐ DSDA ☐ No Overlay Land Use Application Type: ☐ Residential ☐ Duplex ☐ Multi-Family units) ☐ Commercial ☐ Mixed-Use CITY OF EAGLE APPLICATIONS Eagle City Code Section 1-7-4 states, “Fee Schedule Established: The city clerk or their designee, at the time of the filing of a land use application, petition, or receipt of an area of impact referral, shall collect the fee and/or deposit established by resolution of the city council together with a deposit for any direct costs incurred by the city to review such requests by architects, engineers, attorneys, or other professionals necessary to enable the city to process said application, petition, or referral in an informed manner.” Direct costs, as ---PAGE BREAK--- underlined in 1-7-4 above, shall be required to be paid by the applicant in a time frame to be determined by the City Policy for Collection and Enforcement of Deposits and Fees for Land Use Action as approved and adopted by the Eagle City Council. NOTES: • The processing of an application shall be delayed or stopped if deposit balances, and direct costs are not reimbursed as required in accordance with the adopted policy. • The applicant shall not construct any required improvements, including storm drainage or roadway facilities, until the City has received a copy of the ACHD stamped and approved final engineering construction drawings. Upon receipt of the ACHD approved construction drawings and confirmation by the City Engineer that they comply with the City-approved construction drawings, the City will issue a “notice to proceed” to the applicant’s representative. • IF THE CITY COUNCIL OR THE ZONING ADMINISTRATOR DETERMINE THAT ADDITIONAL AND/OR REVISED INFORMATION IS NEEDED, AND /OR IF OTHER UNFORSEEN CIRCUMSTANCES ARISE, ANY DATES OUTLINED FOR PROCESSING MAY BE RESCHEDULED BY THE CITY. • ALL ITEMS SHALL BE COMPLETED AS DETERMINED BY THE ZONING ADMINISTRATOR PRIOR TO APPLICATION BEING DEEMED COMPLETE. • The City does not guarantee acquisition of public services provided by any agency. The developer, property owner and/or applicant of this Preliminary Development Plan and Conditional Use Permit Application for Planned Unit Developments does hereby release and indemnify and hold harmless the City of Eagle from any and all claims, cost, damages, etc., from any individual or organization regarding the acquisition of services which are not affiliated with the City, including but not limited to, central water service, sanitary sewer service, access to public roads and fire protection. "Regulatory Taking Notice: Applicant has the right, pursuant to section 67-8003, Idaho Code, to request a regulatory taking analysis." APPLICANT’S CERTIFICATION I do hereby certify that, to the best of my knowledge and belief, all application, application materials, and a completed checklist have been submitted, and that the information they contain is true and correct. Printed Name of Applicant/Representative Signature of Applicant/Representative City Staff Comments: Signature of receipt by City Staff ---PAGE BREAK--- DESIGN REVIEW (STAFF LEVEL SIGN) SUBMITTAL CHECKLIST AND ADDITIONAL INFORMATION The following checklist AND information need to be completed. All items listed on the checklist must accompany the completed application. ☐ ☐ Date of pre-application Note: Pre-applications are valid for a period of three months. A submittal meeting is required prior to the cut-off date and receipt of this application. ☐ ☐ A complete Master Land Use Application form (it is the applicant’s responsibility to use a current application). Application must be single sided, double sided application will not be accepted. ☐ ☐ Check that your proposed sign(s) comply with the requirements in Eagle City Code 8-2A-8 or with the developments Master Sign Plan ☐ ☐ Payment of application fee - $125.00 & permit fee - $50.00 (due at the time of application submittal). ☐ ☐ Data Tables Below: PROJECT DESCRIPTION THIS DR APPLICATION IS A REQUEST TO CONSTRUCT, ADD OR CHANGE THE FOLLOWING (briefly explain the nature of the request): Applicant Use STAFF USE ---PAGE BREAK--- Tenant Panel to be Located on Existing Monument Sign (check Eagle City Code 8-2A-8 or specific Master Sign Plan to see requirements) SIGN DATA PROPOSED Sign Dimensions (including base) Area of Signage Proposed Sign Construction Materials Building Wall Sign (check Eagle City Code 8-2A-8 or specific Master Sign Plan to see requirements) SIGN DATA PROPOSED Sign Dimensions (including base) Area of Signage Illumination style & wattage of bulbs Proposed Hours of Illumination Proposed Sign Construction Materials ☐ ☐ A complete commercial building permit application form (available at Permits, Applications, Forms & Fee Schedules A-B ☐ ☐ Detailed letter of explanation or justification for the application, describing the project and design elements, and how the project complies with the Design Review standards and the Eagle Architecture and Site Design Book , and (if applicable) the Master Sign Plan for the Site. ☐ ☐ One vicinity map (8 ½” x 11”) at 1” = 300’ scale (or similar), labeling the location of the property and adjacent streets. Please indicate the location of the property on the map. ☐ ☐ Copy of Deed; and, if the applicant is not the owner, an original notarized statement (affidavit of legal interest) from the owner stating the applicant is authorized to submit this application. ☐ ☐ Written approval from the building’s managing entity stating that the proposed signage complies with the master sign plan. This written approval shall include the printed name and signature of the managing entity. ---PAGE BREAK--- ☐ ☐ One 11” x 17” color rendering (TO SCALE) of each proposed sign, folded according to department standards – folding instruction available at PZ-Plan-Folding-Instructions-PDF . ☐ ☐ Building elevations showing the following: ☐ Location of proposed building wall sign(s) ☐ Elevation plan showing front and side views of all building wall sign(s) ☐ Elevation plans showing tenant panel on monument sign (if applicable) ☐ Method of illumination (include detail specifications of light fixture showing style, wattage, luminaries, etc) ☐ Night view showing the method of illumination of all proposed signs ☐ Exterior dimensions (height and width) of tenant space ☐ ☐ One of each elevation plan is required to be submitted in the following sizes, arrange in complete sets (one of each in each set): ☐ ONE (8 ½” x 11” REDUCTION ☐ ONE 11” x 17” REDUCTION (TO SCALE) folded according to department standards – folding instruction available at PZ-Plan-Folding-Instructions-PDF . ☐ ☐ Any additional information to aid in understanding the project. ---PAGE BREAK--- ---PAGE BREAK--- K:\Planning Dept\Base Documents\AFFIDAVIT OF LEGAL INTEREST.doc AFFIDAVIT OF LEGAL INTEREST STATE OF IDAHO ) ) ss COUNTY OF ADA ) I, , (name) (address) , (city) (state) being first duly sworn upon oath, depose and say: 1. That I am the record owner of the property described on the attached, and I grant my permission to , (Name) (Address) to submit the accompanying application pertaining to that property. Address or location of property: 2. I agree to indemnify, defend and hold the City of Eagle and it’s employees harmless from any claim or liability resulting from any dispute as to the statements contained herein or as to the ownership of the property which is the subject of the application. Dated this day of 20 (Signature) SUBSCRIBED AND SWORN to before me the day and year first above written. Notary Public for Idaho Residing at My Commission Expires: ---PAGE BREAK--- Folding Plans: 18"x24" or larger With the exception of construction drawings, City of Eagle Planning & Zoning Department will NOT ACCEPT UNFOLDED plans. Provided below are instructions to assist you in folding plans to department standards. Unfolded or improperly folded plans (and accompanying applications) will not be processed. ---PAGE BREAK--- Folding Plans: 11"x17" The City of Eagle Planning & Zoning Department will NOT ACCEPT UNFOLDED 11"x17" plans. Provided below are instructions to assist you in folding plans to department standards. Unfolded or improperly folded plans (and accompanying applications) will not be processed.