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Page 1 of 3 CITY OF EAGLE REQUEST FOR QUALIFICATIONS (RFQ) DESIGN PROFESSIONAL SERVICES The City of Eagle is soliciting statements of qualifications from Idaho-licensed Design Professional firms for a new construction, renovation, and improvement project at the existing City Hall located at 660 E Civic LN Eagle, ID 83616. This project includes an addition of 10,000 SQ FT to the already existing and operational City Hall Building. The additional space will be used for office and meeting areas. The City of Eagle “Request For Qualification” (RFQ) is to comply with Idaho Code 67-2320. This procedure provides an orderly process of: 1. Solicitation of Design Professional 2. Evaluation and ranking of qualifications 3. Establishment of a ranked list of service providers 4. Negotiation of scope of services and fees The City of Eagle anticipates that a full complement of Design Professional services will be required, with the Design Professional representing The City of Eagle’s interests in having projects completed on time, within budget, and as planned with minimum difficulty. It is anticipated that the AIA Document, Standard Form of Agreement between Owner and Design Professional will form the basis of the services agreement in conjunction with AIA Document A232-2019, General Conditions of the Contract for design, Design Professional as an Adviser. SCOPE OF SERVICES: DESIGN PHASE: In conjunction with The City of Eagle’s staff and project architect, develop a comprehensive management plan to include efficient, effective non-duplication set of procedures, responsibilities, and contracting strategy for overall project administration and contract compliance. Assist in establishing a detailed scope of work to include all project costs such as design, permits, fees, testing, equipment, administrative costs, soft costs, etc. Based on the agreed scope of work, provide preliminary project design estimates and make recommendations to the City of Eagle. Provide a minimum of one design cost estimate at schematic design phase. Assist in planning all necessary agency reviews, approvals and permits. Help develop combined or sequential bidding document packages for prime contractors, subcontracts by providing plans and specifications. ---PAGE BREAK--- Page 2 of 3 Review design documents and suggest options and ideas where cost and time savings might be achieved in all phases. Make recommendations consistent with meeting the City of Eagle’s objectives. Coordinate and provide full set of plans and specifications. Hire and coordinate all engineering as needed. Work with all agencies and city staff to develop a functional plan. Work with all agencies to facilitate a final building permit. NOTE: The City of Eagle is considering hiring an outside consultant to provide commissioning services for specific systems for all projects, possibly including, but not limited to, mechanical, electrical, and roofing systems. The Design Professional, in conjunction with the Architect, will assist the commissioning agent. SUBMISSION REQUIREMENTS: The following items should be included in your Request for Information (RFQ): 1. A Cover Letter by a Principal of the Firm stating interest. (5 points) 2. Company History and Technical Qualifications. (15 points) 3. Project Approach: Describe your approach to providing the services outlined in the above Scope of Services. Discuss how you would provide leadership to facilitate teamwork and communication. Describe how you will identify, design elements to ensure, performance, and complete design scopes. (15 Points) 4. Relevant Experience: Show 3 projects that you have worked on that are similar in scope to City of Eagle Expansion project. (10 Points) 5. City of Eagle Specific Experience Summary: Provide a summary of your recent and historical experience with the City of Eagle and staff. Specifically list projects completed for the City of Eagle. (25 Points) 6. Project Team: Provide the title, roles, responsibilities and experience for each team member. Provide an organizational chart clearly illustrating proposed staffing. (10 Points) 7. References: Provide at least three Letters of reference of similar magnitude. (10 Points) 8. Evidence of License in the State of Idaho ---PAGE BREAK--- Page 3 of 3 SUBMITTAL GUIDELINES: Provide an electronic copy of all the requested information. Limit your proposal (including attachments) to not more than thirty (30) total pages. Proposal contents must be “project specific” (avoid any boiler-plate information). Use only single sided 8 x 11’’ pages and printed at least in an eleven (11) point font. The City may choose to select from submissions or to schedule oral interviews with the top ranked applicants. Statements must be received by 2:00 PM on October 16, 2020 at the email address: [EMAIL REDACTED] Email Subject line should read: “Eagle City Hall Expansion Statement of Qualifications – Design Professional Services”. The City of Eagle will not be liable for any costs incurred in the preparation and production of a submittal or any work performed prior to the execution of a contract. All submittals and other materials submitted will become the property of the City of Eagle. All information contained in the Request for Qualification (RFQ) solicitation may be made a part of the executed agreement for services. Upon request, respondents shall submit additional information as requested by the City of Eagle. The City of Eagle reserves the right to waive any informalities or irregularities and reject any or all submittals received as a result of this RFQ solicitation; negotiate changes in the scope of work or services to be provided; and conduct any investigation required to determine the respondents performance record and validity of information provided as a part of this submittal. After review of each submittal, Selection Committee members will meet to tally point scores. The City of Eagle may choose to conduct interviews of top ranked firms. Schedule of Events Release Solicitation Friday 10/02/2020 Deadline for Questions/Inquiries Tuesday 10/13/2020 at 4:00 PM (MST) Proposal Due Date/Time (Deadline) Friday 10/16/2020 at 2:00 PM (MST) Selection Team Review and Short Listing Wednesday 10/21/2020 - Thursday 10/22/2020 Interviews with Finalists Wednesday 10/28/2020 - Thursday 10/29/2020 Selection of Firm Monday 11/02/2020 All RFQ inquiries are to be made directly through [EMAIL REDACTED]. All questions will be answered and available at no later than 5:00 PM (MST) on Tuesday, October 13, 2020. Please do not contact any City Departments during this selection process.