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Exhibit B 1 Date Adopted: July 1, 2008 Date Revised: Title: Heritage and Cultural Arts Manager FLSA: Exempt/Management General Purpose: Under direction of the Park and Community Services Director, plans, directs, coordinates and manages activities of the Heritage and Cultural Arts Division of the Parks and Community Services Department. Responsible for revenue generation, special interest classes, facility management and rental; contract management; arts education programs; special events, and special programs as assigned. Duties include extensive work with other departments, agencies and the community requiring problem solving, creativity, commitment, tact and discretion. This position functions as a member of the Parks and Community Services Department management team in Departmental policy development, administrative planning and addressing of Departmental problems, budget development, personnel recruitment; and does related work as required. Distinguishing Characteristics: The Heritage and Cultural Arts Manager is a management position responsible for directing, supervising, and participating in the activities of the Heritage and Cultural Arts Division; provides highly responsible and complex staff assistance to the Parks and Community Services Director. Incumbents in this classification have a broad range of independence within policy and procedural limitations and work under minimal supervision. The incumbent is accountable to the Department Director for the effective supervision of personnel and the quality and efficiency of services directed. While the general parameters of the job are defined, the employee is expected to select and put into effect work procedures and practices which will lead to the effective and efficient accomplishment of Department goals. Recommendations on the improvement of Division activities are expected. This classification is distinguished from the Parks & Community Services Director who serves as the Department Head of the entire Department with responsibility for Parks & Community Services, Heritage and Cultural Arts, and Parks and Facility Development functions. This class differs from Heritage and Cultural Arts Supervisor and Heritage Center Director in that the Heritage and Cultural Arts Manager provides direct and indirect supervision and management to professional, technical, contract and clerical staff in the Heritage and Cultural Arts Division. Essential Duties and Responsibilities: The following duties are normal for this classification. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class. Plans, organizes, directs and coordinates Heritage and Cultural Arts Division activities; plans, formulates and implements program plans for citywide special events, cultural and heritage activities, including the effective use of the Heritage Center facilities and equipment. ---PAGE BREAK--- Exhibit B 2 Negotiates and implements agreements related to both City public art projects and art projects required of private developers. Advises and serves as contact point for private sector public art projects; manages consultant agreements, coordinates public art projects with other City Departments and artists. Establishes general approaches to be used in carrying out projects and determines priorities; reviews activity reports and periodically checks work in progress and upon completion to ensure compliance with policy, standards and directions; resolves operational and personnel problems. Investigates public complaints and requests related to functions supervised and makes determinations on action to be taken. Prepares recommendations on budgetary needs as related to personnel, equipment and material, including related justifications; administers the Division budget including the approval and control of expenditures; develops long range plans and objectives for Division; conducts a continuing review of activities for purposes of detecting problem areas and increasing efficiency. Evaluates Division staffing arrangements, staffing levels and work assignments and makes necessary recommendations to Department Director; sets performance standards for Division staff and evaluates performance; submits hiring recommendations for Division staff to the Department Director. Reviews and makes recommendations regarding construction plans for Heritage and Cultural Arts facilities in terms of program usage; monitors and manages projects within area of assignment; conducts periodic and special community meetings seeking public involvement on Heritage and Cultural Arts planning projects and other related activities as required. Coordinates activities of the Division with City staff, contractors and outside agencies; negotiates and implements concessionaire, joint use and license agreements with commercial service providers; contract entertainers, special event talent, community organizations and other public agencies. Serves as Staff liaison to the Dublin Fine Arts Foundation. Staffs and serves as secretary to the Heritage and Cultural Arts Commission; represents the City in meetings of the City Council, City Commissions and community groups and prepares oral and written reports; develops agendas and staffs related internal committees. Oversees the planning operations, activities and programs of the Dublin Heritage Center, which includes the original Murray Schoolhouse, the old St. Raymond Church, the pioneer Dublin Cemetery, Dublin historical park and other related amenities. Provides information about the City's Heritage and Cultural Arts program to local groups, agencies and arts organizations; provides information for press releases; oversees production of arts educational and promotional materials, catalogs, or programs; makes presentations and lectures to local groups and agencies to gather support and encourage community participation and education in the arts. Minimum Qualifications: Knowledge of: ---PAGE BREAK--- Exhibit B 3 Principles, practices, methods and materials for municipal heritage and cultural arts programs, administration and activities. Methods and techniques of evaluating heritage and cultural arts program needs and effectiveness. Methods and techniques of coordinating municipal facilities and facility maintenance. Supervisory principles and methods, including goal setting, budget preparation and administration and employee supervision. Thorough knowledge of the facilities, arrangements, resources, and equipment and safety practices necessary to administer broad heritage and cultural arts programs. Working knowledge of human behavior and as applied to the various groups, which participate in recreational activities. A wide variety of contemporary arts and arts movement including local, national and international artists. Curatorial principles and methods of program development, implementation, and promotion. Federal, state and local laws, regulations and court decisions applicable to assigned areas of responsibility. Ability To: Act as a visionary to develop and implement long-range program goals that respond to the heritage and cultural needs of the Dublin community. Plan, coordinate and oversee large scale community and special events. Plan, organize, assign, direct, review and evaluate comprehensive municipal heritage and cultural arts programs and activities. Select, train, motivate and evaluate assigned staff; develop, implement and interpret policies, procedures, goals, objectives and work standards. Analyze problems, evaluate alternatives and make creative recommendations. Establish and maintain effective working relationships with those contacted in the course of the work. Operate office equipment including computers and supporting word processing and spreadsheet applications. Represent the City effectively in meetings with others; and maintain accurate records and prepare clear and concise reports, meeting agendas and correspondence. Physical Standards: The physical standards described are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. ---PAGE BREAK--- Exhibit B 4 An employee is regularly required to sit for long periods of time; talk or hear, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. The employee is frequently required to, bend and twist to reach files, walk, stand and run while participating in recreational programs or special events. While performing duties, the employee is regularly required to use written and oral communication skills; analyze community service budgets and technical reports; read and interpret complex data, staff reports, information and documents; analyze and solve problems; interact with City management, other governmental officials, contractors, vendors, employees and the public. The employee's working hours may emphasize either outdoor or indoor work. There may be some light physical work or activity in the operation of recreational programs, handling of event supplies and/or equipment. The employee's work hours may vary in accordance with the program being offered. Training and Experience: Any combination equivalent to education and experience is likely to provide the required knowledge and abilities. A typical way to obtain the knowledge and abilities would be: Education: Bachelor’s Degree in art, art history, arts administration, social science, recreation, marketing or public administration, or related field. Possession of a Master’s degree in art, art history, arts administration, social science, recreation, marketing, public administration or related field is desirable. Experience: Four years of progressively responsible experience in art, art history, arts administration, which includes at least one year of experience supervising the business and staffing activities for a Heritage and/or Cultural Arts Center of comparable size to the City of Dublin. Experience in community public event planning, art education, cultural, social and fire arts programming is highly desirable. Licenses; Certificates; Special Requirements: Possession of a valid California Class C drivers’ license and Certificate of Automobile Insurance for Personal Liability.