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Admin/Finance Preparations for the upcoming annual audit are underway, ensuring compliance and accuracy in our financial reporting. Community Development Currently reviewing Conditional Use Permits for three short-term rentals: 04-24, 05-24, & 06-24. City Works progressing steadily, wi th ongoing enhancements to improve functionality and efficiency. CITY OF DOUGLAS Water Rights & Supply (PNRP-01-04): The Water Wise City brochures have been distributed. Efforts continue to secure additional water supply sources. We recently met with representatives from the golf course and the school district to discuss irrigation reduction. A s a result, the City has reduced its water consumption by 50%, with a complete irrigation shutdown scheduled for Oct 1 due to the Sheep Mountain Well Lining Project. Community Center (FUN-09): Planning Director Chaffin recently visited several recreation centers, including the Rock Springs Family Recreation Center, Green River Recreation Center, and Northside Azlan Community Center in Fort Collins. A report to the committee i s scheduled for Sept 10, and the design is currently underway. The City Council will discuss the project during the week of Sept 16. Swimming Pool Refurbishment (FUN-08): The bid opening for the swimming pool refurbishment is scheduled for Sept 18. We will utilize a temporary tent structure to expedite the project, allowing for winter construction. The anticipated completion and opening are set for June 2025. Staff Training & Equipment DUF-06): Mandatory training on sexual harassment, substance abuse, and harassment is 70% complete. The next phase will include first aid, CPR certification, and other essential training. Additionally, supervisor training will focus on improving employee interactions. Downtown Improvements (UPI-06&07): A Request for Proposal (RFP) is expected to be distributed during the week of Sept 16. City Hall Improvement (FUN-01): Demolition in currently underway. We are pleased to report that the split-faced block remains in good condition. Final color selections have been made, with the exception of the paint & stain colors. Infrastructure Investment (WCC): Preparations for concrete work in the 2.5 alley are ongoing. On Adams Street, all lines have been installed, and work on the curb, gutter, and sidewalk is in progress. Slurry sealing began on Sept 9. At the Water Treatment Plant, the lin e and sluice gates have been installed, and the vault lining is expected to be completed by the week of Sept 16. The contractor if finalizi ng the heat piping system at the Water Treatment Plant, with completion anticipated by mid-Sept. Center Street patching is schedule for S ept 9, and the Sheep Mountain Well lining project will begin on Oct 1. WYDOT is conducting geotechnical assessments on bridges this week. Communication with Community Neighbors (EIN-01-05): The City Manager’s Report will be released via newsletter. The City Clerk and Public Relations Officer are actively working to enhance communication with citizens and ensure timely dissemination o f information to the public. CITY MANAGER’S REPORT City Manager: JD Cox CITY PRIORITY UPDATES Arts & Culture Researching grant opportunities to secure funding for programs. Branding & Blueprint: Collaborating with Ayers on the development of the Branding Book and the Douglas Blueprint. Grants FEMA: Submitted edit request; awaiting approval from FEMA. WYDOT Richards Street Sidewalk Project: Site visits have been completed. Engineering firm CEPI is finalizing drawings and will resubmit to WYDOT. Safe Sidewalks for All: Request for Qualification deadline is Sept 30. Plan to award on Oct 14. Historic Preservation Rural School Program: Scheduled for May 2025. Cemetery Tour: Planning has commenced. “Discover Douglas” City App Design work is in progress. Olds Road Construction Seeding is complete. A ribbon-cutting ceremony is scheduled for Sept 10. Converse County Animal Shelter The Task Force is considering design options, and the County is committed to construction. Commercial Developments City of Douglas Annex Salt & Sand Building: Construction is ongoing. Fire Training Facility (2nd Street): Renovations are continuing, with a state electrical inspection conducted last week. Economic Developments 7 Trails: Type B Development application has been submitted, will be considered by Planning Commission on Oct 21 and City Council Oct 28. First Northern Bank: Progress is ongoing. Maverik: Awaiting submission of contractors to issue final building permit. IN OTHER NEWS..... Oktoberfest – October 5 Mingle & Jingle - December 6 Operational Updates Police Department Several officers have attended advanced training sessions. Congratulations to Sgt. Willi e Knight, Cpl. Luca Dowd, and Cpl. Tom my Jones on their recent promotions. K9 Red has been instrumental in multiple operations over the past six months, leading to the confisc ation of 23.5g of methamphetamine, 233. 09g of marijuana, 5.07g of fentanyl, and $19 ,380 in cash. K9 Red also assisted in six call outs for other agencies, contributing to 23 arr ests. Our phone forensic software has been util ized in 18 separate cases, providing critical evidence. A software reporting issue has be en resolved, resulting in improved accurac y & increased case clearance rates, now exceeding the state average. Landfill hours are being expanded to 7am-5pm. Updated Cemetery software program out t o bid. The installation of the lift at the shop (ADO-08) is currently underway. Public Works September 9, 2024 City Clerk The transition to CivicClerk is ongoing. An update to the City website is planned in th e near future to enhance user experience & accessibility. Attending the WY Association of Municipal Clerks & Treasurers (WAMCAT). Human Resources Reviewing the training program and following up with individuals who have not ye t completed the training. Extending a wa rm welcome to Sonya, our new City Clerk , & Mike, the new landfill operator. Acti vely recruiting: Sexton & Landfill operator. Currently recruiting for a new police officer. The benefits brochure is in the final review stage. Public Relations The City website has been updated to reflect the Strategic Doing 2025 Plan. We are actively ma maintaining the City’s Facebook page. ---PAGE BREAK--- CITY OF DOUGLAS CITY MANAGER’S REPORT City Manager: JD Cox STRATEGIC DOING UPDATE Demonstrating Unwavering Fairness (DUF) - 53% Advancing Dynamic Operations (ADO) - 23% Securing Financial Stability (SFS) - 7% Encouraging Collaboration (EC) - 8% Fun, Uplifting, Neat & Tidy Community (FUN) - 4% Well-Connected City (WCC) - 14% Prosperous & Stable Economy (PSE) - 5% Engaged & Informed Neighbors (EIN) - 42% Building Community (BC) - 5% Appealing & Safe Community (ASC) - 24% Preserve Natural Pristine Resources for All Generations (PNPR) - 34% Unique & Promotable Identity (UPI) - 9% PROGRESS BY STRATEGY..... 99% - Order Vac Truck 50% - Purchase & Install Lift Station Demonstrating Unwavering Fairness 90% - Benefit Brochures 95% - Job Description Updates 80% - Policy & Procedure Manual 70% - Employee Training Advancing Dynamic Operations Strategic Doing Highlights 8% - Maintain Target Reserve Securing Financial Stability 10% - One Strategic Partner adopted Strategies Encouraging Collaboration 30% - Implement CityWorks 15% - Renovate Municipal Swimming Pool 15% - Design the facility 15% - Adopt the Arts/Culture Brand Book Fun, Uplifting, Neat & Tidy Community 90% - Olds Road/Landfill Road Project 40% - Identify/Map all lead/copper water lines 35% - Complete Adams Street Project 25% - Install sidewalk on E Richards St Well-Connected City 25% - Retail Recruitment Prosperous & Stable Economy 99% - Hire City Clerk 95% - Implement CivicClerk Software Engaged & Informed Neighbors 20% - Eastside: Support Meetings Building Community 80% - Develop Anti-Drug Education Program 40% - Critical Incident Response Team Appealing & Safe Community 99% - Resolution 2024-25: Implement Water Conservation Measures 90% - Resolution 2024-26: Implement Tiered Water Structure 75% - Resolution 2024-24: Declare Water Wise City Preserve Natural Pristine Resources 90% - Provide “Talk of the Town“ to 3rd graders Unique & Promotable Identity September 9, 2024