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Request for Proposals Regarding the Disposition and Redevelopment of the Meadow Lane Property The intent of the Request for Proposals (“RFP” or “Proposal”) is to provide an open and transparent process for interested parties seeking to acquire and develop the property in partnership with the City and consistent with goals and outcomes in the approved strategic plan. Proposals will be accepted until October 23, 2020 at 4:00PM. The City intends to open and review proposals beginning October 23, 2020. Please send your proposals to: Chaz Schumacher, City Clerk 101 North 4th Street P.O. Box 1030 Douglas, WY 82633 Issued: October 7, 2020 Due: October 23, 2020, 4:00PM ---PAGE BREAK--- RFP for Residential Land Sale for Immediate Development Page 2 of 6 City of Douglas, WY Background and Purpose The City of Douglas (“CITY”) is seeing proposals to facilitate the disposition and development of the Meadow Lane property. The City of Douglas has accepted a donation of acres of land from Meadow Acres 1234, LLC, a Colorado Limited Liability Company. The unimproved land is platted into 67 residential lots zoned R-2 Medium Density Residential and has a fair market value of $265,258.00. The donated land sits west of the Platte River, between the undeveloped Swallow Street and West Richards Street. The City desires to see the property developed as housing, consistent with the demands identified in the 2019 Housing Study. In addition, the land provides an opportunity to achieve the City Council’s approved strategic plan goal to work toward abundant, affordable housing. HOUSING STUDY /View/1480/2019-Housing-Study---Douglas- Summary APPROVED STRATEGIC PLAN DOUGLAS-STRATEGIC-PLAN ---PAGE BREAK--- RFP for Residential Land Sale for Immediate Development Page 3 of 6 City of Douglas, WY Please note, the City is interested in using the property to increase the availability of affordable housing and diversify the housing types available. Proposals that demonstrate a commitment to this outcome will be viewed more favorably. The City is committed to providing the following as part of the development of the Meadow Lane property: • Land: The City owns the land fee simple and is committed to transferring the land to developers who best achieve the desired outcomes, subject to terms and conditions. • Infrastructure: The City has approved the plan and budget for the extension of Windriver Drive from the north to the south. The developer will be required to install all necessary road and utility infrastructure. Required Form and Contents of Responses Responses are more likely to be viewed favorably if they are concise and specific. Overly or elaborate proposals will be interpreted to mean that the proposer did not properly understand this RFEI. All documentation submitted with a response shall be submitted electronically in PDF format. The City is not interested in detailed graphics, conceptual plans, or renderings at this point in the process. All questions should be directed to Clara Chaffin via email at [EMAIL REDACTED]. Please do not contact any member of the City Council regarding this proposal. Any proposers that contact any member of City Council regarding the proposal, the disposition of the property, or for any other reason associated with the disposition of the property, will be disqualified from further consideration. Any questions received will be answered in writing and posted in an addendum. Each response shall include the following items in the following order: ---PAGE BREAK--- RFP for Residential Land Sale for Immediate Development Page 4 of 6 City of Douglas, WY 1. Cover letter addressed to: Jonathan Teichert, City Administrator City of Douglas 101 N Fourth Street P.O. Box 1030 Douglas, WY 82633 2. Proposal to include the following: a. Brief narrative on the concept plan and approach b. Intended use to include: • Estimated number of residential units • Proposed commercial uses, if any • Estimated average square foot per house if residential; and • Estimated price sale and/or rental price • Total proposed square footage and unit count if multi-family rental c. Estimated schedule to include reasonable time for absorption d. Use of public financing if applicable 3. Project Experience to include: a. Prior experience in partnering with other local agencies b. Proposer’s track record in obtaining required financing and permits within time frames and ability to complete development of the project within the time frames outlined in the agreement and based on the applicant’s track record on similar projects c. Dates of project completion d. Three project references to include phone and email • References shall include at least one Bank/Financial reference • References from other government entities where work has been completed will be viewed favorably Evaluation Criteria The City will consider the following criteria in evaluating each response: ---PAGE BREAK--- RFP for Residential Land Sale for Immediate Development Page 5 of 6 City of Douglas, WY 1. Quality of the proposal including: a. Completeness b. Consistency with housing goals (see below) c. Compatibility with adjacent residential 2. 2. Qualification of the Responder and demonstrated ability to perform financially 3. Desirability of the public benefits of the proposed development 4. The proposed sale price or lease rate included in the financial pro forma, which shall also identify anticipated funding sources that will be sought to finance the project 5. Project references The following are the goals listed in the Converse County Housing Study Summary: Rental Housing - aggregate total by the year 2025 • Conventional market rate 220 to 250 units • Income-restricted/moderate rent 60 to 70 units • Subsidized 25 to 50 units • Student 12 to 16 units • Senior congregate 26 to 34 units Single Family Housing/For Sale – Annual Production • 20 to 25 moderate to higher-priced single-family homes • 8 to 10 affordable/entry-level homes Affordable/entry-level is defined as being affordable to a household that earns 80 percent of the Median Family Income for Converse County. For a four-person household, that figure is $66,150. For rental housing, HUD defines fair market rents in Converse County as the following. 2019 Fair Market Rents by Unity Bedrooms for Converse County Efficiency $572 One-Bed $622 Two-Bed $792 Three-Bed $1,145 Four-Bed $1,381 ---PAGE BREAK--- RFP for Residential Land Sale for Immediate Development Page 6 of 6 City of Douglas, WY Please note, the City does not expect this project to address all the housing goals. To the extent that the proposers address the needs, the submissions will be viewed more favorably. Process/Review The City recognizes that time is of the essence and it is the intention to see construction commence in 2021. After a preliminary review, the City may choose to request interviews with potential candidates. Upon selection, the City will draft a Disposition and Development Agreement. Please note, as a property asset, the City will seek to include reversion clauses in the terms should the developer fail to perform. All Agreements are subject to approval by City Council of Douglas. Staff makes no warranty or representation that any Agreement will be approved, only that it will be provided for consideration and presented in good faith by staff. Submittal Instructions & Conditions • All proposals should be complete, comprehensive, and professional, but it is not necessary to include expensive displays or excessive materials. • All costs incurred to prepare and submit the proposal shall be the Proposer’s responsibility and will not be reimbursed by the City. • The City shall not share information with other proposers during the review or negotiation process. • Proposers shall not contact anyone other than designated City staff during the solicitation and selection process. Proposers who communicate with other City staff members or elected officials regarding the RFP during the solicitation and selection process without written authorization shall automatically be disqualified from consideration.