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Request for Expression of Interest Regarding the Disposition and Development of the Meadow Acres Property The intent of this Request for Expression of Interest (“RFEI” OR “Proposals”) is to provide an open and transparent process for interested parties seeking to acquire and develop the property in partnership with the City and consistent with goals and outcomes in the approved strategic plan. Proposals will be accepted until filled. Initial review will begin January 3, 2020. It is the intention of the City to accept proposals until an agreement is reached. Updates will be posted as necessary. Please send your response to: Karen Rimmer, City Clerk 101 N. 4th Street PO Box 1030 Douglas, WY 82633 ---PAGE BREAK--- 2 CITY OF DOUGLAS I MEADOW ACRES DEVELOPMENT Background and Purpose The City of Douglas (“CITY”) is seeking proposals to facilitate the disposition and development of Meadow Acres property. The City of Douglas has accepted donation of 24+/- acres of land from brothers Art and Rob Paterson (Douglas Holdings, LLC). The unimproved land is platted into 91 residential lots and has a fair market value of $569,154. The donated land sits west of the Platte River, between Flicker Street and W. Richards Street. It is the desire of the City to see the property developed as housing, consistent with the demands identified in the 2019 Housing Study. In addition, the land provides an opportunity to achieve City Council’s approved strategic plan goal to work toward abundant, affordable housing and transportation connectivity. HOUSING STUDY: View/1480/2019-Housing-Study---Douglas-Summary APPROVED STRATEGIC PLAN: DOUGLAS-STRATEGIC-PLAN Please note, the City is interested in using this property to increase the availability of affordable housing. Proposals that demonstrate a commitment to this outcome will be viewed more favorably. The City is committed to providing the following as part of the development of the Meadow Acres property: • Land: The City owns the land fee simple and is committed to transferring the land to developers who best achieve the desired outcomes, subject to terms and conditions. • Infrastructure: The City has approved the plan and budget for the extension of Windriver Drive from the north to the south. The developer will be required to install all necessary road and utility infrastructure. “It is very exciting for the City to receive such a wonderful donation of land that will contribute positively to the future development of our community. On behalf of my City Council colleagues, I would like to thank the Paterson brothers for this generous donation which provides the opportunity to further the goals of the Council and address community needs through the planned use of the land.” -Mayor Rene Kemper ---PAGE BREAK--- 3 CITY OF DOUGLAS I MEADOW ACRES DEVELOPMENT Required Form and Contents of Responses Responses are more likely to be viewed favorably if they are concise and specific. Overly or elaborate proposals will be interpreted to mean that the proposer did not properly understand this RFEI. All documentation submitted with a response shall be submitted electronically in PDF format. The City is not interested in detailed graphics, conceptual plans or renderings at this point in the process. All questions should be directed to Clara Chaffin via email at [EMAIL REDACTED]. Please do not contact any member of the City Council regarding this proposal. Any proposers that contact any member of City Council regarding the proposal, the disposition of the property or for any other reason associated with the disposition of the property will be disqualified from further consideration. Any questions received will be answered in writing and posted in an addendum. Each response shall include the following items in the following order: 1. Cover letter addressed to: Jonathan Teichert, City Administrator City of Douglas 101 N Fourth Street P.O. Box 1030 Douglas, WY 82633 2. Proposal to include the following: a. Brief narrative on the concept plan and approach b. Intended use to include: • Estimated number of residential units • Proposed commercial uses, if any • Estimated average square foot per house if residential; and • Estimated price sale and/or rental price • Total proposed square footage and unit count if multi-family rental c. Estimated schedule to include reasonable time for absorption d. Use of public financing if applicable 3. Project Experience to include: a. Prior experience in partnering with other local agencies b. Proposer’s track record in obtaining required financing and ---PAGE BREAK--- 4 CITY OF DOUGLAS I MEADOW ACRES DEVELOPMENT permits within time frames and ability to complete development of the project within the time frames set forth in the agreement, and based on applicant’s track record on similar projects c. Dates of project completion d. Three project references to include phone and email • References shall include at least one Bank/Financial reference • References from other government entities where work has been completed will be viewed favorably EVALUATION CRITERIA The City will consider the following criteria in evaluating each response: 1. Quality of the proposal including: a. Completeness b. Consistency with housing goals (see below) c. Compatibility with adjacent residential. 2. Qualifications of the Responder and demonstrated ability to perform financially; 3. Desirability of the public benefits of the proposed development 4. The proposed sale price or lease rate included in the financial pro forma, which shall also identify anticipated funding sources that will be sought to finance the project. 5. Project References. The following are the goals listed in the Converse County Housing Study Summary: Rental Housing - aggregate total by the year 2025 • Conventional market rate 220 to 250 units • Income-restricted/moderate rent 60 to 70 units • Subsidized 25 to 50 units • Student 12 to 16 units • Senior congregate 26 to 34 units Single Family Housing/For Sale – Annual Production • 20 to 25 moderate to higher-priced single-family homes • 8 to 10 affordable/entry-level homes Affordable/entry-level is defined as being affordable to a household that earns 80 percent of the Median Family Income for Converse County. For a four-person household, that figure is $66,150. For rental housing, HUD defines fair market rents in Converse County as the following. ---PAGE BREAK--- 5 CITY OF DOUGLAS I MEADOW ACRES DEVELOPMENT 2019 Fair Market Rents by Unit Bedrooms for Converse County Efficiency One-Bed Two-Bed Three-Bed Four-Bed $572 $622 $792 $1,145 $1,381 Please note, the City does not expect this project to address all the housing goals. To the extent that the proposers address the needs, the submissions will be viewed more favorably. PROCESS/REVIEW The City recognizes that time is of the essence and it is the intention to see construction commence in 2020. After a preliminary review, the City may choose to request interviews with potential candidates. Upon selection, the City will offer an Exclusive Right to Negotiate (“ERN”) to the developer. The ERN will provide for a period to negotiate the terms of property disposition and schedule. Please note, as a property asset, the City will seek to include reversion clauses in the terms should the developer fail to perform. All development agreements are subject to approval by City Council of Douglas. Staff makes no warranty or representation that any development agreement will be approved, only that it will be provided for consideration and presented in good faith by staff. SUBMITTAL INSTRUCTIONS AND CONDITIONS • All proposals should be complete, comprehensive, and professional, but it is not necessary to include expensive displays or excessive materials. • All costs incurred to prepare and submit the proposal shall be the Proposer’s responsibility and will not be reimbursed by the City. • The City shall not share information with other proposers during review or negotiation process. • Proposers shall not contact anyone other than designated City staff during the solicitation and selection process. Proposers who communicate with other City staff members or elected officials regarding the RFEI during the solicitation and selection process without written authorization shall automatically be disqualified from consideration.