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Page 1 of 14 DOUGLAS FIRE DEPT. Specifications and Contract Documents for Douglas Fire Hall Epoxy Floor Improvements 230 N. 2nd Street Douglas, WY 82633 ---PAGE BREAK--- Page 2 of 14 DOUGLAS FIRE DEPARTMENT CALL FOR BIDS (CONSTRUCTION) Sealed proposals for the Douglas Fire Hall – Epoxy Floor Improvements will be received at the Douglas Fire Hall until 2:00 p.m., MST August 15th, 2018 and read immediately thereafter at the Fire Hall, 230 N. 2nd St., Douglas, WY. Approved specifications and contract documents may be obtained at the from the Douglas Fire Hall, or on the City of Douglas website at www.cityofdouglas.org under the “Bid Postings” tab. A mandatory pre-bid meeting and tour of location will be held Wednesday, August 8, 2018, at 2:00 p.m. MST. Mail submitted proposals to the Fire Chief, 230 N. 2nd Street, Douglas, WY 82633, or deliver to the Fire Chief at 230 N. 2nd Street, Douglas, WY. The Douglas Fire Dept. reserves the right to reject any and all proposals, to waive informalities, and to accept the proposal that serves the best interests of the Fire Department. Rick Andrews, Fire Chief Published: Aug. 1st & 8th, 2018 ---PAGE BREAK--- Page 3 of 14 DOUGLAS FIRE DEPARTMENT BID INFORMATION Sealed proposals from qualified contractors will be received until 2:00 p.m. on August 15, 2018, at the Douglas Fire Hall the same day in the at 230 North 2nd Street, Douglas, Wyoming, for a Douglas Fire Hall Epoxy Floor Improvements. Details and specifications may be obtained by contacting the Fire Chief, 230 N. 2nd Street, Douglas Wyoming 82633, or on the City of Douglas website at www.cityofdouglas.org under the “Bids” tab. Bids received after the specified hour will not be accepted. All bids must be clearly marked Douglas Fire Hall Epoxy Floor Improvements with the bidder’s name and the time and date of the opening on the outside of the envelope. No qualified individual with a disability shall, by reason of such disability, be excluded from participation in or be denied the benefits of the services, programs or activities of the Douglas Fire Department (Department) or be subjected to discrimination. Pursuant to the American’s with Disabilities Act, reasonable accommodation for persons with disabilities who wish to participate in these services, programs or activities shall be made upon request to the Department, 230 North 2nd Street, Douglas, Wyoming 82633. The Department reserves the right to reject any or all bids, to waive informalities in any bid received and accept any bid which best serves the interest of the Department. The successful bidder will be required to adhere to all Codes and Ordinances of the City of Douglas, and to the Agreement, General Conditions, Supplementary Conditions, Standard Specifications, Special Provisions, Drawings and other documents contained or referenced in this Contract Document. A mandatory pre-bid meeting and site tour will be held at the Douglas Fire Hall, 230 N. 2nd Street, Douglas, WY, 2:00 p.m. MST on August 8, 2018. END OF SECTION INSTRUCTION TO BIDDERS Sealed proposals shall be submitted as indicated in the Advertisements for Bids. Proposals shall be in ink on the form furnished and shall be enclosed in a sealed envelope endorsed with the mane of the bidder, time and date of opening and the name of Contract. No change shall be made in the wording of the Proposal. Any explanatory matter which the bidder may wish to submit shall be in the form of a separate letter accompanying the Proposal. Bidders shall make a personal examination of the work site, specifications, and other contract documents, and shall inform themselves by such means as they prefer as to the difficulties to be experienced in fulfilling the Contract, before submitting their bids. Submitting a bid creates a conclusive presumption that these things have been done. Any interpretation or correction of the specifications or of the other contract documents will be made only by written addendum to the contract. Receipt of each addendum shall be acknowledged in the bid proposal. The Department will not be responsible for verbal answers to any inquiries regarding the ---PAGE BREAK--- Page 4 of 14 meaning of the specifications which may be given prior to the award of the contract. Each person requesting an interpretation will be responsible for the delivery of the request to the Department. Each proposal shall be accompanied by a certified check, cashier's check, or Bid Bond acceptable to the Department IN AN AMOUNT NOT LESS THAN FIVE PERCENT of the Proposal, including allowances and additive alternates, payable without condition to the Department as a guarantee that the Bidder, if awarded the Contract, will execute the Agreement. The contractor shall also include in the unit bid prices any compensating tax that must be paid. The Department will allow a 5% preference to Wyoming residents. Bidders will supply a Certificate of Residency in compliance with the Wyoming of Labor and Statistics. The Proposal guarantee will be returned to all except the lowest formal bidder within the ten (10) days after the formal opening of bids, and the remaining check or bid bond will be returned to the lowest bidder within thirty (30) days after the Department and has accepted the work as satisfactory and complete. The bidder whose proposal is accepted shall, within ten (10) calendar days after receiving Notice of Award, execute the Agreement in accordance with the Proposal and the other Contract Documents, and furnish a satisfactory Bond conditional for the faithful performance of the Contract and for the payment of all obligations stipulated in WS 16-6 (Public Works and Contracts), in the amount of one hundred percent (100%) of the Contract amount, and executed on the forms contained herewith. The bidder shall guarantee all materials and equipment furnished and work performed for a period of five years from the date of final acceptance. The Bond shall remain in full force and effect through the guarantee period. In the event the bidder fails or neglects to execute the Contract as required, the Department will consider that the bidder has abandoned the Contract, and the Bid Bond accompanying his Bid may be immediately forfeited to the Department as liquidated damages for such failure or neglect. A bidder may withdraw his proposal at any time prior to the time set for the opening of the Proposals without penalty. Prior to signing the Contract, the Contractor shall submit an overall construction schedule for the project. This construction schedule shall begin with the proposed date of signing the Contract. The completion date shall be the date specified in the Contract. The word "CONTRACTOR" means the person, firm or company to whom the award is made. Subcontractors as such will not be recognized. CONTENTS OF BID PROPOSAL FORMS Prospective bidders shall provide an estimate of the various quantities and kinds of work to be performed and/or materials to be furnished; a schedule of items for which unit bid prices are asked, with places to indicate such prices; a signature page; a non-collusion affidavit; and, a bid bond form. ---PAGE BREAK--- Page 5 of 14 EXAMINATIONS OF PLANS, SPECIFICATIONS, SITE WORK The bidder will examine carefully the sites, including material sites, of the proposed work, the Proposal, Plans, General and Supplementary Conditions, Standard Specifications, Special Provisions, addenda, and contract forms. The submission of a bid shall be conclusive evidence that the bidder has made such examinations and has investigated and is satisfied as to the conditions to be encountered, the character, quantity, materials to be supplied and equipment and labor to be used, and the requirements of the Proposal, Plans, General and Supplementary Conditions, Standard Specifications, Special Provisions, addenda, and contract forms for performance of the work in full. The bidder must be familiar with all Federal, State, and local laws and ordinances and regulations which in any manner might affect those engaged or employed in the work, the materials, equipment or procedures used in the work, or which in any other way would affect the conduct of the work. He is assumed to be familiar with such laws and regulations, and no plea of misunderstanding or ignorance of the law will be considered. The bidder shall determine from his examination the methods, materials, labor and equipment required to perform the work in full. If in the performance of the work, methods, materials, labor or equipment are required beyond those anticipated by the bidder, he will not be entitled to additional compensation. INTERPRETATION OF CONTRACT DOCUMENTS The documents forming the contract are intended to include a description of all labor and material reasonably necessary for the proper execution of the work. If any person contemplating submitting a bid for the proposed contract is in doubt as to the true meaning of any part of the plans, specifications or other documents, he may submit to the Representative a written request for an interpretation thereof. The person submitting the request will be responsible for its prompt delivery not less than five days prior to the date set for opening bids. Any interpretation of the proposed documents will be made by an addendum duly issued and a copy of such addendum will be mailed, faxed or delivered to each person receiving a set of the plans and specifications. Each bidder shall acknowledge receipt of each such addendum received in order to have the bid considered. The Department will not be responsible for any other explanations or interpretations of the proposed documents. QUANTITIES AND UNIT PRICES The quantities, for which unit prices are indicated in the proposal form, are approximate only, and do not constitute a warranty or guarantee by the Department as to the actual quantities involved in the work. Such quantities are to be used for the purpose of comparison of bids and determining the amount of the performance bond. The Department expressly reserves the right to increase or decrease the quantities during construction. The Department may make reasonable changes in design, providing such changes do not materially change the intent of the basic contract. The amount of work to be paid for shall be based upon the actual quantities performed. QUALIFICATIONS OF BIDDERS The bidder must be qualified by experience, financing and equipment to do the work called for in the plans and specifications. Whenever required in the Supplementary Conditions, the bidder shall furnish a statement of his construction experience and his general ability to perform the work contemplated. ---PAGE BREAK--- Page 6 of 14 The Department shall have the right to take such action as he may deem necessary in determining the ability of the bidder to perform the work satisfactorily. Upon request of the Department, a bidder whose bid is under consideration for award of a contract shall submit to the Department satisfactory evidence of financial resources, his construction experience and his organization available for performance of the proposed contract. INCREASE OR DECREASE OF WORK The Department reserves the right to make such alterations in the plans or in the quantities of work as may be considered necessary. Such alterations shall be submitted in writing to the Contractor by the Representative and shall not be considered as a waiver of any conditions of the contract, nor to invalidate any of the provisions thereof. When alteration requires the execution of a supplemental agreement, the agreement shall be fully executed before any work on the alteration is started. Signature of company representative responsible for bid END OF SECTION BID FORMS PROJECT IDENTIFICATION: Douglas Fire Hall Epoxy Floor Improvements THIS BID SUBMITTED TO: Fire Chief Douglas Fire Department 230 N. 2nd Street Douglas, WY 82633 1. The following documents are attached to and made a condition of this Bid: a. Bid Schedule of Prices i. The unit price bid must be shown in the space provided. Show unit prices in both words and figures. b. Bidder Signature Sheet i. To be filled in and signed by the bidder. c. Non-collusion Affidavit i. Must be subscribed to and sworn before a Notary Public. d. Bond Accompanying Bid i. This form is to be executed by the bidder and the Surety company unless bid is accompanied by a certified check. The amount of this bond be no less than five percent of the total amount bid and may be shown in dollars or on a percentage basis. 2. The undersigned Bidder agrees, if this Bid is accepted, to enter into an Agreement with Owner in the form similar to that included in the Contract Documents and to complete all Work as specified ---PAGE BREAK--- Page 7 of 14 or indicated in the Contract Documents for the Contract Price within the contract time specified in the Instructions to Bidder. 3. Bidder accepts all the terms and conditions of the Advertisement for Bids and Instructions to Bidders, including those dealing with the disposition of Bid Security. This Bid will remain open for thirty (30) days after the day of Bid opening. Bidder will sign the Agreement and submit the Bonds and other documents required by the Contract Documents within fifteen (15) days after the date of Owner's Notice of Award. 4. In submitting this Bid, Bidder represents, as more fully set forth in the Agreement, the Bidder has examined copies of all Bidding Documents and of the following addenda (receipt of which is hereby acknowledged). a. Addendum No. Dated b.Addendum No. Dated c. Addendum No. Dated 5. Bidder has examined the site and locality where the work is to be performed, the federal, state and local laws and regulations, and the conditions affecting cost, progress, or performance of the work and has made such independent investigations as Bidder deems necessary. 6. Bidder accepts the provisions of the Agreement as to liquidated damages in the event of failure to complete the work on time, unless otherwise stated as provided below. Bidder agrees that such liquidated damages are not a penalty and that the amount provided is as close an estimate as possible to actual damages. Any exceptions or objections to this provision are stated in writing and attached hereto by Bidder. 7. Communications concerning this Bid shall be addressed to Bidder's Representative: (Please Print) 1. Name 2. Address 3. Phone 4. Fax 8. The following forms, samples of which are included in this Project Manual, are to be executed after the contract is awarded: a. Contract i. This agreement to be executed by the successful bidder. b. Performance/Contractor's Bond ii. To be executed by the successful bidder and his Surety company. END OF SECTION SCHEDULE OF PRICES Unit prices for all items, all extensions and total amount of bid must be shown. Show unit prices in both words and figures and where conflict occurs, the written or typed words shall prevail and the bid shall be adjusted accordingly. The flooring being specified will be in a high-industrial traffic area and used on a daily basis, sometimes very heavily depending on emergency call volume, which cannot be pre-determined. Warranty period for flooring must be for a minimum of five years for labor and all materials, and actual warranties must be stated in the proposal. ---PAGE BREAK--- Page 8 of 14 Item No. Approx. Quantity Item with Unit Price to be Written in Words Unit Price Dollars/Cents Total Price Dollars/Cents 1. Grinding sq. ft. of existing floor to a CSP of 2- 3 with a diamond grinder (to ensure proper bond to the surface) 2. Install sq. ft. industrial grade, flake broadcast professional use epoxy flooring; must be 100% solids (no shrinking) and Rated and tested for daily forklift traffic 3. Install sq. ft. of high- quality industrial polyaspartic coating; must be rated and tested for daily forklift traffic, cleaning or pressure washing, and certain chemical spills; must be highly resistant to scratching and no yellowing from exposure to UV light Total Bid Price (In numbers and words): Submitted on: , 20 . Bidder: END OF SECTION PERFORMANCE BOND - CONSTRUCTION KNOW ALL MEN BY THESE PRESENTS: that , a(n) individual/partnership/corporation/joint venture (circle one), hereinafter called Principal, and , hereinafter call Surety, are held and firmly bound unto the Douglas Fire Department Wyoming, hereinafter called Department, in the penal sum of Dollars, ) in lawful money of the United States for the payment of which sum will and truly to be made, we bind ourselves, successors, and assigns, jointly and severally, firmly by these presents. ---PAGE BREAK--- Page 9 of 14 THE CONDITION OF THIS OBLIGATION is that whereas, the Principal entered into a certain contract with the Department, dated the day of , 20 , a copy of which is hereto attached and made a part hereof for the construction of: Douglas Fire Hall Epoxy Floor Improvements NOW THEREFORE, if the Principal shall well, truly and faithfully perform its duties, all the undertakings, covenants, terms, conditions, and agreements of said contract during the original term thereof, and any extensions thereof which may be granted by the Department, with or without notice to the Surety and during the one year guaranty period, and if he shall satisfy all claims and demands incurred under such contract, and shall fully indemnify and save harmless the Department from all costs and damages which it may suffer by reason of failure to do so, and shall reimburse and repay the Department all outlay and expense which the Department may incur in making good any default, then this obligation shall be void; otherwise to remain in full force and effect. PROVIDED, FURTHER, that the said surety, for value received hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the contract or the work to be performed thereunder or the specifications accompanying the same shall in any way affect its obligation on the bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the contract or to do the work or to the specifications. PROVIDED FURTHER, that no final settlement between the Department and the CONTRACTOR shall abridge the right of any beneficiary hereunder, whose claim may be unsatisfied. IN WITNESS WHEREOF, this instrument is executed in counter-parts, each one of which shall be deemed an original, this the day of , 20 . END OF SECTION IF BIDDER IS: AN INDIVIDUAL By: doing business as: (Name) Address: Phone: A PARTNERSHIP By: (seal) (Firm Name) (General Partner) Business Address: Phone: ---PAGE BREAK--- Page 10 of 14 A CORPORATION By: of (Corporation Name) (State of Incorporation) By: (Signature) (Title) ATTEST: (Corporate Seal) Business Address: Phone: A JOINT VENTURE By: Address: By: Address: (Each member of the joint venture must sign; attach additional sheet if necessary.) END OF SECTION NON-COLLUSION AFFIDAVIT - CONSTRUCTION STATE OF WYOMING ) ) ss. NON-COLLUSION AFFIDAVIT COUNTY OF ) , being first duly sworn, in his oath says that the bid above submitted is a genuine and not a sham or collusive bid or made in the interest or on behalf of any person not therein named; and he further says that the said bidder has not directly or indirectly induced or solicited any bidder on the above work or supplies to put in a sham bid, or any other person or corporation to refrain from bidding; and that said bidder has not in any manner sought by collusion to secure to self an advantage over any other bidder or bidders. CONTRACTOR: Subscribed and sworn to before me this day of , 20 . ---PAGE BREAK--- Page 11 of 14 Notary Public in and for the State of Wyoming, residing at ATTEST: PRINCIPAL: By: (SEAL) (Witness as to Principal) (Address) ATTEST: SURETY: By: (SEAL) (Witness as to Surety ) (Address) NOTE: Date of BOND must not be prior to date of Contract. If CONTRACTOR is a Partnership, all partners should execute the BOND. IMPORTANT: Surety companies executing BONDS must appear on the Treasury Department's most current list (Circular 570 as amended) and be authorized to transact business in the State of Wyoming. END OF SECTION NOTICE TO PROCEED - CONSTRUCTION TO: Project: Douglas Fire Hall Epoxy Floor Improvement Project Type of Contract: Amount of Contract: You are hereby notified to commence work on the referenced contract on or before , 20 and shall fully complete all of the work of said contract within calendar days thereafter. Therefore, your completion date is , 20 ---PAGE BREAK--- Page 12 of 14 The contract provides for an assessment of the sum of $ as liquidated damages for each consecutive calendar day after the above established contract completion date that the work remains incomplete. DATED THIS DAY OF , 20 . DEPARTMENT ACCEPTANCE OF NOTICE Receipt of the foregoing Notice to Proceed is hereby acknowledged By: Dated this day of , 20__. END OF SECTION BIDDER'S CHECK LIST The bidder's attention is especially called to the following forms which must be executed in full as required: Proposal (Bid Form) The unit price bid must be shown in the space provided. Show unit prices in both words and figures. Proposal Signature Sheet To be filled in and signed by the bidder. Non-collusion Affidavit Must be subscribed to and sworn before a Notary Public. Bond Accompanying Bid This form is to be executed by the bidder and the Surety company unless bid is accompanied by a certified check. The amount of this bond be no less than five percent of the total amount bid and may be shown in dollars or on a percentage basis. The following forms are to be executed after the contract is awarded: Contract This agreement to be executed by the successful bidder. Performance/Contractor's Bond To be executed by the successful bidder and his Surety company. ---PAGE BREAK--- Page 13 of 14 END OF SECTION DOUGLAS FIRE DEPARTMENT GENERAL CONDITIONS - CONSTRUCTION HEADINGS Headings to parts, sections, forms, articles, and sub-articles are inserted for convenience of reference only and shall not affect the interpretation of the contract documents. FIELD CHANGES Any alterations or variances from the plans, except minor adjustments in the field to meet existing conditions, shall be requested in writing and may not be instituted until approved by the Owner's Representative. PROTECTION OF PUBLIC AND PRIVATE UTILITIES AND FACILITIES The CONTRACTOR shall support and protect by timbers, or otherwise, all pipes, conduits, poles, wires, or other apparatus which may be in any way affected by the work, and do everything to support, sustain and protect the same, under, over, along or across said work. In case any of said pipes, conduits, poles, wires, or apparatus should be damaged, they shall be repaired by the authorities having control of same and all expense incurred for such repairs shall be charged to the CONTRACTOR. The CONTRACTOR shall further be responsible for any damage done to any street or other public property, or to any private property, by reason of breaking any water, sewer or gas pipe, electric conduit, or other utility by, or through, negligence of the CONTRACTOR. PAYMENT TO THE CONTRACTOR Payments to be made to the CONTRACTOR will be made in the manner stipulated in the Agreement, these General Conditions and Supplementary Conditions. Applications for Payment shall be submitted in two parts, consisting of an Invoice and, a Progress Estimate. Progress estimates will be made by the CONTRACTOR, submitted to and concurred by the Owner's Representative for work completed and/or materials on hand. Invoices will be made by the CONTRACTOR, and submitted to the Department. Invoices shall be for the full amount indicated in the Progress Estimate. Adjustments for conditions differing from those reported in the Progress Estimate and/or for retainage to be withheld shall be determined by the Owner’s Representative and recommended to the City Council. Applications for Payment must be submitted by the 25th day of each month for presentation to the Fire Department for their approval at the next scheduled meeting. PUBLIC LIABILITY AND PROPERTY DAMAGE INSURANCE The CONTRACTOR shall obtain and keep in force during the term of the Contract, public liability and property damage insurance, in companies and in form to be approved by the OWNER. Said insurance shall provide coverage to CONTRACTOR, any subcontractor performing work provided by this contract, and the OWNER. The OWNER shall be named as an additional insured on said policy insofar as the work and ---PAGE BREAK--- Page 14 of 14 obligations performed under the contract are concerned. The coverage so provided shall protect against claims for personal injuries, including accidental death, as well as claims for property damage which may arise from any act or omission of the CONTRACTOR, or the subcontractor, or by anyone directly or indirectly employed by either of them. The minimum policy limits of such insurance shall be as follows: Bodily injury liability coverage with limits of not less than $100,000 for bodily injury, including accidental death, to any one person, and subject to that limit for each person, in an amount not less than $300,000 for each accident; and property damage coverage in an amount of not less than $100,000 for each accident. A copy of the insurance policy, together with a copy of the endorsement naming the OWNER as an additional insured, shall be provided to the OWNER prior to commencement of work.