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Page 1 of 10 CITY OF DOUGLAS WYOMING Contract Documents & Specifications for a New Midsize Crossover 2019 SUV Douglas City Hall 101 N. 4th St. PO Box 1030 Douglas, WY 82633 Public Works Dept. 420 W. Grant Street PO Box 1030 Douglas, WY 82633 ---PAGE BREAK--- Page 2 of 10 City of Douglas Call for Bids (Equipment) Sealed bids for a New Specified Midsize Crossover SUV will be received in the office of the City Clerk until 2:00 p.m., February 6th, 2019, and read immediately thereafter in the Council Chambers at City Hall, 101 N. 4th St., Douglas, WY. Approved specifications and contract documents may be obtained at the Public Works Dept., 420 W. Grant Street, or on the City of Douglas website at www.cityofdouglas.org under the “Bid Postings” tab. Mail submitted bids to the City Clerk, City of Douglas, P.O. Box 1030, Douglas, WY 82633, or deliver to the City Clerk at 101 N. 4th Street, Douglas, WY. The City of Douglas reserves the right to reject any and all bids, to waive informalities, and to accept the bid that serves the best interests of the City./s/ Karen Rimmer, City Clerk Published: Jan. 23rd & 30th, 2019 End of Section ---PAGE BREAK--- Page 3 of 10 CITY OF DOUGLAS BID INFORMATION Seal bids will be received until 2:00 p.m. on February 6th, 2019, at the office of the City Clerk the same day in the Council Chambers of the City Hall Building at 101 North 4th Street, Douglas, Wyoming, for a New Specified 2019 Midsize Crossover SUV. Details and specifications may be obtained by contacting the City Clerk, 101 North 4th, Douglas Wyoming 82633; at the Public Works Department, 420 West Grant, Douglas Wyoming 82633-2153; or on the City of Douglas website at www.cityofdouglas.org under the “Bids” tab. Bids received after the specified hour will not be accepted. Demonstrative units will not be accepted or considered in the bid proposal. Bid should include the option of an allowance for trade-in, one 2005 Chevrolet Trail Blazer VIN #1GNDT13S3523522424. Details and specifications may be obtained by contacting the City Clerk, 101 North 4th, Douglas, Wyoming 82633 or the Public Works Department, 420 West Grant, Douglas, Wyoming 82633-2153. Bids received after the specified hour will not be accepted. Delivery will be accepted 120 days after notice of award, F.O.B. Douglas, Wyoming. All complete bids must be F.O.B. the City of Douglas, Public Works Department, 420 West Grant, Douglas, Wyoming 82633-2153. Tax Exempt Certificate will be furnished by the City of Douglas. All bids must be clearly marked New 2019 Midsize Crossover SUV with the bidder’s name and the time and date of the opening on the outside of the envelope. A Bid Bond or Letter of Credit of 5% will be required at the time the bid is opened. The City of Douglas will allow a 5% preference to Wyoming residents. Bidders will supply a Certificate of Residency in compliance with the Wyoming Department of Labor and Statistics. No qualified individual with a disability shall, by reason of such disability, be excluded from participation in or be denied the benefits of the services, programs or activities of the City of Douglas, or be subjected to discrimination. Pursuant to the American’s with Disabilities Act, reasonable accommodation for persons with disabilities who wish to participate in these services, programs or activities shall be made upon request to City of Douglas, American Disability Act Coordinator at Douglas City Hall, 101 North 4th Street, Douglas, Wyoming 82633. The City of Douglas reserves the right to reject any or all bids, to waive informalities in any bid received and accept any bid which best serves the interest of the City of Douglas. The City of Douglas is letting bids for New 2018 Specified Midsize Crossover SUV. The specifications are for and the purpose and intent of this document is to specify the purchase of a New 2019 Specified Midsize Crossover SUV. Any model bid shall meet or exceed the prescribed requirements. It is unacceptable to add or change components and/or materials to a unit or lesser design capability, in order, to meet these requirements. ---PAGE BREAK--- Page 4 of 10 The bidder shall indicate his compliance with a “Yes” or non-compliance with a “No” in each line item specification. Where submitted literature does not support the meeting of these specifications, the bidder shall outline fully on company letterhead stationary the variation from specification. Any unit not conforming to the specifications will be rejected, and it will be the responsibility of the manufacturer to conform to the requirements, unless deviations have been cited by the bidder and acceptance based upon the exceptions. Total bid amount for new 2019 unit: $ Signature of company representative responsible for bid: You are required to deliver the above specified item/s, F.O.B. to Douglas, Wyoming on or before June 15, 2019 at which time your invoice should be submitted to the City of Douglas. Finance Department, P.O. Box 1030, Douglas, Wyoming 82633-1030 for payment, unless otherwise specified in the bid documents. End of Section ---PAGE BREAK--- Page 5 of 10 (Proposal must be filled out, signed and submitted with the bid document) PROPOSAL FOR FURNISHING NEW SPECIFIED 2019 MIDSIZE CROSSOVER SUV FOR THE CITY OF DOUGLAS, WYOMING Proposal of (Name): (Address): to furnish equipment as specified to the City of Douglas, Wyoming, in accordance with specifications dated (insert date). BID ITEM: Description: New 2019 Specified Midsize Crossover SUV Make and Model: I. Price bid for (unit) as specified FOB a. Douglas, Wyoming $ II. Less trade-in allowance: III. Net Price: (City to pay only this amount) $ In addition to this proposal, the undersigned herewith submits complete information including specifications and descriptive literature to fully describe and illustrate the equipment and accessories offered. Bidder proposes to deliver equipment in accordance with the schedule above. A bid bond, certified, or cashier’s check made payable to the City of Douglas, Wyoming, in an amount of 5% of the total amount of this bid is enclosed. The undersigned certifies that he understands the specifications relating to said bid security and agrees to the conditions set forth in said specifications. Submitted by: Company Signature: Title: End of Section ---PAGE BREAK--- Page 6 of 10 BID BOND – EQUIPMENT KNOW ALL MEN BY THESE PRESENT, that we, the undersigned, as Principal, and as surety, are hereby held and firmly bound unto as OWNER in the penal sum of for payment of which, we and truly to be made, we hereby jointly and severally bind ourselves, successors and assigns. The condition of the above obligation is such that whereas the Principal has submitted to a certain BID, attached hereto and hereby made a part hereof to enter into a contract in writing for the NOW, THEREFORE, A. If said BID shall be rejected, or B. If said BID shall be accepted and the Principal shall execute and deliver a contract in the Form of Contract attached hereto (properly completed in accordance with said BID) and shall furnish a BOND for his faithful performance of said contract, and for the payment of all persons performing labor or furnishing materials in connection therewith and shall in all respects perform the agreement created by the acceptance of said BID. Then this obligation shall be void, otherwise the same shall remain in force and effect; it being expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall, in no event, exceed the penal amount of this obligation as herein stated. The Surety, for value received, hereby stipulates and agrees that the obligations of said Surety and its BOND shall in no way be impaired or affected by any said Surety does hereby waive notice of any such extension. IN WITNESS WHEREOF, the principal and the Surety have hereunto set their hands and seals, and such of them as are corporations have caused their corporate seals to be hereto affixed and these presents to be signed by their proper officers, the day and year first set forth above. Surety By: IMPORTANT: Surety companies executing BONDS must appear in the Treasury Department’s most current list (Circular 570 as amended) and be authorized to transact business in the State of Wyoming. End of Section ---PAGE BREAK--- Page 7 of 10 IF BIDDER IS: AN INDIVIDUAL By: doing business as: (Name) Address: Phone: A PARTNERSHIP By: (seal) (Firm Name) (General Partner) Business Address: Phone: A CORPORATION By: of (Corporation Name) (State of Incorporation) By: (Signature) (Title) ATTEST: (Corporate Seal) Business Address: Phone: A JOINT VENTURE By: Address: By: Address: By: Address: By: Address: (Each member of the joint venture must sign; attach additional sheet if necessary.) End of Section ---PAGE BREAK--- Page 8 of 10 NOTICE OF AWARD To: Equipment description: The owner has considered the bid submitted by you for the above described work in response to its advertisement for bids dated , 20 and information for bidders. You are hereby notified that your bid has been accepted for item/s in the amount of: Base Bid New Midsize Crossover SUV Option #1 - $ Description Option #2 - $ Description _ _ Option #3 - $ Description Option #4 - $ Description Total bid amount: $ You are required, as set forth in the bid specifications, to execute any documents within ten (10) days from the date of this notice. If you fail to execute said documents, owner will be entitled to consider all rights arising out of the owner’s acceptance of your bid as abandoned and as a forfeiture of your bid bond. The owner will be entitled to such other rights as may be granted by law. You are required to return an acknowledged copy of this Notice of Award to the owner. ACCEPTANCE OF NOTICE Receipt of the above Notice of Award is hereby acknowledged by: Owner Company Name Name Title Title Date Date End of Section ---PAGE BREAK--- Page 9 of 10 SPECIFICATIONS Specifications for One New Midsize Crossover SUV. These are the minimum specifications for this vehicle; you must meet or exceed these specifications. Mark “Yes” if item meets specifications; mark “No” if not. If indication “No” is marked to any specifications, you must provide on a separate sheet of paper an explanation of the item that you would supply in place of the specified item. Any item not marked may result in rejection of the bid. SCOPE: The vehicles being specified will be used by the City of Douglas and will be assigned specifically to City Hall to be used as a pool car. The SUV will have four wheel or all-wheel drive with a 4-door sport/utility type cab with third row adult seating and include all other requirements as specified by the City of Douglas. Each bid package submitted will have a brochure of the vehicle that is being propose with the proposed items highlighted that are included in the bid. I. ENGINE Yes No 1. To be a minimum of 3.6-liter, 6-cylinder gasoline (flex fuel) engine 2. Heavy Duty Coolant Rated To -45 Deg. 3. Engine coolant heater. II. AXLES, SUSPENSION FRONT/ REAR: Yes No 1. Front axle to be a four wheel or all-wheel drive type 2. Heavy duty front and rear shock absorbers 3. Front & rear stabilizer bars to be included III. WHEELS AND TIRES: Yes No 1. All-season radial, BSW, load capacity rating are to be as required by the manufacturer for the GVWR specified 2. Manufacturer’s standard wheels. IV. BRAKE/BRAKE RELATED EQUIPMENT Yes No 1. 4-wheel anti-lock disc brake system with traction control V. BUMPERS Yes No 1. Front: Manufacturer’s standard 2. Rear: Manufacturer’s standard VI. STEERING Yes No 1. Power steering. 2. Tilt steering wheel VII. ELECTRICAL SYSTEM Yes No 1. High capacity alternator 2. 600 Amp battery. 3. Easy access fuse & relay boxes. ---PAGE BREAK--- Page 10 of 10 VIII. TRANSMISSION & EQUIPMENT Yes No 1. Automatic 6 speed. 2. Column shift IX. CAB & CAB-RELATED EQUIPMENT Yes No 1. Manual Integral air conditioning & heating 2. Sound system: Manufacturer’s standard. 3. Solar-tint windows 2nd and 3rd row 4. Interior mirror, wide-angle, day-night type 5. Heated power mirrors 6. All seats are to be cloth type. 7. Passenger side air bag on/off switch 8. Cruise control 9. Keyless entry without pad 10. Easy Access third row comfortable adult seating. 11. Manual adjust seats 12. Cargo area lamp 13. Hidden rear door lock plungers 14. Carpet with manufacturer’s floor mats front & rear. 15. Three programed keys/fobs. 16. Power windows and door locks. X. PAINT & TRIM Yes No 1. Exterior paint is white 2. Interior colors light gray or tan XI. MANUALS Yes No 1. Complete manuals for vehicle operation, maintenance shall be with the truck at the time of delivery. XII. WARRANTY Yes No 1. Base warranty shall be a minimum of 3 years/36,000 miles, whichever comes first. 2. Warranty on engine shall be for 3 years/36,000 miles, whichever comes first, and cover all parts and labor, a copy of the warranty shall be with the vehicle at the time of delivery. 3. Warranty on the drive train shall be for 100,000 miles or 60 months, whichever comes first. 4. Warranty on rust-through shall be 100,000 miles or 60 months, whichever comes first. End of Section