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City of Douglas Call for Bids (Fencing) Sealed bids will be received for City of Douglas Landfill Fencing Project in the office of the City Clerk until 2:00 p.m., Sept 7, 2022, and read immediately thereafter in the Council Chambers of the City Hall Building at 101 North 4th Street, Douglas, Wyoming. Any bids received after the specified date and time will not be accepted or considered. Approved plans and specifications and form of contract documents may be obtained at the Public works Department at 420 West Grant or on the City of Douglas web site at www.cityofdouglas.org under the “Bid Postings” tab. A Non-Mandatory per-bid conference will be held on site at the Douglas Landfill on August 31 at 9:00am. Submitted bids should be mailed to the City of Douglas, P.O. Box 1030, Douglas, WY 82633 or deliver to the City Clerk at 101 N. 4th St. /S/Chaz Schumacher, City Clerk Published: August 24, 2022, and August 31, 2022 ---PAGE BREAK--- CITY OF DOUGLAS BID INFORMATION Seal bids will be received until 2:00 p.m. , on the day of September 7, 2022, at the office of the City Clerk the same day in the Council Chambers of the City Hall Building at 101 North 4th Street, Douglas, Wyoming, for Landfill Fencing project Demonstrative units will not be accepted or considered in the bid proposal. Bid should include the option of an allowance for trade-in No Trade In Details and specifications may be obtained by contacting the City Clerk, 101 North 4th, Douglas, Wyoming 82633 or the Public Works Department, 420 West Grant, Douglas, Wyoming 82633-2153 Bids received after the specified hour will not be accepted. Delivery will be accepted 60 days after notice of award, F.O.B. Douglas, Wyoming. A Bid Bond or Letter of Credit of 5% will be required at the time the bid is opened. All complete bids must be firm F.O.B. the City of Douglas, Public Works Department, 420 West Grant, Douglas, Wyoming 82633-2153. Tax Exempt Certificate will be furnished by the City of Douglas. All bids must be clearly marked Landfill fencing project with the bidder’s name and the time and date of the opening on the outside of the envelope. No qualified individual with a disability shall, by reason of such disability, be excluded from participation in or be denied the benefits of the services, programs, or activities of the City of Douglas, or be subjected to discrimination. Pursuant to the American’s with Disabilities Act , reasonable accommodation for persons with disabilities who wish to participate in these services, programs or activities shall be made upon request to City of Douglas, American Disability Act Coordinator at Douglas City Hall, 101 North 4th Street, Douglas, Wyoming 82633. The City of Douglas reserves the right to reject any or all bids, to waive informalities in any bid received and accept any bid which best serves the interest of the City of Douglas. ---PAGE BREAK--- The City of Douglas is letting bids for Landfill fencing project. The purpose and intent of this document is to specify for Landfill fencing. Any model bid shall meet or exceed the prescribed requirements. It is unacceptable to add or change components and/or materials to a unit or lesser design capability, in order, to meet these requirements. The bidder shall submitted literature does not support the meeting of these specifications, the bidder shall outline fully on company letterhead stationery the variation from specification. Any unit not conforming to the specifications will be rejected, and it will be the responsibility of the manufacturer to conform with the requirements, unless deviations have been cited by the bidder and acceptance on the basis of the exceptions. Base Bid - $ Option #1 - $ Description: Electric gate for 34’ opening Option #2 - $ Description Option #3 - $ Description Option #4 - $ Description Total bid amount - $ Signature of company representative responsible for bid _ You are required to deliver the above specified item/s, F.O.B. to Douglas, Wyoming before June 30, 2023, at which time your invoice should be submitted to the City of Douglas. Finance Department, P.O. Box 1030, Douglas, Wyoming 82633-1030 for payment, unless otherwise specified in the bid documents. (Proposal must be filled out, signed, and submitted with the bid document) PROPOSAL FOR THE CITY OF DOUGLAS, WYOMING LANDFILL FENCING PROJECT Proposal of (Name) (Address) ---PAGE BREAK--- to furnish equipment as specified to the City of Douglas, Wyoming, in accordance with specifications dated Sept. 7, 2022 BID ITEM: Description: Landfill fencing project Make and Model: I. Price bid for (unit) as specified FOB 11. Douglas, Wyoming Less trade-in allowance: $ $_no trade-in III. Net Price: (City to pay only this amount) $ In addition to this proposal, the undersigned herewith submits complete information including specifications and descriptive literature to fully describe and illustrate the equipment and accessories offered. Bidder proposes to deliver equipment in accordance with the schedule above. A bid bond, certified, or cashier’s check made payable to the City of Douglas, Wyoming, in an amount of 5% of the total amount of this bid is enclosed. The undersigned certifies that he understands the specifications relating to said bid security and agrees to the conditions set forth in said specifications. Submitted By: Signature: Title: ---PAGE BREAK--- NOTICE OF AWARD - EQUIPMENT To: Equipment description: The owner has considered the bid submitted by you for the above-described work in response to its advertisement for bids dated September 7, 2022 and information for bidders. You are hereby notified that your bid has been accepted for item/s in the amount of: Base Bid - Option #1 - $ Description Electric gate for 34’ opening Option #2 - $ Description Option #3 - $ Description Option #4 - $ Description Total bid amount - You are required, as set forth in the bid specifications, to execute any documents within ten (10) days from the date of this notice. If you fail to execute said documents, owner will be entitled to consider all rights arising out of the owner’s acceptance of your bid as abandoned and as a forfeiture of your bid bond. The owner will be entitled to such other rights as may be granted by law. You are required to return an acknowledged copy of this Notice of Award to the owner. Dated this day of , 20 . Owner ACCEPTANCE OF NOTICE Receipt of the above Notice of Award is hereby acknowledged By by Title Company By Dated this Day of ,20 ---PAGE BREAK--- BID BOND - EQUIPMENT KNOW ALL MEN BY THESE PRESENT, That we, the undersigned, as Principal, and as surety, are hereby held and firmly bound unto as OWNER in the penal sum of for payment of which, we and truly to be made, we hereby jointly and severally bind ourselves, successors, and assigns. The condition of the above obligation is such that whereas the Principal has submitted to a certain BID, attached hereto and hereby made a part hereof to enter into a contract in writing for the NOW, THEREFORE, If said BID shall be rejected, or If said BID shall be accepted and the Principal shall execute and deliver a contract in the Form of Contract attached hereto (properly completed in accordance with said BID) and shall furnish a BOND for his faithful performance of said contract, and for the payment of all persons performing labor or furnishing materials in connection therewith and shall in all respects perform the agreement created by the acceptance of said BID. Then this obligation shall be void, otherwise the same shall remain in force and effect; it being expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall, in no event, exceed the penal amount of this obligation as herein stated. The Surety, for value received, hereby stipulates, and agrees that the obligations of said Surety and its BOND shall in no way be impaired or affected by any said Surety does hereby waive notice of any such extension. IN WITNESS WHEREOF, the principal and the Surety have hereunto set their hands and seals, and such of them as are corporations have caused their corporate seals to be hereto affixed and these presents to be signed by their proper officers, the day and year first set forth above. ---PAGE BREAK--- Surety By: IMPORTANT: Surety companies executing BONDS must appear in the Treasury Department’s most current list (Circular 570 as amended) and be authorized to transact business in the State of Wyoming. IF BIDDER IS: AN INDIVIDUAL By: doing business as: (Name) Address: Phone: A PARTNERSHIP By: (seal) (Firm Name) (General Partner) Business Address: Phone: A CORPORATION By: of (Corporation Name) (State of Incorporation) By: (Signature) (Title) ATTEST: (Corporate Seal ) Business Address: Phone: ---PAGE BREAK--- A JOINT VENTURE By: Address: ---PAGE BREAK--- By: Address: (Each member of the joint venture must sign; attach additional sheet if necessary) MINIMUM SPECIFICATIONS FOR CITY OF DOUGLAS LANDFILL FENCING PROJECT 1. Take down existing fence and roll up. Pull all posts. 2. Replace fencing with 8’ double woven wire – approximately 10840’ 3. 12’ treated posts 4. Approximately 12 brace and end panels 5. 6-8 corner panels 6. 1 walk in metal swinging gate- 4’x 8’ 7. Optional-7’x 34’-36’ chain link Electric gate. THERE IS A WORKING TIME LIMIT: September- November 1, or mid-April to June 30,2023. All work and invoices need to be finished and submitted by June 30,2023.