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Page 1 of 11 CITY OF DOUGLAS Contract Documents & Specifications for a New Specified Bed Knife Grinder - DCC Public Works Dept. 420 W. Grant Street PO Box 1030 Douglas, WY 82633 ---PAGE BREAK--- Page 2 of 11 City of Douglas Call for Bids (Equipment) Sealed bids will be received for One New Specified Bed Knife Grinder in the office of the City Clerk until 2:00 p.m., December 19th , 2018, and read immediately thereafter in the Council Chambers at City Hall, 101 N. 4th St., Douglas, Wyoming. Complete requirements and copies of contract documents are available at the Public Works Dept., 420 W. Grant St. Douglas, WY 82633, 307-358- 9750, or on the City of Douglas website at www.cityofdouglas.org under the “Bid Postings” button. Mail proposals to the City of Douglas, P.O. Box 1030, Douglas, WY 82633, or deliver to the City Clerk at 101 N. 4th Street. The City reserves the right to reject any or all bids; to waive informalities; and to accept the bid that is in the best interests of the City of Douglas. Karen Rimmer, City Clerk Published December 5th and 12th , 2018 ---PAGE BREAK--- Page 3 of 11 CITY OF DOUGLAS BID INFORMATION Seal bids will be received until 2:00 p.m., on December 19th , 2018, at the office of the City Clerk the same day in the Council Chambers of the City Hall Building at 101 North 4th Street, Douglas, Wyoming, for One New Specified Bed Knife Grinder. Details and specifications may be obtained by contacting the City Clerk, 101 North 4th, Douglas Wyoming 82633; at the Public Works Department, 420 West Grant, Douglas Wyoming 82633-2153; or on the City of Douglas website at www.cityofdouglas.org under the “Bids” tab. Bids received after the specified hour will not be accepted. Demonstrative units will not be accepted or considered in the bid proposal. Delivery will be accepted 60 days after notice of award, F.O.B. Douglas, Wyoming. All complete bids must be firm F.O.B. the City of Douglas, Public Works Department, 420 West Grant, Douglas, Wyoming 82633-2153. Tax Exempt Certificate will be furnished by the City of Douglas. All bids must be clearly marked New Specified Bed Knife Grinder with the bidder’s name and the time and date of the opening on the outside of the envelope. A Bid Bond or Letter of Credit of 5% will be required at the time the bid is opened. The City of Douglas will allow a 5% preference to Wyoming residents. Bidders will supply a Certificate of Residency in compliance with the Wyoming Department of Labor and Statistics. No qualified individual with a disability shall, by reason of such disability, be excluded from participation in or be denied the benefits of the services, programs or activities of the City of Douglas, or be subjected to discrimination. Pursuant to the American’s with Disabilities Act, reasonable accommodation for persons with disabilities who wish to participate in these services, programs or activities shall be made upon request to City of Douglas, American Disability Act Coordinator at Douglas City Hall, 101 North 4th Street, Douglas, Wyoming 82633. The City of Douglas reserves the right to reject any or all bids, to waive informalities in any bid received and accept any bid which best serves the interest of the City of Douglas. The City of Douglas is letting bids for New Specified Bed Knife Grinder. The specifications are for and the purpose and intent of this document is to specify the purchase of a New Specified Bed Knife Grinder. Any model bid shall meet or exceed the prescribed requirements. It is unacceptable to add or change components and/or materials to a unit or lesser design capability, in order, to meet these requirements. The bidder shall indicate his compliance with a “Yes” or non-compliance with a “No” in each line item specification. Where submitted literature does not support the meeting of these specifications, the bidder shall outline fully on company letterhead stationary the variation from specification. Any unit not conforming to the specifications will be rejected, and it will be the responsibility of the manufacturer to conform to the requirements, unless deviations have been cited by the bidder and acceptance is based upon the exceptions. Base Bid - $ Total bid amount - $ Signature of company representative responsible for bid: ---PAGE BREAK--- Page 4 of 11 You are required to deliver the above specified item/s, F.O.B. to Douglas, Wyoming on or before March 1st , 2019, at which time your invoice should be submitted to the City of Douglas. Finance Department, P.O. Box 1030, Douglas, Wyoming 82633-1030 for payment, unless otherwise specified in the bid documents. (Proposal must be filled out, signed and submitted with the bid document) End of Section ---PAGE BREAK--- Page 5 of 11 PROPOSAL FOR FURNISHING ONE New Specified Bed Knife Grinder FOR THE CITY OF DOUGLAS, WYOMING – Douglas Community Golf Course Proposal of (Name): Address: to furnish equipment as specified to the City of Douglas, Wyoming, in accordance with specifications dated November 26th , 2018. BID ITEM: Description: One New Specified Bed Knife Grinder Make and Model: I. Price bid for (unit) as specified FOB a. Douglas, Wyoming II. Less trade-in allowance: $ None III. Net Price: (City to pay only this amount) In addition to this proposal, the undersigned herewith submits complete information including specifications and descriptive literature to fully describe and illustrate the equipment and accessories offered. Bidder proposes to deliver equipment in accordance with the schedule above. A bid bond, certified, or cashier’s check made payable to the City of Douglas, Wyoming, in an amount of 5% of the total amount of this bid is enclosed. The undersigned certifies that he understands the specifications relating to said bid security and agrees to the conditions set forth in said specifications. Submitted By: Company Signature: Title: End of Section ---PAGE BREAK--- Page 6 of 11 BID BOND – EQUIPMENT KNOW ALL MEN BY THESE PRESENT, That we, the undersigned, as Principal, and as surety, are hereby held and firmly bound unto as OWNER in the penal sum of for payment of which, we and truly to be made, we hereby jointly and severally bind ourselves, successors and assigns. The condition of the above obligation is such that whereas the Principal has submitted to a certain BID, attached hereto and hereby made a part hereof to enter into a contract in writing for the NOW, THEREFORE, A. If said BID shall be rejected, or B. If said BID shall be accepted and the Principal shall execute and deliver a contract in the Form of Contract attached hereto (properly completed in accordance with said BID) and shall furnish a BOND for his faithful performance of said contract, and for the payment of all persons performing labor or furnishing materials in connection therewith and shall in all respects perform the agreement created by the acceptance of said BID. Then this obligation shall be void, otherwise the same shall remain in force and effect; it being expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall, in no event, exceed the penal amount of this obligation as herein stated. The Surety, for value received, hereby stipulates and agrees that the obligations of said Surety and its BOND shall in no way be impaired or affected by any said Surety does hereby waive notice of any such extension. IN WITNESS WHEREOF, the principal and the Surety have hereunto set their hands and seals, and such of them as are corporations have caused their corporate seals to be hereto affixed and these presents to be signed by their proper officers, the day and year first set forth above. Surety By: IMPORTANT: Surety companies executing BONDS must appear in the Treasury Department’s most current list (Circular 570 as amended) and be authorized to transact business in the State of Wyoming. End of Section ---PAGE BREAK--- Page 7 of 11 IF BIDDER IS: AN INDIVIDUAL By: doing business as: (Name) Address: Phone: A PARTNERSHIP By: (seal) (Firm Name) (General Partner) Business Address: Phone: A CORPORATION By: of (Corporation Name) (State of Incorporation) By: (Signature) (Title) ATTEST: (Corporate Seal) Business Address: Phone: A JOINT VENTURE By: Address: By: Address: By: Address: By: Address: (Each member of the joint venture must sign; attach additional sheet if necessary.) End of Section ---PAGE BREAK--- Page 8 of 11 NOTICE OF AWARD - EQUIPMENT To: Equipment description: New Specified Bed Knife Grinder The owner has considered the bid submitted by you for the above described work in response to its advertisement for bids dated December 5th and 12th 2018 and information for bidders. You are hereby notified that your bid has been accepted for item/s in the amount of: Base Bid - $ Option #1 - $ None Description: Option #2 - $ None Description: Option #3 - __________Description: Total bid amount - $ You are required, as set forth in the bid specifications, to execute any documents within ten (10) days from the date of this notice. If you fail to execute said documents, owner will be entitled to consider all rights arising out of the owner’s acceptance of your bid as abandoned and as a forfeiture of your bid bond. The owner will be entitled to such other rights as may be granted by law. You are required to return an acknowledged copy of this Notice of Award to the owner. Dated this day of . ACCEPTANCE OF NOTICE Owner Receipt of the above Notice of Award is hereby acknowledged By By Company Title By End of Section ---PAGE BREAK--- Page 9 of 11 SP ECIF ICATIO NS Specifications are for One New Specified Bed Knife Grinder. These are the minimum specifications for this unit; you must meet or exceed these specifications. If indication (no) is marked to any specifications, you must provide on a separate sheet of paper an explanation of the item that you would supply in place of the specified item. Any item not marked may result in rejection of the bid. SCOPE: The equipment being specified will be used within the City of Douglas and will be assigned specifically to the Douglas Community Golf Course. MEETS SPECIFICATIONS YES NO I. FRAME 1. Welded with mainframe that mounts travers shafts 2. Machined to .002 inch p e r foot TIR straightness or better MEETS SPECIFICATIONS YES NO II. TRAVERSE SHAFT AND BEARINGS 1. Two 1.010+/-.00035 polished steel shafts i n which the carriage carries the grinding head 2. Three o r more adjustable self-aligning linear bearings w i t h dust protection MEETS SPECIFICATIONS YES NO III. CARRIAGE AND CARRIAGE SLIDE 1. Rolled steel carriage w i t h slide housing made of iron casting 2. Carriage slide moves horizontally w i t h movable spring-loaded rollers 3. Infinitely adjustable horizontal infeed MEETS SPECIFICATIONS YES NO IV. FRONT FACE TO TOP FACE GRINDING 1. Must move with an electric actuator without having to readjust the bedknives MEETS SPECIFICATIONS YES NO V. TRAVERSE MOTOR 1. Enclosed brush 90 volt DC, 1.0 amp, .05hp, 1150 rpm or better MEETS SPECIFICATIONS YES NO VI. TRAVERSE DRIVE 1. Belt or chain driven w i t h overload protection 2. Solid state DC variable drive with range from approximately 0-25 feet per minute o r better 3. Proximity switches to automatically change transfer direction 4. Stop rotation accuracy within .07” o r better MEETS SPECIFICATIONS YES NO ---PAGE BREAK--- Page 10 of 11 VII. GRINDING WHEEL DRESSER 1. Attached diamond dresser mounted to the carriage to allow dressing while grinding MEETS SPECIFICATIONS YES NO VIII. TRANSFER MOTOR 1. Enclosed brush 90-volt DC, 1.0 amp, .05 hp, 1150 rpm or better MEETS SPECIFICATIONS YES NO IX. COOLING SYSTEM 1. Supplies from built in tank 2. Self-priming adjustable flow rate through flex hose MEETS SPECIFICATIONS YES NO X. GRINDER MOTOR 1. 110-volt, 8.0 amp, 0.7 hp, 3450 rpm or better 2. Enclosed fan cooled motor MEETS SPECIFICATIONS YES NO XI. CONTROL PANEL 1. Emergency shut-off, UL/CSA approved 2. Must include all controls needed for entire functions of machine MEETS SPECIFICATIONS YES NO XII. MAGNETIC BAR 1. No bolt or mechanical features to mount bedknives 2. Magnetic mounting that stays on even in power failure 3. Magnet stay on through entire grinding process all making it fast and accurate 4. No angle gauges; need to eliminate human error MEETS SPECIFICATIONS YES NO XIII. WIRING 1. Meets UL/CSA specifications MEETS SPECIFICATIONS YES NO XIV. BEDKNIFE ALIGNMENT 1. One side adjustment with other side stationary MEETS SPECIFICATIONS YES NO XV. CAPACITY 1. Capable of grinding bedknives up to 34” long on both front and top face at all angles ---PAGE BREAK--- Page 11 of 11 MEETS SPECIFICATIONS YES NO XVI. NOISE CONTROL 1. Must have partial or entire enclosure level 75 dba or less MEETS SPECIFICATIONS YES NO XVII. MANUALS 1. Must include one operator and one assembly and service MEETS SPECIFICATIONS YES NO XVIII. WARRANTY 1. 2-year full warranty or more