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Page 1 REQUEST FOR PROPOSALS CITY OF DOUGLAS, WYOMING AUDIT SERVICES The City of Douglas, Wyoming is requesting Proposals from responsible certified public accountant firms or individuals to provide a complete audit of its financial statements for the fiscal year ending June 30, 2021-2025. SCOPE OF WORK 1. The selected Auditor shall conduct an audit of the financial statements of the City of Douglas for the years ending June 30, 2021, June 30, 2022, June 30, 2023, June 30, 2024, and June 30, 2025, for all governmental and business-type activities, each major fund, and the aggregate remaining funds. 2. The selected Auditor shall conduct the audit in accordance with the auditing standards Government Auditing Standards as issued by the US General Accounting Office, current revision; the audit requirements of the State of Wyoming, Department of Audit, and the Single Audit Act amended July 1, 1996. 3. The City of Douglas will likely require a single audit for fiscal year ending June 30, 2021, (CFDA #21.019) and potential exists for at least one additional single audit during the remaining four-year period. 4. The Audit services shall include examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. 5. The Audit services shall perform tests of internal control over financial reporting and compliance with certain provision of laws, regulations, contracts, and grant agreements. 6. The selected Auditor shall provide a draft copy of the audit report and audited financial statements at least one week prior to submission of the final report with final report submitted by December 31st of each year. 7. The selected Auditor shall be licensed to practice in the State of Wyoming as verified by the Wyoming Board of Certified Public Accountants. GENERAL INFORMATION FOR PROPOSERS 1. Total budgeted expenditures for FY 2021 are $33,358,571 for all funds of the City of Douglas. Funds included are: General Fund; two Special Revenue funds; four Enterprise funds; Internal Service fund; eleven Capital Project funds and four Trust & Agency funds. ---PAGE BREAK--- Page 2 2. Records are maintained on a modified accrual basis during the year using Caselle Connect software. 3. Funds under CFDA #21.019 for Covid were received by the City of Douglas in FY 2021. 4. Copies of prior year’s audit reports are available from the City of Douglas upon request. 5. The proposal will be for a period of one year, renewable annually for an additional four years subject to agreement of each party. 6. Payments will be once per month following receipt of invoice for portion of services completed. Payments on each invoice will be made following the City of Douglas Purchasing Policy. 7. The successful proposer must enter into Professional Services Agreement that specifies requirements for indemnification, insurance, and other applicable policies. 8. The successful proposer shall provide evidence of coverage by general professional liability insurance in an amount of $1,000,000 each occurrence and $2,000,000 aggregate. PROPOSAL’S CONTENT 1. Proposals are required to include the attached Appendix A, two pages, along with the following additional information. Appendix A must be signed by an authorized representative or principal and returned by the date and time specified. a. Qualifications of the Proposer: Provide a summary of experience with similar work. b. Team Qualifications: Provide experience summary for key personnel that will be assigned to the audit. c. References: Include contact name, address, phone number and e-mail address for at least three references for past similar work. d. Schedule: Provide an outline of the anticipated dates for the Audit services. e. Work Plan: Provide a work plan for the Audit services including the audit methodology to be followed and the extent of testing to be performed. f. Expectations of City: Provide the expectations, specifying what work papers, entries, reports, etc. the staff of the City of Douglas shall be responsible to prepare. ---PAGE BREAK--- Page 3 DEADLINE AND GUIDELINES FOR SUBMITTALS 1. The deadline for Proposal submittal is Friday, July 16, 2021, 5:00 p.m. local time. Submittals received after the deadline will be returned unopened. 2. Proposals should be delivered to City of Douglas, City Hall, Attn: City Clerk, 101 N 4th Street, P.O. Box 1030, Douglas, WY 82633. 3. Proposals should be marked “City of Douglas Audit Services” and printed on an 8.5 x 11 page format. 2. Submit four copies of the Proposal. 4. Fax or e-mail submittals will not be accepted. 5. No proposal shall be accepted after cutoff date and time for acceptance of the Proposals. 6. The City reserves the right to waive any irregularities or technicalities in the submittals as it deems appropriate to best serve the public interest. 7. Any or all submissions may be rejected as deemed in the best interest of the City of Douglas. 8. Proposals cannot be withdrawn for 30 days after the day that Proposals are due. 9. Questions regarding the request for proposals or details relative to the audit should be directed to Mary Nicol, Administrative Services Director/Treasurer, [PHONE REDACTED], [EMAIL REDACTED], P.O. Box 1030, Douglas, WY 82633. SELECTION PROCESS The selection will be based on information provided in the proposals. Proposers may be asked to submit additional information or participate in a post Proposal interview. A contract will be negotiated with the selected proposer. ---PAGE BREAK--- Page 4 APPENDIX A – PAGE 1 PROPOSAL FORM City of Douglas, Wyoming 101 N 4th Street, P.O. Box 1030 Douglas, WY 82633 [PHONE REDACTED] Proposer: Entity-wide audit of the City of Douglas for each period ending June 30, 2021, 2022, 2023, 2024 & 2025 $ Single Audit of the City of Douglas for each period, when applicable Schedule of Professional Fees and Expenses Hours Rate Extension Additional Notes Partners Managers Supervisory Staff Staff Other (specify) Subtotal Out-of-Pocket Expenses Meals & Lodging Transportation Other (specify) Total All-Inclusive Maximum Price Project Manager: The Project Manager assigned to this audit is: Name: Title: Phone: Approximate Number of Hours Hours Field Work at the Entity Hours Report Preparation The undersigned agrees to furnish AUDIT SERVICES to the City of Douglas in accordance with Request for Proposal, General Provisions, Special Provisions and Proposal Price Sheet. Company Name Authorized Representative ---PAGE BREAK--- Page 5 APPENDIX A – PAGE 2 BY SUBMISSION OF A PROPOSAL, THE PROPOSER CERTIFIES: 1. Prices in this proposal have been arrived at independently, without consultation, communication or agreement for the purpose of restricting competition. 2. Prices in this proposal have not been knowingly disclosed by the Proposed and will not be, prior to award, to any other Proposer. 3. No attempt has been made nor will be by the Proposer to induce any other person or firm to submit a proposal for the purpose of restricting competition. 4. The person signing this proposal certifies that he/she is authorized to represent the company and is legally responsible for the decision as to the price and supporting documentation provided as a result of this request for proposal. 5. He/She will comply with all the federal regulations, policies, guidelines and requirements. TAXPAYER IDENTIFICATION INFORMATION: Is your firm incorporated? Yes No Social Security No. - - or Employer Identification No. - Company Name Telephone No. Street Address Name of Authorized Representative Mailing Address Authorized Signature City, State, Zip Date