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Request for Qualifications City of Douglas, Brownfield “Double-Down Initiative” Revitalization Project (EPA Brownfield Assessment Grant for Petroleum & Hazardous Substances) Due: 3:00pm local time, October 17, 2018 Following are the questions received regarding the RFQ for the Brownfield “Double-Down Initiative” Revitalization Project. 1. Question: Is there a map of the sites? Answer: No; the area is identified by Census Tract. 2. Question: Did the City hire someone to write the grant request? Answer: Yes. 3. Question: Is Economic Development significant to this project? Answer: Yes; very. 4. Question: Have all of the property owners been approached? Answer: No; just one property owner has been approached and they are in support at this time. 5. Question: Is community involvement and community enhancement important to this project? Answer: Yes. 6. Question: Would you say the contractor you select will be expected to guide the process and gather input from the City? Answer: Yes. 7. Question: Are City Council, County Commissioners, and others in the community supportive? Answer: Yes. 8. Question: Is it ok if some of the team are not based in Wyoming? Answer: It is preferred that the team be based in Wyoming but understood that the technical aspects of this project may require team members from outside of Wyoming. 9. Question: Can you provide more detail about what you want in regards to examples of experience? Answer: The City is looking for examples of experience related to cleanup and redevelopment of brownfield sites. More specifically to sites with existing structures and infrastructure. For major renovations the City is looking for examples of properties that have been cleaned and brought back in reuse. 10. Question: Can you provide further clarification on which items of the EPA work plan the City plans to perform versus what is expected of the Contractor? Answer: The City intends to maintain oversight of the contractor and will have control over the funding. However, the bulk of the work will be performed by the contractor. ---PAGE BREAK--- Page 2 of 2 11. Question: Can the proposed cost estimates and schedules vary from the dates and costs identified in the workplan? Answer: The workplan is approved by our Brownfields Project Manager and significant changes to that workplan would have to undergo a reasoning and review process to be approved. It is suggested that you do your best to stick to the dates identified in the workplan. The values identified on the first page of the workplan are what was awarded and cannot be changed. 12. Question: The grant term is three years, but the workplan only goes through 2019. What is the anticipated term length of the contractor’s agreement to accomplish the work? Answer: The RFQ is intended to go for the full length of the grant. The workplan is simply the beginning of the process. 13. Question: Would being the contractor for the project preclude the company from providing additional services to the owner of the assessment properties? Answer: There is always potential for a conflict of interest or the appearance of a conflict of interest and it is recommended that the contractor be aware. The key is to maintain the competitive process throughout all phases of the project. The City would require the contractor to have open dialogue and would determine conflict on a case by case basis and where the City was in the life of the grant. It is also recommended that the contractor adhere to the code of ethics at www.naep.org/code-of-ethics and be QEP certified (http://ipep.org/credentials/qep/). 14. Question: Does the City have a preference on how this website will be created and maintained (i.e. as part of the City of Douglas’s new website under a tab, or creating a standalone website)? Answer: The website does need to be accessible through the current City website, but can be a standalone website. Posted on the City of Douglas website on October 11, 2018.