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Page 1 of 11 CITY OF DOUGLAS BID PACKAGE Two New 2019 Specified Police Package SUVs Douglas Police Department 1201 MESA DR SUITE A DOUGLAS, WY 82633 ---PAGE BREAK--- Page 2 of 11 City of Douglas Call for Bids (Vehicle) Sealed bids for the purchase of Two New 2019 Specified Police Package Patrol SUVs, will be received in the office of the City Clerk until 2:30 p.m., November 14th, 2018 and read immediately thereafter in the Council Chambers at City Hall, 101 N. 4th St., Douglas, WY. Approved plans, specifications and contract documents may be obtained at the Police Department, 1201 Mesa Drive, Suite A, or on the City of Douglas website at www.cityofdouglas.org under the “Bid Postings” tab. Mail submitted bids to the City Clerk, City of Douglas, P.O. Box 1030, Douglas, WY 82633, or deliver to the City Clerk at 101 N. 4th Street, Douglas, WY. The City of Douglas reserves the right to reject any and all bids, to waive informalities, and to accept the bid that serves the best interests of the City. Karen Rimmer, City Clerk Published: Oct. 31st & Nov. 7th, 2018 End of Section CITY OF DOUGLAS BID INFORMATION Seal bids will be received until 2:00 p.m., November 14, 2018 at the office of the City Clerk the same day in the Council Chambers of the City Hall Building at 101 North 4th Street, Douglas, Wyoming, for a Two New 2019 Specified Police Package Patrol SUVs. Demonstrative units will not be accepted or considered in the bid proposal. Bid should include the option of an allowance for trade-ins of one 2008 Ford Crown Victoria and one 2009 Ford Crown Victoria. Details and specifications may be obtained by contacting the Douglas Police Department, 1201 Mesa Drive, Suite A, Douglas, Wyoming 82633; the City Clerk, 101 North 4th, Douglas, Wyoming 82633; or on the City of Douglas website, www.cityofdouglas.org under the “Bid Postings” tab. Bids received after the specified hour will not be accepted. Delivery will be accepted 90 to 120 days after notice of award, F.O.B. Wireless Advanced Communications, 3901 West Service Road, Evans, CO 80620. All complete bids must be firm F.O.B. Douglas Police Department, C/O Wireless Advanced Communications, 3901 West Service Road, Evans, CO 80620. A Bid Bond or Letter of Credit of 5% will be required at the time the bid is opened. Bidders will supply a Certificate of Residency in compliance with the Wyoming Department of Labor and Statistics. Tax Exempt Certificate will be furnished by the City of Douglas. All bids must be clearly marked Two New 2019 Specified Police Package Patrol SUVs (Manufacturer, Type & Model of Vehicles) with the bidder’s name and the time and date of the opening on the outside of the envelope. No qualified individual with a disability shall, by reason of such disability, be excluded from participation in or be denied the benefits of the services, programs or activities of the City of Douglas, or be subjected to discrimination. Pursuant to the American’s with Disabilities Act, reasonable accommodation for persons with disabilities who wish to participate in these services, programs or ---PAGE BREAK--- Page 3 of 11 activities shall be made upon request to City of Douglas, American Disability Act Coordinator at Douglas City Hall, 101 North 4th Street, Douglas, Wyoming 82633. The City of Douglas reserves the right to reject any or all bids, to waive informalities in any bid received and accept any bid which best serves the interest of the City of Douglas. The City of Douglas is requesting a bid with a trade-in of One 2008 Ford Crown Victoria VIN # 2FAFP71V78X143135, and One 2009 Crown Victoria VIN# 2FAHP71VX9X120457. The trade-in vehicles may be inspected by notifying the Public Works Department, 420 West Grant, Douglas, Wyoming 82633-2153 or telephone [PHONE REDACTED]. The City of Douglas is letting bids for Two New 2019 Specified Police Package Patrol SUVs The specifications and the purpose and intent of this document is to specify the purchase of Two New 2019 Specified Police Package Patrol SUVs. Any model bid shall meet or exceed the prescribed requirements. It is unacceptable to add or change components and or materials to a unit or lesser design capability, in order, to meet these requirements. The bidder shall indicate his compliance with a “Yes” or non-compliance with a “No” in each line item specification. Where submitted literature does not support the meeting of these specifications, the bidder shall outline fully on company letterhead stationary the variation from specification. Any unit not conforming to the specifications will be rejected, and it will be the responsibility of the manufacturer to conform to the requirements, unless deviations have been cited by the bidder and acceptance on the basis of the exceptions. Bid Amount: $ Less Government Price Concessions: $ Total Bid Price: Signature of company representative responsible for bid: _ You are required to deliver the above specified item/s, F.O.B. Douglas Police Department C/O Wireless Advanced Communication, Evans, Colorado within 120 days from bid acceptance, at which time your invoice should be submitted to the City of Douglas, Finance Department, P.O. Box 1030, Douglas, Wyoming 82633-1030 for payment, unless otherwise specified in the bid documents. (Proposal must be filled out, signed and submitted with the bid document) PROPOSAL FOR FURNISHING TWO NEW 2019 SPECIFIED POLICE PACKAGE PATROL SUVS FOR THE DOUGLAS POLICE DEPARTMENT, CITY OF DOUGLAS, WYOMING Proposal of (Name): (Address): ---PAGE BREAK--- Page 4 of 11 to furnish equipment as specified to the City of Douglas, Wyoming, in accordance with specifications dated October 2018. BID ITEM: Description: Two New 2019 Specified Police Package Patrol SUVs Make and Model: I. Price bid for (unit) as specified FOB a. Evans, CO $ II. Less trade-in allowances: $ III. Net Price: (City to pay only this amount) $ In addition to this proposal, the undersigned herewith submits complete information including specifications and descriptive literature to fully describe and illustrate the equipment and accessories offered. Submitted Company End of Section BID BOND – VEHICLE KNOW ALL MEN BY THESE PRESENT, that we, the undersigned, , as Principal, and as surety, are hereby held and firmly bound unto as OWNER in the penal sum of for payment of which, we and truly to be made, we hereby jointly and severally bind ourselves, successors and assigns. The condition of the above obligation is such that whereas the Principal has submitted to a certain BID, attached hereto and hereby made a part hereof to enter into a contract in writing for the . NOW, THEREFORE, A. If said BID shall be rejected, or B. If said BID shall be accepted and the Principal shall execute and deliver a contract in the Form of Contract attached hereto (properly completed in accordance with said BID) and shall furnish a BOND for his faithful performance of said contract, and for the payment of all persons performing labor or furnishing materials in connection therewith and shall in all respects perform the agreement created by the acceptance of said BID. ---PAGE BREAK--- Page 5 of 11 Then this obligation shall be void, otherwise the same shall remain in force and effect; it being expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall, in no event, exceed the penal amount of this obligation as herein stated. The Surety, for value received, hereby stipulates and agrees that the obligations of said Surety and its BOND shall in no way be impaired or affected by any said Surety does hereby waive notice of any such extension. IN WITNESS WHEREOF, the principal and the Surety have hereunto set their hands and seals, and such of them as are corporations have caused their corporate seals to be hereto affixed and these presents to be signed by their proper officers, the day and year first set forth above. Surety By: IMPORTANT: Surety companies executing BONDS must appear in the Treasury Department’s most current list (Circular 570 as amended) and be authorized to transact business in the State of Wyoming. End of Section IF BIDDER IS: AN INDIVIDUAL By: doing business as: (Name) Address: Phone: A PARTNERSHIP By: (seal) (Firm Name) (General Partner) Business Address: Phone: A CORPORATION By: of (Corporation Name) (State of Incorporation) By: (Signature) (Title) ---PAGE BREAK--- Page 6 of 11 ATTEST: (Corporate Seal) Business Address: Phone: A JOINT VENTURE By: Address: By: Address: By: Address: By: Address: Each member of the joint venture must sign; attach additional sheet if necessary. End of Section NOTICE OF AWARD – VEHCILE To: Equipment description: Two New 2019 Specified Police Package Patrol SUVs The owner has considered the bid submitted by you for the above described work in response to its advertisement for bids dated and information for bidders. You are hereby notified that your bid has been accepted for item/s in the amount of: Base Bid: Option #1 - $ Description Option #2 - $ Description Option #3 - $ Description Option #4 - $ Description ---PAGE BREAK--- Page 7 of 11 Total bid amount - $ You are required, as set forth in the bid specifications, to execute any documents within ten (10) days from the date of this notice. If you fail to execute said documents, owner will be entitled to consider all rights arising out of the owner’s acceptance of your bid as abandoned and as a forfeiture of your bid bond. The owner will be entitled to such other rights as may be granted by law. You are required to return an acknowledged copy of this Notice of Award to the owner. ACCEPTANCE OF NOTICE Dated this day of , 20 . (Owner) Receipt of the above Notice of Award is hereby acknowledged by By Company (Name) Title Dated this day of , 20___ End of Section ---PAGE BREAK--- Page 8 of 11 Specifications for Two New 2019 Specified Police Package SUVs CITY OF DOUGLAS POLICE DEPT. 1201 MESA DR SUITE A DOUGLAS, WY 82633 ---PAGE BREAK--- Page 9 of 11 SPECIFICATIONS Specifications for Two New Police Package Patrol SUVs. These are the minimum specifications for this vehicle; you must meet or exceed these specifications. Mark “Yes” if item meets specifications; mark “No” if not. If indication “No” is marked to any specifications, you must provide on a separate sheet of paper an explanation of the item that you would supply in place of the specified item. Any item not marked may result in rejection of the bid. SCOPE: The vehicles being specified will be used by the City of Douglas and will be assigned specifically to the Police Department for use as patrol vehicles. The SUVs will have four wheel or all- wheel drive with a 4-door sport/utility type cab and include all other requirements as specified by the City of Douglas. Each bid package submitted will have a brochure of the vehicle that is being propose with the proposed Items highlighted that are included in the bid. I. ENGINE Yes No 1. To be a minimum of 3.6-liter, 6-cylinder gasoline (flex fuel) engine 2. Must be pursuit rated and AWD 3. Engine Block Heater: Describe: II. AXLES, SUSPENSION FRONT/ REAR: Yes No 1. Front axle to be a four wheel or all-wheel drive type 2. Heavy duty front and rear shock absorbers 3. Front & rear stabilizer bars to be included 4. Noise suppression included; Describe: III. WHEELS AND TIRES: Yes No 1. All-season radial, BSW, load capacity rating are to be as required by the manufacturer for the GVWR specified 2. Manufacturer’s standard wheels; Describe: IV. BRAKE/BRAKE RELATED EQUIPMENT Yes No 1. 4-wheel anti-lock disc brake system with traction control 2. Standard police package; Describe: ---PAGE BREAK--- Page 10 of 11 V. BUMPERS Yes No 1. Front: Manufacturer’s standard police package 2. Rear: Manufacturer’s standard police package 3. Describe: VI. STEERING Yes No 1. Power steering police package 2. Tilt steering wheel 3. Describe: VII. ELECTRICAL SYSTEM Yes No 1. High capacity police package wiring/alternator 2. Must have pre-drilled headlight & tail Lights for LED inserts 3. Must have factory installed driver side spotlight 4. Must have Phone/Device Bluetooth Sync System 5. Factory-programmed “Dark Car” mode; Describe: VIII. TRANSMISSION & EQUIPMENT Yes No 1. Automatic 2. Column shift 3. Describe: IX. CAB & CAB-RELATED EQUIPMENT Yes No 1. Manual Integral air conditioning & heating 2. AM/FM radio 3. Solar-tint windows 2nd row 4. Interior mirror, wide-angle, day-night type 5. Heated power mirrors 6. Front seat cloth w/rear seat vinyl 7. Passenger side air bag on/off switch 8. Cruise control 9. Keyless entry without pad ---PAGE BREAK--- Page 11 of 11 10. Until must communicate with police radar units for patrol speed, video meta data 11. Manual adjust seats 12. Cargo area lamp 13. Hidden rear door lock plungers 14. Describe: X. PAINT & TRIM Yes No 1. Exterior paint is white 2. Interior colors light gray or tan 3. Describe: XI. MANUALS Yes No 1. Complete manuals for vehicle operation, maintenance shall be with the truck at the time of delivery. 2. Describe: XII. WARRANTY Yes No 1. Base warranty shall be a minimum of 3 years/36,000 miles, whichever comes first. 2. Warranty on engine shall be for 3 years/36,000 miles, whichever comes first, and cover all parts and labor, a copy of the warranty shall be with the vehicle at the time of delivery. 3. Warranty on the drive train shall be for 100,000 miles or 60 months, whichever comes first. 4. Warranty on rust-through shall be 100,000 miles or 60 months, whichever comes first. 5. Describe: