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Page 1 of 9 City of Douglas Call for Bids (Equipment) Sealed bids will be received for One New 5,000 lb. Capacity LP/Gas Forklift in the office of the City Clerk until 2:00 p.m. March 21, 2018 and read immediately thereafter in the Council Chambers at City Hall, 101 N. 4th St., Douglas, Wyoming. Complete requirements and copies of contract documents are available at the Public Works Dept., 420 W. Grant St. Douglas, WY 82633, [PHONE REDACTED], or on the City of Douglas website at www.cityofdouglas.org under the “Bid Postings” button. Mail proposals to the City of Douglas, P.O. Box 1030, Douglas, WY 82633, or deliver to the City Clerk at 101 N. 4th Street. The City reserves the right to reject any or all bids; to waive informalities; and to accept the bid that is in the best interests of the City of Douglas. Karen Rimmer, City Clerk Published: March 7th & 14th, 2018 ---PAGE BREAK--- Page 2 of 9 CITY OF DOUGLAS BID INFORMATION Seal bids will be received until 2:00 p.m., on March 21, 2018, at the office of the City Clerk the same day in the Council Chambers of the City Hall Building at 101 North 4th Street, Douglas, Wyoming, for a New specified 5,000 lb. capacity LP/Gas Forklift. Demonstrative units will not be accepted or considered in the bid proposal, and no option for a trade-in is included with this bid. Bids received after the specified hour will not be accepted. Details and specifications may be obtained by contacting the City Clerk, PO Box 1030, 101 North 4th, Douglas, WY 82633, or the Public Works Department, 420 West Grant, Douglas, WY 82633-2153 Delivery will be accepted 60 days after notice of award, F.O.B. Douglas, Wyoming. A Bid Bond or Letter of Credit of 5% will be required at the time the bid is opened. All complete bids must be firm F.O.B. the City of Douglas, Public Works Department, 420 West Grant, Douglas, Wyoming 82633- 2153. No qualified individual with a disability shall, by reason of such disability, be excluded from participation in or be denied the benefits of the services, programs or activities of the City of Douglas, or be subjected to discrimination. Pursuant to the American’s with Disabilities Act, reasonable accommodation for persons with disabilities who wish to participate in these services, programs or activities shall be made upon request to City of Douglas, American Disability Act Coordinator at Douglas City Hall, 101 North 4th Street, Douglas, Wyoming 82633. The City of Douglas will allow a 5% preference to Wyoming residents. Bidders will supply a Certificate of Residency in compliance with the Wyoming Department of Labor and Statistics. The City of Douglas reserves the right to reject any or all bids, to waive informalities in any bid received and accept any bid which best serves the interest of the City of Douglas. Tax Exempt Certificate will be furnished by the City of Douglas. The City of Douglas is letting bids for New specified 5,000 lb. capacity LP/Gas Forklift. The specifications are to cover New specified 5,000 lb. capacity LP/Gas Forklift. The purpose and intent of this document is to specify the purchase of New specified 5,000 lb. capacity LP/Gas Forklift. Any model bid shall meet or exceed the prescribed requirements. It is unacceptable to add or change components and/or materials to a unit or lesser design capability, in order, to meet these requirements. The bidder shall indicate his compliance with a “Yes” or non-compliance with a “No” in each line item specification. Where submitted literature does not support the meeting of these specifications, the bidder shall outline fully on company letterhead stationary the variation from specification. Any unit not conforming to the specifications will be rejected, and it will be the responsibility of the manufacturer ---PAGE BREAK--- Page 3 of 9 to conform to the requirements, unless deviations have been cited by the bidder and acceptance on the basis of the exceptions. All bids must be clearly marked One New 5,000 lb. Capacity LP/Gas Forklift with the bidder’s name and the time and date of the opening on the outside of the envelope. The bidder shall submit literature does not support the meeting of these specifications, the bidder shall outline fully on company letterhead stationary the variation from specification. Any unit not conforming to the specifications will be rejected, and it will be the responsibility of the manufacturer to conform with the requirements, unless deviations have been cited by the bidder and acceptance on the basis of the exceptions. Base Bid - $ Option #1 - $ Description Option #2 - $ Description Total bid amount - $ Signature of company representative responsible for bid: You are required to deliver the above specified item/s, F.O.B. to Douglas, Wyoming on or before May 30, 2018, at which time your invoice should be submitted to the City of Douglas. Finance Department, P.O. Box 1030, Douglas, Wyoming 82633-1030 for payment, unless otherwise specified in the bid documents. (Proposal must be filled out, signed and submitted with the bid document) PROPOSAL FOR FURNISHING ONE NEW 5,000 LB. CAPACITY LP/GAS FORKLIFT FOR THE CITY OF DOUGLAS, WYOMING - PUBLIC WORKS DEPARTMENT Proposal of (Name): Address: to furnish equipment as specified to the City of Douglas, Wyoming, in accordance with specifications dated March 7, 2018 BID ITEM: Description: One New Specified 5,000 lb. Capacity LP/Gas Forklift Make and Model: ---PAGE BREAK--- Page 4 of 9 I. Price bid for (unit) as specified FOB a. Douglas, Wyoming II. Less trade-in allowance: $_no trade-in__ III. Net Price: (City to pay only this amount) In addition to this proposal, the undersigned herewith submits complete information including specifications and descriptive literature to fully describe and illustrate the equipment and accessories offered. Bidder proposes to deliver equipment in accordance with the schedule above. A bid bond, certified, or cashier’s check made payable to the City of Douglas, Wyoming, in an amount of 5% of the total amount of this bid is enclosed. The undersigned certifies that he understands the specifications relating to said bid security and agrees to the conditions set forth in said specifications. Submitted By: Company Signature: Title: ---PAGE BREAK--- Page 5 of 9 NOTICE OF AWARD - EQUIPMENT To: Equipment description: One New Specified 5,000 lb. Capacity LP/Gas Forklift The owner has considered the bid submitted by you for the above described work in response to its advertisement for bids dated March 7th and 14th, 2018 and information for bidders. You are hereby notified that your bid has been accepted for item/s in the amount of: Base Bid - $ Option #1 - $ Description Option #2 - $ Description Total bid amount - $ You are required, as set forth in the bid specifications, to execute any documents within ten (10) days from the date of this notice. If you fail to execute said documents, owner will be entitled to consider all rights arising out of the owner’s acceptance of your bid as abandoned and as a forfeiture of your bid bond. The owner will be entitled to such other rights as may be granted by law. You are required to return an acknowledged copy of this Notice of Award to the owner. ACCEPTANCE OF NOTICE Dated this day of , 20 . (Owner) Receipt of the above Notice of Award is hereby acknowledged by By Company (Name) Title Dated this day of , 20___ ---PAGE BREAK--- Page 6 of 9 BID BOND - EQUIPMENT KNOW ALL MEN BY THESE PRESENT, that we, the undersigned, , as Principal, and as surety, are hereby held and firmly bound unto as OWNER in the penal sum of for payment of which, we and truly to be made, we hereby jointly and severally bind ourselves, successors and assigns. The condition of the above obligation is such that whereas the Principal has submitted to a certain BID, attached hereto and hereby made a part hereof to enter into a contract in writing for the NOW, THEREFORE, A. If said BID shall be rejected, or B. If said BID shall be accepted and the Principal shall execute and deliver a contract in the Form of Contract attached hereto (properly completed in accordance with said BID) and shall furnish a BOND for his faithful performance of said contract, and for the payment of all persons performing labor or furnishing materials in connection therewith and shall in all respects perform the agreement created by the acceptance of said BID. Then this obligation shall be void, otherwise the same shall remain in force and effect; it being expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall, in no event, exceed the penal amount of this obligation as herein stated. The Surety, for value received, hereby stipulates and agrees that the obligations of said Surety and its BOND shall in no way be impaired or affected by any said Surety does hereby waive notice of any such extension. IN WITNESS WHEREOF, the principal and the Surety have hereunto set their hands and seals, and such of them as are corporations have caused their corporate seals to be hereto affixed and these presents to be signed by their proper officers, the day and year first set forth above. Surety By: ---PAGE BREAK--- Page 7 of 9 IMPORTANT: Surety companies executing BONDS must appear in the Treasury Department’s most current list (Circular 570 as amended) and be authorized to transact business in the State of Wyoming. IF BIDDER IS: AN INDIVIDUAL By: doing business as: (Name) Address: Phone: A PARTNERSHIP By: (seal) (Firm Name) (General Partner) Business Address: Phone: A CORPORATION By: of (Corporation Name) (State of Incorporation) By: (Signature) (Title) ATTEST: (Corporate Seal) Business Address: Phone: A JOINT VENTURE By: Address: By: Address: By: Address: By: Address: ---PAGE BREAK--- Page 8 of 9 (Each member of the joint venture must sign; attach additional sheet if necessary. SP ECIF ICATIO NS Specifications are for one new 5,000 lb. capacity LP/Gas forklift. These are the minimum specifications for this unit; you must meet or exceed these specifications. If indication (no) is marked to any specifications, you must provide on a separate sheet of paper an explanation of the item that you would supply in place of the specified item. Any item not marked may result in rejection of the bid. SCOPE: The equipment being specified will be used within the City of Douglas and will be assigned specifically to the Douglas Transfer Station. DESCRIPTION MEETS SPECS: YES NO SIZE: At least a 5,000 lb. (lift capacity) Warehouse series Small enough to operate in a van trailer, eight feet wide by nine feet high MAST SIZE: At least a hydraulic two mast STEERING: Power steering with tilt TIRES: Solid pneumatic tires or foam filled with tread for outside operation FORKS: 48” pallet hook forks with hydraulic fork positioning (minimum 24” to 44”) Hydraulic side shifter (minimum 39.5” to 44”) Tilt forward and back 6-5 degree or 6-6 degree on forks FUEL: LP/Gas GAUGES: Coolant temperature with warning (buzzer or light) Engine oil pressure with warning (buzzer or light) Transmission temperature with warning (buzzer or light) Fuel gauge with warning (buzzer or light) Hour meter SAFETY FEATURES: Must meet EPA exhaust standards for semi enclosed areas. ---PAGE BREAK--- Page 9 of 9 ROP (rollover protection cage) Seatbelt Lights –front and rear LED work lights, strobe light with guards Back up alarm Swing down LP tank bracket SAFTETY FEATURES, CONTINUED… Tow hooks or pins ---front and back Seat ----full suspension or air ride with operator presence detection Grab handles for mounting and dismounting Rubber or anti-slip floor mats on any steps and deck floors Must have a horn MEETS SPECS: YES NO MANUALS: Operating Parts Service/repair (DVD or book) WARRANTY: Two to Five year on power train One year minimum on everything else