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DCC Rough Mower Bid Package/Specs Page 1 of 10 BID PROPOSAL AND SPECIFICATIONS EQUIPMENT FOR THE CITY OF DOUGLAS LIGHT WEIGHT ROUGH MOWER Douglas Community Club CITY OF DOUGLAS PUBLIC WORKS DEPARTMENT 420 WEST GRANT DOUGLAS, WY 82633-2153 (307) 358-9750 ---PAGE BREAK--- DCC Rough Mower Bid Package/Specs Page 2 of 10 City of Douglas Call for Bids – Equipment Sealed bids for a New Light-weight Rough Mower will be received in the office of the City Clerk until 2:00 p.m., April 13th, 2016, and read immediately thereafter in the Council Chambers at City Hall, 101 N. 4th St., Douglas, WY. Approved plans, specifications and contract documents may be obtained at the Public Works Dept., 420 W. Grant St., or on the City of Douglas website at http://www.cityofdouglas.org/bids. Mail submitted bids to the City of Douglas, Attn: City Clerk, P.O. Box 1030, Douglas, WY 82633, or deliver to the City Clerk at 101 N. 4th Street. The City reserves the right to reject any and all bids. /s/Karen Rimmer, City Clerk Published: March 30th & April 6th, 2016 ---PAGE BREAK--- DCC Rough Mower Bid Package/Specs Page 3 of 10 CITY OF DOUGLAS BID INFORMATION Seal bids will be received until 2:00 p.m. , on the day of April 13th, 2016, at the office of the City Clerk the same day in the Council Chambers of the City Hall Building at 101 North 4 th Street, Douglas, Wyoming, for a DCC Lightweight Rough Mower. Details and specifications may be obtained by contacting the City Clerk, 101 North 4 th, Douglas, Wyoming 82633 or the Public Works Department, 420 West Grant, Douglas, Wyoming 82633- 2153 Bids received after the specified hour will not be accepted. Delivery will be accepted 60 days after notice of award, F.O.B. Douglas, Wyoming. A Bid Bond or Letter of Credit of 5% will be required at the time the bid is opened. All complete bids must be firm F.O.B. the City of Douglas, Public Works Department, 420 West Grant, Douglas, Wyoming 82633-2153. Tax Exempt Certificate will be furnished by the City of Douglas. All bids must be clearly marked DCC Rough Mower with the bidder’s name and the time and date of the opening on the outside of the envelope. No qualified individual with a disability shall, by reason of such disability, be excluded from participation in or be denied the benefits of the services, programs or activities of the City of Douglas, or be subjected to discrimination. Pursuant to the American’s with Disabilities Act, reasonable accommodation for persons with disabilities who wish to participate in these services, programs or activities shall be made upon request to City of Douglas, American Disability Act Coordinator at Douglas City Hall, 101 North 4th Street, Douglas, Wyoming 82633. The City of Douglas reserves the right to reject any or all bids, to waive informalities in any bid received and accept any bid which best serves the interest of the City of Douglas. The City of Douglas is letting bids for a DCC Rough Mower. The specifications are to cover a DCC Rough Mower. The purpose and intent of this document is to specify for construction of a DCC Rough Mower. Any model bid shall meet or exceed the prescribed requirements. It is unacceptable to add or change components and/or materials to a unit or lesser design capability, in order, to meet these requirements. ---PAGE BREAK--- DCC Rough Mower Bid Package/Specs Page 4 of 10 The bidder shall indicate his compliance with a “Yes” or non-compliance with a “No” in each line item specification. Where submitted literature does not support the meeting of these specifications, the bidder shall outline fully on company letterhead stationary the variation from specification. Any unit not conforming to the specifications will be rejected, and it will be the responsibility of the manufacturer to conform to the requirements, unless deviations have been cited by the bidder and acceptance on the basis of the exceptions. Total bid amount for a DCC Rough Mower - $ Signature of company representative responsible for bid: You are required to deliver the above specified item/s, F.O.B. to Douglas, Wyoming on or before June, 14th, 201 6, at which time your invoice should be submitted to the City of Douglas. Finance Department, P.O. Box 1030, Douglas, Wyoming 82633-1030 for payment, unless otherwise specified in the bid documents. (Proposal must be filled out, signed and submitted with the bid document) ---PAGE BREAK--- DCC Rough Mower Bid Package/Specs Page 5 of 10 PROPOSAL FOR FURNISHING A DCC ROUGH MOWER FOR THE CITY OF DOUGLAS, WYOMING PUBLIC WORKS DEPARTMENT Proposal of (Name): (Address): to furnish a building as specified to the City of Douglas, Wyoming, in accordance with specifications dated April, 13th. 2016. BID ITEM: Description: DCC Rough Mower I. Price bid for a building as specified FOB Douglas, Wyoming unit In addition to this proposal, the undersigned herewith submits complete information including specifications and descriptive literature to fully describe and illustrate the equipment and accessories offered. Bidder proposes to deliver equipment in accordance with the schedule above. A bid bond, certified, or cashiers check made payable to the City of Douglas, Wyoming, in an amount of 5% of the total amount of this bid is enclosed. The undersigned certifies that he understands the specifications relating to said bid security and agrees to the conditions set forth in said specifications. Submitted By: Company Signature: Title: ---PAGE BREAK--- DCC Rough Mower Bid Package/Specs Page 6 of 10 NOTICE OF AWARD - EQUIPMENT To: Equipment description: The owner has considered the bid submitted by you for the above described work in response to its advertisement for bids dated and information for bidders. You are hereby notified that your bid has been accepted for item/s in the amount of: Total bid amount unit - $ You are required, as set forth in the bid specifications, to execute any documents within ten (10) days from the date of this notice. If you fail to execute said documents, owner will be entitled to consider all rights arising out of the owner’s acceptance of your bid as abandoned and as a forfeiture of your bid bond. The owner will be entitled to such other rights as may be granted by law. You are required to return an acknowledged copy of this Notice of Award to the owner. Dated this day of , 20 . ACCEPTANCE OF NOTICE Owner Receipt of the above Notice of Award is hereby acknowledged By by Company Title By Dated this Day of , 20 ---PAGE BREAK--- DCC Rough Mower Bid Package/Specs Page 7 of 10 IF BIDDER IS: AN INDIVIDUAL By: doing business as: (Name) Address: Phone: A PARTNERSHIP By: (seal) (Firm Name) (General Partner) Business Address: Phone: A CORPORATION By: of (Corporation Name) (State of Incorporation) By: (Signature) (Title) ATTEST: (Corporate Seal) Business Address: Phone: A JOINT VENTURE By: Address: By: Address: (Each member of the joint venture must sign; attach additional sheet if necessary) ---PAGE BREAK--- DCC Rough Mower Bid Package/Specs Page 8 of 10 BID BOND - EQUIPMENT KNOW ALL MEN BY THESE PRESENT, That we, the undersigned, as Principal, and as surety, are hereby held and firmly bound unto as OWNER in the penal sum of for payment of which, we and truly to be made, we hereby jointly and severally bind ourselves, successors and assigns. The condition of the above obligation is such that whereas the Principal has submitted to a certain BID, attached hereto and hereby made a part hereof to enter into a contract in writing for the NOW, THEREFORE, A. If said BID shall be rejected, or B. If said BID shall be accepted and the Principal shall execute and deliver a contract in the Form of Contract attached hereto (properly completed in accordance with said BID) and shall furnish a BOND for his faithful performance of said contract, and for the payment of all persons performing labor or furnishing materials in connection therewith and shall in all respects perform the agreement created by the acceptance of said BID. Then this obligation shall be void, otherwise the same shall remain in force and effect; it being expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall, in no event, exceed the penal amount of this obligation as herein stated. The Surety, for value received, hereby stipulates and agrees that the obligations of said Surety and its BOND shall in no way be impaired or affected by any said Surety does hereby waive notice of any such extension. IN WITNESS WHEREOF, the principal and the Surety have hereunto set their hands and seals, and such of them as are corporations have caused their corporate seals to be hereto affixed and these presents to be signed by their proper officers, the day and year first set forth above. Surety By: IMPORTANT: Surety companies executing BONDS must appear in the Treasury Department’s most current list (Circular 570 as amended) and be authorized to transact business in the State of Wyoming. ---PAGE BREAK--- DCC Rough Mower Bid Package/Specs Page 9 of 10 SPECIFICATIONS Specifications for a new light weight rough mower. These are the minimum specifications for this unit; you must meet or exceed these specifications. If indication (no) is marked to any specifications, you must provide on a separate sheet of paper an explanation of the item that you would supply in place of the specified item. Any item not marked may result in rejection of the bid. Meets Specs: Yes No SCOPE: The mower being specified will be used within the City of Douglas and will be assigned specifically to the Douglas Community Club. The mower will have a diesel engine and be a three wheel drive unit as requested by the City of Douglas. I. Engine: Diesel, horsepower of 35hp or more, 3 cylinders or more II. Air cleaner: 3 stage III. Traction drive: Hydrostatic pump 3 Wheel drive IV. Steering Hydraulic power steering V. Brake Dynamic braking through hydrostatic system Parking brake VI. Controls: On board control module with diagnostic lights Throttle, PTO, forward and reverse and headlight switch, joystick to lift and lower decks and shift all decks side to side simultaneously VII. Tires: Turf tires front traction tires size 20x12x10 and rear 20 x 10 x 10, 4 ply. ---PAGE BREAK--- DCC Rough Mower Bid Package/Specs Page 10 of 10 Page 2 of 2 - Rough Mower specs. Meets Specs: Yes No X Rotary Cutting Units: Hydraulic motor driven mulch kit Anti-scalp feature on each blade 3- 27” rear discharge rotary decks with rear rollers, all decks can shift a minimum of 12 inches to either side all together VIII Height of cut: .75”to 4” adjustment IX Cutting width: 68 inches XI Warranty 2 year limited warranty XI. Manuals: Complete set of manuals on time of delivery