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City of Douglas Call for Bids (Vehicle) Sealed bids for the purchase of new specified 2017,1 ton pickup truck, will be received in the office of the City Clerk until 2:00 p.m. December 27 2017 and read immediately thereafter in the Council Chambers at City Hall, 101 N. 4th St., Douglas, WY. Approved plans, specifications and contract documents may be obtained at the Public Works Dept., 420 W. Grant St. Mail submitted bids to the City of Douglas, P.O. Box 1030, Douglas, WY 82633 or deliver to the City Clerk at 101 N. 4th St. /s/Karen Rimmer, City Clerk Published: 11/22/2017 & 11/29/2017 ---PAGE BREAK--- CITY OF DOUGLAS BID INFORMATION Seal bids will be received until 2:00 p.m. , on the day of December 27 , 2017 at the office of the City Clerk the same day in the Council Chambers of the City Hall Building at 101 North 4th Street, Douglas, Wyoming, for New 1 Ton Pickup truck. Demonstrative units will not be accepted or considered in the bid proposal. Details and specifications may be obtained by contacting the City Clerk, 101 North 4th, Douglas, Wyoming 82633 or the Public Works Department, 420 West Grant, Douglas, Wyoming 82633-2153 Bids received after the specified hour will not be accepted. Delivery will be accepted 120 days after notice of award, F.O.B. Douglas, Wyoming. A Bid Bond or Letter of Credit of 5% will be required at the time the bid is opened. All complete bids must be firm F.O.B. the City of Douglas, Public Works Department, 420 West Grant, Douglas, Wyoming 82633-2153. Tax Exempt Certificate will be furnished by the City of Douglas. All bids must be clearly marked New 2018, 1 ton pickup trucks. With the bidder’s name and the time and date of the opening on the outside of the envelope. No qualified individual with a disability shall, by reason of such disability, be excluded from participation in or be denied the benefits of the services, programs or activities of the City of Douglas, or be subjected to discrimination. Pursuant to the American’s with Disabilities Act, reasonable accommodation for persons with disabilities who wish to participate in these services, programs or activities shall be made upon request to City of Douglas, American Disability Act Coordinator at Douglas City Hall, 101 North 4th Street, Douglas, Wyoming 82633. The City of Douglas reserves the right to reject any or all bids, to waive informalities in any bid received and accept any bid which best serves the interest of the City of Douglas. The City of Douglas is letting bids for new 2018 1 Ton Pickup Truck. The specifications are to cover New 2018, 1 Ton Pickup Truck. The purpose and intent of this document is to specify the purchase of New 2018, 1 Ton 4X4 Pickup Truck With Gas Engines. Any model bid shall meet or exceed the prescribed requirements. It is unacceptable to add or change components and/or materials to a unit or lesser design capability, in order, to meet these requirements. The bidder shall indicate his compliance with a “Yes” or non-compliance with a “No” in each line item specification. Where submitted literature does not support the meeting of these specifications, the bidder shall outline fully on company letterhead stationary the variation from specification. Any unit not conforming to the specifications will be rejected, and it will be the responsibility of the manufacturer to conform to the requirements, unless deviations have been cited by the bidder and acceptance on the basis of the exceptions. Total bid amount for new 2018 unit - $ ---PAGE BREAK--- Signature of company representative responsible for bid _ You are required to deliver the above specified item/s, F.O.B. to Douglas, Wyoming on or before April 1 , 2018, at which time your invoice should be submitted to the City of Douglas. Finance Department, P.O. Box 1030, Douglas, Wyoming 82633-1030 for payment, unless otherwise specified in the bid documents. (Proposal must be filled out, signed and submitted with the bid document) PROPOSAL FOR FURNISHING NEW 2018 1 TON PICKUP TRUCK FOR THE CITY OF DOUGLAS, WYOMING PUBLIC WORKS DEPARTMENT Proposal of to furnish equipment as specified to the City of Douglas, Wyoming, in accordance with specifications dated . BID ITEM: Description: New 2018, 1 Ton Pickup Trucks. Make and Model: I. Price bid for (unit) as specified FOB Douglas, Wyoming 11. Less trade-in allowance: III. Net Price: (City to pay only this amount) In addition to this proposal, the undersigned herewith submits complete information including specifications and descriptive literature to fully describe and illustrate the equipment and accessories offered. Bidder proposes to deliver equipment in accordance with the schedule above. A bid bond, certified, or cashier’s check made payable to the City of Douglas, Wyoming, in an amount of 5% of the total amount of this bid is enclosed. The undersigned certifies that he understands the specifications relating to said bid security and agrees to the conditions set forth in said specifications. Submitted by: Company Signature: Title: BID BOND - EQUIPMENT ---PAGE BREAK--- KNOW ALL MEN BY THESE PRESENT, That we, the undersigned, as Principal, and as surety, are hereby held and firmly bound unto As OWNER in the penal sum of for payment of which, we and truly to be made, we hereby jointly and severally bind ourselves, successors and assigns. The condition of the above obligation is such that whereas the Principal has submitted to a certain BID, attached hereto and hereby made a part hereof to enter into a contract in writing for the NOW, THEREFORE, A. If said BID shall be rejected, or B. If said BID shall be accepted and the Principal shall execute and deliver a contract in the Form of Contract attached hereto (properly completed in accordance with said BID) and shall furnish a BOND for his faithful performance of said contract, and for the payment of all persons performing labor or furnishing materials in connection therewith and shall in all respects perform the agreement created by the acceptance of said BID. Then this obligation shall be void, otherwise the same shall remain in force and effect; it being expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall, in no event, exceed the penal amount of this obligation as herein stated. The Surety, for value received, hereby stipulates and agrees that the obligations of said Surety and its BOND shall in no way be impaired or affected by any said Surety does hereby waive notice of any such extension. IN WITNESS WHEREOF, the principal and the Surety have hereunto set their hands and seals, and such of them as are corporations have caused their corporate seals to be hereto affixed and these presents to be signed by their proper officers, the day and year first set forth above. Surety By: IMPORTANT: Surety companies executing BONDS must appear in the Treasury Department’s most current list (Circular 570 as amended) and be authorized to transact business in the State of Wyoming. IF BIDDER IS: AN INDIVIDUAL ---PAGE BREAK--- By: doing business as: (Name) Address: Phone: A PARTNERSHIP By: (seal) (Firm Name) (General Partner) Business Address: Phone: A CORPORATION By: of (Corporation Name) (State of Incorporation) By: (Signature) (Title) ATTEST: (Corporate Seal) Business Address: Phone: A JOINT VENTURE By: Address: By: Address: By: Address: By: Address: (Each member of the joint venture must sign; attach additional sheet if necessary. \ ---PAGE BREAK--- NOTICE OF AWARD – EQUIPMENT To: Equipment description: New Specified 2018, 1 Ton Pickup Trucks. The owner has considered the bid submitted by you for the above described work in response to its advertisement for bids dated , 20 and information for bidders. You are hereby notified that your bid has been accepted for item/s in the amount of: Base Bid- Cab & Chassis Option #1 - $ Description Dealer installed steel utility box Option #2 - $ Description Dealer installed aluminum utility box Option #3 - $ Description Option #4 - $ Description Total bid amount - $ You are required, as set forth in the bid specifications, to execute any documents within ten (10) days from the date of this notice. If you fail to execute said documents, owner will be entitled to consider all rights arising out of the owner’s acceptance of your bid as abandoned and as a forfeiture of your bid bond. The owner will be entitled to such other rights as may be granted by law. You are required to return an acknowledged copy of this Notice of Award to the owner. ACCEPTANCE OF NOTICE Dated this day of , 20 . (Owner) Receipt of the above Notice of Award is hereby acknowledged by By Company (Name) Title Dated this Day of , 201___ ---PAGE BREAK--- New 2018, 1 Ton Pickup Truck. CITY OF DOUGLAS PUBLIC WORKS DEPT. 420 WEST GRANT DOUGLAS, WY 82633 ---PAGE BREAK--- Page 1 of 3 - pickup specs. SPECIFICATIONS Specifications for new extended cab 1-ton cab and chassis 4x4 pickup truck. These are the minimum specifications for this unit; you must meet or exceed these specifications. If indication (no) is marked to any specifications, you must provide on a separate sheet of paper an explanation of the item that you would supply in place of the specified item. Any item not marked may result in rejection of the bid. SCOPE: The trucks being specified will be used within the City of Douglas and will be assigned specifically to the Distribution & Collection Dept. The truck will have an extended cab with opening back doors 1-ton minimum series chassis, long box & have gas engines as specified, automatic transmissions, with four-wheel drive axle and suspension requirements as requested by the City of Douglas. Meets Specs Yes No I. WHEEL BASE: To be a minimum of 168”, 8Ft. Chassis Has to accommodate the utility bed at end of bid specs. II. AXLES, SUSPENSION FRONT/ REAR: Front axles to be a four-wheel drive type. Heavy duty front and rear shock absorbers. Heavy duty front stabilizer bars. SRW rear axle. 3.73 Rear axle ratio. Minimum GVW rating-11,500lb. Class IV hitch. III. WHEELS AND TIRES: Steel wheels with center hub caps LT, 17E BSW All terrain traction tires to match GVW. Full sized matching spare tire. IV. BRAKE/BRAKE RELATED EQUIPMENT Anti-lock disc brake system, full vehicle. Heavy Duty Trailer towing package. Factory trailer brake controller installed in dash. V. FRAME Painted black. Two tow hooks mounted to frame at the front of chassis. ---PAGE BREAK--- Page 2 of 3 - pickup specs. Meets Specs Yes No VI. ENGINE & RELATED COMPONENTS Minimum 6.2 liter V8 gas engine. Heavy duty engine cooling. Engine block heater. VII. ELECTRICAL SYSTEM Minimum 150-amp alternator. 600-amp maintenance free battery. VIII. TRANSMISSION AND EQUIPMENT Six speed automatic. Heavy duty transmission oil cooler with transmission temperature gauge included in the instrument panel. IX. CAB AND CAB RELATED EQUIPMENT Integral air conditioning. Cd AM/FM radio. Optional Larger Exterior extendable trailer tow mirrors. Remote Start. Tilt steering wheel. Intermittent windshield wipers. Tinted windows and windshield. Vinyl floor covering. Vinyl 40/20/40 split bench seat. Vinyl 60/40 Fold-up Bench seat. Passenger side air bag on off switch. Cup holders. Cruise control. Interior mirrors. 12-volt auxiliary power outlet. Behind the seat storage. Electric adjust seats. Electric adjustable Mirrors Cargo lamp. X. FUEL Max for vehicle being bid ---PAGE BREAK--- Page 3 of 3 - pickup specs. Meet specs. Yes No XI. PAINT AND TRIM Exterior paint is to be a base coat/clear coat, fleet type white color. Interior colors, light gray or tan. XII. LIGHTING & MISC. Halogen headlamps. One Motorola mobile radios model CM200d, VHF 4 channel 45 watt with an antenna & cable setup for roof mounting. Radios are to be programed to the city’s Public Works frequency of 155.085. Radio will be programed to turn off & on with the ignition key, radio is to be delivered with the truck but will be installed by the city. XIII. MANUALS Complete manuals for engine operation, truck cab & chassis operation shall be with the truck at time of delivery. IV. WARRANTY Warranty on cab and chassis shall be minimum 3 years or 36,000 miles, which ever comes first. Warranty on cab and chassis shall cover all parts and labor for the mechanical and electrical items and be applied to cab and chassis only, a copy of the warranty shall be with the truck at the time of delivery. Warranty on engine shall be for 3 years or 36,000 miles which ever comes first and cover all parts and labor, a copy of the warranty shall be with the truck at the time of delivery. Option 1&2 Reading style utility box model style SLU98-SWs or equivalent ---PAGE BREAK---