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1 City of Douglas Call for Bids (Vehicle) Sealed bids for the purchase of a New Police Package Patrol SUV, will be received in the office of the City Clerk until 2:00 p.m., August 17, 2016, and read immediately thereafter in the Council Chambers at City Hall, 101 N. 4th St., Douglas, WY. Approved plans, specifications and contract documents may be obtained at the Police Department, 101 N. 4th Street, or found on the City’s website at www.cityofdouglas.org under “Doing Business/Bid Postings”. Mail submitted bids to the City of Douglas, P.O. Box 1030, Douglas, WY 82633 or deliver to the City Clerk at 101 N. 4th St. Karen Rimmer, City Clerk Published: August 3 & 10, 2016 ---PAGE BREAK--- 2 CITY OF DOUGLAS - BID INFORMATION Seal bids will be received until 2:00 p.m. , on the day of 17th Day of August, 2016 at the office of the City Clerk the same day in the Council Chambers of the City Hall Building at 101 North 4th Street, Douglas, Wyoming, for a New Police Package Patrol SUV. Demonstrative units will not be accepted or considered in the bid proposal. Bid should include the option of an allowance for trade-in of one 2007 Ford Crown Victoria. Details and specifications may be obtained by contacting the City Clerk, 101 North 4th, Douglas, Wyoming 82633 or the Police Department, 101 N. 4th Street, Douglas, Wyoming 82633, or on the City’s website at www.cityofdouglas.org. Bids received after the specified hour will not be accepted. Delivery will be accepted approximately 90 to 120 days after notice of award, F.O.B. Wireless Advanced Communications, 3901 West Service Road, Evans, CO 80620. A Bid Bond or Letter of Credit of 5% will be required at the time the bid is opened. All complete bids must be firm F.O.B. Douglas Police Department, C/O Wireless Advanced Communications, 3901 West Service Road, Evans, CO 80620. Tax Exempt Certificate will be furnished by the City of Douglas. All bids must be clearly marked New 2017 Police Package Patrol SUV (Manufacturer, Type & Model of Vehicle) with the bidder’s name and the time and date of the opening on the outside of the envelope. No qualified individual with a disability shall, by reason of such disability, be excluded from participation in or be denied the benefits of the services, programs or activities of the City of Douglas, or be subjected to discrimination. Pursuant to the American’s with Disabilities Act, reasonable accommodation for persons with disabilities who wish to participate in these services, programs or activities shall be made upon request to City of Douglas, American Disability Act Coordinator at Douglas City Hall, 101 North 4th Street, Douglas, Wyoming 82633. The City of Douglas reserves the right to reject any or all bids, to waive informalities in any bid received and accept any bid which best serves the interest of the City of Douglas. The City of Douglas is letting bids for a New Police Package Patrol SUV. The City of Douglas is requesting a bid with a trade-in of one 2007 Ford Crown Victoria VIN # 2FAFP71W27X126976. The trade-in vehicle may be inspected by notifying the Public Works Department, 420 W. Grant, Douglas, Wyoming 82633-2153, telephone [PHONE REDACTED]. The specifications are to cover a New Police Package Patrol SUV. The purpose and intent of this document is to specify the purchase of a New Police Package Patrol SUV. Any model bid shall meet or exceed the prescribed requirements. It is unacceptable to add or change components and/or materials to a unit or lesser design capability, in order, to meet these requirements. The bidder shall indicate his compliance with a “Yes” or non-compliance with a “No” in each line item specification. Where submitted literature does not support the meeting of these specifications, the bidder shall outline fully on company letterhead stationary the variation from specification. Any unit not conforming to the specifications will be rejected, and it will be the responsibility of the manufacturer to conform to the requirements, unless deviations have been cited by the bidder and acceptance on the basis of the exceptions. The City of Douglas, as a government entity, requests to piggyback on all State Government price concessions available on all models bid. ---PAGE BREAK--- 3 Bid amount for a new 2017 vehicle - $ Less Government Price Concessions $ Total bid price for 2017 Police Package Patrol Vehicle Signature of company representative responsible for bid _ You are required to deliver the above specified item/s, F.O.B. Douglas Police Department C/O Wireless Advanced Communication, Evans, Colorado within 120 days from bid acceptance, at which time your invoice should be submitted to the City of Douglas, Finance Department, P.O. Box 1030, Douglas, Wyoming 82633-1030 for payment, unless otherwise specified in the bid documents. (Proposal must be filled out, signed and submitted with the bid document) PROPOSAL FOR FURNISHING A NEW POLICE PACKAGE PATROL SUV FOR THE CITY OF DOUGLAS, WYOMING. Proposal of (Name) Address to furnish equipment as specified to the City of Douglas, Wyoming, in accordance with specifications dated July 27, 2016. BID ITEM: Description: One New Police Package Patrol SUV . Make and Model: I. Price bid for (unit) as specified FOB a. Evans, Colorado II. Less trade-in allowance: III. Net Price: (City to pay only this In addition to this proposal, the undersigned herewith submits complete information including specifications and descriptive literature to fully describe and illustrate the equipment and accessories offered. Bidder proposes to deliver equipment in accordance with the schedule above. A bid bond, certified, or cashier’s check made payable to the City of Douglas, Wyoming, in an amount of 5% of the total amount of this bid is enclosed. The undersigned certifies that he understands the specifications relating to said bid security and agrees to the conditions set forth in said specifications. Submitted By: (Company) Signature: Title: ---PAGE BREAK--- 4 BID BOND - EQUIPMENT KNOW ALL MEN BY THESE PRESENT, that we, the undersigned, as Principal, and as surety, are hereby held and firmly bound unto as OWNER in the penal sum of for payment of which, we and truly to be made, we hereby jointly and severally bind ourselves, successors and assigns. The condition of the above obligation is such that whereas the Principal has submitted to a certain BID, attached hereto and hereby made a part hereof to enter into a contract in writing for . NOW, THEREFORE, A. If said BID shall be rejected, or B. If said BID shall be accepted and the Principal shall execute and deliver a contract in the Form of Contract attached hereto (properly completed in accordance with said BID) and shall furnish a BOND for his faithful performance of said contract, and for the payment of all persons performing labor or furnishing materials in connection therewith and shall in all respects perform the agreement created by the acceptance of said BID. Then this obligation shall be void, otherwise the same shall remain in force and effect; it being expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall, in no event, exceed the penal amount of this obligation as herein stated. The Surety, for value received, hereby stipulates and agrees that the obligations of said Surety and its BOND shall in no way be impaired or affected by any said Surety does hereby waive notice of any such extension. IN WITNESS WHEREOF, the principal and the Surety have hereunto set their hands and seals, and such of them as are corporations have caused their corporate seals to be hereto affixed and these presents to be signed by their proper officers, the day and year first set forth above. Surety By: IMPORTANT: Surety companies executing BONDS must appear in the Treasury Department’s most current list (Circular 570 as amended) and be authorized to transact business in the State of Wyoming. ---PAGE BREAK--- 5 IF BIDDER IS: AN INDIVIDUAL By: doing business as: (Name) Address: Phone: A PARTNERSHIP By: (seal) (Firm Name) (General Partner) Business Address: Phone: A CORPORATION By: of (Corporation Name) (State of Incorporation) By: (Signature) (Title) ATTEST: (Corporate Seal) Business Address: Phone: A JOINT VENTURE By: Address: By: Address: By: Address: By: Address: (Each member of the joint venture must sign; attach additional sheet if necessary.) ---PAGE BREAK--- 6 NOTICE OF AWARD – EQUIPMENT To: Equipment description: New Police Package Patrol SUV . The owner has considered the bid submitted by you for the above described work in response to its advertisement for bids dated , 20 and information for bidders. You are hereby notified that your bid has been accepted for item/s in the amount of: Base Bid Option #1 - $ Description Option #2 - $ Description Option #3 - $ Description Option #4 - $ Description Total bid amount - $ You are required, as set forth in the bid specifications, to execute any documents within ten (10) days from the date of this notice. If you fail to execute said documents, owner will be entitled to consider all rights arising out of the owner’s acceptance of your bid as abandoned and as a forfeiture of your bid bond. The owner will be entitled to such other rights as may be granted by law. You are required to return an acknowledged copy of this Notice of Award to the owner. ACCEPTANCE OF NOTICE Dated this day of , 20 . (Owner) Receipt of the above Notice of Award is hereby acknowledged by By Company (Name) Title Dated this day of , 2016 ---PAGE BREAK--- 7 One New 2017 Police Package Patrol SUV CITY OF DOUGLAS POLICE DEPTARTMENT PO Box 1030 101 N 4TH ST. DOUGLAS, WY 82633 ---PAGE BREAK--- 8 Page 1 of 3 - SUV specs. SPECIFICATIONS Specifications for a New Police Package Patrol SUV. These are the minimum specifications for this vehicle; you must meet or exceed these specifications. If indication (no) is marked to any specifications, you must provide on a separate sheet of paper an explanation of the item that you would supply in place of the specified item. Any item not marked may result in rejection of the bid. SCOPE: The vehicle being specified will be used by the City of Douglas and will be assigned specifically to the Police Department for use as a patrol vehicle. The SUV will have four wheel or all-wheel drive with a 4-door sport/utility type cab and include all other requirements as specified by the City of Douglas. Each bid package submitted will have a brochure of the vehicle that is being propose with the proposed Items highlighted that are included in the bid. Meets Specs Yes No I. ENGINE: To be a minimum of 3.7 liter 6 cylinder gasoline (flex fuel) engine. Must be pursuit rated and AWD Engine Block Heater Describe: II. AXLES, SUSPENSION FRONT REAR: Front axle to be a four wheel or all-wheel drive type. Heavy duty front and rear shock absorbers. Front & rear stabilizer bars to be included. Describe: III. WHEELS AND TIRES: All-season radial, BSW, load capacity rating are to be as required by the manufacturer for the GVWR specified. Manufacturer’s standard wheels. Describe: IV. BRAKE/BRAKE RELATED EQUIPMENT 4 wheel anti-lock disc brake system with traction control Standard Police package Describe: ---PAGE BREAK--- 9 Page 2 of 3 - SUV specs. Meets Specs Yes No V. BUMPERS Front: Manufacturer’s standard police package. Rear: Manufacturer’s standard police package. Describe: VI. STEERING Power steering police package. Tilt steering wheel. Describe: VII. ELECTRICAL SYSTEM High capacity police package wiring/alternator Must have pre-drilled headlight & tail Lights for LED inserts. Must have factory installed spotlights. Describe: VIII. TRANSMISSION AND EQUIPMENT Automatic Column Shift Describe: IX. CAB AND CAB RELATED EQUIPMENT Manual Integral air conditioning & heating. Auxiliary Climate Control w/separate rear controls AM/FM radio. Interior mirror wide angle, day / night type. Exterior mirror to be adjustable from inside of cab. Tinted windows and windshield. Front seat cloth/ with rear seat vinyl Passenger side air bag on off switch. Cruise control. Keyless Entry w/out pad Unit must communicate with police radar units for patrol speed, video meta data Manual adjust seats. Cargo area lamp. Describe: ---PAGE BREAK--- 10 Page 3 of 3 - SUV specs IX. CAB AND CAB RELATED EQUIPMENT – continued Meets Specs Yes No X PAINT AND TRIM Exterior paint is white. Interior colors light gray or tan. Describe: XI. MANUALS Complete manuals for vehicle operation, maintenance shall be with the truck at time of delivery. Describe: XII. WARRANTY Base warranty shall be minimum 3 years or 36,000 miles, whichever comes first. Warranty on engine shall be for 3 years or 36,000 miles whichever comes first and cover all parts and labor, a copy of the warranty shall be with the truck at the time of delivery. Warranty on the drive train shall be for 100,000 miles or 60 months, whichever comes first. Describe: Warranty on rust through shall be 100,000 miles or 60 months, whichever comes first. Describe: