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Page 1 of 10 CITY OF DOUGLAS WYOMING Contract Documents & Specifications for One New Specified 2021 Natural Gas Generator Douglas City Hall Douglas City Hall 101 N. 4th St. PO Box 1030 Douglas, WY 82633 Public Works Dept. 420 W. Grant Street PO Box 1030 Douglas, WY 82633 ---PAGE BREAK--- Page 2 of 10 City of Douglas Call for Bids (Equipment) Sealed bids for One New Specified 2021 Natural Gas Generator will be received in the office of the City Clerk until 2:00 p.m., October 28, 2021 and read immediately thereafter in the Conference Room at City Hall, 101 N. 4th St., Douglas, WY. The successful bidder will be required to install and activate the new generator at Douglas City Hall, as well as remove the old generator and deliver it to Public Works. Approved specifications and contract documents may be obtained at the Public Works Dept., 420 W. Grant Street, or on the City of Douglas website at www.cityofdouglas.org under the “Bid Postings” tab. Mail submitted bids to the City Clerk, City of Douglas, P.O. Box 1030, Douglas, WY 82633, or deliver to the City Clerk at 101 N. 4th Street, Douglas, WY. The City of Douglas reserves the right to reject any and all bids, to waive informalities, and to accept the bid that serves the best interests of the City./s/ Chaz Schumacher, City Clerk Published: Oct. 14th & Oct. 21st, 2020 End of Section ---PAGE BREAK--- Page 3 of 10 CITY OF DOUGLAS BID INFORMATION September 16, 2019 Seal bids will be received until 2:00 p.m. on October 28th, 2021, at the office of the City Clerk the same day in the Conference Room of the City Hall Building at 101 North 4th Street, Douglas, Wyoming, for One New Specified 2021 Natural Gas Generator. The successful bidder will be required to install and activate the new generator at Douglas City Hall, as well as remove the old generator and deliver it to Public Works. Details and specifications may be obtained by contacting the City Clerk, 101 North 4th, Douglas Wyoming 82633; at the Public Works Department, 420 West Grant, Douglas Wyoming 82633- 2153; or on the City of Douglas website at www.cityofdouglas.org under the “Bids” tab. Bids received after the specified hour will not be accepted. Demonstrative units will not be accepted or considered in the bid proposal. Details and specifications may be obtained by contacting the Public Works Department, 420 West Grant, Douglas, Wyoming 82633-2153. Delivery will be accepted, F.O.B. Douglas, Wyoming. All complete bids must be F.O.B. the City of Douglas, Public Works Department, 420 West Grant, Douglas, Wyoming 82633-2153. Tax Exempt Certificate will be furnished by the City of Douglas. All bids must be clearly marked New Specified 2021 Natural Gas Generator – Douglas City Hall with the bidder’s name and the time and date of the opening on the outside of the envelope. A Bid Bond or Letter of Credit of 5% will be required at the time the bid is opened. The City of Douglas will allow a 5% preference to Wyoming residents. Bidders will supply a Certificate of Residency in compliance with the Wyoming Department of Labor and Statistics. No qualified individual with a disability shall, by reason of such disability, be excluded from participation in or be denied the benefits of the services, programs or activities of the City of Douglas, or be subjected to discrimination. Pursuant to the American’s with Disabilities Act, reasonable accommodation for persons with disabilities who wish to participate in these services, programs or activities shall be made upon request to City of Douglas, American Disability Act Coordinator at Douglas City Hall, 101 North 4th Street, Douglas, Wyoming 82633. The City of Douglas reserves the right to reject any or all bids, to waive informalities in any bid received and accept any bid which best serves the interest of the City of Douglas. The City of Douglas is letting bids for New Specified 2021 Natural Gas Generator – Douglas City Hall. The specifications are for and the purpose and intent of this document is to specify the purchase of a New Specified 2021 Natural Specified 2021 Gas Generator – Douglas City Hall. Any model bid shall meet or exceed the prescribed requirements. It is unacceptable to add or change components and/or materials to a unit or lesser design capability, in order, to meet these requirements. The bidder shall indicate his compliance with a “Yes” or non-compliance with a “No” in each line item specification. Where submitted literature does not support the meeting of these specifications, the bidder shall outline fully on company letterhead stationery the variation from specification. Any unit ---PAGE BREAK--- Page 4 of 10 not conforming to the specifications will be rejected, and it will be the responsibility of the manufacturer to conform to the requirements, unless deviations have been cited by the bidder and acceptance based upon the exceptions. Total bid amount for new specified 2021 unit: $ Signature of company representative responsible for bid: Printed Name: You are required to deliver the above specified item/s, F.O.B. to Douglas, Wyoming on or before June 15, 2021 at which time your invoice should be submitted to the City of Douglas. Finance Department, P.O. Box 1030, Douglas, Wyoming 82633-1030 for payment, unless otherwise specified in the bid documents. End of Section ---PAGE BREAK--- Page 5 of 10 (Proposal must be filled out, signed and submitted with the bid document) PROPOSAL FOR FURNISHING NEW SPECIFIED 2021 NATURAL GAS GENERATOR – DOUGLAS CITY HALL - FOR THE CITY OF DOUGLAS, WYOMING Proposal of (Name): (Address): to furnish equipment as specified to the City of Douglas, Wyoming, in accordance with specifications dated October 14, 2020. BID ITEM: Description: New Specified 2021 Natural Gas Generator – Douglas City Hall Make and Model: I. Price bid for (unit) as specified FOB a. Douglas, Wyoming $ II. Less trade-in allowance: N/A III. Net Price: (City to pay only this amount) $ In addition to this proposal, the undersigned herewith submits complete information including specifications and descriptive literature to fully describe and illustrate the equipment and accessories offered. Bidder proposes to deliver equipment in accordance with the schedule above. A bid bond, certified, or cashier’s check made payable to the City of Douglas, Wyoming, in an amount of 5% of the total amount of this bid is enclosed. The undersigned certifies that he understands the specifications relating to said bid security and agrees to the conditions set forth in said specifications. Submitted by: Company Signature: Printed Name: Title: End of Section ---PAGE BREAK--- Page 6 of 10 BID BOND – EQUIPMENT KNOW ALL MEN BY THESE PRESENT, that we, the undersigned, as Principal, and as surety, are hereby held and firmly bound unto as OWNER in the penal sum of for payment of which, we and truly to be made, we hereby jointly and severally bind ourselves, successors and assigns. The condition of the above obligation is such that whereas the Principal has submitted to a certain BID, attached hereto and hereby made a part hereof to enter into a contract in writing for the NOW, THEREFORE, A. If said BID shall be rejected, or B. If said BID shall be accepted and the Principal shall execute and deliver a contract in the Form of Contract attached hereto (properly completed in accordance with said BID) and shall furnish a BOND for his faithful performance of said contract, and for the payment of all persons performing labor or furnishing materials in connection therewith and shall in all respects perform the agreement created by the acceptance of said BID. Then this obligation shall be void, otherwise the same shall remain in force and effect; it being expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall, in no event, exceed the penal amount of this obligation as herein stated. The Surety, for value received, hereby stipulates and agrees that the obligations of said Surety and its BOND shall in no way be impaired or affected by any said Surety does hereby waive notice of any such extension. IN WITNESS WHEREOF, the principal and the Surety have hereunto set their hands and seals, and such of them as are corporations have caused their corporate seals to be hereto affixed and these presents to be signed by their proper officers, the day and year first set forth above. Surety By: IMPORTANT: Surety companies executing BONDS must appear in the Treasury Department’s most current list (Circular 570 as amended) and be authorized to transact business in the State of Wyoming. End of Section ---PAGE BREAK--- Page 7 of 10 IF BIDDER IS: AN INDIVIDUAL By: doing business as: (Name) Address: Phone: A PARTNERSHIP By: (seal) (Firm Name) (General Partner) Business Address: Phone: A CORPORATION By: of (Corporation Name) (State of Incorporation) By: (Signature) (Title) ATTEST: (Corporate Seal) Business Address: Phone: A JOINT VENTURE By: Address: By: Address: By: Address: By: Address: (Each member of the joint venture must sign; attach additional sheet if necessary.) End of Section ---PAGE BREAK--- Page 8 of 10 NOTICE OF AWARD To: Equipment description: One New Specified 2021 Natural Gas Generator – Douglas City Hall The owner has considered the bid submitted by you for the above described work in response to its advertisement for bids dated Oct, 14 & Oct. 21, 2021 and information for bidders. You are hereby notified that your bid has been accepted for item/s in the amount of: Base Bid One New Specified 2021 Natural Gas Generator – Douglas City Hall Option #1 - $ Description Option #2 - $ Description _ _ Option #3 - $ Description Total bid amount: $ You are required, as set forth in the bid specifications, to execute any documents within ten (10) days from the date of this notice. If you fail to execute said documents, owner will be entitled to consider all rights arising out of the owner’s acceptance of your bid as abandoned and as a forfeiture of your bid bond. The owner will be entitled to such other rights as may be granted by law. You are required to return an acknowledged copy of this Notice of Award to the owner. ACCEPTANCE OF NOTICE Receipt of the above Notice of Award is hereby acknowledged by: Owner Company Name Name Printed Name/Title Printed Name/Title Date Date End of Section ---PAGE BREAK--- Page 9 of 10 SPECIFICATIONS October 7, 2020 Specifications for One New Specified 2021 Natural Gas Generator. These are the minimum specifications for this vehicle; you must meet or exceed these specifications. Mark “Yes” if item meets specifications; mark “No” if not. If indication “No” is marked to any specifications, you must provide on a separate sheet of paper an explanation of the item that you would supply in place of the specified item. Any item not marked may result in rejection of the bid. SCOPE: The Generator being specified will be used by the City of Douglas and will be assigned specifically to City Hall. The successful bidder will be required to install and activate the new generator at Douglas City Hall as well as remove the old generator and deliver it to Public Works. I. Natural Gas Generator: Yes No 1. Industrial gaseous 9.0L V-8 engine-driven generator 2. Stationary Emergency-Standby rated 3. 100 kW Rating, wired for 120/208 VAC three phase, 60 Hz 4. Permanent Magnet Excitation 5. Standard Weather Protective Enclosure, Steel 6. Industrial Grey Baked-On Powder Coat Finish 7. UL2200 8. EPA Certified 9. H-100 Control Panel 10. Meets NFPA 99 and 110 Requirements 11. Temp Range -40 to 70 degrees C 12. Digital Microprocessor 13. Two 4-line x 20 displays, full system status 14. 3 Phase sensing, digital voltage regulation 15. RS232, RS485 and Canbus remote ports 16. Waterproof connections 17. All engine sensors are 4-20ma for minimal interference 18. Programmable I/O 19. Built-in PLC for special applications 20. Engine function monitoring and control 21. Full range standby operation; programmable auto crank, Emergency Stop, Auto-off-Manual switch 22. Isochronous Governor, frequency regulation 23. Full system status on all AC output and engine function parameters 24. Service reminders, trending, fault history (alarm log) 25. I2T function for full generator protection 26. Selectable low-speed exercise 27. HTS transfer switch function monitoring and control 28. 2-wire start controls for any 2-wire transfer switch 29. Natural Gas fuel system (7-11”) ---PAGE BREAK--- Page 10 of 10 30. 21 Light Annunciator - Surface 31. Battery Heating Pad 32. Battery Charger, 10 Amp, NFPA 110 compliant, installed 33. 90 AH, 700 CCA Group 27F Battery, with rack, installed 34. Coolant Heater, 1500W, 120VAC 35. Remote Emergency Stop Switch, break-glass, shipped loose 36. Std set of 3 Manuals 37. 120V GFCI and 240V Outlet 38. Engine Run Relay 39. Flex Fuel Line 40. Flush Mount Annunciator Kit 41. Primary MLCB, 80% rated thermal-magnetic 42. 300 Amp 43. Shunt trip and Auxiliary Contacts 44. Standard 2 – Year Limited Warranty 45. SG100GG269.OS18HPYYE End of Section