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Each year, Dawson County Parks & Recreation hosts the Movies in the Park™ - Dawsonville movie series, which consists of two movie nights. The purpose of these events is to provide a safe and inexpensive event for the families in the community. The events are held in designated areas that are sectioned off from vehicle traffic, providing a traffic-free area for the children. Admission is always FREE and so are most of the activities; concessions will be available for purchase. Schools, daycares, businesses, and other groups are encouraged to come out and set up a booth space or activity for the children. The sooner you register as an event partner, the more recognition you will receive! Groups are encouraged to have family-friendly themes and decorate/dress accordingly! Attendance is expected to reach approximately 500 people. Plan for 250-300 children. Admission is always FREE and we’d like for the activities to be FREE also. If an organization wants to sell merchandise or solely promote their organization with promotional materials, a $25 booth fee will apply. The June movie event is held on the beach at War Hill Park, located at 4081 War Hill Park Road in Dawsonville. Pre-movie activities will begin at 6:00 PM and continue until the movie has begun. Please bring your own method of light if you plan to stay open after dark, once movie begins. Tables and chairs are not provided at the War Hill Park location; please make arrangements to bring your own. Power is not available at these sites; generators are permitted. Request for hosting specific activities will be granted on a first-come, first-served basis. We want everyone to be successful so most activities will be limited to one group only. Examples of other activities we’d love to see at the event: • Trackless train rides • Temporary Tattoos • Face-painting • Balloons • Crazy Hair • Bounce house (will allow multiple groups to do this) • Carnival games • Free samples • Goodie bags • Suggestions?? Contact Buffie Hamil at [EMAIL REDACTED] if you have questions or would like more information. Event Overview - Vendor/Sponsor Copy Movies in the Park™ - Dawsonville OUTDOOR MOVIE SERIES JUNE EVENT VENDOR/SPONSOR APPLICATION ---PAGE BREAK--- Dawson County Parks & Recreation Event Vendor/Sponsor Application Movies in the Park™ - Dawsonville Company/Organization: Contact Person: Address: Office Phone: Cell Phone: Fax Number: E-mail: Applicant Information Event Name: Movies in the Park™ - Dawsonville Event Date: June 6, 2025 Booth or Activity? □ Booth Space Only □ Activity Only □ Booth & Activity Will you be SELLING or GIVING AWAY goods/services? □ Selling □ Giving Away Please understand that this event is intended to be free for the community; however, if you charge a fee, it must be pre-approved by DCPR and 20% of sales must be paid to Dawson County Parks & Recreation at the end of the event. Please list specific goods/services that you plan to offer (i.e. jewelry, face-painting, free samples, bounce house, carnival game, etc). Special requests (booth location, additional space, etc)? Requests are not guaranteed but will be confirmed with you either way prior to event day. Power, tables, and chairs, are not available for this event (generators are permitted). Booth Space Information This agreement is entered into by and between Dawson County Parks & Recreation (DCPR) and I have read, understand, and agree to the Contract Terms & Conditions (Page Applicant Authorization Application - DCPR Copy Authorized Signature: Date: DCPR USE ONLY Check # Cash Receipt # Total Paid $ Booth Fee $ Date DCPR Employee Signature Credit Auth. # SIGN ---PAGE BREAK--- 1. This agreement shall be effective for the duration of the event. 2. Applicant agrees to comply with all of DCPR’s time deadlines throughout the term of this agreement. 3. All goods and services at DCPR events must be family-friendly and suitable for all ages. All goods and services are subject to DCPR’s approval. 4. All food vendors must be approved by DCPR prior to event date. 5. The placement within the event area is at the discretion of DCPR. 6. DCPR will not be held liable for any damages to the applicant’s property throughout the term of this agreement. 7. Electrical plug-ins, when available, may be used upon request and will be approved on a first-come, first-serve basis. 8. Applicant is responsible for providing all necessary equipment for space (including drop cords, gas for generator, etc.) 9. A completed and signed application must be submitted to DCPR prior to event date. 10. Applicant agrees to comply will all of DCPR’s Park Rules throughout the term of this agreement. 11. Applicant may elect to schedule an appointment with Park Staff to visit the event site prior to event date. 12. Applicant is responsible for all set up and break down associated with their equipment. 13. Applicant is responsible for picking up all trash and clearing out booth space at the end of the event. 14. Applicants must wait until the end of the event to begin breaking down their area and exiting the event area. 15. This event is intended to be free for the community; however, if DCPR approves a sales vendor, a $25 booth fee will apply. 16. The following payment methods are accepted: Cash Check made payable to Dawson County Parks & Recreation Credit/Debit card (Visa/Mastercard accepted; 3% fee applies) 17. All payments are final. Applicant Contract Terms & Conditions Event Guidelines - Vendor/Sponsor Copy Please submit application to Buffie Hamil. Mail to: P.O. Box 808 Dawsonville, GA 30534 E-mail to: [EMAIL REDACTED] Fax to: [PHONE REDACTED] Drop off: 445 Martin Rd Dawsonville, GA 30534 For more information, please call Buffie Hamil at [PHONE REDACTED] Ext. 44605 or E-mail [EMAIL REDACTED].