Full Text
Voting Session Agenda, January 6, 2011 DAWSON COUNTY BOARD OF COMMISSIONERS REVISED VOTING SESSION AGENDA THURSDAY, JANUARY 6, 2011 THE G.L. PETE GILLELAND CHAMBERS AT CITY HALL 6:00PM A. ROLL CALL B. OPENING PRESENTATION – Bring One for the Chipper – Keep Dawson County Beautiful Executive Director Cathy Brooks C. PLEDGE OF ALLEGIANCE D. ANNOUNCEMENTS E. APPROVAL OF MINUTES Minutes of Regular Commission Meeting held on December 2, 2010 and December 9, 2010 F. APPROVAL OF THE AGENDA G. PUBLIC COMMENT (3 minute limit/person 15 minutes maximum) None H. ALCOHOL LICENSE HEARINGS None I. ZONING None ---PAGE BREAK--- J. PUBLIC HEARINGS None K. OLD BUSINESS None L. NEW BUSINESS 1. Request from Humane Society to amend lease agreement in order to erect a modular building to house an animal surgery clinic 3. Presentation of the Audit Services Bid 4. RESOLUTION: Appointment of County Legislative Coordinator to ACCG 5. Adoption of the CIE Update 6. Approval of Lease Agreement for Dawson County Fire Trucks 7. Appointment of District 1 Planning Commissioners by District 1 Commissioner Pichon 8. Appointment of District 3 Planning Commissioners by District 3 Commissioner Hamby M. ADJOURNMENT N. EXECUTIVE SESSION O. PUBLIC COMMENT ---PAGE BREAK--- Work Session Agenda- January 13, 2011 DAWSON COUNTY BOARD OF COMMISSIONERS WORK SESSION AGENDA THURSDAY, JANUARY 13, 2011 THE G.L. PETE GILLELAND CHAMBERS AT CITY HALL 4:00PM L. NEW BUSINESS 1. Dawson County Drug Free workplace policy – HR Director Jay Sessions 2. Dawson County Alcohol & Drug testing programs – HR Director Jay Sessions 3. Approval of Dawson County Sheriff Department Patrol Car bid– Major Greg Rowan 4. Approval of Energy Retrofit Bids for Jail – County Manager Tanner 5. Approval of 2011 Public Defender Contract w/ State of Georgia – Public Defender Brad Morris & Chief Assistant PD Nicky Vaughn 6. Application for Parade & Assembly: Leap for Literacy – Planning Director David McKee 7. Approval to apply for the Land & Water Conservation Grant – Park & Rec Director Lisa Henson 8. RESOLUTION: Approval to Establish Official Record of the County – County Attorney Homans/County Clerk Simpson 9. Lease Agreement for Howard Avenue – County Manager Tanner 10. RESOLUTION: Sales Tax with Department of Revenue – County Manager Tanner 11. Discussion of Jail & Parking lot debt (SPLOST 5) – County Manager Tanner 12. Approval to reappointment County Attorney, County Clerk and County Manager 13. Board of Commissioner 2010 Expenses 14. Board Appointments: a. Development Authority: i. Chip Pearson ii. Charlie Tarver b. Library Board: i. Nancy Disharoon ii. TBD ---PAGE BREAK--- c. Planning Board: i. Val Dodson d. Park Board: i. ChadCofield e. Construction Board of Appeals: i. Larry Taffer ii. Fred Kaufmann iii. Conrad Hudson iv. Jade Jones v. Bill Goode f. RC&D: i. District 3 Commissioner Jimmy Hamby ii. George Lyons 15. County Manager Report 16. County Attorney Report ---PAGE BREAK--- Voting Session Agenda- January 20, 2011 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION AGENDA - THURSDAY, JANUARY 20, 2011 THE G.L. PETE GILLELAND CHAMBERS AT CITY HALL 6:00PM A. ROLL CALL B. SPECIAL PRESENTATION PROCLAMATION: Recognition of Service – State Senator Chip Pearson Award Presentation to State Senator Chip Pearson C. PLEDGE OF ALLEGIANCE D. ANNOUNCEMENTS E. APPROVAL OF MINUTES Minutes of Regular Commission Meeting held on January 6, 2011 F. APPROVAL OF THE AGENDA G. PUBLIC COMMENT (3 minute limit/person 15 minutes maximum) None H. ALCOHOL LICENSE HEARINGS None I. ZONING ---PAGE BREAK--- ZA 10-07: Clara Samples has submitted a request to rezone 2.0 acres of TMP 076-009 from RA (Residential Agricultural) to (Residential Sub-Rural Manufactured/Moved). The property is located at 3407 Kelly Bridge Road. Planning Commission recommended denial of the rezoning request. J. PUBLIC HEARINGS 1. Proposed Emergency and Disaster Ordinances (2nd of 2 hearings) Planning Commission recommended approval as submitted on December 21, 2010. 2. Proposed Historic Preservation District Ordinances (2nd of 2 hearings) Planning Commission recommended further review on December 21, 2010. 3. Proposed Mixed Use Village Ordinances (2nd of 2 hearings) Planning Commission recommended approval as submitted on December 21, 2010. K. OLD BUSINESS None L. NEW BUSINESS 1. Dawson County Drug Free workplace policy 2. Dawson County Alcohol & Drug testing programs 3. Approval of Dawson County Sheriff Department Patrol Car bid 4. Approval of Energy Retrofit Bids for Jail 5. Approval of 2011 Public Defender Contract w/ State of Georgia 6. Application for Parade & Assembly: Leap for Literacy 7. RESOLUTION: Land & Water Conservation Grant and approval of contract 8. RESOLUTION: Approval to Establish Official Record of the County 9. Lease Agreement for Howard Avenue 10. RESOLUTION: Sales Tax with Department of Revenue 11. Discussion of Jail & Parking lot debt (SPLOST 5) ---PAGE BREAK--- 12. Approval to reappointment County Attorney, County Clerk and County Manager 13. Board of Commissioner 2010 Expenses 14. Board Appointments: a. Development Authority: i. Chip Pearson ii. Charlie Tarver b. Library Board: i. Nancy Disharoon ii. TBD c. Planning Board: i. Val Dodson d. Park Board: i. Chad Cofield e. Construction Board of Appeals: i. Larry Taffer ii. Fred Kaufmann iii. Conrad Hudson iv. Jade Jones v. Bill Goode f. RC&D: i. District 3 Commissioner Jimmy Hamby ii. George Lyons g. Industrial Board: i. Peter Hill h. Joint Development Authority: i. Charlie Auvermann 15. Approval of lease agreement for Dawson County Fire Trucks (tabled on January 6, 2011) M. ADJOURNMENT ---PAGE BREAK--- N. PUBLIC COMMENT ---PAGE BREAK--- Work Session Agenda- January 27, 2011 DAWSON COUNTY BOARD OF COMMISSIONERS WORK SESSION AGENDA THURSDAY, JANUARY 27, 2011 THE G.L. PETE GILLELAND CHAMBERS AT CITY HALL 4:00PM L. NEW BUSINESS 1. Adoption of 2011 Zoning Maps – Planning Director David McKee 2. Approval of IFB Heavy Truck Repair - Fleet Maintenance Administrator Shannon Harben and County Manager Tanner 3. Board Appointment: Park & Rec Board – Spencer Wright 4. Appointment of Vice Chairman of the Board of Commissioners 5. County Manager Report 6. County Attorney Report ---PAGE BREAK--- Voting Session Agenda- February 17, 2011 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION AGENDA - THURSDAY, FEBRUARY 17, 2011 THE G.L. PETE GILLELAND CHAMBERS AT CITY HALL 6:00PM A. ROLL CALL B. OPENING PRESENTATION – Dave Hinderliter - Arbor Day C. PLEDGE OF ALLEGIANCE D. ANNOUNCEMENTS E. APPROVAL OF MINUTES Minutes of Regular Commission Meeting held on February 3, 2011 F. APPROVAL OF THE AGENDA G. PUBLIC COMMENT (3 minute limit/person 15 minutes maximum) None H. ALCOHOL LICENSE HEARINGS None I. ZONING None J. PUBLIC HEARINGS ---PAGE BREAK--- None K. OLD BUSINESS None L. NEW BUSINESS 1. PROCLAMATION: Arbor Day 2. Approval of Tax Assessor’s Audit Contract with Traylor 3. Approval of IFB Heavy Equipment Repairs 4. Approval to hold public hearings regarding the proposed changes to the Sign Ordinance 5. Approval of the E911 Agreement with TDS Telecom 6. Approval of the Dawson County Detention Center’s Physician Agreement M. ADJOURNMENT N. PUBLIC COMMENT ---PAGE BREAK--- Work Session Agenda- February 24, 2011 DAWSON COUNTY BOARD OF COMMISSIONERS WORK SESSION AGENDA THURSDAY, FEBRUARY 24, 2011 THE G.L. PETE GILLELAND CHAMBERS AT CITY HALL 4:00PM L. NEW BUSINESS 1. Presentation of Broker Services RFP – HR Director Jay Sessions 2. Presentation of Sports Officials RFP – Park Director Lisa Henson 3. Presentation of Early Retirement Opportunity – County Manager Tanner 4. Presentation of Government Center FF&E Qualifying – County Manager Tanner 5. Board Appointment: Tree Preservation Committee – Mrs. Judy Bayer 6. County Manager Report 7. County Attorney Report ---PAGE BREAK--- Voting Session Agenda- March 3, 2011 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION AGENDA - THURSDAY, MARCH 3, 2011 THE G.L. PETE GILLELAND CHAMBERS AT CITY HALL 6:00PM A. ROLL CALL B. OPENING PRESENTATION – Ms. Terri Lynn Reed: Pre K Transition program C. PLEDGE OF ALLEGIANCE D. ANNOUNCEMENTS E. APPROVAL OF MINUTES - Minutes of Voting Session held on February 17, 2011 F. APPROVAL OF THE AGENDA G. PUBLIC COMMENT (3 minute limit/person 15 minutes maximum) None H. ALCOHOL LICENSE HEARINGS None I. ZONING None J. PUBLIC HEARINGS None ---PAGE BREAK--- K. OLD BUSINESS None L. NEW BUSINESS 1. Approval of Broker Services RFP 2. Approval of Sports Officials RFP 3. RESOLUTION: Early Retirement Incentive Program 4. Approval of Government Center FF&E Qualifying 5. Board Appointment: Tree Preservation Committee – Mrs. Judy Bayer M. ADJOURNMENT N. EXECUTIVE SESSION O. PUBLIC COMMENT ---PAGE BREAK--- Work Session Agenda- March 10, 2011 DAWSON COUNTY BOARD OF COMMISSIONERS WORK SESSION AGENDA - THURSDAY, MARCH 10, 2011 THE G.L. PETE GILLELAND CHAMBERS AT CITY HALL 4:00PM L. NEW BUSINESS 1. Presentation of FY2011 Juvenile Court Additional Grant Funds – Judge Mary Carden 2. Presentation of EMS Vehicle Equipment Replacement Grant application – EMA Director Billy Thurmond 3. Presentation of FY2012 DHR Unified Transportation Grant application – Grants Administrator Kaye Molden 4. Presentation of Tractor Mower RFP – Public Works Director David Headley 5. Presentation of TLOST Road Recommendations – County Manager Tanner and Public Works Director David Headley 6. Presentation of the Extension of the Atlanta Gas Light Line Contract for New Government Center – County Manager Tanner 7. Presentation of Audio Visual IFB for New Government Center – County Manager Tanner 8. County Manager Report 9. County Attorney Report ---PAGE BREAK--- Voting Session Agenda- March 17, 2011 DAWSON COUNTY BOARD OF COMMISSIONERS REVISED VOTING SESSION AGENDA THURSDAY, MARCH 17, 2011 THE G.L. PETE GILLELAND CHAMBERS AT CITY HALL 6:00PM A. ROLL CALL B. OPENING PRESENTATION – Lt. Colonel Richard Ivy and Lt. Eugene "Chip" Pearson – Civil Air Patrol C. PLEDGE OF ALLEGIANCE D. ANNOUNCEMENTS E. APPROVAL OF MINUTES - Minutes of Voting Session held on March 3, 2011 F. APPROVAL OF THE AGENDA G. PUBLIC COMMENT (3 minute limit/person 15 minutes maximum) None H. ALCOHOL LICENSE HEARINGS None I. ZONING None J. PUBLIC HEARINGS ---PAGE BREAK--- 1. 2011 Zoning Map K. OLD BUSINESS None L. NEW BUSINESS 1. Approval of FY2011 Juvenile Court Additional Grant Funds 2. Approval to apply for EMS Vehicle Equipment Replacement Grant 3. Approval to apply for FY2012 DHR Unified Transportation Grant 4. Approval of Tractor Mower RFP and Financing 5. Approval of House Bill 277 Project List (TLOST Road Recommendations) 6. Approval of the Extension of the Atlanta Gas Light Line contract for New Government Center 7. Approval of Audio Visual IFB and vendor contract for New Government Center M. ADJOURNMENT N. PUBLIC COMMENT ---PAGE BREAK--- Voting Session Agenda- April 7, 2011 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION AGENDA - THURSDAY, APRIL 7, 2011 THE G.L. PETE GILLELAND CHAMBERS AT CITY HALL 6:00PM A. ROLL CALL B. AWARD PRESENTATION – Certificate of Achievement for Excellence in Financial Reporting to CFO Cindy Campbell by County Manager Tanner C. PLEDGE OF ALLEGIANCE D. ANNOUNCEMENTS E. APPROVAL OF MINUTES Minutes of Regular Commission Meeting held on March 17, 2011 F. APPROVAL OF THE AGENDA G. PUBLIC COMMENT (3 minute limit/person 15 minutes maximum) None H. ALCOHOL LICENSE HEARINGS None I. ZONING None ---PAGE BREAK--- J. PUBLIC HEARINGS 1. Proposed changes to the Sign Ordinance (2nd of 2 hearings) K. OLD BUSINESS None L. NEW BUSINESS 1. Presentation & Approval of FY2012 New Freedom 5317 Grant Application 2. Presentation & Approval of FY2012 Transit Grant Application M. ADJOURNMENT N. PUBLIC COMMENT ---PAGE BREAK--- Work Session Agenda- April 14, 2011 DAWSON COUNTY BOARD OF COMMISSIONERS WORK SESSION AGENDA - THURSDAY, APRIL 14, 2011 THE G.L. PETE GILLELAND CHAMBERS AT CITY HALL 4:00PM L. NEW BUSINESS 1. Presentation of Permit for Assembly: Kiwanis Club 5K/10K Races Application for Parade and Assembly – Planning Director David McKee & Kiwanis Club 2. Approval to Surplus K-9 "Rex" – Lt. Col. John Cagle, Dawson County Sheriff’s Department 3. Approval of Station 8 Community Cookout – Deputy Chief Tim Satterfield 4. Approval to hold the GA Firefighter Burn Foundation Boot Campaign – Deputy Chief Tim Satterfield 5. Presentation of Firehouse Subs Public Safety Foundation Grant Application – Deputy Chief Tim Satterfield 6. Presentation of Sawnee EMC Membership Round-Up Grant Application – Deputy Chief Tim Satterfield 7. Presentation of Narrow Banding Bid – Chief Lanier Swafford 8. Discussion of Training Center Charges – Chief Lanier Swafford 9. Discussion of Inmate Medical Services Agreement with Chestatee Regional Hospital – County Manager Tanner ---PAGE BREAK--- 10. Presentation of Resolution Adopting the Retention Schedules for Local Government Records as Established by the Georgia Secretary of State’s Office – County Attorney Homans and County Clerk Simpson 11. Presentation of Resolution to Support Raising the Elevation Levels of Lake Lanier – Chairman Berg 12. County Manager Report 13. County Attorney Report ---PAGE BREAK--- Voting Session Agenda- April 21, 2011 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION AGENDA - THURSDAY, APRIL 21, 2011 THE G.L. PETE GILLELAND CHAMBERS AT CITY HALL 6:00PM A. ROLL CALL B. OPENING PRESENTATION – Stacey Leonhardt – Chestatee Regional Library AWARD PRESENTATION - Certificate of Achievement for Excellence in Financial Reporting to CFO Cindy Campbell by County Manager Tanner C. PLEDGE OF ALLEGIANCE D. ANNOUNCEMENTS E. APPROVAL OF MINUTES Approval of the Minutes from the Planning Session held on March 31, 2011 Approval of the Minutes from the Voting Session held on April 7, 2011 F. APPROVAL OF THE AGENDA G. PUBLIC COMMENT (3 minute limit/person 15 minutes maximum) None H. ALCOHOL LICENSE HEARINGS None ---PAGE BREAK--- I. ZONING ZA 11-01 – Larry Long has submitted a request on behalf of Forestar Group to rezone 1,068 acres of TMP 090-015 from RA (Residential Agricultural) and RPC (Residential Planned Community) to Mixed Use Village. The property is located at 1624 Burt Creek Road and Highway 136. The Planning Commission recommended approval of the concept plan as submitted but only approved the rezoning application for the land south of Hwy 136 with the following seven stipulations: 1. The Master Development Plan shall incorporate Johnny Chester Road to provide access to the private property adjacent to the development. 2. In conjunction with the Master Development Plan the Developer shall develop a Traffic Improvement plan that corresponds with the traffic study dated November 2010 which shall be approved by the County Engineer and GDOT. 3. All signalized intersections shall meet Georgia Department of Transportation’s Regulations and shall be approved prior to Master Development Plan approval. 4. The developer shall increase the undisturbed buffer widths along state waters and wetlands form the existing state (25’ and 50’) to a width to be determined by the developer at the Master Development Plan stage. The Developer shall preserve native streams and the environment as much as possible. 5. The developer shall submit a Letter of Map Revision (LOMR) to FEMA studying all streams to a point where the drainage area is 100 acres or already appears as Zone A floodplain whichever is more stringent. The LOMR shall be approved prior to any development. 6. Add a 50’ undisturbed buffer along the south side of Land Lot 38 and 39 and to the west side of Land Lot 39. 7. The developer shall coordinate with the School System prior to the approval of the Master Development Plan on proposed school location and needs. ZA 11-02 – James Terry Cranford has submitted a request to rezone 4.46 acres of TMP 076-045 from C- CB (Commercial Community Business) to (Residential Sub-Rural Manufactured/Moved). The property is located at 2563 Kelly Bridge Road. The Planning Commission recommended approval as applied. J. PUBLIC HEARINGS None K. OLD BUSINESS None ---PAGE BREAK--- L. NEW BUSINESS 1. Approval of the Parade and Assembly application: Kiwanis Club 5K/10K Races 2. Approval to Surplus K-9 "Rex" 3. Approval of Station 8 Community Cookout Fundraiser 4. Approval to hold the GA Firefighter Burn Foundation Boot Campaign 5. Approval of the Firehouse Subs Public Safety Foundation Grant Application 6. Approval of the Sawnee EMC Membership Round-Up Grant Application 7. Approval of Narrow Banding Bid vendor and contract 8. Approval to institute Training Center Charges 9. Approval of the Inmate Medical Services Agreement with Chestatee Regional Hospital 10. Approval of the Resolution Adopting the Retention Schedules for Local Government Records as Established by the Georgia Secretary of State’s Office 11. Approval of the Resolution to Support Raising the Elevation Levels of Lake Lanier M. ADJOURNMENT N. PUBLIC COMMENT ---PAGE BREAK--- Work Session Agenda, April 28, 2011 DAWSON COUNTY BOARD OF COMMISSIONERS WORK SESSION AGENDA - THURSDAY, APRIL 28, 2011 THE G.L. PETE GILLELAND CHAMBERS AT CITY HALL 4:00PM L. NEW BUSINESS 1. Presentation by AVITA 2. Request for Special Event Business License & Alcohol Permit for Mountains on My Mind Festival – Planning Director David McKee and Chamber of Commerce 3. Presentation of the Historic District request by Lumpkin Campground – Planning Director David McKee 4. Presentation to surplus vehicles and equipment – Fleet Maintenance Shannon Harben 5. Presentation of Blacks Mill Bridge Alternatives Analysis – County Engineer Corey Gutherie 6. Presentation of the Roundabout Support Letter for SR 9 at CR 194/Dawson Forest Road – County Manger Tanner 7. Request to reject Calcium Chloride Bid and re-bid – County Manager Tanner 8. County Manager Report 9. County Attorney Report ---PAGE BREAK--- Voting Session Agenda- May 5, 2011 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION AGENDA - THURSDAY, MAY 5, 2011 THE G.L. PETE GILLELAND CHAMBERS AT CITY HALL 6:00PM A. ROLL CALL B. AWARD PRESENTATION – Cathy Brooks, Dawson County Government and Community Affairs Director – Junior Fire Academy C. PLEDGE OF ALLEGIANCE D. ANNOUNCEMENTS E. APPROVAL OF MINUTES Minutes of Regular Commission Meeting held on April 21, 2011 F. APPROVAL OF THE AGENDA G. PUBLIC COMMENT (3 minute limit/person 15 minutes maximum) None H. ALCOHOL LICENSE HEARINGS None I. ZONING None ---PAGE BREAK--- J. PUBLIC HEARINGS 1. Request for Special Event Business License for Mountains on My Mind Festival 2. Request to approve the Historic District request by Lumpkin Campground K. OLD BUSINESS None L. NEW BUSINESS 2. Request for Special Alcohol Permit for Mountains on My Mind Festival Request has been withdrawn by applicant 4. Request to surplus vehicles and equipment 5. Approval of Blacks Mill Bridge Alternatives Analysis 6. Approval of the Roundabout Support Letter for SR 9 at CR 194/Dawson Forest Road 7. Request to reject Calcium Chloride Bids 9. Intergovernmental Agreement with City of Dawsonville - Municipal Elections M. ADJOURNMENT N. PUBLIC COMMENT ---PAGE BREAK--- Work Session Agenda- May 12, 2011 DAWSON COUNTY BOARD OF COMMISSIONERS WORK SESSION AGENDA - THURSDAY, MAY 12, 2011 THE G.L. PETE GILLELAND CHAMBERS AT CITY HALL 4:00PM L. NEW BUSINESS 1. Application for Permit: Georgia Cup-Tour of Atlanta – Planning Director David McKee and James Lowe, applicant 2. Presentation of the FY2011 COPS Hiring Program (CHP) Grant application – Lt. Col. John Cagle 3. Presentation of Impact Fee Fund Usage – EMA Director Billy Thurmond 4. Presentation of the Debris Management Plan – EMA Director Billy Thurmond 5. Presentation of the Fire Lane Ordinance – Chief Marshal Robbie Irvin 6. County Manager Report 7. County Attorney Report ---PAGE BREAK--- Work Session Agenda- May 26, 2011 REVISED DAWSON COUNTY BOARD OF COMMISSIONERS REVISED WORK SESSION AGENDA THURSDAY, MAY 26, 2011 THE G.L. PETE GILLELAND CHAMBERS AT CITY HALL 4:00PM L. NEW BUSINESS 1. Presentation of the Right of Way Ordinance – Chief Marshal Robbie Irvin 2. Presentation of Employee Insurance Renewals – County Manager Tanner 3. Board Appointments to Library Board* • Reappointment of Eydie Stegall for second term – Term from July 2011 – June 2015 • Reappointment of Kay Black for second term – Term from July 2011 – June 2015 • Appointment of Donna Weaver – Term expires June 2012 4. County Manager Report 5. County Attorney Report Revisions denoted by asterisk ---PAGE BREAK--- Voting Session Agenda- June 2, 2011 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION AGENDA - THURSDAY, JUNE 2, 2011 THE G.L. PETE GILLELAND CHAMBERS AT CITY HALL 6:00PM A. ROLL CALL B. AWARD PRESENTATION – Nancy Stites, Executive Director of Family Connection – Celebrity Waiter Breakfast C. PLEDGE OF ALLEGIANCE D. ANNOUNCEMENTS E. APPROVAL OF MINUTES - Minutes of Voting Session held on May 19, 2011 F. APPROVAL OF THE AGENDA G. PUBLIC COMMENT (3 minute limit/person 15 minutes maximum) None H. ALCOHOL LICENSE HEARINGS None I. ZONING None J. PUBLIC HEARINGS ---PAGE BREAK--- 1. Proposed changes Board of Commissioners and Board of Education Districts per Census 2010 (1st of 2 hearings) 2. Proposed Fire Lane Ordinance (1st of 2 hearings) K. OLD BUSINESS None L. NEW BUSINESS 1. Presentation of the Right of Way Ordinance – Chief Marshal Robbie Irvin 2. Presentation of Employee Insurance Renewals – County Manager Tanner 3. Board Appointments to Library Board • Reappointment of Eydie Stegall for second term – Term: July 2011 – June 2015 • Reappointment of Kay Black for second term – Term: July 2011 – June 2015 • Appointment of Donna Weaver – Term: June 2012 6. Proposed changes to the sign ordinance M. ADJOURNMENT N. PUBLIC COMMENT ---PAGE BREAK--- Work Session Agenda- June 9, 2011 DAWSON COUNTY BOARD OF COMMISSIONERS WORK SESSION AGENDA - THURSDAY, JUNE 9, 2011 THE G.L. PETE GILLELAND CHAMBERS AT CITY HALL 4:00PM L. NEW BUSINESS 1. Presentation of Property & Liability RFP – HR Director Jay Sessions 2. Presentation of Tennis Court Reconstruction bid – Park Director Lisa Henson 3. Board appointments: AVITA Joe Hirsch 7/1/11-6/30/14 DHR Gene Gilleland 7/1/11-6/30/16 4. County Manager Report 5. County Attorney Report ---PAGE BREAK--- Special Called Meeting - June 9, 2011 DAWSON COUNTY BOARD OF COMMISSIONERS SPECIAL CALLED MEETING AGENDA THURSDAY, JUNE 9, 2011 THE G.L. PETE GILLELAND CHAMBERS AT CITY HALL 4:00PM J. PUBLIC HEARINGS 1. Proposed changes to the Board of Commission and Board of Education districts based upon Census 2010 numbers (2nd of 2 hearings) ---PAGE BREAK--- Special Called Meeting- June 9, 2011 (Alcohol License Hearing) Alcohol License Hearing DAWSON COUNTY BOARD OF COMMISSIONERS SPECIAL CALLED MEETING AGENDA THURSDAY, JUNE 9, 2011 THE G.L. PETE GILLELAND CHAMBERS AT CITY HALL 5:00PM H. ALCOHOL LICENSE HEARINGS 1. Dawsonville Chevron, LLC DBA Chevron Quick Mart ---PAGE BREAK--- Work Session Agenda - June 23, 2011 DAWSON COUNTY BOARD OF COMMISSIONERS WORK SESSION AGENDA - THURSDAY, JUNE 23, 2011 THE G.L. PETE GILLELAND CHAMBERS AT CITY HALL 4:00PM L. NEW BUSINESS 1. Presentation of Dawson County Points of Distribution Plan – EMA Director Billy Thurmond 2. Presentation of Refuse Transfer Station Trailer IFB – Public Works Director David Headley 3. Presentation of Vehicle and Equipment Surplus – Fleet Administrator Shannon Harben 4. Presentation of Collection of 911 Charge on Pre-Paid Wireless Services – County Manager Tanner 5. Presentation of Government Center Cornerstone – County Manager Tanner 6. Presentation of FF&E Bid for Government Center – County Manager Tanner 7. Board Appointments: • Ragin Hause – Library Board • Glenda Ferguson – Chairman, Dawson County Board of Elections & Registration 8. County Manager Report 9. County Attorney Report ---PAGE BREAK--- Work Session Agenda- June 23, 2011 REVISED DAWSON COUNTY BOARD OF COMMISSIONERS REVISED WORK SESSION AGENDA - THURSDAY, JUNE 23, 2011 THE G.L. PETE GILLELAND CHAMBERS AT CITY HALL 4:00PM L. NEW BUSINESS 1. Presentation of Dawson County Points of Distribution Plan – EMA Director Billy Thurmond 2. Presentation of Refuse Transfer Station Trailer IFB – Fleet Administrator Shannon Harben* 3. Presentation of Vehicle and Equipment Surplus – Fleet Administrator Shannon Harben 4. Presentation of Collection of 911 Charge on Pre-Paid Wireless Services – County Manager Tanner 5. Presentation of Government Center Cornerstone – County Manager Tanner 6. Presentation of FF&E Bid for Government Center – County Manager Tanner 7. Board Appointments: • Ragin Hause – Library Board • Glenda Ferguson – Chairman, Dawson County Board of Elections & Registration • Gaye Cantrell – Health Board* 8. County Manager Report 9. County Attorney Report *Revisions denoted by asterisk ---PAGE BREAK--- Voting Session Agenda- July 7, 2011 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION AGENDA - THURSDAY, JULY 7, 2011 THE G.L. PETE GILLELAND CHAMBERS AT CITY HALL 6:00PM A. ROLL CALL B. AWARD PRESENTATION – Chief Lanier Swafford – Employee Recognition OPENING PRESENTATION – Elaine Cannon – NOA program update C. PLEDGE OF ALLEGIANCE D. ANNOUNCEMENTS E. APPROVAL OF MINUTES Minutes of the Special Called Meeting held on June 9, 2011 Minutes of the Voting Session held on June 16, 2011 F. APPROVAL OF THE AGENDA G. PUBLIC COMMENT (3 minute limit/person 15 minutes maximum) None H. ALCOHOL LICENSE HEARINGS 1. Consumption Beer & Wine License – Maxime Capital, LLC d/b/a Johnny’s New York Style Pizza & Subs 2. Retail Package Beer & Wine - Somya, LLC - (formerly Chevron Quick Mart) ---PAGE BREAK--- I. ZONING None J. PUBLIC HEARINGS 1. Proposed Right of Way Ordinance (1st of 2 hearings) K. OLD BUSINESS None L. NEW BUSINESS 1. Approval of the Dawson County Points of Distribution Plan 2. Approval of the transfer station refuse trailer bid 3. Approval to surplus vehicles and equipment 4. Approval to collect 911 surcharge on pre-paid wireless services 5. Approval of the government center cornerstone 6. Approval of the government center FF&E bid 7. Board Appointments: • Library Board – Ragin Hause Term: 06/23/2011-06/30/2012 • Board of Elections & Registration – Glenda Ferguson, Chairman Term: 01/01/2011-12/31/2014 • Health Board – Gaye Cantrell Term: 07/01/11-06/30/2013 10. Approval to send GDOT the LMIG letter regarding War Hill Park Road 11. Ratification of Agreement with BOE regarding the use of school buses for Dawson Day 2011: Sparks in the Park 12. Proposed settlement agreement with Etowah Valley Sporting Clays (EVSC) M. ADJOURNMENT N. PUBLIC COMMENT ---PAGE BREAK--- Work Session Agenda - July 14, 2011 DAWSON COUNTY BOARD OF COMMISSIONERS WORK SESSION AGENDA - THURSDAY, JULY 14, 2011 THE G.L. PETE GILLELAND CHAMBERS AT CITY HALL 4:00PM L. NEW BUSINESS 1. Presentation of the application for Parade & Assembly: Bootlegger Super Sprint Triathlon – Mr. Lowell Star, Applicant & Planning Director David McKee 2. Presentation of the application to renew the CJCC K9 Grant – Lt. Col John Cagle 3. Presentation of the FY2012 Legacy Link Continuation Grant – Grants Administrator Kaye Molden 4. Presentation of the 2010 Comprehensive Annual Financial Report (CAFR) – CFO Cindy Campbell 5. Presentation of the GDOT Nondiscrimination Agreement – County Manager Tanner 6. Presentation of the placement of a Civil War marker – County Manager Tanner 7. Discussion of the Shoal Creek Reservoir – District 1 Commissioner Gary Pichon 8. County Manager Report 9. County Attorney Report ---PAGE BREAK--- Voting Session Agenda - July 21, 2011 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION AGENDA - THURSDAY, JULY 21, 2011 THE G.L. PETE GILLELAND CHAMBERS AT CITY HALL 6:00PM A. ROLL CALL B. OPENING PRESENTATION – Jim Bohl, St. Vincent de Paul program update C. PLEDGE OF ALLEGIANCE D. ANNOUNCEMENTS E. APPROVAL OF MINUTES Minutes of the Voting Session held on July 7, 2011 F. APPROVAL OF THE AGENDA G. PUBLIC COMMENT (3 minute limit/person 15 minutes maximum) None H. ALCOHOL LICENSE HEARINGS 1. Retail Package Beer & Wine License – Teja Enterprises, LLC d/b/a Barrettsville Food Store I. ZONING None J. PUBLIC HEARINGS ---PAGE BREAK--- 1. Proposed Right of Way Ordinance (2nd of 2 hearings) K. OLD BUSINESS None L. NEW BUSINESS 1. Approval of the application for Parade & Assembly: Bootlegger Super Sprint Triathlon 2. Approval the application to renew the CJCC K9 Grant 3. Approval to the FY2012 Legacy Link Nutrition Program Continuation Grant 4. Approval of the 2010 Comprehensive Annual Financial Report (CAFR) 5. Approval of the GDOT Nondiscrimination Agreement 6. Approval of the placement of a Civil War marker 7. Shoal Creek Reservoir discussion follow up 10. Approval of the revision to the government center FF&E contract 11. Ratification of objection to Annexation 11-021 to City of Dawsonville 12. Millage Rate Adoption M. ADJOURNMENT N. PUBLIC COMMENT ---PAGE BREAK--- Work Session Agenda - July 28, 2011 DAWSON COUNTY BOARD OF COMMISSIONERS WORK SESSION AGENDA - THURSDAY, JULY 28, 2011 THE G.L. PETE GILLELAND CHAMBERS AT CITY HALL 4:00PM L. NEW BUSINESS 1. Presentation of the Growth Regulation & Weed Control – County Engineer Corey Gutherie 2. Presentation of IGA with Etowah Water & Sewer Authority for future fire station – County Manager Tanner 3. Presentation of Terrazzo change order for the new government center – County Manager Tanner 4. County Manager Report 5. County Attorney Report ---PAGE BREAK--- Voting Session Agenda - August 4, 2011 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION AGENDA - THURSDAY, AUGUST 4, 2011 THE G.L. PETE GILLELAND CHAMBERS AT CITY HALL 6:00PM A. ROLL CALL B. OPENING PRESENTATION – Friends of Recovery: Dawson County – Bob King C. PLEDGE OF ALLEGIANCE D. ANNOUNCEMENTS E. APPROVAL OF MINUTES Minutes of the Voting Session held on July 21, 2011 F. APPROVAL OF THE AGENDA G. PUBLIC COMMENT (3 minute limit/person 15 minutes maximum) None H. ALCOHOL LICENSE HEARINGS None I. ZONING None J. PUBLIC HEARINGS None K. OLD BUSINESS None L. NEW BUSINESS 1. Approval of the pilot program regarding Growth Regulation & Weed Control 2. Approval of IGA with Etowah Water & Sewer Authority for future fire station 3. Approval of Terrazzo change order for the new government center 6. Board Appointments: 1. Development Authority Board – Dr. Sherry Weeks Term: 08/04/2011-09/01/2012* 2. Industrial Building Authority Board - Dr. Sherry Weeks –Term: 08/04/2011-09/01/2012* (*Filling unexpired terms) 7. Approval to present local legislation – Commissioner Districts M. ADJOURNMENT N. PUBLIC COMMENT ---PAGE BREAK--- Work Session Agenda - August 11, 2011 DAWSON COUNTY BOARD OF COMMISSIONERS WORK SESSION AGENDA - THURSDAY, AUGUST 11, 2011 THE G.L. PETE GILLELAND CHAMBERS AT CITY HALL 4:00PM L. NEW BUSINESS 1. Presentation of 2011 Georgia DNR Hazardous Waste Trust Fund Resolution and Reimbursement Contract – Grants Administrator Kaye Molden 2. Presentation of Dawson County Donated Goods and Volunteer Services Plan – EMA Director Billy Thurmond 3. Re-examination of the GDOT Nondiscrimination Agreement – County Manager Tanner 4. Presentation of the Lake Allatoona/Upper Etowah River (LAUE) Watershed Protection Project Update – Planning Director David McKee 5. Presentation of the Capital Improvement Element (CIE) Annual Update – Planning Director David McKee 6. Presentation of the Proposed FY2012-2014 Budget – Chairman Mike Berg 7. County Manager Report 8. County Attorney Report ---PAGE BREAK--- Work Session Agenda - August 11, 2011 REVISED DAWSON COUNTY BOARD OF COMMISSIONERS REVISED WORK SESSION AGENDA THURSDAY, AUGUST 11, 2011 THE G.L. PETE GILLELAND CHAMBERS AT CITY HALL 4:00PM L. NEW BUSINESS 1. Presentation of 2011 Georgia DNR Hazardous Waste Trust Fund Resolution and Reimbursement Contract – Grants Administrator Kaye Molden 2. Presentation of the 2012 Juvenile Court Grant continuation* - Grants Administrator Kaye Molden 3. Presentation of Dawson County Donated Goods and Volunteer Services Plan – EMA Director Billy Thurmond 4. Re-examination of the GDOT Nondiscrimination Agreement – County Manager Tanner 5. Presentation of the Lake Allatoona/Upper Etowah River (LAUE) Watershed Protection Project Update – Planning Director David McKee 6. Presentation of the Capital Improvement Element (CIE) Annual Update – Planning Director David McKee 7. Presentation of the Proposed FY2012-2014 Budget – Chairman Mike Berg 8. County Manager Report 9. County Attorney Report Revision denoted by asterisk. ---PAGE BREAK--- Voting Session Agenda - August 18, 2011 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION AGENDA - THURSDAY, AUGUST 18, 2011 THE G.L. PETE GILLELAND CHAMBERS AT CITY HALL 6:00PM A. ROLL CALL B. OPENING PRESENTATION – Cathy Brooks, Government and Community Affairs Director – Citizen Academy 2011 C. PLEDGE OF ALLEGIANCE D. ANNOUNCEMENTS E. APPROVAL OF MINUTES Minutes of the Voting Session held on August 4, 2011 F. APPROVAL OF THE AGENDA G. PUBLIC COMMENT (3 minute limit/person 15 minutes maximum) None H. ALCOHOL LICENSE HEARINGS None I. ZONING None ---PAGE BREAK--- J. PUBLIC HEARINGS 1. Proposed FY2012 Budget (1st of 1 hearings) K. OLD BUSINESS None L. NEW BUSINESS 1. Approval of the 2011 Georgia DNR Hazardous Waste Trust Fund Resolution and Reimbursement Contract 2. Approval of the 2012 Juvenile Court Grant continuation 3. Approval of the Dawson County Donated Goods and Volunteer Services Plan 4. Approval of the GDOT Nondiscrimination Agreement and Implementation Plan 5. Approval to submit the Lake Allatoona/Upper Etowah River (LAUE) Watershed Protection Project 6. Approval to a hold public hearing for the Capital Improvement Element (CIE) Annual Update 10. Approval of the updated IGA with Etowah Water & Sewer Authority regarding a future fire station 11. Approval to object to annexations 11-031, 11-033, 11-034 M. ADJOURNMENT N. PUBLIC COMMENT ---PAGE BREAK--- Work Session Agenda - August 25, 2011 DAWSON COUNTY BOARD OF COMMISSIONERS WORK SESSION AGENDA - THURSDAY, AUGUST 25, 2011 THE G.L. PETE GILLELAND CHAMBERS AT CITY HALL 4:00PM L. NEW BUSINESS 1. Presentation of the Assistance to Firefighters Grant Application – EMA Director Billy Thurmond 2. Presentation to accept and sell donated vehicle – EMA Director Billy Thurmond 3. Presentation of RFP #149-11 Photocopier Bids – County Manager Kevin Tanner 4. Presentation of IT Computer Bid – County Manager Kevin Tanner 5. Discussion of Kilough Church Road intersection – County Manager Kevin Tanner 6. Discussion of Tax Assessor – District 1 Commissioner Gary Pichon 7. County Manager Report 8. County Attorney Report ---PAGE BREAK--- Voting Session Agenda - September 1, 2011 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION AGENDA - THURSDAY, SEPTEMBER 1, 2011 THE G.L. PETE GILLELAND CHAMBERS AT CITY HALL 6:00PM A. ROLL CALL B. OPENING PRESENTATION – Joanna Cloud, Executive Director of the Lake Lanier Association – Program Update C. PLEDGE OF ALLEGIANCE D. ANNOUNCEMENTS E. APPROVAL OF MINUTES Minutes of the Voting Session held on August 18, 2011 F. APPROVAL OF THE AGENDA G. PUBLIC COMMENT (3 minute limit/person 15 minutes maximum) 1. Charlie Auvermann – Proposed FY2012 Budget 2. Linda Umberger - Proposed FY2012 H. ALCOHOL LICENSE HEARINGS None I. ZONING None ---PAGE BREAK--- J. PUBLIC HEARINGS 1. CIE Transmittal (1st of 1 hearing) K. OLD BUSINESS None L. NEW BUSINESS 1. Approval of the Assistance to Firefighters Grant Application 2. Approval to accept and sell donated a vehicle 3. Approval of the vendor regarding the RFP #149-11 Photocopier Bids 4. Approval of the vendor and contract regarding IT Computer Bid 5. Discussion of Kilough Church Road intersection 8. Approval of the Budget Resolution and adoption of the 2012 Budget M. ADJOURNMENT N. PUBLIC COMMENT ---PAGE BREAK--- Work Session Agenda - September 8, 2011 DAWSON COUNTY BOARD OF COMMISSIONERS WORK SESSION AGENDA THURSDAY, SEPTEMBER 8, 2011 THE G.L. PETE GILLELAND CHAMBERS AT CITY HALL 4:00PM L. NEW BUSINESS 1. Presentation of the Clean Water Month Proclamation – Doris Cook, EWSA 2. Presentation of the Ninth District Opportunity fundraiser – County Manager Kevin Tanner 3. Presentation of RFP #153-11 Specialty Filing and Storage for the new government center – County Manager Tanner 4. Discussion of the annexation objections – District 1 Commissioner Gary Pichon 5. County Manager Report 6. County Attorney Report ---PAGE BREAK--- Special Called Meeting - September 8, 2011 DAWSON COUNTY BOARD OF COMMISSIONERS SPECIAL CALLED MEETING AGENDA THURSDAY, SEPTEMBER 8, 2011 THE G.L. PETE GILLELAND CHAMBERS AT CITY HALL 4:00PM J. PUBLIC HEARINGS 1. Proposed Shoal Creek Reservoir and Grand Park (1st of 2 hearings) ---PAGE BREAK--- Voting Session Agenda - September 15, 2011 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION AGENDA - THURSDAY, SEPTEMBER 15, 2011 THE G.L. PETE GILLELAND CHAMBERS AT CITY HALL 6:00PM A. ROLL CALL B. OPENING PRESENTATION – Doris Cook, EWSA – Clean Water Month C. PLEDGE OF ALLEGIANCE D. ANNOUNCEMENTS E. APPROVAL OF MINUTES - Minutes of the Voting Session held on September 1, 2011 F. APPROVAL OF THE AGENDA G. PUBLIC COMMENT (3 minute limit/person 15 minutes maximum) None H. ALCOHOL LICENSE HEARINGS 1. Special Event Alcohol Permit – United Way of County, Inc. I. ZONING 1. ZA 11-04 - Dawson County has submitted a request to rezone 122.31 acres of TMPs 031-027, 031-027- 001 & 031-027-002 from C-HB (Highway Business Commercial) to RA (Residential Agricultural). The properties are located approximately .25 miles north of the Highway 136/Highway 183 intersection. Planning Commission recommended approval of the application as submitted. ---PAGE BREAK--- 2. ZA 11-05 – Dawson County has submitted a request on behalf of the State of Georgia to rezone 2884.36 acres of TMPs 010-001, 011-001, 011-001-001, & 008-008 from RPC (Residential Planned Community) to RA (Residential Agricultural). The properties are located off Highway 52 West and Highway 136. Planning Commission recommended approval of the application as submitted. J. PUBLIC HEARINGS None K. OLD BUSINESS None L. NEW BUSINESS 1. PROCLAMATION: Clean Water Month Proclamation 2. Approval of the Ninth District Opportunity fundraiser 3. Approval of RFP #153-11 Specialty Filing and Storage for the new government center 5. Ratification of the Weed Control pilot program cancellation M. ADJOURNMENT N. PUBLIC COMMENT Rebecca Carter – Calhoun Reservoir ---PAGE BREAK--- Work Session Agenda - September 22, 2011 DAWSON COUNTY BOARD OF COMMISSIONERS WORK SESSION AGENDA THURSDAY, SEPTEMBER 22, 2011 THE G.L. PETE GILLELAND CHAMBERS AT CITY HALL 4:00PM L. NEW BUSINESS 1. Proclamation: Red Ribbon Week – Doris Cook, Chairman of DASA: Dawson Against Substance Abuse 2. Presentation of Application for Permit for Assembly: Southern Odyssey Relay Run Adventure – Mark Vescio, Applicant and Planning Director David McKee 3. Presentation of the Kiosk Sign contract renewal – Planning Director David McKee 4. Presentation of the annual MDA Boot Drive Fundraiser – EMA Director Billy Thurmond 5. Presentation of the Section 125 Agreement – HR Director Jay Sessions 6. Presentation of the request to accept a pontoon boat donation – County Manager Kevin Tanner 7. Discussion of the annexation objections – District 1 Commissioner Gary Pichon (tabled from 09/08/2011 Work Session) 8. Correction of Library Board appointments – Chairman Mike Berg Donna Weaver – July 1, 2011 to June 30, 2014 Ragin Hause – July 1, 2011 to June 30, 2014 9. County Manager Report 10. County Attorney Report ---PAGE BREAK--- Work Session Agenda - September 22, 2011 REVISED 2 DAWSON COUNTY BOARD OF COMMISSIONERS REVISED WORK SESSION AGENDA THURSDAY, SEPTEMBER 22, 2011 THE G.L. PETE GILLELAND CHAMBERS AT CITY HALL 4:00PM L. NEW BUSINESS 1. Proclamation: Red Ribbon Week – Doris Cook, Chairman of DASA: Dawson Against Substance Abuse 2. Presentation of Application for Permit for Assembly: Southern Odyssey Relay Run Adventure – Mark Vescio, Applicant and Planning Director David McKee 3. Presentation of the Kiosk Sign contract renewal – Planning Director David McKee 4. Presentation of the Tire and Waste Oil Recycling Program – Fleet Administrator Shannon Harben* 5. Presentation of the annual MDA Boot Drive Fundraiser – EMA Director Billy Thurmond 6. Presentation of the Section 125 Agreement – HR Director Jay Sessions 7. Presentation of the request to accept a pontoon boat donation – County Manager Kevin Tanner 8. Presentation of used furniture surplus – County Manager Kevin Tanner* 9. Discussion of the annexation objections – District 1 Commissioner Gary Pichon (tabled from 09/08/2011 Work Session) 10. Correction of Library Board appointments – Chairman Mike Berg Donna Weaver – July 1, 2011 to June 30, 2014 Ragin Hause – July 1, 2011 to June 30, 2014 11. County Manager Report 12. County Attorney Report *Revisions denoted by asterisk. ---PAGE BREAK--- Work Session Agenda - September 22, 2011 REVISED DAWSON COUNTY BOARD OF COMMISSIONERS REVISED WORK SESSION AGENDA THURSDAY, SEPTEMBER 22, 2011 THE G.L. PETE GILLELAND CHAMBERS AT CITY HALL 4:00PM L. NEW BUSINESS 1. Proclamation: Red Ribbon Week – Doris Cook, Chairman of DASA: Dawson Against Substance Abuse 2. Presentation of Application for Permit for Assembly: Southern Odyssey Relay Run Adventure – Mark Vescio, Applicant and Planning Director David McKee 3. Presentation of the Kiosk Sign contract renewal – Planning Director David McKee 4. Presentation of the Tire and Waste Oil Recycling Program – Fleet Administrator Shannon Harben* 5. Presentation of the annual MDA Boot Drive Fundraiser – EMA Director Billy Thurmond 6. Presentation of the Section 125 Agreement – HR Director Jay Sessions 7. Presentation of the request to accept a pontoon boat donation – County Manager Kevin Tanner 8. Discussion of the annexation objections – District 1 Commissioner Gary Pichon (tabled from 09/08/2011 Work Session) 9. Correction of Library Board appointments – Chairman Mike Berg Donna Weaver – July 1, 2011 to June 30, 2014 Ragin Hause – July 1, 2011 to June 30, 2014 10. County Manager Report 11. County Attorney Report *Revision denoted by asterisk. ---PAGE BREAK--- Special Called Meeting Agenda - September 22, 2011 DAWSON COUNTY BOARD OF COMMISSIONERS SPECIAL CALLED MEETING AGENDA THURSDAY, SEPTEMBER 22, 2011 THE G.L. PETE GILLELAND CHAMBERS AT CITY HALL 4:00PM A. ROLL CALL J. PUBLIC HEARINGS 1. Proposed Shoal Creek Reservoir and Grand Park (2nd of 2 hearings) ---PAGE BREAK--- Voting Session Agenda - October 6, 2011 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION AGENDA - THURSDAY, OCTOBER 6, 2011 THE G.L. PETE GILLELAND CHAMBERS AT CITY HALL 6:00PM A. ROLL CALL B. OPENING PRESENTATION – Doris Cook, Chairman of DASA: Dawson Against Substance Abuse C. PLEDGE OF ALLEGIANCE D. ANNOUNCEMENTS E. APPROVAL OF MINUTES Minutes of the Special Called Meeting held on September 8, 2011 Minutes of the Voting Session held on September 15, 2011 Minutes of the Special Called Meeting held on September 22, 2011 F. APPROVAL OF THE AGENDA G. PUBLIC COMMENT (3 minute limit/person 15 minutes maximum) None H. ALCOHOL LICENSE HEARINGS None I. ZONING None ---PAGE BREAK--- J. PUBLIC HEARINGS None K. OLD BUSINESS None L. NEW BUSINESS 1. Proclamation: Red Ribbon Week 2. Approval of the Application for Permit for Assembly: Southern Odyssey Relay Run Adventure 3. Approval of the Kiosk Sign contract renewal 4. Approval of the Tire and Waste Oil Recycling Program 5. Approval to hold the annual MDA Boot Drive Fundraiser 6. Approval of the Section 125 Agreement 7. Approval to accept a pontoon boat donation 8. Approval of used furniture surplus 9. Discussion of the annexation objections 10. Correction of Library Board appointments Donna Weaver – July 1, 2011 to June 30, 2014 Ragin Hause – July 1, 2011 to June 30, 2014 11. Discussion of letter to GDOT regarding Kilough Church Road and GA400 intersection M. ADJOURNMENT N. PUBLIC COMMENT Mr. Greg Scott – Premium Package Outlet alcohol license ---PAGE BREAK--- Work Session Agenda - October 13, 2011 DAWSON COUNTY BOARD OF COMMISSIONERS WORK SESSION AGENDA - THURSDAY, OCTOBER 13, 2011 THE G.L. PETE GILLELAND CHAMBERS AT CITY HALL 4:00PM L. NEW BUSINESS 1. Presentation of the 2012 Violence Against Women Act (VAWA) Grant Application – Lt. Col. John Cagle 2. Presentation of the Dawson County Emergency Services Boot Drive Fundraiser for Kare for Kids Christmas – Deputy Chief Tim Satterfield 3. Presentation of #157-11- IFB: Emergency Medical Supplies – EMA Director Billy Thurmond 4. Presentation of the proposed 2012 Payroll and Holiday Calendar – HR Director Jay Sessions 5. Presentation of the proposed 2012 BOC Meeting Schedule – County Manager Kevin Tanner 6. Presentation of #154-11- IFB & Contract: Interior Signage for the new government center – County Manager Kevin Tanner 7. Reconsideration of the letter to GDOT regarding Kilough Church Road and GA400 intersection – County Manager Kevin Tanner 8. County Manager Report 9. County Attorney Report ---PAGE BREAK--- Voting Session Agenda - October 20, 2011 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION AGENDA - THURSDAY, OCTOBER 20, 2011 THE G.L. PETE GILLELAND CHAMBERS AT CITY HALL 6:00PM A. ROLL CALL B. OPENING PRESENTATION – Wee Books Program Update – Lionel Graves C. PLEDGE OF ALLEGIANCE D. ANNOUNCEMENTS E. APPROVAL OF MINUTES Minutes of the Voting Session held on October 6, 2011 F. APPROVAL OF THE AGENDA G. PUBLIC COMMENT (3 minute limit/person 15 minutes maximum) None H. ALCOHOL LICENSE HEARINGS None I. ZONING 1. ZA 11-07 – Randall Scott Owen has submitted a request to rezone 11.16 acres of TMP L08-109 from VCR (Vacation Cottage Restricted) to RA (Residential Agricultural). The property is located at 264 Dean Couch Road. Applicant requested the common driveway stipulation recommended by staff be waived. Applicant has been approved for a separate driveway by the County Engineer for the second residence. ---PAGE BREAK--- The Planning Commission approved with stipulations: At least one of the residences remain owner occupied; and the primary residence must be existing prior to moving in the second residence. 2. Appeal to VR 11-02 – Allen McEntyre has submitted a request to vary from the Dawson County Land Use Resolution Sect. 307, C-3 for a reduction of the side yard setback from 10 feet to 3 feet 6 inches on TMP L08-040. The property is located at 1098 Chestatee Point and zoned VCR (Vacation Cottage Restricted). The Planning Commission approved with stipulations. 1) Applicant shall meet the requirements of the Dawson County Separation Ordinance in the continued construction of the garage by ensuring the rear and side walls and the roof, out to 15 feet, are constructed from a non-combustible material and have a fire resistant rating of not less than one hour subject to approval by the Dawson County Fire Marshal’s office and the Building Official. 2) The Applicant shall provide an as-built survey showing the structure in relation to the adjacent lot prior to the issuance of the Certificate of Completion. 3) Applicant shall install a sprinkler system in both garages to be connected to existing residential waterline and 4) Applicant shall install hard piping from each downspout to travel past the rear of the residence and lead out to the lake. An appeal of the Planning Commission’s decision has been filed and must be heard by the Board of Commissioners of Dawson County. J. PUBLIC HEARINGS None K. OLD BUSINESS None L. NEW BUSINESS 1. Approval of the 2012 Violence Against Women Act (VAWA) Grant Application 2. Approval of the Dawson County Emergency Services Boot Drive Fundraiser for Kare for Kids Christmas 3. Approval of #157-11- IFB & Contract: Emergency Medical Supplies 4. Approval of the proposed 2012 Payroll and Holiday Calendar 5. Approval of the proposed 2012 BOC Meeting Schedule 6. Approval of #154-11- RFP & Contract: Interior Signage for the new government center 7. Approval to send GDOT letter regarding Kilough Church Road and GA400 intersection 10. Approval of the Alcohol License Fee Schedule ---PAGE BREAK--- 11. Approval of the Kelly Bridge Road contract with GDOT M. ADJOURNMENT N. PUBLIC COMMENT 1. Ms. Sherril Pendergrass – Honeysuckle Trail ---PAGE BREAK--- Work Session Agenda - October 27, 2011 DAWSON COUNTY BOARD OF COMMISSIONERS WORK SESSION AGENDA - THURSDAY, OCTOBER 27, 2011 THE G.L. PETE GILLELAND CHAMBERS AT CITY HALL 4:00PM L. NEW BUSINESS 1. Presentation of the Farm City Week Proclamation – Tammy Wood, Dawsonville Farm Bureau 2. Presentation of the proposed Blacks Mill Creek WRF Trustee request - Ken Curren, citizen 3. Presentation of the Citizen Corps Grant – Chief Lanier Swafford 4. Presentation of the GDOT Local Government Lighting Project Agreement – County Manager Kevin Tanner 5. County Manager Report 6. County Attorney Report ---PAGE BREAK--- Voting Session Agenda - November 3, 2011 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION AGENDA - THURSDAY, NOVEMBER 3, 2011 THE G.L. PETE GILLELAND CHAMBERS AT CITY HALL 6:00PM A. ROLL CALL B. OPENING PRESENTATION – Dawson Community Chorale C. PLEDGE OF ALLEGIANCE D. ANNOUNCEMENTS E. APPROVAL OF MINUTES - Minutes of the Voting Session held on October 20, 2011 F. APPROVAL OF THE AGENDA G. PUBLIC COMMENT (3 minute limit/person 15 minutes maximum) None H. ALCOHOL LICENSE HEARINGS None I. ZONING None J. PUBLIC HEARINGS None ---PAGE BREAK--- K. OLD BUSINESS None L. NEW BUSINESS 1. Approval of the Farm City Week Proclamation 3. Approval of the Citizen Corps Grant 4. Approval of the GDOT Local Government Lighting Project Agreement 7. Resolution and Approval of deannexation request 8. Approval to send letter to Jack Daniel’s Distillery M. ADJOURNMENT N. PUBLIC COMMENT ---PAGE BREAK--- Work Session Agenda - November 10, 2011 DAWSON COUNTY BOARD OF COMMISSIONERS WORK SESSION AGENDA THURSDAY, NOVEMBER 10, 2011 THE G.L. PETE GILLELAND CHAMBERS AT CITY HALL 4:00PM L. NEW BUSINESS 1. Presentation of the Application for Permit: Reindeer Run – Applicant Lowell Starr and Planning Director David McKee 2. Presentation to name and dedicate the “Jeannine McGee Voting Center” - Tom Foley, Vice Chairman of the Board of Elections & Registration 3. Presentation of #163-11 IFB Hot Asphaltic Concrete Mix – Public Works Director David Headley 4. Presentation of the FY 2011 Mid-Year Budget Report – County Manager Kevin Tanner 5. Recommendation for Tree Preservation Board: Ms. Ruth Sutton Term would expire December 31, 2012 – Chairman Mike Berg 6. County Manager Report ---PAGE BREAK--- 7. County Attorney Report ---PAGE BREAK--- ---PAGE BREAK--- Voting Session Agenda - November 17, 2011 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION AGENDA - THURSDAY, NOVEMBER 17, 2011 THE G.L. PETE GILLELAND CHAMBERS AT CITY HALL 6:00PM A. ROLL CALL B. OPENING PRESENTATION – State of Georgia Fire Safety Essay Winners from Dawson County Middle School – Deputy Chief Tim Satterfield C. PLEDGE OF ALLEGIANCE D. ANNOUNCEMENTS Kare for Kids Moonshine Festival Update - Calvin Byrd, President E. APPROVAL OF MINUTES Minutes of the Special Called Meeting held on October 5, 2011 Minutes of the Voting Session held on November 3, 2011 F. APPROVAL OF THE AGENDA G. PUBLIC COMMENT (3 minute limit/person 15 minutes maximum) None H. ALCOHOL LICENSE HEARINGS None I. ZONING ---PAGE BREAK--- 1. VR 11-05 – Ann Sheffield Wilson has submitted an application to vary from the approved ZA 10-03 stipulation stating paving and striping to be completed by the applicant prior to business relocation. Applicant requests a business be allowed to relocate to the property prior to completing the paving and striping. TMPs 115-059, 115-060, 115-062, & 115-082. The property is currently zoned C-HB (Highway Business Commercial). J. PUBLIC HEARINGS None K. OLD BUSINESS None L. NEW BUSINESS 1. Approval of the Application for Permit: Reindeer Run 2. Approval to name and dedicate the “Jeannine McGee Voting Center 3. Approval of the proposed Blacks Mill Creek WRF Trustee request 4. Approval of the #163-11 IFB Hot Asphaltic Concrete Mix 6. Board Appointment: • Tree Preservation Board: Ms. Ruth Sutton Term: 11/17/2011-12/31/2012 M. ADJOURNMENT N. PUBLIC COMMENT ---PAGE BREAK--- Work Session Agenda - November 22, 2011 DAWSON COUNTY BOARD OF COMMISSIONERS WORK SESSION AGENDA - TUESDAY, NOVEMBER 22, 2011 THE G.L. PETE GILLELAND CHAMBERS AT CITY HALL 4:00PM L. NEW BUSINESS 1. Presentation of the Fiscal Agent Request by Family Connection FY2012 – Nancy Stites, Coordinator 2. Presentation of the Senior Center Fundraiser for Senior’s Christmas – Senior Center Director Margie Weaver 3. Presentation of the CIE Adoption Resolution – Planning Director David McKee 4. Recommendation of Board Appointments: Joint Development Authority: • Mrs. Gwen Kellar Term: 2011-2014 • Mrs. Mary Simmons Term: 2011-2014 Tax Assessors Board: • Mrs. Sharon Fausett Term: December 2011-December 2014 5. Discussion of Sunday Sales of Alcohol Vote – Chairman Mike Berg 6. County Manager Report ---PAGE BREAK--- 7. County Attorney Report ---PAGE BREAK--- Voting Session Agenda - December 1, 2011 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION AGENDA - THURSDAY, DECEMBER 1, 2011 THE G.L. PETE GILLELAND CHAMBERS AT CITY HALL 6:00PM A. ROLL CALL B. OPENING PRESENTATION – Cpt. Tony Wooten – Shop with a Cop Program C. PLEDGE OF ALLEGIANCE D. ANNOUNCEMENTS E. APPROVAL OF MINUTES Minutes of the Voting Session held on November 17, 2011 F. APPROVAL OF THE AGENDA G. PUBLIC COMMENT (3 minute limit/person 15 minutes maximum) None H. ALCOHOL LICENSE HEARINGS None I. ZONING None ---PAGE BREAK--- J. PUBLIC HEARINGS None K. OLD BUSINESS None L. NEW BUSINESS 1. Approval of the Fiscal Agent Request by Family Connection FY2012 2. Approval of the Senior Center Fundraiser for Senior’s Christmas 3. Approval of the CIE Adoption Resolution 4. Approval of Board Appointment Nominations: Joint Development Authority: • Mrs. Gwen Kellar Term: December 2011 - February 2015 • Mrs. Mary Simmons Term: December 2011 - February 2013* (Filling an unexpired term) Tax Assessors Board: • Mrs. Sharon Fausett Term: January 2012 - December 2014 5. Discussion of Sunday Sales of Alcohol Vote on March 2012 ballot M. ADJOURNMENT N. PUBLIC COMMENT ---PAGE BREAK--- Work Session Agenda - December 8, 2011 DAWSON COUNTY BOARD OF COMMISSIONERS WORK SESSION AGENDA - TUESDAY, DECEMBER 8, 2011 THE G.L. PETE GILLELAND CHAMBERS AT CITY HALL 4:00PM L. NEW BUSINESS 1. Presentation of the Fiscal Agent Request by Mentoring Program FY2012 – Bindy Auvermann, Executive Director 2. Presentation of the GA Trauma Commission Ambulance Grant – EMA Director Billy Thurmond 3. Presentation of Surplus Items from Emergency Services – EMA Director Billy Thurmond 4. Presentation of the Fund Balance Policy – CFO Cindy Campbell 5. Presentation of the IFB #158-11 Generator Maintenance Services – County Manager Kevin Tanner 6. Presentation of the 211-2016 System Wide Recreation Master Plan Update – Park Director Lisa Henson and Bob Betz, Consultant 7. Discussion of changing the Official Meeting Place for the Dawson County Board of Commissioners – County Attorney Joey Homans 8. Recommendation for Board Appointments: Board of Health: 2 Appointments EMS Advisory Board: 2 Appointments Park & Recreation Board: 1 Appointment Tax Assessor’s Board: 2 Appointments ---PAGE BREAK--- 9. Appointment of County Manager and County Attorney 2012 10. Appointment of Vice Chairman of the Board of Commissioners for 2012 11. County Manager Report 12. County Attorney Report ---PAGE BREAK--- Voting Session Agenda - December 15, 2011 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION AGENDA - THURSDAY, DECEMBER 15, 2011 THE G.L. PETE GILLELAND CHAMBERS AT CITY HALL 6:00PM A. ROLL CALL B. OPENING PRESENTATION – Cathy Brooks, Executive Director of Keep Dawson County Beautiful – Bring One for the Chipper! C. PLEDGE OF ALLEGIANCE D. ANNOUNCEMENTS E. APPROVAL OF MINUTES Minutes of the Voting Session held on December 1, 2011 F. APPROVAL OF THE AGENDA G. PUBLIC COMMENT (3 minute limit/person 15 minutes maximum) None H. ALCOHOL LICENSE HEARINGS None I. ZONING None ---PAGE BREAK--- J. PUBLIC HEARINGS None K. OLD BUSINESS None L. NEW BUSINESS 1. Approval of the Fiscal Agent Request by Mentoring Program FY2012 2. Approval of the GA Trauma Commission Ambulance Grant 3. Approval of Surplus Items from Emergency Services 4. Approval of the Fund Balance Policy 5. Approval of the IFB #158-11 Generator Maintenance Services 6. Approval of the 2011-2016 System Wide Recreation Master Plan Update 7. Approval of changing the Official Meeting Place for the Dawson County Board of Commissioners 8. Approval of the following Board Appointments: • Tax Assessor’s Board: Re-appointment of Joe Bosworth and Alan Hahn January 1, 2012-December 31, 2014 • EMS Advisory Board: Re-appointment of EMA Director Billy Thurmond & Chief Lanier Swafford January 1, 2012-December 31, 2013 • Board of Health: Re-appointment of Dr. Larry Anderson and Elaine Maple January 1, 2012-December 31, 2017 • Park & Recreation Board: 1 Appointment Re-appointment of Warren King ---PAGE BREAK--- January 1, 2012-December 31, 2016 9. Appointment of County Manager and County Attorney 2012 10. Appointment of Vice Chairman of the Board of Commissioners for 2012 11. Acceptance of Addendum to the IGA between Dawson and Pickens County Fire M. EXECUTIVE SESSION N. ADJOURNMENT O. PUBLIC COMMENT ---PAGE BREAK--- Work Session Agenda - December 22, 2011 DAWSON COUNTY BOARD OF COMMISSIONERS WORK SESSION AGENDA - THURSDAY, DEC. 22, 2011 THE G.L. PETE GILLELAND CHAMBERS AT CITY HALL 4:00PM L. NEW BUSINESS 1. Presentation of the Chestatee Emergency Physicians Agreement for Inmate Medical Services – Sheriff Billy Carlisle 2. Presentation of the 2012 Jail and Parking Lot Lease – CFO Cindy Campbell 3. Presentation of the IFB #162-11 Janitorial Supplies- County Manager Kevin Tanner 4. County Manager Report 5. County Attorney Report