Document Dawsoncountyga_doc_a84014de52

Voting Session Minutes - January 16, 2014 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – JANUARY 16, 2014 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Pichon, District 1; Commissioner Swafford, District 2; Commissioner Nix, District 4; County Manager Campbell; County Attorney Homans; County Clerk Yarbrough and interested citizens of Dawson County. District 3 Commissioner Hamby was not present. OPENING PRESENTATION: None INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: Chairman Berg reminded everyone of the Senior Center Pancake Breakfast scheduled for January 24, 2014 from 8:30 to 10 a.m. APPROVAL OF MINUTES: Motion passed unanimously to approve the minutes from the voting session held on December 19, 2013. Swafford/Pichon APPROVAL OF THE AGENDA: Motion passed unanimously to approve the agenda as written. Nix/Pichon ---PAGE BREAK--- PUBLIC COMMENT: None ALCOHOL LICENSE HEARING: None ZONING: None PUBLIC HEARING: None UNFINISHED BUSINESS: None NEW BUSINESS: Approval of Bid #232-13 RFP Park Concessionaire (Revised) Motion passed unanimously to award Bid #232-13 to the sole bidder, Pierce’s Pit Stop out of Dawson County, GA for a 12% commission back to Dawson County while waiving the technical requirements not previously provided. Pichon/Swafford Approval of the 2014 Public Defender Contract with the State of Georgia Motion passed unanimously to approve the 2014 Public Defender Contract with the State of Georgia as presented. Pichon/Swafford Approval of the 2014 Intergovernmental Agreement with Hall County for Public Defender Services Motion passed unanimously to approve the 2014 Intergovernmental Agreement with Hall County for Public Defender Services as presented. Nix/Pichon Approval of the request to increase FY 2014 budget for Public Defender’s Office ---PAGE BREAK--- Motion passed unanimously to increase the FY 2014 budget for the Public Defender’s Office in the amount of $1,750.00. Pichon/Nix Approval of the Resolution to set Qualifying Fees for Elected Officials Motion passed unanimously to approve the resolution to set qualifying fees for elected officials as presented. Swafford/Pichon Approval to object to Annexation – Eason ANX #13-007 Motion passed unanimously to oppose Annexation – Eason ANX #13-007 on the grounds that it does not fit the current land use plan and it goes against current service agreements with the City. Pichon/Swafford ADJOURNMENT: PUBLIC COMMENT: None EXECUTIVE SESSION: Motion passed unanimously to go into Executive Session. Nix/Swafford Motion passed unanimously to come out of Executive Session. Swafford/Pichon APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - February 6, 2014 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – FEBRUARY 6, 2014 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Pichon, District 1; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix, District 4; County Manager Campbell; County Attorney Homans; County Clerk Yarbrough and interested citizens of Dawson County. OPENING PRESENTATION: Frank Riley – Chestatee/Chattahoochee RC & D Council INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: None APPROVAL OF MINUTES: Motion passed to approve the minutes from the voting session held on January 16, 2014. Nix/Swafford – Commissioner Hamby abstained APPROVAL OF THE AGENDA: Motion passed unanimously to approve the agenda with the following changes: • Removal of Item #8 – Approval of the Improvement Contract with the Rotary Club of Dawson County for the construction of a Splash Pad at Rock Creek Park ---PAGE BREAK--- • Removal of Item #9 – Approval of the Intergovernmental Agreement with Etowah Water and Sewer for a Splash Pad at Rock Creek Park These items will be brought back before the board once additional information is obtained. Swafford/Nix PUBLIC COMMENT: None ALCOHOL LICENSE HEARING: None ZONING: None PUBLIC HEARING: Proposed Cemetery/Burial Ordinance (2nd of 2 hearings) Chairman Berg asked if there was anyone present who wished to be heard on the matter of the proposed Cemetery/Burial Ordinance, and hearing none, closed the hearing. Motion passed unanimously to adopt the Cemetery/Burial Ordinance as presented with the addition of verbiage relating to an appeal process. Swafford/Pichon UNFINISHED BUSINESS: None NEW BUSINESS: Approval of the Applications for Parade and Assembly – Head for the Hills Duathlon; Redneck Race; Cinco-De-Run-O; Bootlegger Marathon; Bootlegger Triathlon; and Bookers Run & Ride Motion passed unanimously to approve the Parade and Assembly applications for the Head for the Hills Duathlon; Redneck Race; Cinco-De-Run-O; Bootlegger Marathon; Bootlegger Triathlon; and Bookers Run ---PAGE BREAK--- & Ride with the understanding that the County would be willing to accept any payments offered by the event organizer to help offset the cost of the events to the County. Pichon/Nix Approval of the request to reject all bids for Bid #231-13 RFQ Alcohol Initiative Project Coordinator for Dawson County Family Connection Motion passed unanimously to reject all bids for Bid #231-13 RFQ Alcohol Initiative Project Coordinator for Dawson County Family Connection based upon the lack of competitive responsive bids received. Pichon/Swafford Approval of Bid #224-13 RFP Repairs to Veterans Memorial Park Pools Motion passed unanimously to award Bid #224-13 RFP Repairs to Veterans Memorial Park Pools to the lowest responsive bidder, Watercolors LLC out of Lilburn, Georgia in the amount of $37,490.00. Swafford/Hamby Approval of Bid #207-13 RFP Off-System Improvement Project #0011638 (GDOT) Motion passed unanimously to award Bid #207-13 RFP Off-System Improvement Project #0011638 (GDOT) to the low bidder, Parker Traffic Markings out of Cleveland, Georgia in the amount of $294,214.55. Swafford/Hamby Approval of Bid #234-13 RFP Ambulances for Dawson County Emergency Services Motion passed unanimously to award Bid #234-13 RFP Two Ambulances for Dawson County Emergency Services to the only responsive bidder, Ten-8 Fire & Safety Equipment out of Georgia in the amount of $149,880.00 per ambulance. Pichon/Hamby Approval of the resolution recognizing ACCG’s Centennial Celebration Motion passed unanimously to approve the ACCG Centennial Celebration Resolution as written. Nix/Pichon Approval of Board Appointments: Motion passed unanimously to approve the following board appointments: 1. Department of Family and Children Services a. Joan Gilleland- replacing Gene Gilleland (Term: February 2014 through June 2016) 2. Georgia Department of Behavior Health & Developmental Disabilities Region One Planning Board ---PAGE BREAK--- a. Val Dodson (Term: February 2014 through June 2014) Swafford/Nix Approval of the response to the City of Dawsonville regarding ANX #13-007 Motion passed unanimously to approve the response to the City of Dawsonville regarding ANX #13-007 as written. Nix/Pichon ADJOURNMENT: PUBLIC COMMENT: None APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - February 20, 2014 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – FEBRUARY 20, 2014 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Pichon, District 1; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix, District 4; County Manager Campbell; County Attorney Homans; County Clerk Yarbrough and interested citizens of Dawson County. OPENING PRESENTATION: Amanda Duncan – AWS Benchmark – Georgia Crisis Response Services INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: Chairman Berg announced that Dawson County had received its “2014 Member of the Association County Commissioners of Georgia” certification along with a flag commemorating the centennial anniversary of ACCG. APPROVAL OF MINUTES: Motion passed unanimously to approve the minutes from the voting session held on February 6, 2014. Nix/Hamby APPROVAL OF THE AGENDA: Motion passed unanimously to approve the agenda as written. Swafford/Pichon ---PAGE BREAK--- PUBLIC COMMENT: None ALCOHOL LICENSE HEARING: New Alcohol License (Consumption on Premises – Beer) – Chef Tommy Thai Cuisine County Attorney Homans reported the applicant meets all requirements under the ordinance. Motion passed unanimously to approve the New Alcohol License (Consumption on Premises – Beer) for Chef Tommy Thai Cuisine. Pichon/Hamby ZONING: None PUBLIC HEARING: None UNFINISHED BUSINESS: None NEW BUSINESS: Approval of the 2014 Arbor Day Proclamation Motion passed unanimously to approve the 2014 Arbor Day Proclamation as written. Swafford/Nix Approval of Applications for Parade and Assembly – Kenny Stewart 5k/10k and North Georgia Super Sprint Triathlon Motion passed unanimously to approve the Parade and Assembly applications for the Kenny Stewart 5k/10k and the North Georgia Super Sprint Triathlon with the understanding that the County would be willing to accept any payments offered by the event organizer to help offset the cost of the events to the County. Swafford/Hamby ---PAGE BREAK--- Approval of the 2014 Emergency Boot Drive Dates Motion passed unanimously to approve the 2014 Emergency Boot Drive Dates. Nix/Swafford Approval of the 2014 Legacy Link Contract – Addendum #2 Motion passed unanimously to approve the 2014 Legacy Link Contract – Addendum Pichon/Hamby Approval of the 2014 GATEway Grant Application Motion passed unanimously to move forward with the 2014 GATEway Grant Application to include a resolution. Pichon/Nix Request for assistance from the City of Dawsonville in creating sidewalk capability in the downtown area Motion passed unanimously to allow Chairman Berg to respond by letter to the City that the County would be willing to assist with improvements in the immediate downtown area if funds are available and it is within budget. Swafford/Hamby Approval to move forward with the Special Events Ordinance Motion passed unanimously to move forward with the Special Event Ordinance as drafted with the clean-ups cited by Mr. Homans. Pichon/Nix ADJOURNMENT: PUBLIC COMMENT: None APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - March 6, 2014 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – MARCH 6, 2014 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Pichon, District 1; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix, District 4; County Manager Campbell; County Attorney Homans; County Clerk Yarbrough and interested citizens of Dawson County. OPENING PRESENTATION: Stacey Leonhardt – Dawson County Library INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: Commissioner Swafford announced that the Park and Rec. Girls 12-U All-Star Basketball Team would be playing in the state tournament tomorrow evening at 6:30 p.m. in Carrolton, Georgia. Chairman Berg thanked Commissioner Pichon for representing the County at the recent “Wee Books Leap for Literacy” fundraiser. APPROVAL OF MINUTES: Motion passed unanimously to approve the minutes from the voting session held on February 20, 2014. Nix/Pichon APPROVAL OF THE AGENDA: ---PAGE BREAK--- Motion passed unanimously to approve the agenda as written. Swafford/Pichon PUBLIC COMMENT: None ALCOHOL LICENSE HEARING: None ZONING: None PUBLIC HEARING: None UNFINISHED BUSINESS: None NEW BUSINESS: Approval of the 2013 Board of Commissioners Expenses Motion passed unanimously to approve the 2013 Board of Commissioners Expenses as presented. Swafford/Hamby Approval of the FY 2015 DOT 5311 Transit Grant Application Motion passed unanimously to approve the FY 2015 DOT 5311 Transit Grant Application. Pichon/Nix ADJOURNMENT: PUBLIC COMMENT: None ---PAGE BREAK--- APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - March 20, 2014 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – MARCH 20, 2014 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Pichon, District 1; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix, District 4; County Manager Campbell; County Attorney Homans; County Clerk Yarbrough and interested citizens of Dawson County. OPENING PRESENTATION: 12U Lady Tigers Proclamation INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: Chairman Berg invited everyone to the Dawson County’s Homeowners Civic Association Annual Membership Meeting on Saturday from 9:30 a.m. to 12:00 p.m. at the Bowen Center for the Arts. The meeting will host a panel discussion on “Who Runs the County?” APPROVAL OF MINUTES: Motion passed unanimously to approve the minutes from the voting session held on March 6, 2014. Swafford/Nix APPROVAL OF THE AGENDA: Motion passed unanimously to approve the agenda as written. Nix/Pichon ---PAGE BREAK--- PUBLIC COMMENT: None ALCOHOL LICENSE HEARING: None ZONING: None PUBLIC HEARING: Special Events Ordinance (1st of 2 hearings) Chairman Berg asked if there was anyone present who wished to be heard on the matter of the proposed Special Events Ordinance, and hearing none, closed the hearing. The next hearing is scheduled for April 3, 2014 at 6:00 p.m. UNFINISHED BUSINESS: None NEW BUSINESS: Approval of the FY 2015 HELP Court Grant Application Motion passed unanimously to approve the FY 2015 HELP Court Grant Application with approval for Chairman Berg to sign contract upon award, and to amend the FY 2014 Grant Fund Budget to use $5,000 of grant contingency funds for part of the additional required grant match with the remaining match coming from fees to be collected from participants of the program. Swafford/Pichon Approval of the FY 2015 Treatment Court Grant Application Motion passed unanimously to approve the FY 2015 Treatment Court Grant Application. Nix/Pichon Approval of the 2033 Comprehensive Plan Update Adoption Resolution ---PAGE BREAK--- Motion passed unanimously to approve the 2033 Comprehensive Plan Update Adoption Resolution as submitted. Nix/Pichon Approval of the State Minimum Fire Safety Standards Update Resolution Motion passed unanimously to approve the State Minimum Standards Update Resolution as submitted. Swafford/Nix Ratification of the Declaration of Local Emergency – Kelly Bridge Road Motion passed unanimously to ratify the Declaration of Local Emergency for Kelly Bridge Road. Pichon/Hamby ADJOURNMENT: PUBLIC COMMENT: None APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - April 3, 2014 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – APRIL 3, 2014 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Pichon, District 1; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix, District 4; County Manager Campbell; County Attorney Homans; County Clerk Yarbrough and interested citizens of Dawson County. OPENING PRESENTATION: Christie Haynes – Dawson County Chamber of Commerce INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: None APPROVAL OF MINUTES: Motion passed unanimously to approve the minutes from the voting session held on March 20, 2014. Nix/Pichon APPROVAL OF THE AGENDA: Motion passed unanimously to approve the agenda as written. Swafford/Hamby PUBLIC COMMENT: None ---PAGE BREAK--- ALCOHOL LICENSE HEARING: None ZONING: None PUBLIC HEARING: Special Events Ordinance (2nd of 2 hearings) Chairman Berg asked if there was anyone present who wished to be heard on the matter of the proposed Special Events Ordinance, and hearing none, closed the hearing. Motion passed unanimously to continue discussion of the Special Events Ordinance and move the item to the next work session on April 8, 2014. Swafford/Nix UNFINISHED BUSINESS: None NEW BUSINESS: Approval of Bid #229-13 Contractor for Carlisle Road Motion made to approve the contract as submitted and award Bid #229-13 RFP Contractor for Carlisle Road Project- Revised to the lowest overall bidder T.W. Phillips Grading, Inc. out of Dawsonville, Georgia in the amount of $355,166.00 plus $151,925.00 for anticipated unit priced add-ons for a total of $507,091.00. Pichon/Hamby Motion to amend the first motion to clarify that the $151,925.00 for anticipated unit priced add-ons are for stone removal at the site of the contract. Swafford/Hamby Motion passed unanimously as amended. ---PAGE BREAK--- Approval of Letter of Request to the Georgia Mountains Regional Commission for the Economic Improvement Program Grant and the One Georgia Grant Motion passed unanimously to approve for Chairman Berg on behalf of the Dawson County Board of Commissioners, to send a letter of request to the Georgia Mountains Regional Commission for the Economic Improvement Program Grant and the One Georgia Grant. Swafford/Pichon Approval of request to file a Statement of Claim in Court against Spectrum Management dba Comfort Inn for delinquent taxes Motion passed unanimously to approve the request to file a statement of claim in court against Spectrum Management dba Comfort Inn for delinquent hotel/motel taxes based upon current amount owed, penalties, court costs, and attorney fees and authorize filing if any amount is delinquent in the future. Swafford/Pichon Approval of Dawson County Transit and Georgia Department of Transportation Substance Abuse Policy Motion passed unanimously to approve the Dawson County Transit and Georgia Department of Transportation Substance Abuse Policy as presented. Nix/Pichon Approval of Bid #223-13 RFP Ambulance Transport Billing for Dawson County Emergency Services Motion passed unanimously to award Bid #223-13 RFP Ambulance Transport Billing for Dawson County Emergency Services to National Reimbursement Group (NRG), Inc. out of Macon, Georgia at the rate of 5.75% which includes hardware and maintenance along with second contract with ESO Solutions, Inc. for software subscription. Swafford/Hamby Approval to move forward with public hearings on the Outdoor Burn Ordinance Motion passed unanimously to move forward with public hearings on the Outdoor Burn Ordinance. Nix/Pichon ADJOURNMENT: PUBLIC COMMENT: None APPROVE: ATTEST: ---PAGE BREAK--- Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - April 17, 2014 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – APRIL 17, 2014 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Pichon, District 1; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix, District 4; County Manager Campbell; Attorney Robert (Lucky) Chandler filling in for County Attorney Joey Homans; County Clerk Yarbrough and interested citizens of Dawson County. OPENING PRESENTATION: Brenda Dalin – Ninth District Opportunity INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: Chairman Berg introduced Lucky Chandler from the law firm of Fox, Chandler, Homans, Hicks & McKinnon who was filling in for County Attorney Joey Homans. Chairman Berg announced that some of the board had just returned from the annual ACCG convention in Savannah celebrating ACCG’s 100 year anniversary, and that Commissioner Swafford had been the recipient of the Golden Standard of Excellence Award for completing 100 hours of training. APPROVAL OF MINUTES: Motion passed unanimously to approve the minutes from the voting session held on April 3, 2014. Pichon/Nix ---PAGE BREAK--- APPROVAL OF THE AGENDA: Motion passed unanimously to approve the agenda as written. Swafford/Nix PUBLIC COMMENT: None ALCOHOL LICENSE HEARING: None ZONING: ZA 14-01 – David Luckie has made a request to rezone 7.86 acres from Residential Sub-Rural (RSR) to Residential Agricultural (RA). The property is located at TMP 032-015. Planning Commission and Planning and Development Staff recommend approval of the application as submitted. Chairman Berg announced that if anyone had contributed more than $250 to the campaign for public office and wished to speak they will have to fill out a form which will be made available to them. Under normal program, ten minutes will be given to those who wish to speak in favor of or opposition to with some redirect, time permitting. Planning and Development Director David McKee stated that the applicant’s intent is to downzone a piece of property to RA for the purpose of a small farm and possible fruit stand, and that both the Planning Commission and Planning and Development staff recommend approval of the application as submitted. Landowner David Luckie of 5104 Steve Tate Highway, Marble Hill stated that he would like to operate a small farm on the property and eventually a fruit stand, but wanted to ensure he was in compliance with all zoning requirements. Chairman Berg asked if anyone wished to speak in favor or in opposition to the application and hearing none closed the hearing. Motion passed unanimously to approve ZA 14-01 as submitted. Pichon/Hamby ---PAGE BREAK--- PUBLIC HEARING: None UNFINISHED BUSINESS: None NEW BUSINESS: Approval of Application for Parade and Assembly – 4-H Rabies Clinic Motion passed unanimously to approve the application for Parade and Assembly – 4-H Rabies Clinic as submitted. Swafford/Nix Approval of the FY 2013 Homeland Security Grant Program/State Homeland Security Grant Program Motion passed unanimously to approve the 100% funded, no matching funds, FY 2013 Homeland Security Grant Program/State Homeland Security Grant Program Application as submitted. Swafford/Pichon Approval to move forward with public hearings on the 2014 Land Use District Map Motion passed unanimously to move forward with public hearings on the Land Use District Map, with the first hearing to be held on May 20, 2014 before the Planning Commission and the second one on June 4, 2014 before the Board of Commissioners. Pichon/Nix Approval of the 2014 Dawson County Surplus List Motion passed unanimously to approve the 2014 Dawson County Surplus List to include recently added items of an X-Ray machine and a scoreboard. Swafford/Pichon Approval of Special Events Ordinance Motion passed unanimously to approve the Special Events Ordinance as written. Nix/Pichon Approval of Board Appointment: Motion passed unanimously to approve the following board appointment: • Tree Preservation Committee ---PAGE BREAK--- o Robert Speight- replacing Jim Smith (Term: April 2014 through December 2017) Nix/Swafford Approval of Letter of Request to the Georgia Mountains Regional Commission for the Economic Development Administration (EDA) Grant and the Employment Incentive Program Grant (EIP) along with a resolution of support Motion passed unanimously to approve a Letter of Request to the Georgia Mountains Regional Commission in relation to the Blanchard Project for the Economic Development Administration (EDA) Grant and the Employment Incentive Program Grant (EIP) along with a resolution of support. Pichon/Nix ADJOURNMENT: PUBLIC COMMENT: None APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - May 1, 2014 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – MAY 1, 2014 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Vice-Chairman Pichon, District 1; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix, District 4; County Manager Campbell; County Attorney Joey Homans; County Clerk Yarbrough and interested citizens of Dawson County. Chairman Berg was not present. OPENING PRESENTATION: Dawson Community Chorale INVOCATION: Vice-Chairman Pichon PLEDGE OF ALLEGIANCE: Vice-Chairman Pichon ANNOUNCEMENTS: Vice-Chairman Pichon reminded everyone of the Special Called Meeting at 3:00 p.m., May 8, 2014 for the purpose of Alcohol License Suspension Hearings. APPROVAL OF MINUTES: Motion passed unanimously to approve the minutes from the voting session held on April 17, 2014. Nix/Swafford APPROVAL OF THE AGENDA: Motion passed unanimously to approve the agenda as written. Swafford/Hamby ---PAGE BREAK--- PUBLIC COMMENT: None ALCOHOL LICENSE HEARING: None ZONING: None PUBLIC HEARING: Outdoor Burn Ordinance (1st of 2 hearings) Vice-Chairman Pichon asked if there was anyone present who wished to be heard on the matter of the proposed Outdoor Burn Ordinance. The following residents spoke in support of the proposed Outdoor Burn Ordinance: Dan Pichon: 4263 Afton Road, Marble Hill, Georgia Jennette P. Roberts: Hubbard Road, Dawsonville, Georgia Gerald Swafford: 4000 Afton Road, Marble Hill, Georgia Vice-Chairman Pichon asked if there was anyone present who wished to speak in opposition of the proposed Outdoor Burn Ordinance and hearing none, closed the hearing. The next hearing is scheduled for May 15, 2014 at 6:00 p.m. UNFINISHED BUSINESS: None ---PAGE BREAK--- NEW BUSINESS: Approval of Bid #233-13 RFP Medical Service Providers for the Dawson County Detention Center Motion passed unanimously to approve the contract as submitted and award Bid #233-13 RFP Medical Service Provider for Dawson County Detention Center to CorrectHealth, LLC out of Atlanta, Georgia in the amount of $190,614.00. Swafford/Hamby Approval of the FY 2014 Bullet Proof Vest (BPV) Grant Application Motion passed unanimously to approve the FY 2014 Bullet Proof Vest (BPV) Grant Application up to a total cost of $1,400.00. Nix/Swafford Approval of the FY 2013 Budget Amendments Resolution Motion passed unanimously to approve the FY 2013 Budget Amendments and the FY 2013 Budget Amendments Resolution as presented. Swafford/Nix ADJOURNMENT: PUBLIC COMMENT: None APPROVE: ATTEST: Gary Pichon, Vice-Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Special Called Meeting Minutes - May 8, 2014 DAWSON COUNTY BOARD OF COMMISSIONERS SPECIAL CALLED MEETING MINUTES – MAY 8, 2013 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 3:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Pichon, District 1; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix, District 4; County Attorney Homans; County Manager Campbell; County Clerk Yarbrough and interested citizens of Dawson County. ALCOHOL LICENSE HEARINGS: Alcohol License Suspension Hearing – Shell Dawsonville, LLC Chairman Berg opened the hearing by stating that County Attorney Homans would be acting as the hearing officer and Clint Bearden would be the attorney representing the County. County Attorney Homans stated this would be an administrative hearing regarding the suspension of an alcohol license in accordance with section 6-107 of the Dawson County Ordinances regarding the alleged violation of state law with that being illegal commercial gambling as stated in an official notice dated April 29, 2014. County Attorney Homans explained that the County would be given the opportunity to present evidence first and the license holder would then also have a chance to provide evidence. From there, the Board would retire for deliberation. Attorney Bearden waived any opening arguments and called Dawson County Investigator Jennifer Wright up to be sworn in. Investigator Wright gave testimony regarding the investigation involving the convenience store which resulted in the arrests of Avinash Kondaveeti and Ravikumar Kondaveeti for alleged illegal commercial gambling. Attorney Howard Manchel representing Ravikumar Kondaveeti, asked questions of Investigator Wright regarding the investigation and the gambling machines located at the convenience store. Attorney Manchel provided Attorney Bearden with a copy of Georgia Code 16-12-35, and asked the county for 30 days before any action was taken in order to give the store owner time to sell the store ---PAGE BREAK--- and transfer his alcohol license. Manchel argued that what his client was involved in should not be considered commercial gambling but illegal redemption. Attorney Bearden delivered closing arguments on behalf of the County and reminded everyone that the purpose of an administrative hearing was to determine if there is a preponderance of evidence and recommended that the Board of Commissioners accept the recommendation of the Planning and Development Department that the store owner’s alcohol license be suspended for 30 days which would allow the transfer of the alcohol license, and that the current Dawson County ordinance does provide for this course of action. Attorney Manchel then delivered closing arguments stating that his client had been charged with the incorrect code section concerning the violation and asked the Board to take that into consideration. The Board recused itself to discuss the evidence presented. County Attorney Homans stated that it was the Board’s intent to suspend these proceedings to the next regularly scheduled meeting of the Board of Commissioners on May 15, 2014 and that notice be sent to the license holder which outlines specifically that the Board will be proceeding under §6-106 instead of §6-93-(b)4. County Attorney Homans reminded the Board that because the hearing in being suspended, the original evidence presented to the Board will remain. Motion passed unanimously to suspend the hearing until the next regularly scheduled meeting of the Board of Commissioners and to continue under §6-106 instead of §6-93-(b)4. Pichon/Nix Alcohol License Suspension Hearing – Silver City Express, Inc. Chairman Berg opened the hearing and County Attorney Homans stated that the same procedures would be followed as the previous hearing. Attorney Bearden stated that Mr. Kondaveeti is no longer the owner of Silver City Express, Inc. and did not wish to represent on their behalf. County Attorney Homans asked if anyone wanted to be heard regarding the Alcohol License Suspension Hearing for Silver City Express, Inc. and hearing none, proceeded with the hearing. ---PAGE BREAK--- Attorney Bearden gave a brief summary of the allegations concerning the violation of O.C.G.A 16-12-22, and stated that the County is recommending a 30 day suspension of the alcohol license, and that there is also an alcohol license transfer application pending for that establishment. The Board recused itself to discuss the evidence presented. Motion passed unanimously to suspend the alcohol license for Silver City Express, Inc. until December 30, 2014. Swafford/Nix ADJOURNMENT: APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - May 15, 2014 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – MAY 15, 2014 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Pichon, District 1; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix, District 4; County Manager Campbell; County Attorney Homans; County Clerk Yarbrough and interested citizens of Dawson County. OPENING PRESENTATION: Carolyn Bowen – Dawson County Humane Society INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: Chairman Berg recognized County Manager Cindy Campbell who was recently selected as one of the “2014 Dawson’s Women Leading the Way.” APPROVAL OF MINUTES: Motion passed unanimously to approve the minutes from the voting session held on May 1, 2014. Nix/Pichon Motion passed unanimously to approve the minutes from the Special Called Meeting held on May 8, 2014. Swafford/Hamby APPROVAL OF THE AGENDA: ---PAGE BREAK--- Motion passed unanimously to approve the agenda as written. Nix/Swafford PUBLIC COMMENT: None ALCOHOL LICENSE HEARING: Alcohol License Suspension Hearing – Shell Dawsonville, LLC (proceedings suspended from the May 8, 2014 Special Called Meeting) Chairman Berg opened the hearing by stating that these proceedings had been suspended from the Special Called Meeting held on May 8, 2014 and turned the hearing over to County Attorney Homans. County Attorney Homans advised that the County was ready to proceed and stated that notice had been provided to counsel and Mr. Kondaveeti regarding this hearing. Attorney Clint Bearden would be representing the County; Attorney Howard Manchel would be representing the alcohol license holder Ravikumar Kondaveeti; and County Attorney Homans would serve as the hearing officer. County Attorney Homans reminded the Board that they were resuming the hearing and that the evidence originally presented was still before them. Both parties announced that they were ready to proceed and County Attorney Homans asked if either party had any additional information to present. Attorney Bearden said he did not have any additional evidence at this time, but reserved the right to respond at closing. Attorney Manchel stated that the business owner had not been able to consummate the sale of the store and Manchel did not have anything additional to report at this time. He reminded the board that his client had removed the gambling machines and planned to move out of the county. Attorney Manchel asked that the Board either shorten the penalty to two weeks, or delay the penalty in order to allow the store to sell and the transfer of the alcohol license to go through. Attorney Bearden reminded the Board that a violation of County Ordinance Section 6-106 had occurred, and on behalf of the County, he was recommending an imposition of a suspension of the license. The Board recused itself to discuss the evidence presented. ---PAGE BREAK--- Motion passed unanimously to suspend the alcohol license of Shell Dawsonville, LLC, until December 30, 2014. Pichon/Hamby ZONING: 1. ZA 14-02 – John Munson has made a request to rezone 23.40 acres from Highway Business Commercial (C-HB) to Residential Multi-Family (RMF). The property is located at TMP 113-044. Planning Commission and Planning and Development Staff recommend approval of the application with a stipulation. Chairman Berg announced that if anyone had contributed more than $250 to the campaign for public office and wished to speak they will have to fill out a form which will be made available to them. Under normal program, ten minutes will be given to those who wish to speak in favor of or opposition to with some redirect, time permitting. Planning and Development Director David McKee pointed out a revised site plan that had been provided to the Board which showed a separate entrance on Lumpkin Campground Road and Prominence Court, and according to a traffic study that had been provided by the applicant, the level of service of that roadway would not be affected. McKee explained that it was the applicant’s intent to build a multi- family complex. Applicant John Munson, 605 Hembree Road, Roswell, Georgia, stated that he intended to construct a 55+ active adult community of units available for either rent or purchase. Chairman Berg asked if anyone wished to speak in favor or in opposition to the application and hearing none closed the hearing. Motion made to approve ZA 14-02 with the following stipulation: • Developer must install an entrance and exit on Prominence Court and Lumpkin Campground Road without a right-in and right-out. Pichon/ Motion died for lack of a second. ---PAGE BREAK--- Motion passed 3-1 to deny ZA 14-02. Swafford/Nix/Commissioner Pichon opposed the motion 2. ZA 14-03 – Richard Breitenbach III has made a request to rezone 7.403 acres from Residential Sub- Rural Manufactured/Moved to Residential Agricultural The property is located at TMP 095-144. Planning and Development staff recommend approval of the application as submitted, Planning Commission recommend denial. Chairman Berg announced that if anyone had contributed more than $250 to the campaign for public office and wished to speak they will have to fill out a form which will be made available to them. Under normal program, ten minutes will be given to those who wish to speak in favor of or opposition to with some redirect, time permitting. Planning and Development Director David McKee advised that the applicant’s intent was to build a self- sufficient farm type operation on this property and the only new piece of information received was a signature page of seven nearby property owners who were unopposed to the application. McKee stated that the Planning Commission had recommended denial based upon questions raised by neighbors of the applicant and the potential that a nuisance to adjacent properties might be created. Applicant Richard Breitenbach III, 1545 Fairburn Drive, Cumming, Georgia stated that his intent was to complete approximately $55,000 in improvements to construct a self-sufficient homestead and to one day operate a Bed and Breakfast on the property. Chairman Berg asked if anyone wished to speak in favor of the application. Christie Haynes, President of the Dawson County Chamber of Commerce: 55 Pearl Chambers Drive, Dawsonville, Georgia spoke in favor of the application. Chairman Berg asked if anyone wished to speak in opposition of the application. The following spoke in opposition: Art Peters: Clifton Drive, Dawsonville, Georgia Sally Stewart: 418 Clifton Drive, Dawsonville, Georgia Vernon Smith, Dawson County Planning Commission: 182 East View Drive, Dawsonville, Georgia ---PAGE BREAK--- Chairman Berg asked if there was anyone else who wished to speak in opposition of the application and hearing none, closed the hearing. Motion passed 3-1 to deny ZA 14-03. Pichon/Hamby/Commissioner Nix opposed the motion PUBLIC HEARING: Outdoor Burn Ordinance (2nd of 2 hearings. 1st hearing was held May 1, 2014) Chairman Berg asked if there was anyone present who wished to be heard on the matter of the proposed Outdoor Burn Ordinance. The following residents spoke in support of the proposed Outdoor Burn Ordinance: Dick Scharf, Vice-President of the Big Canoe Property Owners Association: Woodpecker Way, Big Canoe, Georgia Brent Covington: 4050 Afton Road, Dawsonville, Georgia Chairman Berg asked if there was anyone present who wished to speak in opposition of the proposed Outdoor Burn Ordinance and hearing none, closed the hearing. Motion passed unanimously to adopt the Outdoor Burn Ordinance as written. Pichon/Hamby UNFINISHED BUSINESS: None NEW BUSINESS: Approval of the 2015 VAWA Violence Against Women Grant Application Motion passed unanimously to approve the 2015 VAWA Violence Against Women Grant Application. Swafford/Nix ---PAGE BREAK--- Approval of Bid #239-14 RFP On-Call Plumbing Services (for FY2015) Motion passed unanimously to award Bid #239-14 RFP On-Call Plumbing Services to the only responsible, responsive bidder, Townley Construction Company, Inc. out of Dawsonville, Georgia. Swafford/Pichon Approval of Bid #237-14 RFP Standby Road Striping Services (for FY2015) Motion passed unanimously to award Bid #237-14 RFP Standby Road Striping Services to the lowest responsible, responsive bidder, Parker Traffic Markings, Inc. out of Cleveland, Georgia. Pichon/Nix Approval of Bid #235-14 RFP Sports Officials Services Motion passed unanimously to award Bid #235-14 RFP Sports Officials Services to the only responsible, responsive bidder, Amicalola Officials Association, Inc. out of Dawsonville, Georgia as submitted in the amount of $28,383.00 for FY2014 and $40,000.00 for FY2015 and FY2016. Nix/Pichon Approval of the Rotary Splash Pad Project; Approval of the Improvement Contract with the Rotary Club of Dawson County for the construction of a Splash Pad at Rock Creek Park; Approval of the Rotary Splash Pad Fee Waiver Request Motion passed unanimously to approve the Rotary Splash Pad Project, the Improvement Contract with the Rotary Club of Dawson County for the construction of a Splash Pad at Rock Creek Park, and the Rotary Splash Pad Fee Waiver Request subject to approval of the Intergovernmental Agreement with Etowah Water and Sewer Authority for a Splash Pad at Rock Creek Park by Etowah Water and Sewer Authority. Pichon/Nix Approval of the Intergovernmental Agreement with Etowah Water and Sewer Authority for a Splash Pad at Rock Creek Park Motion passed unanimously to postpone the Intergovernmental Agreement with Etowah Water and Sewer Authority to the June 19, 2014 voting session. Swafford/Hamby ADJOURNMENT: PUBLIC COMMENT: ---PAGE BREAK--- None APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Special Called Meeting Minutes - May 21, 2014 DAWSON COUNTY BOARD OF COMMISSIONERS/ DAWSONVILLE CITY COUNCIL SPECIAL CALLED MEETING MINUTES – MAY 21, 2014 DAWSONVILLE MUNICIPAL COMPLEX 415 HIGHWAY 53 EAST, DAWSONVILLE 4:00PM CALL TO ORDER: Mayor Grogan WELCOME: Mayor Grogan and Chairman Berg ROLL CALL (COUNTY): Those present were Chairman Berg; Commissioner Pichon, District 1; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix, District 4; County Manager Campbell; County Attorney Homans; and County Clerk Yarbrough. ROLL CALL (CITY): Mayor Grogan; Council Member Gaines; Council Member Power; Council Member Smith; Council Member Sosebee; City Attorney Tallant; City Clerk Warne; and interested citizens of Dawson County. INVOCATION AND PLEDGE: Commissioner Swafford APPROVAL OF THE AGENDA (CITY): Power/Sosebee APPROVAL OF THE AGENDA (COUNTY): Nix/Swafford BUSINESS: Presentation of the County SPLOST VI Project List ---PAGE BREAK--- Presentation of the City SPLOST VI Project List Discussion Both County and City wish to meet with their individual boards to discuss the proposed projects and percentages in greater detail, and to draft an Intergovernmental Agreement between the two entities to be presented at a later date. ADJOURNMENT: Motion passed unanimously to adjourn the City’s portion of the meeting. Gaines/Power Motion passed unanimously to adjourn the County’s portion of the meeting. Nix/Hamby APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - June 5, 2014 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – JUNE 5, 2014 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix, District 4; Chief Financial Officer Bosten filling in for County Manager Campbell; County Attorney Homans; County Clerk Yarbrough and interested citizens of Dawson County. Commissioner Pichon and County Manager Campbell were not present. OPENING PRESENTATION: Nancy Stites – Family Connection INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: Chairman Berg recognized Chief Financial Officer Dena Bosten who was filling in for County Manager Cindy Campbell. APPROVAL OF MINUTES: Motion passed unanimously to approve the minutes from the Voting Session held on May 15, 2014. Nix/Hamby Motion passed unanimously to approve the minutes from the Special Called Meeting held on May 21, 2014. Swafford/Nix APPROVAL OF THE AGENDA: ---PAGE BREAK--- Motion passed unanimously to approve the agenda as written with the addition of an Executive Session. Nix/Hamby PUBLIC COMMENT: None ALCOHOL LICENSE HEARING: New Alcohol License (Package Store – Beer & Wine) – Dawson Express Inc. DBA Silver City Citgo County Attorney Homans reported the applicant meets all requirements under the ordinance and that this would normally be resolved by the County Manager but had been transferred to the Board because of the alcohol license suspension of the previous owner. Attorney Graham Purpura spoke on behalf of the applicant and stated that his client has no affiliation with the previous owner, and this is a new corporation. Motion passed unanimously to approve the New Alcohol License (Package Store – Beer & Wine) for Dawson Express Inc. DBA Silver City Citgo. Swafford/Hamby PUBLIC HEARING: None UNFINISHED BUSINESS: None NEW BUSINESS: Approval of Treatment Court Services FY2014 Accountability Court Funding Committee (ACFC) Mini Grant Award for technology purposes Motion passed unanimously to approve the Treatment Court Services FY2014 Accountability Court Funding Committee (ACFC) Mini Grant Award for technology purposes. Nix/Swafford ---PAGE BREAK--- Approval of the First Responder Grant from Trauma Commission Motion passed unanimously to approve the First Responder Grant from the Trauma Commission. Swafford/Nix Approval of the FY2014 Legacy Link Addendum #3 Contract Motion passed unanimously to approve the FY2014 Legacy Link Addendum #3 Contract. Nix/Hamby Approval of the 2014 ACCG Georgia County Internship Program Fall Grant Contract Motion passed unanimously to approve the 2014 ACCG Georgia County Internship Program Fall Grant Contract. Swafford/Nix Approval of the request to approve and ratify the 2014 ACCG Georgia County Internship Program Summer Grant Contract Motion passed unanimously to approve and ratify the 2014 ACCG Georgia County Internship Program Summer Grant Contract. Nix/Hamby Approval of the resolution to appoint Attorney Ken Jarrard to serve as counsel for the Board of Commissioners in connection with any claim submitted by, or on behalf of, Sheriff Carlisle in connection with the 2015 budget and budget process Motion passed unanimously to approve the resolution to appoint Attorney Ken Jarrard to serve as counsel for the Board of Commissioners in connection with any claim submitted by, or on behalf of, Sheriff Carlisle in connection with the 2015 budget and budget process. Swafford/Hamby EXECUTIVE SESSION: Motion passed unanimously to go into Executive Session for the purpose of legal. Hamby/Swafford ADJOURNMENT: PUBLIC COMMENT: None APPROVE: ATTEST: ---PAGE BREAK--- Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Special Called Meeting Minutes - June 12, 2014 DAWSON COUNTY BOARD OF COMMISSIONERS SPECIAL CALLED MEETING MINUTES – JUNE 12, 2013 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 4:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix, District 4; County Attorney Homans; County Manager Campbell; County Clerk Yarbrough and interested citizens of Dawson County. Commissioner Pichon was not present. APPROVAL OF THE AGENDA: Motion passed unanimously to approve the agenda as written. Nix/Swafford NEW BUSINESS: Approval of the 2013-2014 Insurance Renewal Motion passed unanimously to accept the proposed self-insured policy as presented by Northwestern Benefits. Swafford/Hamby ADJOURNMENT: APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Special Called Meeting Minutes - June 18, 2014 DAWSON COUNTY BOARD OF COMMISSIONERS SPECIAL CALLED MEETING MINUTES – JUNE 18, 2013 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 2:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Pichon, District 1; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix, District 4; County Attorney Homans; County Manager Campbell; County Clerk Yarbrough and interested citizens of Dawson County. APPROVAL OF THE AGENDA: Motion passed unanimously to approve the agenda as written. Swafford/Nix NEW BUSINESS: Discussion to enter into Executive Session to discuss pending or threatened litigation Motion passed unanimously to enter into Executive Session. Nix/Hamby EXECUTIVE SESSION: Motion passed unanimously to come out of Executive Session. Nix/Swafford ADJOURNMENT: APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - June 19, 2014 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – JUNE 19, 2014 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Pichon, District 1; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix, District 4; County Manager Campbell; County Attorney Homans; Planning and Development Director McKee filling in for County Clerk Yarbrough and interested citizens of Dawson County. OPENING PRESENTATION: None INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: Chief Financial Officer Dena Bosten gave a brief update of the 2014 Millage Rate and Property Tax. APPROVAL OF MINUTES: Motion passed 3-0 to approve the minutes from the Voting Session held on June 5, 2014. Nix/Swafford- Commissioner Pichon abstained Motion passed 3-0 to approve the minutes from the Special Called Meeting held on June 12, 2014. Swafford/Nix- Commissioner Pichon abstained Motion passed unanimously to approve the minutes from the Special Called Meeting held on June 18, 2014. Swafford/Pichon ---PAGE BREAK--- APPROVAL OF THE AGENDA: Motion passed unanimously to approve the agenda as written. Nix/Hamby PUBLIC COMMENT: None ALCOHOL LICENSE HEARING: None PUBLIC HEARING: None UNFINISHED BUSINESS: None NEW BUSINESS: Approval of Proclamation for Helen Taylor Motion passed unanimously to approve the proclamation for Helen Taylor as written. Nix/Swafford Approval of the GMRC FY2015 DHS Coordinated Transportation Contract Motion passed unanimously to approve the GMRC FY2015 DHS Coordinated Transportation Contract. Pichon/Nix Approval of Bid #238-14 RFP On-Call Electrical Services (for FY2015) Motion passed unanimously to award Bid #238-14 RFP On-Call Electrical Services to the lowest, responsible, responsive bidder, Capital City Electrical Services, Inc. out of Norcross, Georgia. Swafford/Pichon Approval of the Atlanta Urbanized Area (MPO Status) ---PAGE BREAK--- Motion passed unanimously to approve and join as a member, the Atlanta Urbanized Area (MPO Status). Pichon/Hamby Approval of the 2013 Comprehensive Annual Financial Report (CAFR) Motion passed unanimously to approve the 2013 Comprehensive Annual Financial Report (CAFR). Nix/Pichon Approval of the modified Intergovernmental Agreement with Etowah Water and Sewer for a Splash Pad Motion passed unanimously to approve the modified Intergovernmental Agreement with Etowah Water and Sewer for a Splash Pad. Hamby/Swafford Approval of Board Appointment Motion passed unanimously to approve the following board appointment: • Sam Gutherie (replacing Sharon Fausett)- Tax Assessor Board- Term: June 2014 through December 2017 Nix/Hamby Approval of the Draft SPLOST VI Resolution Motion passed unanimously to accept the offer stated in the letter from Mayor James Grogan dated June 19, 2014 to distribute the SPLOST VI proceeds as follows: 85% to the County and 15% to the City and direct counsel and staff to draft a proposed Intergovernmental Agreement that contains these terms to be presented for approval on June 26, 2014. Pichon/Hamby ADJOURNMENT: PUBLIC COMMENT: None ---PAGE BREAK--- APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Special Called Meeting Minutes - June 26, 2014 DAWSON COUNTY BOARD OF COMMISSIONERS SPECIAL CALLED MEETING MINUTES – JUNE 26, 2013 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 4:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Pichon, District 1; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix, District 4; County Attorney Homans; County Manager Campbell; County Clerk Yarbrough and interested citizens of Dawson County. APPROVAL OF THE AGENDA: Motion passed unanimously to approve the agenda as written. Nix/Pichon PUBLIC HEARING: 2014 Millage Rate and Property Tax (1st of 3 hearings. Next two hearings will be held July 3, 2014 and July 17, 2014 at 6:00 p.m. Chairman Berg asked if there was anyone present who wished to be heard on the matter of the proposed 2014 Millage Rate and Property Tax. The following residents spoke on the item: Jane Graves: 224 Park Cove Road, Dawsonville, Georgia Lisa Logan: 55 Sundown Way, Dawsonville, Georgia Tamara Koperda: 254 Blue Heron Bluff, Dawsonville, Georgia Chairman Berg asked if there was anyone else present who wished to speak on the 2014 Millage Rate and Property Tax and hearing none, closed the hearing. NEW BUSINESS: ---PAGE BREAK--- Consideration of proposed SPLOST VI Intergovernmental Agreement Motion passed unanimously to approve the intergovernmental agreement for SPLOST VI as presented subject to approval by the City of Dawsonville. Pichon/Hamby Consideration of proposed SPLOST VI Resolution Motion passed unanimously to approve the resolution continuing SPLOST VI as presented subject to approval of the intergovernmental agreement for SPLOST VI by the City of Dawsonville on July 1, 2014. Pichon/Nix ADJOURNMENT: APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - July 3, 2014 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – JULY 3, 2014 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Pichon, District 1; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix, District 4; County Manager Campbell; Attorney Clint Teston filling in for County Attorney Homans; County Clerk Yarbrough and interested citizens of Dawson County. OPENING PRESENTATION: None INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: Chairman Berg introduced Attorney Clint Teston who was filling in for County Attorney Joey Homans. Commissioner Swafford announced that the Dawson County Parks and Rec. 7 and 8 year old All Stars were competing tomorrow in Canton for the State Championship. APPROVAL OF MINUTES: Motion passed unanimously to approve the minutes from the Voting Session held on June 19, 2014. Nix/Hamby Motion passed unanimously to approve the minutes from the Special Called Meeting held on June 26, 2014. Swafford/Pichon ---PAGE BREAK--- APPROVAL OF THE AGENDA: Motion passed unanimously to approve the agenda as presented. Pichon/Hamby PUBLIC COMMENT: None ALCOHOL LICENSE HEARING: New Alcohol License (Package Store – Beer & Wine) – SSK Shell LLC Attorney Teston reported the applicant meets all requirements under the ordinance. Motion passed unanimously to postpone the New Alcohol License (Package Store – Beer & Wine) for SSK Shell LLC until the August 7, 2014 Voting Session. Swafford/Pichon PUBLIC HEARING: 2014 Millage Rate and Property Tax (2nd of 3 hearings. Next hearing will be held July 17, 2014 at 6:00 p.m. Chairman Berg asked if there was anyone present who wished to be heard on the matter of the proposed 2014 Millage Rate and Property Tax, and hearing none, closed the hearing. UNFINISHED BUSINESS: None NEW BUSINESS: Approval of Board Appointment Motion passed unanimously to approve the following board appointments: 1. Dawson County Library Board of Trustees a. Ragin Hause- reappointment (Term: July 2014 through June 2018) b. Donna Weaver- reappointment (Term: July 2014 through June 2018) Nix/Swafford ---PAGE BREAK--- 2. Dawson County Department of Family and Children Services Board a. Vickie Porter- reappointment (Term: July 2014 through June 2019) Hamby/Swafford 3. AVITA a. Joe Hirsch- reappointment (Term: July 2014 through June 2017) Nix/Swafford 4. Department of Behavioral Health and Developmental Disabilities Board a. Kim Bennett- appointment- replacing Val Dodson (Term: July 2014 through June 2017) Hamby/Nix ADJOURNMENT: PUBLIC COMMENT: None APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - July 17, 2014 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – JULY 17, 2014 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Pichon, District 1; Commissioner Swafford, District 2; Commissioner Hamby, District 3; County Manager Campbell; County Attorney Homans; County Clerk Yarbrough and interested citizens of Dawson County. Commissioner Nix was not present. OPENING PRESENTATION: Christie Haynes – Dawson County Chamber of Commerce INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: Chairman Berg announced that he had received a card from Helen Taylor thanking the commissioners for sharing in her 90th birthday celebration. APPROVAL OF MINUTES: Motion passed unanimously to approve the minutes from the Voting Session held on July 3, 2014. Pichon/Hamby APPROVAL OF THE AGENDA: Motion passed unanimously to approve the agenda as presented. Swafford/Pichon ---PAGE BREAK--- PUBLIC COMMENT: Gloria Wyatt – Chamber of Commerce Chair – spoke in support of the Dawson County Chamber of Commerce ALCOHOL LICENSE HEARING: None ZONING ZA 14-04 – Dawson County has made a request to rezone 82.54 acres from Commercial Planned Comprehensive Development (C-PCD) to Residential Agricultural The property is located at TMP 097-099. Planning Commission and Planning and Development Staff recommend approval of the application as submitted. Chairman Berg announced that if anyone had contributed more than $250 to the campaign for public office and wished to speak they will have to fill out a form which will be made available to them. Under normal program, ten minutes will be given to those who wish to speak in favor of or opposition to with some redirect, time permitting. Planning and Development Director David McKee stated that at the request of the Chairman and County Manager, Dawson County as a matter of policy, is seeking to rezone the property back to its original zoning restrictions of Residential Agricultural (R-A) instead of its current guidelines of Commercial Planned Comprehensive Development (C-PCD). Chairman Berg asked if anyone wished to speak in favor or in opposition to the application and hearing none closed the hearing. Motion passed unanimously to approve ZA 14-04 as submitted. Pichon/Hamby PUBLIC HEARING: 2014 Land Use District Map (2nd of 2 hearings. First hearing was held on July 15, 2014 before the Planning Commission) Chairman Berg asked if there was anyone present who wished to be heard on the matter of the proposed 2014 Land Use District Map, and hearing none, closed the hearing. ---PAGE BREAK--- Motion passed unanimously to approve the 2014 Land Use District Map. Pichon/Swafford 2014 Millage Rate and Property Tax (3rd of 3 hearings. First hearings were held on June 26, 2014 and July 3, 2014) Chairman Berg asked if there was anyone present who wished to be heard on the matter of the proposed 2014 Millage Rate and Property Tax, and hearing none, closed the hearing. Motion passed unanimously to approve the 2014 County Tax Levy & Millage Rate Adoption Resolution presented at 8.138. Swafford/Pichon UNFINISHED BUSINESS: None NEW BUSINESS: Approval of the Office of Tourism Development (Chamber of Commerce) Request for Additional Funding Motion passed 3-1 to proceed with amending the 2014 Dawson County Chamber of Commerce contract and Hotel/Motel Tax Resolution to allocate Hotel/Motel Tax Funds of 1.5% of unrestricted funds in exchange for 1.5% of restricted funds to be accomplished within the next couple of weeks. Swafford/Hamby- Commissioner Pichon opposed the motion. Approval of the FY 2015 Legacy Link Contract Motion passed unanimously to approve the FY 2015 Legacy Link Contract as presented. Swafford/Hamby Ratification of the GEMA Grant Application for a Generator Motion passed unanimously to ratify the GEMA Grant Application for a Generator. Hamby/Pichon Approval of Board Appointment Motion passed unanimously to approve the following board re-appointment: • Charlie Auvermann – Georgia Mountains Regional Commission (Term: July 1, 2014 to June 20, 2015. Pichon/Hamby ---PAGE BREAK--- ADJOURNMENT: PUBLIC COMMENT: None APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - August 7, 2014 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – AUGUST 7, 2014 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix, District 4; County Manager Campbell; County Attorney Homans; County Clerk Yarbrough and interested citizens of Dawson County. Commissioner Pichon was not present. OPENING PRESENTATION: None INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: Chairman Berg announced that County Attorney Homans would be celebrating a birthday on Monday. APPROVAL OF MINUTES: Motion passed unanimously to approve the minutes from the Voting Session held on July 17, 2014. Swafford/Nix APPROVAL OF THE AGENDA: Motion passed unanimously to approve the agenda with the following changes: • Item #8 – Approval of Parole Board Resolution to be presented first under New Business • Addition of Item #9 – Approval of Consent Order regarding Spectrum Management d/b/a Comfort Inn ---PAGE BREAK--- Hamby/Nix PUBLIC COMMENT: Angela DeCoursey – spoke in support of the Parole Board Resolution ALCOHOL LICENSE HEARING: New Alcohol License (Package Store – Beer & Wine) – SSK Shell LLC (Postponed from the July 3, 2014 voting session. Applicant withdrew his application on July 22, 2014) ZONING None PUBLIC HEARING: None UNFINISHED BUSINESS: None NEW BUSINESS: Approval of Parole Board Resolution Motion passed unanimously to approve the Parole Board Resolution as written. Swafford/Hamby Approval of Request to increase budget for Child and Parent Representation in Juvenile Court Dependency and Termination of Parental Rights Cases Motion passed unanimously to approve the request to increase budget for Child and Parent Representation in Juvenile Court Dependency and Termination of Parental Rights Cases in the amount of $15,000.00 to be paid out of contingency funds. Swafford/Hamby Approval of current Transfer Station Fee Schedule Examination Update ---PAGE BREAK--- Motion passed unanimously to approve the current Transfer Station Fee Schedule Examination Update leaving the current fees in place, but to do another update review in approximately 6 months. Nix/Swafford Approval of Bid #240-14 RFP Internet Service Provider Motion passed unanimously to award Bid #240-14 RFP Internet Service Provider to the Corporation out of Little Rock, Arkansas in the amount of $53,760.00. Swafford/Nix Approval of Bid #242-14 IFB Emergency Medical Supplies for Dawson County Emergency Services Motion passed unanimously to award Bid #242-14 IFB Emergency Medical Supplies for Dawson County Emergency Services to Bound Tree Medical LLC out of Dublin, Ohio. Nix/Hamby Approval of Contract with North Georgia Mountains Authority – Hotel Tax – Amicalola Falls Motion passed unanimously to approve the contract with North Georgia Mountains Authority – Hotel Tax – Amicalola Falls. Nix/Swafford Approval of Amended Management Agreement and Contract for Services – Chamber of Commerce Motion passed unanimously to approve the amended Management Agreement and Contract for Services – Chamber of Commerce. Hamby/Nix Approval of Resolution Authorizing Distribution of Hotel Tax Motion passed unanimously to approve the resolution authorizing distribution of Hotel Tax for 2014 to the Tourism Bureau. Swafford/Nix Approval of Consent Order regarding Spectrum Management d/b/a Comfort Inn Motion passed unanimously to authorize County Attorney Homans to move forward with a consent order as requested by Spectrum Management d/b/a Comfort Inn. Swafford/Hamby ADJOURNMENT: PUBLIC COMMENT: None ---PAGE BREAK--- APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - August 21, 2014 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – AUGUST 21, 2014 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Pichon, District 1; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix, District 4; County Manager Campbell; County Attorney Homans; County Clerk Yarbrough and interested citizens of Dawson County. OPENING PRESENTATION: Pamela Wheatley – Muscular Association INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: Chairman Berg announced that Commissioner Nix would be celebrating a birthday on Monday. APPROVAL OF MINUTES: Motion passed unanimously to approve the minutes from the Voting Session held on August 7, 2014. Swafford/Pichon APPROVAL OF THE AGENDA: Motion passed unanimously to approve the agenda with the following change: • Move the Muscular Boot Drive Proclamation originally listed under Opening Presentation to the first item under New Business Nix/Pichon ---PAGE BREAK--- PUBLIC COMMENT: None ALCOHOL LICENSE HEARING: New Alcohol License (Retail Package Store – Beer, Wine, & Distilled Spirits) – LLC d/b/a Premium Package County Attorney Homans reported the applicant met all requirements under the ordinance. Motion passed unanimously to approve the New Alcohol License (Retail Package Store – Beer, Wine, & Distilled Spirits) for LLC d/b/a Premium Package. Pichon/Hamby ZONING None PUBLIC HEARING: None UNFINISHED BUSINESS: None NEW BUSINESS: Approval of Muscular Boot Drive Proclamation Motion passed unanimously to approve the Muscular Boot Drive Proclamation as written. Swafford/Hamby Approval of Request for two Group Facilitator Grant-Funded Positions Motion passed unanimously to approve the request for two Group Facilitator Grant-Funded Positions with the understanding that once the grant runs out, so do the positions. Swafford/Hamby ---PAGE BREAK--- Approval of Request for Alcohol Initiative Project Coordinator Grant-Funded Position Motion passed unanimously to approve the request for an Alcohol Initiative Project Coordinator Grant- Funded Position. Nix/Pichon Approval of Bid #236-14 IFB Tires for Dawson County Fleet Maintenance Motion passed unanimously to award Bid #236-14 IFB Tires for Dawson County Fleet Maintenance to the two lowest, responsive bidders, NexTire out of Decatur, Georgia and Atlanta Commercial Tire out of Forest Park, Georgia. Nix/Hamby Approval of Letter of Request to Georgia Mountains Regional Commission for assistance regarding the Shirey Project Motion passed unanimously to approve the Letter of Request to the Georgia Mountains Regional Commission for assistance regarding the Shirey Project. Hamby/Nix Approval to oppose Annexation Request #14-001 – TMP 070-003 and 070-056 Motion passed unanimously to oppose Annexation Request #14-001 – TMP 070-003 and 070-056. Pichon/Hamby Approval to move forward with public hearings on the Amendment to the Emergency Management Plan Motion passed unanimously to move forward with public hearings regarding an amendment to the Emergency Management Plan on September 18, 2014 at 6:00 p.m. and October 2, 2014 at 6:00 p.m. Swafford/Pichon Approval of Board Appointment Motion passed unanimously to approve the following board appointment: • Penny Putnam – Health Board – replacing Gaye Cantrell (Term: August 2014 to December 2015) Pichon/Nix ADJOURNMENT: PUBLIC COMMENT: None ---PAGE BREAK--- APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - September 4, 2014 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES –SEPTEMBER 4, 2014 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Vice-Chairman Pichon, District 1; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix, District 4; County Manager Campbell; County Attorney Homans; County Clerk Yarbrough and interested citizens of Dawson County. Chairman Berg was not present. OPENING PRESENTATION: None INVOCATION: Vice-Chairman Pichon PLEDGE OF ALLEGIANCE: Vice-Chairman Pichon ANNOUNCEMENTS: Vice-Chairman Pichon announced that Dawson County Emergency Services would be hosting a 09/11 Memorial Service next Thursday, at 8:30 a.m. at Station 1. APPROVAL OF MINUTES: Motion passed unanimously to approve the minutes from the Voting Session held on August 21, 2014. Swafford/Hamby APPROVAL OF THE AGENDA: Motion passed unanimously to approve the agenda as written. Nix/Swafford ---PAGE BREAK--- PUBLIC COMMENT: None ALCOHOL LICENSE HEARING: None ZONING None PUBLIC HEARING: None UNFINISHED BUSINESS: None NEW BUSINESS: Approval of Bid #241-14 IFB Pest Control Services for FY2015 Motion passed unanimously to award Bid #241-14 IFB Pest Control Services to the lowest, responsible, responsive bidder, Duncan Exterminating Company out of Dawsonville, Georgia. Nix/Hamby Approval to hold public hearing and transmit the draft Capital Improvement Update (CIE) Annual Update to the Regional Commission for review Motion passed unanimously to move forward with one public hearing on October 2, 2014 for the draft CIE Annual Update. Swafford/Hamby Approval of Georgia Department of Transportation Street Lighting Agreement for the improvements of the proposed continuous flow intersection at SR 53 and SR 400 Motion passed unanimously to postpone the Georgia Department of Transportation Street Lighting Agreement for the improvements of the proposed continuous flow intersection at SR 53 and SR 400 indefinitely until further information is received from the Georgia Department of Transportation. Swafford/Hamby ---PAGE BREAK--- ADJOURNMENT: Motion passed unanimously to adjourn. Swafford/Nix PUBLIC COMMENT: None APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - September 18, 2014 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES –SEPTEMBER 18, 2014 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Pichon, District 1; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix, District 4; County Manager Campbell; County Attorney Homans; County Clerk Yarbrough and interested citizens of Dawson County. OPENING PRESENTATION: Doris Cook – Etowah Water and Sewer Authority Clean Water Month Proclamation INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: Commissioner Pichon announced there would be a Paddle Rodeo this Sunday afternoon from Highway 9 to Kelly Bridge Road to benefit the Etowah River Water Trail. APPROVAL OF MINUTES: Motion passed unanimously to approve the minutes from the Voting Session held on September 4, 2014. Nix/Pichon APPROVAL OF THE AGENDA: Motion passed unanimously to approve the agenda as written. Swafford/Hamby PUBLIC COMMENT: ---PAGE BREAK--- None ALCOHOL LICENSE HEARING: New Alcohol License (Retail Package Store – Beer and Wine) – Jubimuni Investments Inc., Shell Dawsonville County Attorney Homans reported the applicant meets all requirements under the ordinance. Motion passed unanimously to approve the New Alcohol License (Retail Package Store – Beer and Wine) for Jubimuni Investments Inc., Shell Dawsonville. Pichon/Hamby ZONING ZA 14-05 – Parker Blanchard has made a request to rezone 10.03 acres from Residential Agricultural A) and C-IR (Commercial Industrial Restricted) to Commercial Highway Business (C-HB). The property is located at TMPs 114-015, 114-024, and 114-025. Planning Commission and Planning and Development Staff recommend approval of the application as submitted. Chairman Berg announced that if anyone had contributed more than $250 to the campaign for public office and wished to speak they will have to fill out a form which will be made available to them. Under normal program, ten minutes will be given to those who wish to speak in favor of or opposition to with some redirect, time permitting. Planning and Development Director David McKee explained that this was the former Sembler property which is now owned by Parker Blanchard. The majority of the land had been previously rezoned Commercial Highway Business (C-HB) and this request would be for the remaining portion which would complete the Blanchard Property Site Plan and that this application is in line with the Future Land Use Plan. Parker Blanchard, 2964 Peachtree Road, NW, Suite 750, Atlanta, Georgia, stated that he intended to construct a 425,000 square foot retail shopping center called Dawson Marketplace. Chairman Berg asked if anyone wished to speak in favor of the application. Charlie Auvermann, Director of the Development Authority of Dawson County spoke in favor of the application. ---PAGE BREAK--- Chairman Berg asked if anyone wished to speak in opposition of the application, and hearing none, closed the hearing. Motion passed unanimously to approve ZA 14-05 as submitted. Pichon/Hamby ZA 14-06 – Larry Voss on behalf of Jemax Properties, LLC has made a request to rezone 2.38 acres from C-OI (Commercial Office-Institutional) to C-IR (Commercial Industrial Restricted). The property is located at TMP 114-035. Planning Commission and Planning and Development Staff recommend approval of the application as submitted. Chairman Berg announced that if anyone had contributed more than $250 to the campaign for public office and wished to speak they will have to fill out a form which will be made available to them. Under normal program, ten minutes will be given to those who wish to speak in favor of or opposition to with some redirect, time permitting. Planning and Development Director David McKee explained that this was the former Nordson Building which has been sitting vacant for some time, but now appears to be able to meet the needs of the new applicant. Mr. Voss is seeking to rezone the property back to its original zoning of Commercial Industrial Restricted (C-IR). Larry Voss, 135 Enterprise Drive, Suite H, Cumming, Georgia, stated that he intends to expand his robotics company and this building will suit his company’s needs in terms of space and location. Chairman Berg asked if anyone wished to speak in favor of the application. Charlie Auvermann, Director of the Development Authority of Dawson County spoke in favor of the application. Chairman Berg asked if anyone wished to speak in opposition of the application, and hearing none, closed the hearing. Motion passed unanimously to approve ZA 14-06 as submitted. Pichon/Swafford ---PAGE BREAK--- PUBLIC HEARING: Ordinance Amending Emergency Management within Dawson County (1st of 2 hearings. 2nd hearing will be held October 2, 2014 at 6:00 p.m.) Chairman Berg asked if there was anyone present who wished to be heard on the matter of the proposed Ordinance Amending Emergency Management and hearing none, closed the hearing. UNFINISHED BUSINESS: None NEW BUSINESS: Approval of Bid #244-14 RFP Contractor for Veterans Memorial Park Pump Room Upgrade Motion passed unanimously to award Bid #244-14 RFP Contractor for Veterans Memorial Park Pump Room Upgrade to the lowest, most responsive bidder, Watercolors LLC out of Lilburn, Georgia in the amount of $35,300.00 and waiving the technical requirement of a General Contractor or Light Commercial Contractor’s license per the original bid specifications. Swafford/Hamby Approval of request to reject all bids for #234-14 RFQ Alcohol Initiative Project Coordinator Motion passed unanimously to approve the request to reject all bids for #234-14 RFQ Alcohol Initiative Project Coordinator. Nix/Pichon Approval of Change Orders 2 and 3 for Carlisle Road Motion passed unanimously to approve Change Orders 2 and 3 for Carlisle Road. Hamby/Pichon Approval of Bid #245-14 IFB Hot Asphaltic Mix for 2015 Motion passed unanimously to award Bid #245-14 IFB Hot Asphaltic Mix for 2015 to the most responsible, responsive bidder, CW Matthews Contracting Company, Inc. out of Marietta, Georgia. Swafford/Hamby Approval of request to send letter of support to the Georgia Mountains Regional Commission for the Mountain View Industrial Park ---PAGE BREAK--- Motion passed unanimously to approve the request to send a letter of support to the Georgia Mountains Regional Commission for the Mountain View Industrial Park. Nix/Pichon Approval of the Etowah Water and Sewer Authority Clean Water Month Proclamation Motion passed unanimously to approve the Etowah Water and Sewer Authority Clean Water Month Proclamation. Nix/SwaffordApproval to object to Annexation Nos. 14-022, 14-003, and 14-004 First motion passed unanimously to direct County Attorney Homans to draft a letter on behalf of the Board, seeking state legislative support regarding how to limit continual annexation of county property and request assistance in how to consolidate the City and County governments. Pichon/Hamby Second motion passed unanimously to object to Annexation Nos. 14-022, 14-003, and 14-004. Pichon/Nix ADJOURNMENT: PUBLIC COMMENT: None APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - October 2, 2014 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – OCTOBER 2, 2014 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Pichon, District 1; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix, District 4; County Manager Campbell; County Attorney Homans; County Clerk Yarbrough and interested citizens of Dawson County. OPENING PRESENTATION: 1. Tiffany Davis – Dawson County Family Connection “Be the Key Campaign” 2. Young Marine Staff Sergeant Ethan Legler – Red Ribbon Week Proclamation INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: Chairman Berg announced that 13.5 tons of trash was collected at the recent Keep Dawson County Beautiful Lake Lanier Shore Sweep which was 4 tons over the 9.5 tons collected in 2013. APPROVAL OF MINUTES: Motion passed unanimously to approve the minutes from the Voting Session held on September 18, 2014. Nix/Pichon APPROVAL OF THE AGENDA: Motion passed unanimously to approve the agenda with the following change: ---PAGE BREAK--- • Move the Red Ribbon Proclamation originally listed under Opening Presentation to the first item under New Business Pichon/Hamby PUBLIC COMMENT: None ALCOHOL LICENSE HEARING: None ZONING None PUBLIC HEARINGS: Ordinance Amending Emergency Management within Dawson County (2nd of 2 hearings. 1st hearing was held September 18, 2014 at 6:00 p.m.) Chairman Berg asked if there was anyone present who wished to be heard on the matter of the proposed Ordinance Amending Emergency Management and hearing none, closed the hearing. Motion passed unanimously to approve the Ordinance Amending Emergency Management in Dawson County. Swafford/Pichon Capital Improvements Element (CIE) Annual Update (1st of 1 hearing) Chairman Berg asked if there was anyone present who wished to be heard on the matter of the Capital Improvements Element (CIE) Annual Update and hearing none, closed the hearing. Motion passed unanimously to transmit the Capital Improvements Element (CIE) Annual Update to the Georgia Mountains Regional Commission for Regional and State review. Pichon/Nix ---PAGE BREAK--- UNFINISHED BUSINESS: None NEW BUSINESS: Approval of the 2014 Red Ribbon Week Proclamation Motion passed unanimously to approve the 2014 Red Ribbon Week Proclamation as written. Hamby/Nix Approval of Kare for Kids request for the use of county parking lots during the upcoming Mountain Moonshine Festival Motion passed unanimously to approve the Kare for Kids request for the use of county parking lots during the upcoming Mountain Moonshine Festival. Nix/Hamby Approval of Request for the Senior Center to hold a quilt raffle on December 6, 2014 Motion passed unanimously to approve for the Senior Center to hold a quilt raffle on December 6, 2014. Nix/Swafford Approval of the GEMA Performance Partnership Agreement Motion passed unanimously to approve the GEMA Performance Partnership Agreement. Nix/Swafford Approval of the Special Event Risk Assessment Motion passed unanimously to approve for Chairman Berg to send a letter to the City requesting indemnity for County-funded services for City-permitted events. Pichon/Nix Approval of Gates of Etowah Roads Motion passed unanimously to postpone the approval of Gates of Etowah Roads for 30 days. Swafford/Hamby ADJOURNMENT: PUBLIC COMMENT: ---PAGE BREAK--- None APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - October 16, 2014 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – OCTOBER 16, 2014 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Pichon, District 1; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix, District 4; County Manager Campbell; Attorney Clint Teston filling in for County Attorney Homans; County Clerk Yarbrough and interested citizens of Dawson County. OPENING PRESENTATION: Presentation of the 2014 ACCG Legislative Service Award to State Representative Kevin Tanner INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: None APPROVAL OF MINUTES: Motion passed unanimously to approve the minutes from the Voting Session held on October 2, 2014. Swafford/Nix APPROVAL OF THE AGENDA: Motion passed unanimously to approve the agenda as written. Pichon/Hamby PUBLIC COMMENT: ---PAGE BREAK--- None ALCOHOL LICENSE HEARING: None ZONING VR 14-14 – Jim Jacobi on behalf of Ray Cunliffe has made a request to vary from rezoning case ZA 05-07, concerning building materials and fire wall rating. The property is located on TMPs 115-011-075 through 115-011-094, 115-011-099, 115-011-100, 115-011-102, 115-011-108 through 115-011-111, 115-011-122 through 115-011-143, 115-011-147, and 115-011-151 through 115-011-170. The property is zoned C- PCD (Commercial Planned Comprehensive Development) Planning Commission and Planning and Development Staff recommend approval of the application with conditions. Planning and Development Director David McKee explained that this piece of property had an extensive variance history and was originally zoned for townhomes. The current residences are single-family units separated by a 2-hour fire wall and constructed with cementious siding. McKee explained that the applicant would like to use vinyl siding in construction and remove the 2 hour fire wall rating on the end residential units. Jim Jacobi on behalf of the applicant Ray Cunliffe, 6845 Shiloh Road East, #D-3, Alpharetta, Georgia, stated that he intended to construct new homes using vinyl siding which would add to the aesthetics of the community. Chairman Berg announced that if anyone had contributed more than $250 to the campaign for public office and wished to speak they will have to fill out a form which will be made available to them. Under normal program, ten minutes will be given to those who wish to speak in favor of or opposition to with some redirect, time permitting. Chairman Berg asked if anyone wished to speak in favor of the application, and heard none. Chairman Berg asked if anyone wished to speak in opposition of the application. The following spoke in opposition: ---PAGE BREAK--- Christine Martines, 17 Highland Point, Dawsonville, Georgia Georgia Justings, 32 Oakmont Drive, Dawsonville, Georgia Nancy Quinn, 178 Oakmont Drive, Dawsonville, Georgia Chairman Berg asked if anyone else wished to speak in opposition of the application, and hearing none, closed the hearing. Motion passed unanimously to approve VR 14-14 with the following conditions (the conditions do not require fire rating on all outside walls, only covers walls parallel to or less than 90 degrees from the lot line): • Exterior building materials to stay consistent with the existing developed residential dwellings. • All structures shall meet the fire separation requirements of the fire separation ordinance (1 hour rating (UL design) if within 15’ of lot line), International Residential Code (IRC) 1 hour rating within 5’ of the lot line and includes penetration requirements. Pichon/Swafford PUBLIC HEARINGS: None UNFINISHED BUSINESS: None NEW BUSINESS: Approval of Bid #243-14 RFP Passenger Vehicle and Light Truck Diagnostic and Repairs Motion passed unanimously to award Bid #243-14 RFP Passenger Vehicle and Light Truck Diagnostic and Repair to the most responsible, responsive bidder, John Megel Chevrolet out of Dawsonville, Georgia. Hamby/Pichon Approval of the 2015 Board of Commissioners Meeting Calendar ---PAGE BREAK--- Motion passed unanimously to approve the 2015 Board of Commissioners Meeting Calendar as presented. Nix/Hamby Approval of 2015 Payroll and Holiday Calendar Motion passed unanimously to approve the 2015 Payroll and Holiday Calendar as presented. Swafford/Pichon Approval of the Georgia Forestry Commission Brush Truck Swap Motion passed unanimously to approve the Georgia Forestry Commission Brush Truck Swap. Hamby/Nix Approval to object to Annexation Nos. 14-005, 14-006, and 14-007 Motion passed unanimously to approve to object to Annexation Nos. 14-005, 14-006, and 14-007. Pichon/Hamby ADJOURNMENT: PUBLIC COMMENT: None APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - November 6, 2014 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – NOVEMBER 6, 2014 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Pichon, District 1; Commissioner Hamby, District 3; Commissioner Nix, District 4; County Manager Campbell; County Attorney Homans; County Clerk Yarbrough and interested citizens of Dawson County. Commissioner Swafford was not present. OPENING PRESENTATION: Presentation of the 2014 Dawson County Citizens’ Government Academy Graduates INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: None APPROVAL OF MINUTES: Motion passed unanimously to approve the minutes from the Voting Session held on October 16, 2014. Nix/Pichon APPROVAL OF THE AGENDA: Motion passed unanimously to approve the agenda as written. Nix/Hamby PUBLIC COMMENT: None ---PAGE BREAK--- ALCOHOL LICENSE HEARING: None ZONING None PUBLIC HEARING: Public Hearing regarding the approval of the proposed FY 2015-2017 Budget (1st of 2 hearings. 2nd hearing to be held on November 20, 2014). Chairman Berg opened the hearing and asked if there was anyone present who wished to be heard on the matter of the proposed FY 2015-2017 Budget. The following spoke in support of continued funding for the Dawson County R.E.A.D. Program: Michael Ziegenbalg, 11480 Big Canoe, Big Canoe, Georgia Sharon Clark, 5404 Stone Trace, Gainesville, Georgia Chairman Berg asked if there was anyone else present who wished to speak on the proposed FY 2015- 2017 Budget and hearing none, closed the hearing. UNFINISHED BUSINESS: Approval of Gates of Etowah Roads Motion passed unanimously to accept Gates of Etowah Roads into the County Road System pending receipt of the deed from Gates of Etowah, Inc. Pichon/Hamby NEW BUSINESS: Approval of the 2014 Farm-City Week Proclamation Motion passed unanimously to approve the 2014 Farm-City Week Proclamation. Nix/Hamby ---PAGE BREAK--- Ratification of the FY 2015 K-9 Grant Application Motion passed unanimously to ratify the FY 2015 K-9 Grant Application. Hamby/Pichon Approval of the GEMA Homeland Security Dive Team Grant Motion passed unanimously to approve the GEMA Homeland Security Dive Team Grant. Nix/Pichon Approval of the Search and Rescue Disaster K-9 Program Grant Motion passed unanimously to approve the Search and Rescue Disaster Team K-9 Program Grant. Nix/Pichon Approval of the FY 2015 Addendum #1 Legacy Link, Inc. Contract Motion passed unanimously to approve the FY 2015 Addendum #1 Legacy Link, Inc. Contract. Nix/Pichon Discussion of LMIG Application Motion made and seconded to pave only the County portion of Burt Creek Road in the 2015 request. Pichon/Hamby The motion failed to pass. The vote was 2-1 with Commissioner Nix voting against the motion. It will be moved to the next voting session on November 20, 2014. ADJOURNMENT: PUBLIC COMMENT: None EXECUTIVE SESSION Motion passed unanimously to go into Executive Session for the purpose of legal. Hamby/Pichon ---PAGE BREAK--- APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - November 20, 2014 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – NOVEMBER 20, 2014 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Pichon, District 1; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix, District 4; County Manager Campbell; County Attorney Homans; County Clerk Yarbrough and interested citizens of Dawson County. OPENING PRESENTATION: Christie Haynes – Dawson County Chamber of Commerce INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: Chairman Berg announced that the BOC meetings scheduled for November 25th and December 4th have been cancelled due to lack of business. Meetings will resume with the Work Session scheduled for Thursday, December 11, 2014. APPROVAL OF MINUTES: Motion passed 3-0 to approve the minutes from the Voting Session held on November 6, 2014. Nix/Hamby- Commissioner Swafford abstained. APPROVAL OF THE AGENDA: Motion passed unanimously to approve the agenda with the following addition of Item #12: • Presentation of the 2014 Assistant to Firefighter Grant – Emergency Services Director Billy Thurmond ---PAGE BREAK--- Swafford/Pichon PUBLIC COMMENT: None ALCOHOL LICENSE HEARING: New Special Event Alcohol Permit (to sell distilled spirits on premises) – Lakeview Center of Dawson County, December 12, 2014 Motion passed unanimously to approve the Special Event Alcohol Permit (to sell distilled spirits on premises) – Lakeview Center of Dawson County, December 12, 2014. Pichon/Nix ZONING 1. ZA 14-07 – Big Dog Drilling and Auger LLC on behalf of Robert and Emily Lawson has made a request to rezone 6.84 acres from RA (Residential Agricultural) to CCB (Community Commercial Business). The property is located at TMP 106-064, and 106-065. Planning Commission and Planning and Development Staff recommend approval of the application as submitted. Chairman Berg announced that if anyone had contributed more than $250 to the campaign for public office and wished to speak they will have to fill out a form which will be made available to them. Under normal program, ten minutes will be given to those who wish to speak in favor of or opposition to with some redirect, time permitting. Planning and Development Director David McKee explained that the applicant intends to move his current drilling business from County to Dawson County. The applicant also plans to fence-in and make improvements to the current structures that exist on the property. Bill Goforth, CEO of Big Dog Drilling, LLC, 838 Halo Creek Road, Cumming, Georgia stated that he operates a foundation support systems company and is hoping to relocate this drilling business from County to Dawson County. Chairman Berg asked if anyone wished to speak in favor or opposition of the application, and hearing none, closed the hearing. ---PAGE BREAK--- Motion passed unanimously to approve ZA 14-07 as submitted. Nix/Pichon 2. ZA 14-08 – Dawson Forest Developer LLC on behalf of Dawson Forest Owner LLC has made a request to rezone 56.38 acres from CHB (Commercial Highway Business) to C-PCD (Commercial Planned Comprehensive Development). The property is located at TMP 114-031. Planning Commission and Planning and Development Staff recommend approval of the application with stipulations. Chairman Berg announced that if anyone had contributed more than $250 to the campaign for public office and wished to speak they will have to fill out a form which will be made available to them. Under normal program, ten minutes will be given to those who wish to speak in favor of or opposition to with some redirect, time permitting. Planning and Development Director David McKee stated that this piece of property had been zoned Commercial Highway Business (CHB) back in 1988, and that the current developer has plans to construct a commercial component on the front side of the property along with a multi-family residential component on the back side which is scheduled to be completed in three phases. Emory Libscomb of 112 N. Main Street, Cumming, Georgia on behalf of applicant Dawson Forest Developer, LLC stated they intend to construct a mixed-use project which they feel will greatly complement the existing commercial area already in place in Dawson County and that they also agree with all stipulations recommended by the Planning Commission. Chairman Berg asked if anyone wished to speak in favor of the application. The following spoke in support: Charlie Auvermann, Director, Development Authority of Dawson County Christie Haynes- President, Dawson County Chamber of Commerce Chairman Berg asked if anyone wished to speak in opposition of the application and hearing none, closed the hearing. Motion made and seconded. Pichon/Nix Motion amended and seconded. Swafford/Hamby Amendment passed unanimously then main motion passed as amended. Pichon/Nix ---PAGE BREAK--- • The commercial component of the development shall be completed prior to or in conjunction with the first phase of the multi-family residential development. • Prior to the completion of Phase Three of the multi-family development, the developer shall connect an access road to World Wide Drive along the southern boundary line to allow an access exit to Carlisle Road. • Apartment buildings shall be fully sprinkled. • No adult businesses will be permitted to occupy the property. PUBLIC HEARINGS: Public Hearing regarding the approval of the proposed FY 2015-2017 Budget (2nd of 2 hearings. 1st hearing was held on November 6, 2014). Chairman Berg opened the hearing and asked if there was anyone present who wished to be heard on the matter of the proposed FY 2015-2017 Budget. The following spoke in support of the Sheriff’s Office: Attorney Steven Leibel, 35 North Chestatee Street, Dahlonega, Georgia Chairman Berg asked if there was anyone else present who wished to speak on the proposed FY 2015- 2017 Budget and hearing none, closed the hearing. Motion passed unanimously to approve the FY 2015-2017 Budget as presented. Swafford/Hamby UNFINISHED BUSINESS: None NEW BUSINESS: Approval of the FY2015 Accountability Court Funding Program Supplemental Grant Application ---PAGE BREAK--- Motion passed unanimously to approve the FY2015 Accountability Court Funding Program Supplemental Grant Application. Nix/Hamby Approval of Bid #246-14 RFP On-Call Welding Motion passed unanimously to award #246-14 RFP On-Call Welding to the most responsible, responsive bidder, Airco Welding Services out of Gainesville, Georgia. Pichon/Hamby Approval of the Capital Improvements Element (CIE) Annual Update Adoption Resolution Motion passed unanimously to approve the Capital Improvements Element (CIE) Annual Update Adoption Resolution. Pichon/Nix Approval of the request to implement 2% COLA raises in 2014 Motion passed unanimously to approve the request to implement 2% COLA raises in 2014. Nix/Swafford Approval of the Intergovernmental Agreement with the Development Authority of Dawson County for a Community Development Block Grant-Employee Incentive Program (Mountain View Industrial Park/Shiery Property-Infrastructure) Motion passed unanimously to approve the Intergovernmental Agreement with the Development Authority of Dawson County for a Community Development Block Grant-Employee Incentive Program (Mountain View Industrial Park/Shiery Property-Infrastructure). Pichon/Hamby Approval of the proposed Intergovernmental Agreement with the City of Dawsonville for Animal Control Enforcement Motion passed unanimously to approve the proposed Intergovernmental Agreement with the City of Dawsonville for Animal Control Enforcement. Swafford/Nix City of Dawsonville Petitions for Annexation Motion passed 3-0 to postpone the discussion regarding the City of Dawsonville Petitions for Annexation until the December 11, 2014 Work Session. Nix/Swafford- Commissioner Pichon voted against the motion. Discussion of Local Maintenance & Improvement Grant (LMIG) Application (moved from the November 20, 2014 Voting Session) ---PAGE BREAK--- Motion passed unanimously to postpone the discussion of Local Maintenance & Improvement Grant (LMIG) Application until the December 11, 2014 Work Session. Swafford/Hamby Approval of Board Appointment • Tax Assessor Board o Kendy Bennett- replacing Alan Hahn (Term: January 2015 through December 2017) Hamby/Swafford Approval of the 2014 Assistant to Firefighter Grant Application Motion passed unanimously to approve the 2014 Firefighter Grant Application. Swafford/Hamby ADJOURNMENT: PUBLIC COMMENT: None APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - December 18, 2014 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – DECEMBER 18, 2014 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Pichon, District 1; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix, District 4; County Manager Campbell; County Attorney Homans; County Clerk Yarbrough and interested citizens of Dawson County. OPENING PRESENTATION: Gary Pichon- Commissioner, District 1 (Presentation moved to the end of the meeting) INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: Chairman Berg mentioned the recent swearing-in ceremony and congratulated returning commissioner Jimmy Hamby along with new commissioner, Sharon Fausett. Chairman Berg announced the re-launch of the 311- Citizen Care Center and said that it was an easy way to receive answers to many questions along with a great new method to communicate with the citizens of the county. APPROVAL OF MINUTES: Motion passed unanimously to approve the minutes from the Voting Session held on November 20, 2014. Nix/Pichon APPROVAL OF THE AGENDA: ---PAGE BREAK--- Motion passed unanimously to approve the agenda with the following change: • Item #8 to be broken up into two parts- Item 8a, which would include Annexation #14-001, and Item 8b, which would cover Annexation #s 14-002, 14-003, and 14-004. • Nix/Hamby PUBLIC COMMENT: None ALCOHOL LICENSE HEARING: New Special Event Alcohol Permit (to sell beer, wine, and distilled spirits on premises) – Lakeview Center of Dawson County, January 15, 2015 Motion passed unanimously to approve the Special Event Alcohol Permit (to sell beer, wine, and distilled spirits on premises) – Lakeview Center of Dawson County, January 15, 2015. Pichon/Hamby ZONING None PUBLIC HEARINGS: None UNFINISHED BUSINESS: None NEW BUSINESS: Approval of the FY 2015 State Public Defender Contract Motion passed unanimously to approve the FY 2015 State Public Defender Contract. Swafford/Pichon Approval of the FY 2015 Intergovernmental Agreement with Hall County for Public Defender Services Motion passed unanimously to approve the FY 2015 Intergovernmental Agreement with Hall County for Public Defender Services. Nix/Hamby ---PAGE BREAK--- Approval of Request for GDOT Traffic Signalization Authorization Motion passed unanimously to approve the request for GDOT Traffic Signalization Authorization. Pichon/Hamby Approval of the FY 2015 FTA 5311 Capital Assistance Request Motion passed unanimously to approve the FY 2015 FTA 5311 Capital Assistance Request. Pichon/Nix Approval of Bid #247-14 RFP Disaster Debris Removal and Disposal Services Motion passed unanimously to award #247-14 RFP to the most qualified, responsible, responsible bidders: • CERES from Sarasota, FL • Crowder Gulf from Theodore, AL • Tag Grinding from Daveville, AL Swafford/Hamby Approval of the ACCG Summer Internship Grant Application Motion passed unanimously to approve the ACCG Summer Internship Grant Application. Nix/Swafford Approval of the Intergovernmental Agreement with the City of Dawsonville for 2015 Municipal Elections Motion passed unanimously to approve the intergovernmental agreement with the City of Dawsonville for 2015 Municipal Elections. Swafford/Hamby City of Dawsonville Petitions for Annexation (#14-001) Motion passed unanimously to authorize Chairman Berg to send a letter to the City with a counter-offer requesting that they forgo an entire mile of the paving as opposed to .35 due to the cost the County has in the current infrastructure. Swafford/Hamby ---PAGE BREAK--- City of Dawsonville Petitions for Annexation 14-002, 14-003, and 14-004) Motion passed unanimously to approve Annexation #s 14-002, 14-003, and 14-004. Swafford/Nix Approval of the County’s Local Maintenance & Improvement Grant (LMIG) Application Motion passed unanimously to approve the County’s Local Maintenance & Improvement Grant (LMIG) Application. Pichon/Hamby Approval of Board Appointments Motion passed unanimously to approve the following board appointments: Parks and Recreation Board • Tony Keller (Term: January 2015 through December 2019) Planning Commission • Dick Bergen (Term: January 2015 through December 2016) • Charlie Tarver- Alternate (Term: January 2015 through December 2016) • Jason Hamby (Term: January 2015 through December 2016) • Haynes Johnson- Alternate (January 2015 through December 2016) • Jeff Looper (Term: January 2015 through December 2016) • Peter Hill- Alternate (Term: January 2015 through December 2016) • Vernon Smith (Term: January 2015 through December 2016) • Jim King- Alternate (Term: January 2015 through December 2016) • Norman Samples (Term: January 2015 through December 2016) • Neil Hornsey- Alternate (Term: January 2015 through December 2016) RC & D Council • George Lyons (Term: January 2015 through December 2018) • Sharon Fausett (Term: January 2015 through December 2018) Tax Assessors Board • Joe Bosworth (Term: January 2015 through December 2017) Tree Preservation Committee ---PAGE BREAK--- • Ruth Sutton (Term: January 2015 through December 2018) • Judy Baer (Term: January 2015 through December 2018) Swafford/Hamby Discussion of Big Canoe Parcel acquired at Tax Sale Motion passed unanimously to begin the process of putting the property out to bid for sale. Pichon/Swafford City of Dawsonville Petition for Annexation- #14-008 Motion made to object to Annexation #14-008. Pichon Motion died for lack of second Motion made and passed unanimously to have further communication with the City regarding an objection to Annexation #14-008 due to the unincorporated islands it will create. Swafford/Pichon ADJOURNMENT: PUBLIC COMMENT: None APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk