Document Dawsoncountyga_doc_39f1faa4bf

Voting Session Minutes - January 17, 2013 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – JANUARY 17, 2013 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix, District 4; County Attorney Homans; County Manager Campbell; Planning and Development Director David McKee filling in for County Clerk Yarbrough and interested citizens of Dawson County. Commissioner Pichon was not present. OPENING PRESENTATION: - Presentation of Woman’s Club Award to the Dawson County Sheriff’s Office INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: Chairman Berg’s upcoming birthday was recognized by all that attended. APPROVAL OF MINUTES: Motion passed unanimously to postpone the approval of the minutes from the Voting Session held on December 20, 2012 until the audio minutes could be verified. Nix/Swafford APPROVAL OF THE AGENDA: Motion passed unanimously to approve the agenda as written. Swafford/Nix PUBLIC COMMENT: None ---PAGE BREAK--- ALCOHOL LICENSE HEARINGS: None ZONINGS: ZA 12-03 – Dawsonville DG, LLC has submitted a request to rezone a portion of properties from RA to C- HB; TMP 114-033 and L13-081. The property is zoned RA (Residential Agricultural/Residential Exurban) Chairman Berg opened the zoning hearing and stated that each side would be given ten minutes to speak for or against the proposed zoning. If more time was needed, they could approach the Chair and the board would determine whether or not to grant additional time. Chairman Berg also announced that if anyone had contributed more than $250 to the campaign for public office and wished to speak they will have to fill out a form which will be made available to them. Planning and Development Director David McKee stated that the property was adjacent to Tractor Supply and that both the Planning Commission and Planning and Development Staff recommended approval. Brian Day, the engineer for the project, stated that the driveway to the property would come off the access road as opposed to Highway 53 and they had a possible start date of October. After hearing from the applicant, Chairman Berg asked if anyone wished to speak in favor or in opposition of the application, and hearing none, closed the hearing. Motion passed unanimously to approve ZA 12-03. Nix/Hamby PUBLIC HEARINGS: None OLD BUSINESS: Approval of the Capital Improvements Element Annual Update ---PAGE BREAK--- Motion passed unanimously to approve the Capital Improvements Element Annual Update with the addition of Appendix A. Swafford/Hamby NEW BUSINESS: Approval of the Request for Dawson County Government to contract with Family Connection as Fiscal Agent Motion passed unanimously to approve the request for Dawson County Government to contract with Family Connection as Fiscal Agent. Swafford/Nix Approval of RFP #180-12 – Inmate Food Service Motion passed unanimously to award RFP #180-12 for Inmate Food Service to Correctional Resource Group. Nix/Hamby Approval of Variance Application Fee Waiver Motion passed unanimously to deny the variance application fee waiver. Swafford/Nix Approval of the Fire Separation Ordinance Update Motion passed unanimously to move forward with public hearings on the Fire Separation Ordinance Update for February 21, 2013 and March 7, 2013. Swafford/Nix Approval of Board of Appointments Development Authority Board Mike Ball (Term- 01/13 to 12/31/16) Tree Preservation Committee Dave Hinderliter (Term- 01/13 to 12/31/16) Jim Smith (Term- 01/13 to 12/31/16) George Lyons (Term- 01/13 to12/31/16) Motion passed unanimously to approve the list in totality of the above board appointments. Nix/Hamby ---PAGE BREAK--- Approval of the County Attorney and County Clerk Reappointments Motion passed unanimously to approve the County Attorney and County Clerk Reappointments. Swafford/Hamby Approval of the County Manager Contract Motion passed unanimously to approve the County Manager Contract as submitted. Hamby/Nix Approval of Appointment of Vice-Chairman for the Dawson County Board of Commissioners Motion passed unanimously to approve Commissioner Gary Pichon as the Vice-Chairman for the Dawson County Board of Commissioners. Nix/Hamby PUBLIC COMMENT: None ADDITIONAL ANNOUNCEMENT Chairman Berg stated that he had met with State Representative Kevin Tanner, Senator Steve Gooch, and the Director of the EPD to discuss the county sludge concern. He asked the EPD to please use the Dawson County Zoning and Comprehensive Plans when looking into the issue, and to respond back to Senator Gooch. ADJOURNMENT: APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - February 7, 2013 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – FEBRUARY 7, 2013 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Pichon, District 1; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix, District 4; County Attorney Homans; County Manager Campbell; Planning and Development Director David McKee filling in for County Clerk Yarbrough and interested citizens of Dawson County. OPENING PRESENTATIONS: 1. Betty Guilfoile – Children’s Center for Hope and Healing 2. Presentation of 2013 Arbor Day Proclamation INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: Chairman Berg announced that he and Commissioner Swafford had just returned from the ACCG Capitol Connection conference down in Atlanta, which had proven to be very beneficial. APPROVAL OF MINUTES: 1. Motion passed unanimously to amend the minutes from the Voting Session held on December 20, 2012 by striking the second motion from the Dawsonville Shell Alcohol License Late Fee Waiver agenda item. Pichon/Nix 2. Motion passed unanimously to approve the minutes from the Voting Session held on January 17, 2013 as written. Swafford/Hamby ---PAGE BREAK--- APPROVAL OF THE AGENDA: Motion passed unanimously to approve the agenda as written. Nix/Pichon PUBLIC COMMENT: None ALCOHOL LICENSE HEARINGS: None ZONINGS: None PUBLIC HEARINGS: None OLD BUSINESS: None NEW BUSINESS: Approval of the FY13 FTA 5311 Transit Capital Improvement Grant Motion passed unanimously to approve the 100% federally funded FY13 FTA 5311 Transit Capital Improvement Grant Application. Pichon/Nix Approval of the Request to Accept Bryn Brooke Subdivision into the County Road System Motion passed unanimously to accept Bryn Brooke Subdivision into the County Road System. Pichon/Hamby Approval of RFP #190-12 – Dawson County Emergency Services Supervisor’s Vehicle (Re-Bid) Motion passed unanimously to award RFP #190-12 to the lowest bidder, Blue Ridge Ford in the amount of $30,137.24. Nix/Pichon ---PAGE BREAK--- Approval of RFP #185-12 – Public Safety VHF Radio Communications Systems Motion passed unanimously to award RFP #185-12 to the overall lowest bidder Motorola with Phase I not to exceed $641,500.00. Swafford/Hamby Approval of Board of Appointment Motion passed unanimously to approve the following board appointment: Parks and Recreation Board Heather Tierney (Term- February 2013 to January 2018) Pichon/Swafford PUBLIC COMMENT: None ADJOURNMENT: APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - February 21, 2013 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – FEBRUARY 21, 2013 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Pichon, District 1; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix, District 4; County Attorney Homans; County Manager Campbell; Planning and Development Director David McKee filling in for County Clerk Yarbrough and interested citizens of Dawson County. OPENING PRESENTATIONS: Stacey Leonhardt – Dawson County Library INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: Commissioner Pichon stated that some citizens had expressed concern about comments he had made to one of the local newspapers. He wanted to stress that the county is well-managed financially, and that people should not be concerned about the short-term, but he was speaking about long-term trends and where they might be headed eighteen months from now. Chairman Berg expressed appreciation to Family Connection for the annual luncheon they had sponsored earlier that the day. APPROVAL OF MINUTES: Motion passed unanimously to approve the minutes from the Voting Session held on February 7, 2013 as written. Nix/Pichon APPROVAL OF THE AGENDA: ---PAGE BREAK--- Motion passed unanimously to approve the agenda as written. Swafford/Hamby PUBLIC COMMENT: None ALCOHOL LICENSE HEARINGS: Retail Package Beer, Wine & Distilled Spirits License – Premium Package Outlet Motion passed unanimously to approve the Beer, Wine & Distilled Spirits License for Premium Package Outlet. Pichon/Nix ZONINGS: ZA 12-04 – Ron Morris on behalf of AT & T Mobility Corporation has submitted a request for a conditional use permit for a communication tower; TMP 106-134. The property is zoned RA (Residential Agricultural/Residential Exurban). Planning and Development Director David McKee stated that his staff recommends approval of the application as submitted without stipulations and also clarified that this not a coverage issue but a capacity issue. Chairman Berg opened the zoning hearing and stated that each side would be given ten minutes to speak for or against the proposed zoning. He then asked if there was anyone present who wanted to speak in favor of the proposed zoning application. Larry Taffert- Lumpkin Campground Road, Dawsonville, Georgia – Mr. Taffert stated that he was in favor of the proposed zoning application. Chairman Berg asked if there was anyone present wishing to speak in opposition of the proposed zoning application, and hearing none, closed the hearing. Motion passed unanimously to approve Zoning Application ZA 12-04. Pichon/Swafford PUBLIC HEARINGS: ---PAGE BREAK--- None OLD BUSINESS: None NEW BUSINESS: Ratification of the 2014 DHS UT Grant Application Motion passed unanimously to ratify the 2014 DHS UT Grant Application. Pichon/Nix Approval of the Georgia Forestry Commission Firefighter Property Equipment Agreement Motion passed unanimously to approve the Georgia Forestry Commission Firefighter Property Equipment Agreement. Nix/Hamby Approval of the Contract Regarding Security for Dawson County Sheriff’s Office and Dawson County Government Center Motion passed unanimously to approve the security contract for the Dawson County Sheriff’s Office and the Dawson County Government Center, with the addition of Attachment 11.4 which outlines the terms of renewal. Pichon/Nix Approval of the 2012 Board of Commissioners Expenses Motion passed unanimously to approve the 2012 Board of Commissioners Expenses. Swafford/Hamby Approval of the Following Intergovernmental Agreements: 1. IGA with the City of Dawsonville for Animal Control Enforcement 2. IGA with the City of Dawsonville for Law Enforcement Services 3. IGA with the City of Dawsonville for Fire Inspection Services Chairman Berg stated that some issues with the Law Enforcement Services IGA were still being addressed, but both the Animal Control Enforcement and Fire Inspection Services IGAs were ready to be approved. ---PAGE BREAK--- Motion passed unanimously to approve the IGA with the City of Dawsonville for Animal Control Enforcement and the IGA with the City of Dawsonville for Fire Inspection Services as written by the county, with the understanding that neither would go into effect until also approved by the Dawsonville City Council. Swafford/Nix ADJOURNMENT: PUBLIC COMMENT: None APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - March 7, 2013 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – MARCH 7, 2013 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Pichon, District 1; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix, District 4; County Attorney Homans; County Manager Campbell; Planning and Development Director David McKee filling in for County Clerk Yarbrough and interested citizens of Dawson County. OPENING PRESENTATIONS: 1. Alice Williamson – Ninth District Opportunity 2. Christie Haynes – Dawson County Chamber of Commerce INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: Commissioner Swafford announced that the Dawson County High School Lady Tigers would be playing for the State Championship this Saturday at 3:00 p.m. Chairman Berg announced that Keep Dawson County Beautiful would be hosting an Electronics Recycling Day on Saturday, April 20, 2013 from 9:00 a.m. to 1:00 p.m. at the Wal-Mart Shopping Center. APPROVAL OF MINUTES: Motion passed unanimously to approve the minutes from the Voting Session held on February 21, 2013 as written. Swafford/Nix ---PAGE BREAK--- APPROVAL OF THE AGENDA: Motion passed unanimously to approve the agenda as written. Nix/Hamby PUBLIC COMMENT: None ALCOHOL LICENSE HEARINGS: Alcohol License Suspension Hearing – Lorena’s Food & Spirits (Licensee has requested that the hearing be continued to March 21, 2013) Motion passed unanimously to move the Alcohol License Suspension Hearing to March 21, 2013. Pichon/Nix ZONINGS: None PUBLIC HEARINGS: Fire Separation Ordinance Amendment (1st of 2 hearings) Chairman Berg asked if there was anyone present who wished to be heard on the matter of the Fire Separation Ordinance Amendment, and hearing none, closed the hearing. The second public hearing is scheduled for March 21, 2013. OLD BUSINESS: None NEW BUSINESS: Approval of the Applications for Parade and Assembly – Cinco De Run-O; North Georgia Super Sprint Triathlon; Bootlegger Half Marathon; and Bootlegger Super Sprint Motion passed unanimously to approve the Parade and Assembly applications for the Cinco De Run-O; North Georgia Super Sprint Triathlon; Bootlegger Half Marathon; and the Bootlegger Super Sprint. Nix/Pichon ---PAGE BREAK--- Approval of the Application for Parade and Assembly – Faith Baptist Church Sunrise Service Motion passed unanimously to approve the Parade and Assembly application for Faith Baptist Church Sunrise Service. Pichon/Hamby Approval of RFP #201-13 – Course Aggregates (Gravel) Motion passed unanimously to award RFP #201-13 to Vulcan Materials Company and approve the contract as presented. Swafford/Hamby Approval of the GEBCorp Retirement Plan Updates Motion passed unanimously to approve the GEBCorp Retirement Plan Updates. Nix/Pichon Approval of the IGA with the City of Dawsonville for Law Enforcement Services Motion passed unanimously to approve the Intergovernmental Agreement with the City of Dawsonville for Law Enforcement Services. Swafford/Pichon ADJOURNMENT: PUBLIC COMMENT: None APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - March 21, 2013 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – MARCH 21, 2013 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Pichon, District 1; Commissioner Swafford, District 2; Commissioner Nix, District 4; County Attorney Homans; County Manager Campbell; County Clerk Yarbrough and interested citizens of Dawson County. District 3 Commissioner Hamby was not present. OPENING PRESENTATIONS: None INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: Commissioner Nix announced that she had tickets available for the R.E.A.D. “Oldies, Goldies,” Trivia, Dinner” on April 13th, for $35.00 each. Chairman Berg announced that Veteran’s Affairs would be hosting a pancake breakfast this Saturday from 8:00 to 11:00 a.m. at the CNS Bank for $5.00 a plate. APPROVAL OF MINUTES: Motion passed unanimously to approve the minutes from the Voting Session held on March 7, 2013 as written. Swafford/Nix APPROVAL OF THE AGENDA: ---PAGE BREAK--- Motion passed unanimously to approve the agenda with the addition of Item Library Board Agreement with Georgia Communities Utilities. Nix/Pichon PUBLIC COMMENT: Andy Wallace of Dawson County, Georgia asked the commissioners to please take into consideration the competition the county might become to local transfer station businesses upon the approval of the new transfer station fee schedule. Kyle Bevis of County, Georgia spoke in support of local small business owners in Dawson County who might be hurt by the new fee schedule. ALCOHOL LICENSE HEARINGS: Alcohol License Suspension Hearing – Lorena’s Food & Spirits (continued from the March 7, 2013 voting session) Chairman Berg opened the hearing by stating that County Attorney Homans would be acting as the Hearing Officer for this item. County Attorney Homans stated that the Board of Commissioners would be acting in a quasi-judicial capacity for this hearing as opposed to a legislative capacity in accordance with Dawson County Code 6- 107, and summarized the allegations against “Lorena’s Food & Spirits” that the alcohol sales for that establishment in 2012 were 51.3%, which is over the 50% requirement that the restaurant’s total annual gross sales come from food. Planning and Development Director David McKee distributed documentation provided by the restaurant which led to the determination of this finding. Lorena Adkins from “Lorena’s Food & Spirits,” stated that she was having difficulties with reports generated by new computer software, which resulted in clerical errors. Robbie Smith- IT support for the restaurant supported Ms. Adkins claim that they had been experiencing difficulties with a new computer system. Don Benson- CPA for Ms. Adkins asked that Ms. Adkins be permitted to submit amended reports because they are now aware of the problems created with the new computer software. ---PAGE BREAK--- Motion passed unanimously to postpone the Alcohol License Suspension Hearing to May 2, 2013 on the stipulation that Ms. Adkins furnish a certified audit of her 2012 sales including her 2012 sales tax returns to the board by April 22, 2013. Swafford/Nix ZONINGS: None PUBLIC HEARINGS: Fire Separation Ordinance Amendment (2nd of 2 hearings) Chairman Berg asked if there was anyone present who wished to be heard on the matter of the Fire Separation Ordinance Amendment, and hearing none, closed the hearing. Motion passed unanimously to adopt the Fire Separation Ordinance Amendment as presented. Swafford/Pichon OLD BUSINESS: None NEW BUSINESS: Ratification of the Dawson County High School Varsity Girls Basketball Team Proclamation Motion passed unanimously to ratify the Dawson County High School Varsity Girls Basketball Team Proclamation. Pichon/Nix Ratification of the FY14 Transit Grant Application Motion passed unanimously to ratify the FY14 Transit Grant Application. Nix/Pichon Approval of the Fuel Card Provider Contract Motion passed unanimously to approve the contract with Fuel Express as fuel card provider. Swafford/Pichon ---PAGE BREAK--- Approval of the Request to File a Statement of Claim against Spectrum Management dba Comfort Inn in Magistrate Court for delinquent taxes. Motion passed unanimously to move forward with a Statement of Claim against Spectrum Management in Magistrate Court for delinquent taxes. Pichon/Swafford Approval of the Transfer Station Fee Schedule Update Motion made by Commissioner Pichon to update the Transfer Station Fee Schedule to .50 cents per plastic bag of material not to exceed the 50 gallon size, $32.00 a ton for non-bagged material, with Dawson County government entities exempt from fees. Motion died for lack of second. Motion made by Commissioner Nix to update the Transfer Station Fee Schedule to .50 cents per plastic bag of material not to exceed the 50 gallon size, $37.50 a ton for non-bagged material, with Dawson County government entities exempt from fees. Motion died for lack of second. Motion passed unanimously to update the Transfer Station Fee Schedule to .50 cents per plastic bag of material not to exceed the 50 gallon size, $35.00 a ton for non-bagged material, with Dawson County Government entities exempt from fees. Swafford/Nix Approval to move forward with the Future Land Use Plan Update Motion passed unanimously for Planning and Development staff to move forward with the Future Land Use Plan Update process. Pichon/Nix Approval of the Carlisle Road Resolution – Declaration of Taking Motion passed unanimously to approve the Carlisle Road Resolution – Declaration of Taking. Nix/Pichon Approval of the revised Inmate Food Service Contract Motion passed unanimously to approve the revised Inmate Food Service Contract with Correctional Resource Group, Inc. Swafford/Nix Approval of the Library Board Agreement with Georgia Communities Utilities Motion passed unanimously to approve the Library Board Agreement with Georgia Communities Utilities. Swafford/Pichon ---PAGE BREAK--- ADJOURNMENT: PUBLIC COMMENT: None APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - April 4, 2013 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – APRIL 4, 2013 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix, District 4; County Attorney Homans; County Manager Campbell; Planning and Development Director David McKee filling in for County Clerk Yarbrough and interested citizens of Dawson County. District 1 Commissioner Pichon was not present. OPENING PRESENTATIONS: Allison Segrest – Georgia Forestry Commission INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: Commissioner Nix announced that she still had tickets available for the R.E.A.D. “Oldies, Goldies,” Trivia, Dinner” on April 13th. APPROVAL OF MINUTES: Motion passed unanimously to approve the minutes from the Voting Session held on March 21, 2013 as written. Nix/Swafford- Commissioner Hamby abstained. APPROVAL OF THE AGENDA: Motion passed unanimously to approve the agenda as written. Nix/Hamby PUBLIC COMMENT: None ---PAGE BREAK--- ALCOHOL LICENSE HEARINGS: Transfer & Issuance of License (Liquor by the Drink) – James Jerome Buettgen dba Ruby Tuesday Motion passed unanimously to approve the Transfer & Issuance of License (Liquor-by-the-drink) – James Jerome Buettgen dba Ruby Tuesday pending a compliant background check. Nix/Hamby ZONINGS: None PUBLIC HEARINGS: None OLD BUSINESS: None NEW BUSINESS: Approval of RFP #200-13 – Broker Services Motion passed unanimously to continue with Northwestern Benefits Corporation for Broker Services. Swafford/Nix Approval of the 2013 ACCG Safety Discount Verification Form Motion passed unanimously to approve the 2013 ACCG Safety Discount Verification Form as presented. Swafford/Nix Approval of RFP #199-13 – Emergency Services Uniforms Motion passed unanimously to approve the contract with T & T Uniforms for Emergency Services Uniforms. Swafford/Hamby Approval of the Etowah River Water Trail Resolution ---PAGE BREAK--- Motion passed unanimously to approve the Etowah River Water Trail Resolution with the following change: add “private property rights” to the last sentence of Paragraph 2. Hamby/ Swafford Approval to move forward with the Variance Application for the Folger Parcel – Carlisle Road Project Motion passed unanimously to move forward with the Variance Application for the Folger Parcel on Carlisle Road. Swafford/Hamby ADJOURNMENT: PUBLIC COMMENT: Ken Newell, Dawsonville, Georgia- asked the Board of Commissioners to consider a Transfer Station fee variance for the Ric Rack. APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - April 18, 2013 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – APRIL 18, 2013 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Pichon, District 1; Commissioner Swafford, District 2; Commissioner Hamby, District 3; County Attorney Homans; County Manager Campbell; Planning and Development Director David McKee filling in for County Clerk Yarbrough and interested citizens of Dawson County. District 4 Commissioner Nix was not present. OPENING PRESENTATIONS: Vernon Smith – American Hometown Heroes INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: Commissioner Swafford announced that the Keep Dawson County Beautiful Electronics Recycling event was this Saturday at Wal-Mart from 9:00 a.m. to 1:00 p.m. APPROVAL OF MINUTES: Motion passed unanimously to approve the minutes from the Voting Session held on April 4, 2013 as written. Swafford/Pichon APPROVAL OF THE AGENDA: Motion passed unanimously to approve the agenda as written. Pichon/Hamby PUBLIC COMMENT: ---PAGE BREAK--- None ALCOHOL LICENSE HEARINGS: None ZONINGS: None PUBLIC HEARINGS: None OLD BUSINESS: None NEW BUSINESS: Approval of to move forward with the FY14 Juvenile Court Grant Application Motion passed unanimously to move forward with the FY14 Juvenile Court Grant Application. Pichon/Swafford Approval of RFP #202-13 – Janitorial Supplies Motion passed unanimously to award RFP #202-13 to Chastain Janitorial with the waiver of technical errors as submitted. Swafford/Hamby Approval of RFP #203-13 – Banking Services Motion passed unanimously to award RFP #203-13 to United Community Bank as the vendor for 2013 banking services with the option to renew in one year terms. Pichon/Hamby Approval of the LAUE Watershed Implementation and Protection Plan Motion passed unanimously to approve the LAUE Watershed Implementation and Protection Plan as presented. Pichon/Swafford ---PAGE BREAK--- Approval of the request for Dawson County Library to place a book drop-off box at Station #2 Motion passed unanimously to allow the Dawson County Library to place a book drop-off at Station #2 with the stipulation that if there is a box, it will be placed in a location outside that meets with Fire, EMS, and Sheriff’s Office approval. Swafford/Pichon Approval of the Donate Life Month in Dawson County, Georgia Proclamation Motion passed unanimously to approve the Donate Life Month in Dawson County, Georgia Proclamation. Hamby/Swafford ADJOURNMENT: PUBLIC COMMENT: None APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - May 2, 2013 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – MAY 2, 2013 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Pichon, District 1; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix, District 4; County Attorney Homans; County Manager Campbell; County Clerk Yarbrough and interested citizens of Dawson County. OPENING PRESENTATIONS: Dawson Community Chorale INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: Commissioner Swafford announced that Chairman Berg was recently installed as president of ACCG and that Commissioner Hamby had also received his County Commissioner’s certification. Commissioner Pichon added that the chance of a commission chairman serving as president of ACCG was a unique and rare occurrence, and should be appreciated. Chairman Berg’s position would now give Dawson County a voice at the top of Georgia county government. Chairman Berg also commented that County Attorney Homans was sworn in as president of the County Attorneys Section for the Board of Managers of ACCG. APPROVAL OF MINUTES: Motion passed to approve the minutes from the Voting Session held on April 18, 2013 as written. Swafford/Hamby/Commissioner Nix Abstained ---PAGE BREAK--- APPROVAL OF THE AGENDA: Motion passed unanimously to approve the agenda with the deletion of Item IGA with Etowah Water and Sewer regarding Whitmire Road. Pichon/Nix PUBLIC COMMENT: None ALCOHOL LICENSE HEARINGS: Alcohol License Suspension Hearing – Lorena’s Food & Spirits (continued from the March 21, 2013) Chairman Berg opened the hearing by asking Ms. Atkins if she wanted to speak or had any additional information to provide to the board. Ms. Atkins declined to comment or provide additional information, and the hearing was closed. Motion passed unanimously to go into private session to discuss the additional information Ms. Atkins had provided at an earlier date. Swafford/Nix Motion passed unanimously to come out of private session. Pichon/Swafford Motion passed 3/2 to take no action to suspend the alcohol license for Lorena’s Food & Spirits. Pichon/Hamby/Berg/ Commissioners Nix and Swafford voted against the motion. ZONINGS: None PUBLIC HEARINGS: None OLD BUSINESS: None ---PAGE BREAK--- NEW BUSINESS: Approval of the 2013 Emergency Services Boot Drive Dates Motion passed unanimously to approve the 2013 Emergency Services Boot Drive Dates. Nix/Hamby Approval of the 2013-2014 Health Insurance Renewal Motion passed unanimously to accept the renewal quote from BCBS GA for medical, life, dental and voluntary life and to leave vision coverage with VSP and disability plans with Aetna, both with no increase in premiums. Swafford/Pichon Motion also passed unanimously to approve the Services Agreement with Milliman, Inc. to perform Health Care Reform Impact modeling. Swafford/Pichon Approval of funding for RFP #185-12 – Public Safety VHF Radio Communications Systems Motion passed unanimously to approve the contract with Motorola as presented with additional funding of $241,732.00 to be paid out of the Capital Projects Fund Fund Balance. Swafford/Nix Approval of the IGA with Etowah Water and Sewer Authority for Equipment Shelter Motion passed unanimously to approve the IGA with Etowah Water and Sewer Authority for the installation of equipment shelters as described in the IGA. Swafford/Pichon Approval of the E-911 System Upgrade Motion passed unanimously to approve the E-911 System Upgrade with AT & T as the lowest cost single contract vendor. Swafford/Nix ADJOURNMENT: PUBLIC COMMENT: None APPROVE: ATTEST: ---PAGE BREAK--- Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - May 23, 2013 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – MAY 23, 2013 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Pichon, District 1; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix, District 4; County Attorney Homans; County Manager Campbell; County Clerk Yarbrough and interested citizens of Dawson County. OPENING PRESENTATIONS: Nancy Stites – Dawson County Family Connection INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: Commissioner Swafford invited everyone to attend the Memorial Day Ceremony at Veteran’s Memorial Park on Monday at 1:00 p.m. APPROVAL OF MINUTES: Motion passed unanimously to approve the minutes from the Voting Session held on May 2, 2013 as written. Pichon/Nix APPROVAL OF THE AGENDA: Motion passed unanimously to approve the agenda with the addition of Item #10) Declaration of Local Emergency. Swafford/Hamby PUBLIC COMMENT: ---PAGE BREAK--- None ALCOHOL LICENSE HEARINGS: None ZONINGS: None PUBLIC HEARINGS: Dawson County Comprehensive Plan Update Process (1st of 1 hearing) Planning and Development Director David McKee spoke briefly about the Comprehensive Plan Update Process, stating that it needed to be updated every 5 years. Chairman Berg asked if there was anyone present who wished to be heard on the matter of the Comprehensive Plan Update Process, and hearing none, closed the hearing. Motion passed unanimously to move forward with the Comprehensive Plan Update Process. Pichon/Nix OLD BUSINESS: None NEW BUSINESS: Approval of the FY14 Mental Health (HELP) Court Grant Application Motion passed unanimously to approve the FY14 Mental Health (HELP) Court Grant Application. Swafford/Pichon Approval of the FY14 Drug Treatment Court Application Motion passed unanimously to approve the FY14 Drug Treatment Court Application. Nix/Pichon Approval of the Parks and Recreation request to add $20.00 to the Non-Resident Fee ---PAGE BREAK--- Motion passed unanimously to approve the request to add $20.00 to the Non-Resident Fee for the use of Parks and Recreation facilities. Pichon/Hamby Approval of to move forward with the 2013 Official Land Use District Map approval process Motion passed unanimously move forward with the 2013 Official Land Use District Map approval process. Pichon/Nix Approval of the Land Swap Agreement with Etowah Water and Sewer Authority Motion made to begin discussion and debate of the Land Swap Agreement with Etowah Water and Sewer Authority. Swafford/Pichon Motion defeated 3-1. Commissioners Pichon, Hamby, and Nix opposed the motion. Approval of the Etowah Valley Sporting Clays Park Sound Study Motion passed unanimously to approve the Etowah Valley Sporting Clays Park Sound Study. Pichon/Hamby Approval of the Settlement Payment to Dollar General Motion passed unanimously to approve the settlement payment of $60,000 to Dollar General. Pichon/Nix Approval of Board Appointment Motion passed unanimously to approve the following board appointment: Susan Roof/Replacing Clint Bearden- Dawson County Library Board of Trustees (Term: May 2013 to July 2013- Remaining Term) (Term: July 2013 to July 2017- New Term) Nix/Swafford Approval of the Harrison Quit Claim Deed – Tax Redemption Motion passed unanimously to approve the Harrison Quit Claim Deed. Swafford/Nix ---PAGE BREAK--- Approval of the Declaration of Local Emergency Motion passed unanimously to approve the Declaration of Local Emergency regarding the sink hole at 76 North Georgia Avenue. Pichon/Nix ADJOURNMENT: PUBLIC COMMENT: Rebecca Carter, President of the Etowah Hills Corporation spoke in support of the proposed Etowah Hills Reservoir. APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - June 6, 2013 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – JUNE 6, 2013 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Swafford, District 2; Commissioner Nix, District 4; County Attorney Homans; County Clerk Yarbrough and interested citizens of Dawson County. County Manager Campbell, Commissioner Pichon, and Commissioner Hamby were not present. OPENING PRESENTATION: Frank Riley – RC&D Council INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: Chairman Berg reminded everyone of the Family Connection Celebrity Waiter Fundraiser on Friday at Longhorn’s from 7:30 to 9:30 a.m. APPROVAL OF MINUTES: Motion passed unanimously to approve the minutes from the Voting Session held on May 23, 2013 as written. Nix/Swafford APPROVAL OF THE AGENDA: Motion passed unanimously to approve the agenda with the addition of the following items: Item #10 – Approval of the IGA with the City of Dawsonville for 2013 Municipal Elections Item #11 – Approval of the Temporary Grading and Construction Easement Agreement with DMRI, LLC ---PAGE BREAK--- Item #12 – Approval of the contract with Townley Construction Company, Inc. for Emergency Sink Hole Repairs Item O – Executive Session for the purpose of legal Swafford/Nix PUBLIC COMMENT: None ALCOHOL LICENSE HEARING: Special Event Alcohol Permit – Chamber of Commerce Clay Shooting Tournament at Etowah Valley Sporting Clays Park Chairman Berg asked if there was anyone present who wished to be heard on the matter of the Special Event Alcohol Permit Request for the Chamber of Commerce Clay Shooting Tournament at Etowah Valley Sporting Clays Park, and hearing none, closed the hearing. Motion passed unanimously to approve the Special Event Alcohol Permit for the Chamber of Commerce Clay Shooting Tournament at Etowah Valley Sporting Clays Park. Swafford/Nix ZONING: ZA 13-01 – Farmington Forest, LP has submitted a request to rezone a portion of properties from RA to RMF; TMP 114-019, 114-046, 114-046-001, and 114-033. The property is zoned RA (Residential Exurban/ Agricultural). Planning Commission and Planning and Development Staff recommend approval of the application as submitted. Chairman Berg explained the policy and procedure for public comment on zoning issues as per the Rules of Procedure for the Dawson County Board of Commissioners. Chairman Berg announced that if anyone had contributed more than $250 to the campaign for public office and wished to speak they will have to fill out a form which will be made available to them. Under normal program, ten minutes will be given to those who wish to speak in favor of or opposition to with some redirect, time permitting. ---PAGE BREAK--- Chairman Berg asked if anyone wished to speak in favor or in opposition to the application and hearing none closed the hearing. Motion passed unanimously to approve ZA 13-01 as submitted. Nix/Swafford ZA 13-01 Farmington Forest, LP Resolution Motion passed unanimously to adopt the ZA 13-01 Farmington Forest, LP Resolution. Nix/Swafford PUBLIC HEARING: Annual Approval of the Dawson County Land Use District Map (1st of 1 hearing) Chairman Berg asked if there was anyone present who wished to be heard on the matter of the annual Dawson County Land Use District Map approval, and hearing none, closed the hearing. Motion passed unanimously to approve the Dawson County Land Use District Map. Swafford/Nix OLD BUSINESS: None NEW BUSINESS: Approval of the FY 2013 Bullet Proof Vest Grant Application Motion passed unanimously to approve the FY 2013 Bullet Proof Vest Grant Application. Nix/Swafford Approval of the FY 2014 VAWA (Violence Against Women) Grant Application Motion passed unanimously to approve the FY 2014 VAWA (Violence Against Women) Grant Application. Swafford/Nix Approval of the request to reject all bids for RFP #206-13 – Equipment Shelters ---PAGE BREAK--- Motion passed unanimously to approve the rejection of all bids for RFP #206-13 – Equipment Shelters. Swafford/Nix Approval of the request to accept Successful Way into the County Maintenance System Motion passed unanimously to approve the request to accept Successful Way into the County Maintenance System with the following stipulations: • Owner must eliminate growth between the asphalt and the curb within 10 days of acceptance of this request. • Owner must mow the right-of-way to County specifications also within 10 days of acceptance of this request. Swafford/Nix Motion unanimously amended to change the timeframe for the owner to complete stipulations from 10 days to 30 days. Swafford/Nix Approval to move forward with the Dawson County ADA Transition Plan and Resolution approval process Motion passed unanimously to move forward with the Dawson County ADA Transition Plan and Resolution approval process. Swafford/Nix Americans with Disabilities Act (ADA) Transition Plan and Resolution Public Hearing (1st of 3 hearings) Chairman Berg asked if there was anyone present who wished to be heard on the matter of the Americans with Disabilities Act (ADA) Transition Plan and Resolution, and hearing none, closed the hearing. The next hearings are scheduled for June 20th and June 27th. Approval of the FY 2012 Budget Amendments Resolution Motion passed unanimously to approve the FY 2012 Budget Amendments Resolution. Swafford/Nix ---PAGE BREAK--- Approval of the Coast2CoastRx Discount Card Program Motion passed unanimously to approve the Coast2CoastRx Discount Card Program. Nix/Swafford Approval of Board Appointments: Motion passed unanimously to approve the following board appointments: 1. Department of Family and Children Services a. Geneva Bearden (Term: July 1, 2013 to June 30, 2018) b. Vickie Porter (Term: July 1, 2013 to June 30, 2014) 2. Georgia Mountains Regional Commission Charlie Auvermann (Term: July 1, 2013 to June 30, 2014) 3. Dawson County Library Board of Trustees Judy Cahill (Term: July 1, 2013 to June 30, 2017) Nix/Swafford Approval of the revised Intergovernmental Agreement with Etowah Water and Sewer Authority for Equipment Shelter Motion passed unanimously to approve the IGA with Etowah Water and Sewer Authority for Equipment Shelter. Swafford/Nix Approval of the Intergovernmental Agreement with the City of Dawsonville for 2013 Municipal Elections Motion passed unanimously to postpone this agreement until the next voting session. Nix/Swafford Approval of the Temporary Grading and Construction Easement Agreement with DMRI Motion passed unanimously to approve the Temporary Grading and Construction Easement Agreement with DMRI, LLC. Swafford/Nix Approval of the contract with Townley Construction Company, Inc. for Emergency Sink Hole Repairs Motion passed unanimously to approve the contract with Townley Construction Company, Inc. for Emergency Sink Hole Repairs. Swafford/Nix ---PAGE BREAK--- ADJOURNMENT: PUBLIC COMMENT: None EXECUTIVE SESSION: Motion passed unanimously to go into Executive Discussion for the purpose of legal. Nix/Swafford Motion passed unanimously to come out of Executive Session. Nix/Swafford APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - June 20, 2013 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – JUNE 20, 2013 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Pichon, District 1; Commissioner Nix, District 4; County Manager Campbell; County Attorney Homans; County Clerk Yarbrough and interested citizens of Dawson County. Commissioners Swafford and Hamby were not present. OPENING PRESENTATIONS: Tom Atkinson – Boy Scouts of America Christie Haynes – Dawson County Chamber of Commerce INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: Chairman Berg received a letter from the Secretary of the Interior in Washington, DC stating that Dawson County’s payment regarding the PILT (Payment in Lieu of Taxes) Program this year was $19,071.00 which once received, will be applied to the General Fund. Chairman Berg also made the announcement that the Calhoun Creek Reservoir Resolution agenda item was going to be postponed for two weeks to the July 2, 2013 voting session so that all commissioners would have the opportunity to vote on the matter. APPROVAL OF MINUTES: Motion passed unanimously to postpone the approval of the minutes from the Voting Session held on June 6, 2013. Pichon/Nix ---PAGE BREAK--- APPROVAL OF THE AGENDA: Motion passed unanimously to approve the agenda as written; striking Item Resolution to oppose the use of state or federal funds to finance Calhoun Creek Reservoir, and moving it to the July 2, 2013 voting session. Pichon/Nix PUBLIC COMMENT: None ALCOHOL LICENSE HEARING: None ZONING: None PUBLIC HEARING: Americans with Disabilities Act (ADA) Transition Plan and Resolution Public Hearing (2nd of 3 hearings) Chairman Berg asked if there was anyone present who wished to be heard on the matter of the Americans with Disabilities Act (ADA) Transition Plan and Resolution, and hearing none, closed the hearing. The next hearing is scheduled for June 27th as part of a Special Called Meeting. OLD BUSINESS: None NEW BUSINESS: Approval of the Application for Parade and Assembly – North Georgia Super Sprint Triathlon (Event was originally approved on March 7, 2013, but rescheduled from May 19, 2013 due to inclement weather Motion passed unanimously to approve the Application for Parade and Assembly – North Georgia Super Sprint Triathlon. Pichon/Nix ---PAGE BREAK--- Approval of the Request to accept donation of a 1994 Blue Bird school bus from the Board of Education Motion passed unanimously to accept the donation of a 1994 Blue Bird school bus from the Board of Education. Nix/Pichon Approval of the FY14 Legacy Link Grant Application Motion passed unanimously to approve the FY14 Legacy Link Grant Application. Nix/Pichon Approval of RFP #205-13 – 50kW LP Generators Motion passed unanimously to award RFP #205-13 to the low bidder of GenSpring Power in the amount of $60,533.40 for the delivery and installation of three kW LP Generators. Pichon/Nix Approval of the 2012 Comprehensive Annual Financial Report (CAFR) Motion passed unanimously to approve the 2012 Comprehensive Annual Financial Report (CAFR). Nix/Pichon Approval of Board Appointment: Motion passed unanimously to approve the following board appointment: Leslie Kupkowski- Dawson County Library Board of Trustees (Term: July 1, 2013 to June 30, 2017) Nix/Pichon Approval of the revised Intergovernmental Agreement with the City of Dawsonville for 2013 Municipal Elections (postponed from the June 6, 2013 voting session) Motion passed unanimously to approve the revised IGA with the City of Dawsonville for 2013 Municipal Elections. Pichon/Nix Approval of ZA 13-03 – William Anglin Fee Waiver Motion passed unanimously to reduce the normal fee of $2,500 down to $500 for ZA 13-03. Nix/Pichon ---PAGE BREAK--- ADJOURNMENT: PUBLIC COMMENT: None APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Special Called Meeting Minutes - June 27, 2013 DAWSON COUNTY BOARD OF COMMISSIONERS SPECIAL CALLED MEETING MINUTES – JUNE 27, 2013 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 4:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Pichon, District 1; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix, District 4; County Attorney Homans; County Manager Campbell; County Clerk Yarbrough and interested citizens of Dawson County. PUBLIC HEARINGS: Americans with Disabilities Act (ADA) Transition Plan and Resolution Public Hearing (3rd of 3 hearings) Chairman Berg asked if there was anyone present who wished to be heard on the matter of the Americans with Disabilities Act (ADA) Transition Plan and Resolution, and hearing none, closed the hearing. Motion passed unanimously to approve the Americans with Disabilities Act (ADA) Transition Plan and Resolution as presented. Pichon/Nix NEW BUSINESS: Approval of the GEMA Homeland Security Grant Program Motion passed unanimously to approve the GEMA Homeland Security Grant Program. Nix/Swafford ADJOURNMENT: APPROVE: ATTEST: ---PAGE BREAK--- Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - July 2, 2013 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – JULY 2, 2013 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Pichon, District 1; Commissioner Swafford, District 2; Commissioner Hamby, District 3; County Manager Campbell; County Attorney Homans; County Clerk Yarbrough and interested citizens of Dawson County. Commissioner Nix was not present. OPENING PRESENTATION: Parks and Recreation Director Lisa Henson – “Sparks in the Park” INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: None APPROVAL OF MINUTES: Motion passed unanimously to postpone the approval of the minutes from the voting session held on June 6, 2013 until the next voting session on July 18, 2013. Swafford/Pichon Motion made to approve the minutes from the voting session held on June 20, 2013. Pichon/ Motion died for lack of a second. ---PAGE BREAK--- Motion passed unanimously to postpone the approval of the minutes from the voting session held on June 20, 2013 until the next voting session on July 18, 2013. Pichon/Swafford Motion passed unanimously to approve the minutes as presented from the special called meeting held on June 27, 2013. Swafford/Pichon APPROVAL OF THE AGENDA: Motion passed unanimously to approve the agenda as offered. Pichon/Hamby PUBLIC COMMENT: Cathy Holcombe, Dawsonville, GA – Spoke in opposition to closing Black’s Mill Road Bridge Scott Cole, Atlanta, GA – Spoke in opposition to the Calhoun Creek Reservoir Resolution Katie Klemenchich, Dahlonega, GA – Spoke in support of the Calhoun Creek Reservoir Resolution Tim Anderson, Dawsonville, GA – Spoke in support of the Calhoun Creek Reservoir Resolution ALCOHOL LICENSE HEARING: None ZONING: None PUBLIC HEARING: None UNFINISHED BUSINESS: None NEW BUSINESS: Approval of the 2013 Emergency Local Maintenance & Improvement Grant (LMIG) Application Motion passed unanimously to approve the 2013 Emergency Local Maintenance & Improvement Grant (LMIG) Application. Swafford/Pichon ---PAGE BREAK--- Approval of the selection of Black’s Mill Road Bridge Alternatives Plan Motion passed unanimously to: 1. Leave the bridge open 2. Install signage and place orange barrels at each abutment to let the public know that the bridge does not have sufficient guardrails on the side 3. Ask the engineering department to study the issue of the side rails and come up with a repair plan to fix the bridge appropriately Pichon/Hamby Approval of the 2013-2014 ACCG Property & Liability Insurance Policy Renewal Motion passed unanimously to approve the 2013-2014 ACCG Property & Liability Insurance Policy Renewal. Swafford/Hamby Approval of the resolution to oppose the use of state or federal funds to finance the Calhoun Creek Reservoir (postponed from the June 20, 2013 voting session) Motion passed unanimously to approve the resolution to oppose the use of state or federal funds to finance the Calhoun Creek Reservoir. Pichon/Swafford Approval of the rejection to Annexation #13-003 Motion passed unanimously to approve the rejection to Annexation #13-003. Pichon/Swafford Approval to proceed with additional Item 3A in emergency repair of sink hole contract in the amount of $118, 041.00 to be funded temporarily from fund balance until other funds are assigned Motion passed unanimously to proceed with additional Item 3A in emergency repair of sink hole contract in the amount of $118,041.00 to be funded temporarily from fund balance until other funds are assigned. Swafford/Hamby ADJOURNMENT: PUBLIC COMMENT: None ---PAGE BREAK--- APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - July 18, 2013 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – JULY 18, 2013 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Pichon, District 1; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix;, District 4; County Manager Campbell; County Attorney Homans; County Clerk Yarbrough and interested citizens of Dawson County. OPENING PRESENTATION: None INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: Commissioner Swafford reminded everyone of the Senior Center Dedication next Thursday at 1:00 p.m. APPROVAL OF MINUTES: Motion passed to approve the minutes from the voting session held on June 6, 2013. Nix/Swafford- Commissioners Hamby and Pichon abstained. Motion passed to approve the minutes from the voting session held on June 20, 2013. Nix/Pichon- Commissioners Hamby and Swafford abstained. Motion passed unanimously to approve the minutes from the voting session held on July 2, 2013. Swafford/Pichon ---PAGE BREAK--- APPROVAL OF THE AGENDA: Motion passed unanimously to approve the agenda as written. Nix/Swafford PUBLIC COMMENT: None ALCOHOL LICENSE HEARING: None ZONING: ZA 13-02 – Jeffrey Pittman on behalf of Highland One LLC has submitted a request to rezone property from C-CB to C-HB; TMP 114-030. The property is zoned C-CB (Community Business Commercial). Planning Commission and Planning and Development Staff recommend approval of the application as submitted Chairman Berg explained the policy and procedure for public comment on zoning issues as per the Rules of Procedure for the Dawson County Board of Commissioners. Chairman Berg announced that if anyone had contributed more than $250 to the campaign for public office and wished to speak they will have to fill out a form which will be made available to them. Under normal program, ten minutes will be given to those who wish to speak in favor of or opposition to with some redirect, time permitting. Jeff Pittman representing Highland One LLC, stated that the primary purpose of his request was to bring this piece of property into alignment with surrounding parcels, and to then to one day develop and build a retail complex. Chairman Berg asked if anyone wished to speak in favor or in opposition to the application and hearing none closed the hearing. Motion passed unanimously to approve ZA 13-02 as submitted. Pichon/Nix ---PAGE BREAK--- ZA 13-03 – William Anglin has submitted a request to rezone property from R-A to C-HB; Portion of TMP 034-012-001. The property is zoned R-A (Residential Exurban/Agricultural). Planning Commission and Planning and Development Staff recommend approval of the application with stipulations. Chairman Berg explained the policy and procedure for public comment on zoning issues as per the Rules of Procedure for the Dawson County Board of Commissioners. Chairman Berg announced that if anyone had contributed more than $250 to the campaign for public office and wished to speak they will have to fill out a form which will be made available to them. Under normal program, ten minutes will be given to those who wish to speak in favor of or opposition to with some redirect, time permitting. Mark Anglin of 200 Spring Ridge Drive, stated the purpose of the request was to bring it into alignment with his adjacent property which is located in Pickens County. Chairman Berg asked if anyone wished to speak in favor or in opposition to the application and hearing none closed the hearing. Motion passed unanimously to approve ZA 13-03 as submitted with the following stipulations: 1. Plant a 15’ buffer along Hubbard Road to screen the commercial use from the adjacent residential agricultural use. 2. The approval be conditional for “retail stone and landscape supply services.” Pichon/Hamby PUBLIC HEARING: None UNFINISHED BUSINESS: ---PAGE BREAK--- None NEW BUSINESS: Approval of the 2013 County Tax Levy & Millage Rate Adoption Resolution Motion passed unanimously to approve the 2013 County Tax Levy & Millage Rate Adoption Resolution as presented. Swafford/Nix Approval and ratification of resolution for Parcel Nos. 115-009 and 115-014 (Abassi) Motion passed unanimously to approve and ratify the resolution for Parcel Nos. 115-009 and 115-014 in the amount of $12,000.00. Pichon/Nix Approval to accept, reject, or submit a counter-offer regarding Parcel No. 115-001 – Coulson Beach Property Motion made to accept the offer of $7,500.00 and proceed with the re-zone. Pichon/Nix Motion made to amend the first motion and ask the property owner to pay half the cost of the re-zone. Swafford/ Motion died for lack of a second. Main motion passed unanimously to accept the offer of $7,500.00 and proceed with the re-zone. Pichon/Nix ADJOURNMENT: PUBLIC COMMENT: None APPROVE: ATTEST: ---PAGE BREAK--- Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - August 1, 2013 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – AUGUST 1, 2013 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Pichon, District 1; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix;, District 4; County Manager Campbell; County Attorney Homans; County Clerk Yarbrough and interested citizens of Dawson County. OPENING PRESENTATION: 1. Pamela Wheatley – Muscular Association 2. Muscular Boot Drive Proclamation Motion passed unanimously to approve the Muscular Boot Drive Proclamation. Nix/Hamby INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: None APPROVAL OF MINUTES: Motion passed unanimously to approve the minutes from the voting session held on July 18, 2013. Swafford/Pichon APPROVAL OF THE AGENDA: Motion passed unanimously to approve the agenda as written. Nix/Pichon ---PAGE BREAK--- PUBLIC COMMENT: None ALCOHOL LICENSE HEARING: None ZONING: None PUBLIC HEARING: None UNFINISHED BUSINESS: None NEW BUSINESS: Approval of the revised FTA 5311 Transit Capital Improvement Grant Contract Motion passed unanimously to approve the revised FTA 5311 Transit Capital Improvement Grant Contract. Pichon/Hamby Approval of Seven Standby Services Contracts Motion passed unanimously to approve the following standby services contracts as presented: a. Architecture • Moreland Altobelli • Precision Planning • Sizemore Group b. Civil Engineering • Moreland Altobelli • Pond & Company ---PAGE BREAK--- • Precision Planning c. Geotechnical • CardnoATC • Nova • United Consulting d. Planning • AMEC • The Jaeger Company • Stantec Consulting Services e. Surveying • Moreland Altobelli • Rochester & Associates • Stantec Consulting Services f. Traffic Engineering • Moreland Altobelli • Pond & Company • Precision Planning • Stantec Consulting Services g. Environmental • CardnoATC • Mill Creek • United Consulting Swafford/Pichon Approval to reject all bids for Standby Full-Depth Reclamation Services Motion passed unanimously to approve to reject all bids for Standby Full-Depth Reclamation Services as presented. Pichon/Nix Approval of Petition for Condemnation – Whitmire Estate Parcel #115-003 – Carlisle Road Project ---PAGE BREAK--- Motion passed unanimously to approve the Petition for Condemnation – Whitmire Estate Parcel #115- 003 – Carlisle Road Project. Pichon/Hamby ADJOURNMENT: PUBLIC COMMENT: None APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - August 15, 2013 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – AUGUST 15, 2013 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix; District 4; County Manager Campbell; County Attorney Homans; County Clerk Yarbrough and interested citizens of Dawson County. Commissioner Pichon was not present. OPENING PRESENTATION: Carolyn Bowen – Dawson County Humane Society INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: None APPROVAL OF MINUTES: Motion passed unanimously to approve the minutes from the voting session held on August 1, 2013. Nix/Hamby APPROVAL OF THE AGENDA: Motion passed unanimously to approve the agenda as written. Swafford/Hamby PUBLIC COMMENT: ---PAGE BREAK--- None ALCOHOL LICENSE HEARING: None ZONING: None PUBLIC HEARING: Public Hearing regarding the approval of the proposed FY 2014-2016 Budget (1st of 2 hearings) Chairman Berg asked whether anyone wished to speak on the subject and hearing none closed the hearing. The next hearing is scheduled for September 5, 2013. UNFINISHED BUSINESS: None NEW BUSINESS: None ADJOURNMENT: PUBLIC COMMENT: None ---PAGE BREAK--- APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - September 5, 2013 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – SEPTEMBER 5, 2013 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Pichon, District 1; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix; District 4; County Manager Campbell; County Attorney Homans; County Clerk Yarbrough and interested citizens of Dawson County. OPENING PRESENTATION: Mitochondrial Disease Awareness Week Proclamation Motion passed unanimously to approve the Mitochondrial Disease Awareness Week Proclamation. Pichon/Swafford Alice Williamson – Ninth District Opportunity INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: Chairman Berg announced that the next two Board of Commissioners meetings for September 12th and 19th, had been cancelled, and that the next meeting would take place on September 26th at 4:00 p.m. He also wished Commissioner James Swafford a happy birthday. APPROVAL OF MINUTES: ---PAGE BREAK--- Motion passed unanimously to approve the minutes from the voting session held on August 15, 2013. Nix/Swafford APPROVAL OF THE AGENDA: Motion passed unanimously to approve the agenda as written. Pichon/Nix PUBLIC COMMENT: None ALCOHOL LICENSE HEARING: None ZONING: None PUBLIC HEARING: Public Hearing regarding approval of the proposed FY 2014-2016 Budget (2nd of 2 hearings) Chairman Berg asked whether anyone wished to speak on the subject and hearing none closed the hearing. Approval of the FY 2014-2016 Budget Resolution Motion made to add four additional patrol cars to the Sheriff’s Office budget request for a total of eight. Pichon/ Motion died for lack of a second. ---PAGE BREAK--- Motion made to add two additional patrol cars to the Sheriff’s Office budget request for a total of six, to be paid out of General Fund/Fund Balance. Pichon/ Motion died for lack of a second. Motion made to add a second ambulance to the Emergency Services budget request for a total of two to be paid out of the General Fund/Fund Balance. Pichon/Nix Motion made to amend the previous motion to fund the second ambulance from the Solid Waste Fund instead of the General Fund/Fund Balance. Swafford/Hamby Motion passed unanimously to amend the previous motion to fund the second ambulance from the Solid Waste Fund instead of the General Fund/Fund Balance. Swafford/Hamby Motion made that the Hotel/Motel Tax currently transferred to the Chamber of Commerce be brought back in-house and that the County take responsibility for those funds. Pichon/ Motion died for lack of a second. Motion made to approve the main Budget Resolution as amended. Swafford/Nix Motion passed unanimously to approve the FY 2014-2016 Budget Resolution. Nix/Pichon UNFINISHED BUSINESS: None NEW BUSINESS: Approval of the request to surplus a 1979 Seagraves Ladder Truck Motion passed unanimously to surplus a 1979 Seagraves Ladder Truck. Swafford/Nix ---PAGE BREAK--- Approval of RFP #216-13 Equipment Shelters (Revised) Motion passed unanimously to award RFP #216-13 to the lowest bidder of MidAmerica Towers in the amount of $53,000.00. Swafford/Pichon Approval of the 2014 Local Maintenance & Improvement Grant (LMIG) Motion passed unanimously to approve the 2014 Local Maintenance & Improvement Grant (LMIG). Nix/Swafford Approval of the Off-System Safety Improvement Project Contract Motion passed unanimously to approve the Off-System Safety Improvement Project Contract. Swafford/Pichon Carlisle Road Project – Bojarski Parcel Motion passed unanimously to proceed with the closing on the Bojarski Parcel. Swafford/Hamby Approval of the Declaration of Emergency of Shadow Lane Motion passed unanimously to approve the Declaration of Emergency of Shadow Lane. Nix/Swafford ADJOURNMENT: PUBLIC COMMENT: None APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - October 3, 2013 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – OCTOBER 3, 2013 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Pichon, District 1; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix; District 4; County Manager Campbell; County Attorney Homans; County Clerk Yarbrough and interested citizens of Dawson County. OPENING PRESENTATION: Dawson Community Chorale INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: Chairman Berg announced that he had recently received a letter from the Georgia Department of Transportation, awarding the County $286,119.27 in funding for its FY14 Local Maintenance Improvement Grant (LMIG). Chairman Berg also announced that he, along with Commissioners Hamby, Nix, and Swafford had recently attended the ACCG Legislative Leadership Conference in Athens, and that County Manager Campbell, had also just returned from a Georgia Government Finance Officers Association Conference. APPROVAL OF MINUTES: Motion passed unanimously to approve the minutes from the voting session held on September 5, 2013. Nix/Swafford APPROVAL OF THE AGENDA: ---PAGE BREAK--- Motion passed unanimously to approve the agenda as written. Swafford/Pichon PUBLIC COMMENT: None ALCOHOL LICENSE HEARING: Retail Package Beer & Wine License Application- Silver City Express, Inc. County Attorney Homans reported the applicant meets all requirements under the ordinance. Motion passed unanimously to approve the Retail Package Beer & Wine License Application for Silver City Express, Inc. Pichon/Hamby ZONING: None PUBLIC HEARING: None UNFINISHED BUSINESS: None NEW BUSINESS: Approval of Parade and Assembly Request – Jane Goodie Memorial Ride Motion passed unanimously to approve the Parade and Assembly Request for the Jane Goodie Memorial Ride with the stipulation that the organizer obtain release of liability waivers from all participants. Nix/Pichon Approval of Senior Center Request for Fundraisers Motion passed unanimously to approve the Senior Center Request for fundraisers. Swafford/Hamby ---PAGE BREAK--- Ratification of the Georgia Trauma Commission Equipment Grant Motion passed unanimously to ratify the Georgia Trauma Commission Equipment Grant. Hamby/Swafford Approval of Road Closures – Etowah River Road and Hubbardsville Circle Motion passed unanimously to officially close a section of Etowah River Road until further study can be conducted. Pichon/Hamby Motion passed unanimously to officially close Hubbardsville Circle, until it can be determined that the County has adequate funds to repair it. Swafford/Hamby Approval of RFP #217-13 – Contractor for Culvert Work (LMIG) Motion passed unanimously to award RFP #217-13 to the lowest bidder of TW Phillips in the amount of $125,392.00, waiving the technical requirements of returning Addenda #1 and Hamby/Pichon Approval to hold public hearing and transmit the Draft CIE Annual Update to the Regional Commission for review Motion passed unanimously to hold a public hearing on October 17, 2013 and transmit the Draft CIE Annual Update to the Regional Commission for review. Pichon/Nix Approval to hold public hearings on the Comprehensive Plan Update Motion passed unanimously to hold public hearings on October 15, and October 17, 2013 regarding the Comprehensive Plan Update. Swafford/Pichon Approval of the Kare for Kids Request for the use of county parking lots during the upcoming Mountain Moonshine Festival Motion passed unanimously to allow Kare for Kids to use county parking lots during the upcoming Mountain Moonshine Festival upon completion of a signed lease agreement with the organization. Pichon/Nix ADJOURNMENT: ---PAGE BREAK--- PUBLIC COMMENT: APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - October 17, 2013 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – OCTOBER 17, 2013 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Pichon, District 1; Commissioner Swafford, District 2; Commissioner Nix; District 4; County Manager Campbell; County Attorney Homans; County Clerk Yarbrough and interested citizens of Dawson County. Commissioner Hamby was not present. OPENING PRESENTATION: Karen – Keep Dawson County Beautiful INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: None APPROVAL OF MINUTES: Motion passed unanimously to approve the minutes from the voting session held on October 3, 2013. Nix/Swafford APPROVAL OF THE AGENDA: Motion passed unanimously to approve the agenda as written. Swafford/Pichon PUBLIC COMMENT: ---PAGE BREAK--- None ALCOHOL LICENSE HEARING: None ZONING: ZA 13-04 – Ben Trail on behalf of Julie Heinsman has submitted a request to rezone property from to C-HB; TMP 037-044. The property is zoned (Residential Sub-Rural Manufactured/Moved). Planning Commission and Planning and Development Staff recommend denial of the application as submitted. Chairman Berg explained the policy and procedure for public comment on zoning issues as per the Rules of Procedure for the Dawson County Board of Commissioners. Chairman Berg announced that if anyone had contributed more than $250 to the campaign for public office and wished to speak they will have to fill out a form which will be made available to them. Under normal program, ten minutes will be given to those who wish to speak in favor of or opposition to with some redirect, time permitting. Ben Trail of 3898 War Hill Park Road, Dawsonville presented on behalf of Julie Heinsman, who is requesting to rezone the property to Commercial – Highway Business for the purpose of opening a porch enclosure showroom. Chairman Berg asked if anyone wished to speak in favor of the application. Julie Heinsman of 14476 Highway 53 East, Dawsonville stated that she has outgrown her current business location and is looking to expand. She operates a high-end porch enclosure business and needs a showroom to bring her clients. She said there would traffic of no more 3 to 4 people per day. Chairman Berg asked if anyone wished to speak in opposition to the application. Gary Powell of 33 New Bethel Church Road, Dawsonville stated that he owns the property directly across from Mr. Trail’s, and that it is his intent to one day sell it. However, the potential buyer who ---PAGE BREAK--- resides on the property currently has asked that it remain residential. Mr. Powell asked that the zoning request not be approved so it would not interfere with his ability to one day sell. Chairman Berg asked if anyone else wished to speak in opposition to the application, and hearing none, closed the hearing. Motion made to approve ZA 13-04 with the stipulation that the business be moved further away from a nearby residence. Nix/ Motion died for lack of a second. Motion made to deny the application as submitted because it does not fit the current land use plan. Motion rejected 2-1. Pichon/Swafford- Commissioner Nix opposed the motion. Because it did not obtain three votes, it will have to be re-advertised and presented at the voting session on November 21, 2013. ZA 13-05 – Chip Pearson on behalf of Clearfork Properties LLC has submitted a request to rezone property from R-A to RPC; TMPs 025-001, 025-002, 025-003, 025-004. The property is zoned R-A (Residential Exurban/Agricultural). Planning Commission and Planning and Development Staff recommend approval of the application as submitted. Chairman Berg explained the policy and procedure for public comment on zoning issues as per the Rules of Procedure for the Dawson County Board of Commissioners. Chairman Berg announced that if anyone had contributed more than $250 to the campaign for public office and wished to speak they will have to fill out a form which will be made available to them. Under normal program, ten minutes will be given to those who wish to speak in favor of or opposition to with some redirect, time permitting. Chip Pearson of 209 Fawn Drive, Dawsonville, stated the purpose of the request was to rezone the property to RPC, Residential Planned Community in order to build a cabin resort with recreational areas and a small country inn. Chairman Berg asked if anyone wished to speak in favor or in opposition to the application and hearing none closed the hearing. ---PAGE BREAK--- Motion passed unanimously to approve ZA 13-05 as submitted with the following exception: • The acreage requirement be changed from 100 acres to 80. Pichon/Swafford PUBLIC HEARINGS: Public Hearing regarding the Draft CIE Annual Update (1st of 1 hearing) Chairman Berg asked whether anyone wished to speak on the subject and hearing none closed the hearing. Motion passed unanimously to approve the Draft CIE Annual Update. Nix/Swafford Public Hearing regarding the 2013 Land Use Resolution Update (2nd of 2 hearings) Chairman Berg asked whether anyone wished to speak on the subject and hearing none closed the hearing. Motion passed unanimously to approve the 2013 Land Use Resolution Update. Swafford/Pichon Public Hearing regarding the Comprehensive Plan Update (2nd of 2 hearings) Chairman Berg asked whether anyone wished to speak on the subject and hearing none closed the hearing. Motion passed unanimously to approve the Comprehensive Plan Update. Pichon/Nix ---PAGE BREAK--- UNFINISHED BUSINESS: None NEW BUSINESS: Approval of the FY14 K-9 Grant Application Motion passed unanimously to approve the FY14 K-9 Grant Application. Swafford/Pichon Approval of the request to surplus vehicles and equipment Motion passed unanimously to approve the request to surplus vehicles and equipment. Nix/Pichon Approval of Pet Licensing Fee No motion made. Died for lack of motion and removed from the agenda. Approval to reject all bids for RFP #204-13 – ATMs for Dawson County Government Motion passed unanimously to reject all bids for RFP #204-13 – ATMs for Dawson County Government. Pichon/Swafford Approval of the SR 9 Bridge Replacement Project Motion passed unanimously to approve the SR 9 Bridge Replacement Project. Nix/Pichon Approval of the GEMA Performance Partnership Agreement Grant Motion passed unanimously to approve the GEMA Partnership Agreement Grant. Nix/Pichon Approval of the Georgia Department of Administrative Services Surplus Property Eligibility Application Renewal Motion passed unanimously to approve the Georgia Department of Administrative Services Surplus Property Eligibility Application Renewal. Pichon/Swafford ADJOURNMENT: ---PAGE BREAK--- PUBLIC COMMENT: None APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - November 7, 2013 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – NOVEMBER 7, 2013 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Pichon, District 1; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix; District 4; County Manager Campbell; County Attorney Homans; Planning and Development Director David McKee filling in for County Clerk Yarbrough and interested citizens of Dawson County. OPENING PRESENTATION: Farm City Week Proclamation – Tammy Wood, Dawson County Farm Bureau INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: None APPROVAL OF MINUTES: Motion passed 3-0 to approve the minutes from the voting session held on October 17, 2013. Pichon/Nix- Commissioner Hamby abstained. APPROVAL OF THE AGENDA: Motion passed unanimously to approve the agenda as written. Swafford/Pichon PUBLIC COMMENT: ---PAGE BREAK--- None ALCOHOL LICENSE HEARING: None ZONING: None PUBLIC HEARING: None UNFINISHED BUSINESS: None NEW BUSINESS: Approval of the Proposed Rotary Club Splash Pad Motion passed unanimously to approve the proposed Rotary Club Splash Pad with the stipulations that an intergovernmental agreement be signed by Etowah Water and Sewer, and a letter received from the Rotary Club outlining their plans and responsibilities for the Splash Pad. Pichon/Hamby Approval of the request to reject all bids for RFP #221-13 and re-bid with a change of specifications – Patrol Cars (FY 2014) Motion passed unanimously to reject all bids for RFP #221-13 and re-bid due to a change in specifications. Pichon/Nix Approval of to reject all bids for Carlisle Road Project Contractor Motion passed unanimously to reject all bids for Carlisle Road Project Contractor and re-bid with different specifications, due to the first bids coming in above budget. Swafford/Pichon Approval of the 2014 Legacy Link Contract – Addendum #1 ---PAGE BREAK--- Motion passed unanimously to approve the 2014 Legacy Link Contract – Addendum Nix/Swafford Approval of the Open Records Officer Resolution Motion passed unanimously to approve the Open Records Officer Resolution. Swafford/Pichon Approval of the NGN Easement – Dawson County Library Motion passed unanimously to approve the NGN Easement – Dawson County Library. Pichon/Nix ADJOURNMENT: PUBLIC COMMENT: None APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - November 21, 2013 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – NOVEMBER 21, 2013 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Swafford, District 2; Commissioner Nix; District 4; County Manager Campbell; County Attorney Homans; County Clerk Yarbrough and interested citizens of Dawson County. Commissioners Hamby and Pichon were not present. OPENING PRESENTATION: Don Wells – Mountain Stewards INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: Commissioner Swafford invited everyone to attend the Bethel Baptist Church Live Nativity Program on December 6th and 7th from 6:00 p.m. to 9:00 p.m. Commissioner Swafford also announced there would be another Pancake Breakfast at the Senior Center Friday morning from 8:30 a.m. to 10:00 a.m. Pancakes would be $1.00 each with all proceeds benefitting the senior center. APPROVAL OF MINUTES: Motion passed unanimously to approve the minutes from the voting session held on November 7, 2013. Nix/Swafford APPROVAL OF THE AGENDA: ---PAGE BREAK--- Motion passed unanimously to approve the agenda as written. Swafford/Nix PUBLIC COMMENT: None ALCOHOL LICENSE HEARING: None ZONING: ZA 13-04 – Ben Trail on behalf of Julie Heinsman has submitted a request to rezone property from to C-HB; TMP 037-044. The property is zoned (Residential Sub-Rural Manufactured/Moved). Planning Commission and Planning and Development Staff recommend denial of the application as submitted. Postponed from the October 17, 2013 voting session. Ben Trail of 3898 War Hill Park Road, Dawsonville re-presented on behalf of Julie Heinsman, who is requesting to rezone the property to Commercial – Highway Business for the purpose of opening a porch enclosure showroom. Mr. Trail stated that since he had presented the first time, he had secured two additional letters from neighboring property owners in support of the re-zoning, and that there would be no issue with paint fumes coming from the business. He said Ms. Heinsman only does touch- up work with a roller or paint brush and does not own a paint sprayer. Chairman Berg explained the policy and procedure for public comment on zoning issues as per the Rules of Procedure for the Dawson County Board of Commissioners. Chairman Berg announced that if anyone had contributed more than $250 to the campaign for public office and wished to speak they will have to fill out a form which will be made available to them. Under normal program, ten minutes will be given to those who wish to speak in favor of or opposition to with some redirect, time permitting. Chairman Berg asked if anyone wished to speak in favor or in opposition to the application and hearing none closed the hearing. Motion passed unanimously to approve ZA 13-04 as submitted with the following conditions: ---PAGE BREAK--- • The building shall be located 75 feet west of the location shown on the Applicant’s site plan to be further away from the residence located east of the property. • A barrier of Leyland Cypress must be planted 15’ o.c. (on center) between the business and the residence to the east. • The permitted use of the premises shall be limited to the specific business of the applicant, Julie Heinsman, set forth in ZA 13-04 and during the public hearings for the zoning application on October 17, 2013 and November 21, 2013. Nix/Swafford ZA 13-06 – David McKee on behalf of Dawson County has submitted a request to rezone property from R-A to C-IR; portion of TMP 115-001. The property is zoned R-A (Residential Exurban/Agricultural). Planning Commission and Planning and Development Staff recommend approval of the application as submitted. Planning and Development Director David McKee on behalf of property owner Coulson Beach, LLP requested that the zoned acreage acquired for the Carlisle Road paving project be added to the back of the CIR zoned property, so that there would be no reduction in the total amount of zoned square footage of CIR zoned land. Chairman Berg explained the policy and procedure for public comment on zoning issues as per the Rules of Procedure for the Dawson County Board of Commissioners. Chairman Berg announced that if anyone had contributed more than $250 to the campaign for public office and wished to speak they will have to fill out a form which will be made available to them. Under normal program, ten minutes will be given to those who wish to speak in favor of or opposition to with some redirect, time permitting. Chairman Berg asked if anyone wished to speak in favor or in opposition to the application and hearing none closed the hearing. Motion passed unanimously to approve ZA 13-06. Swafford/Nix ---PAGE BREAK--- ZA 13-07 – Ridgeline Land Planning, Inc. has submitted a request to rezone property from C-HB and R-A to RMF; TMPs 113-032, 113-044, and 113-086. The property is zoned C-HB (Highway Business Commercial) and R-A (Residential Exurban/Agricultural). Planning Commission and Planning and Development Staff recommend approval of the application with stipulation. Holt Persinger of 533 Rosewood Circle, Winder presented on behalf of Ridgeline Planning, Inc. who is requesting a rezoning of 40.39 acres in order to construct of a 242-unit garden style apartment community with amenities. There are also plans for a traffic study to be conducted along with the addition of a secondary access point on Prominence Court. Chairman Berg explained the policy and procedure for public comment on zoning issues as per the Rules of Procedure for the Dawson County Board of Commissioners. Chairman Berg announced that if anyone had contributed more than $250 to the campaign for public office and wished to speak they will have to fill out a form which will be made available to them. Under normal program, ten minutes will be given to those who wish to speak in favor of or opposition to with some redirect, time permitting. Chairman Berg asked if anyone wished to speak in favor or in opposition to the application and hearing none closed the hearing. Motion passed unanimously to postpone the zoning application to the voting session on December 19, 2013 until a traffic study could be conducted and additional information received from the actual builder. Swafford/Nix PUBLIC HEARING: None UNFINISHED BUSINESS: None NEW BUSINESS: Approval of RFP #218-13 – Heavy Equipment Repair and Maintenance ---PAGE BREAK--- Motion passed unanimously to award RFP #218-13 – Heavy Equipment Repair and Maintenance to the only responsive bidder, T.W. Phillips, Inc. Swafford/Nix Approval of RFP #219-13 – Heavy Truck Repair and Maintenance Motion passed unanimously to award RFP #219-13 – Heavy Truck Repair and Maintenance to the most responsive bidder, CC Walls Garage, Inc. Nix/Swafford Approval of the request to accept Grogan Drive into the County Road System Motion passed unanimously to accept Grogan Drive into the County Road System. Swafford/Nix Approval of the 2014 Board of Commissioners Meeting Calendar Motion passed unanimously to approve the 2014 Board of Commissioners Meeting Calendar as presented. Swafford/Nix Approval of the 2014 Payroll and Holiday Calendar Motion passed unanimously to approve the 2014 Payroll and Holiday Calendar as presented. Nix/Swafford Approval of the amended Cardno ATC Standby Services Contracts for Environmental and Geotechnical Motion passed unanimously to approve the amended Cardno ATC Standby Services Contracts for Environmental and Geotechnical. Swafford/Nix Approval of the amended Rochester & Associates Standby Services Contract for Surveying Motion passed unanimously to approve the amended Rochester & Associates Standby Services Contract for Surveying. Swafford/Nix ADJOURNMENT: PUBLIC COMMENT: Karen Parade and Assembly Ordinance ---PAGE BREAK--- APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - December 5, 2013 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – DECEMBER 5, 2013 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Pichon, District 1; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix; District 4; Chief Financial Officer Dena Bosten filling in for County Manager Campbell; County Attorney Homans; County Clerk Yarbrough and interested citizens of Dawson County. County Manager Campbell was not present. OPENING PRESENTATIONS: Dawson County Park and Recreation 10U Tigers Proclamation Christie Haynes – Dawson County Chamber of Commerce INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: Commissioner Swafford invited everyone to attend the Bethel Baptist Church Live Nativity Program on December 6th and 7th from 6:00 p.m. to 9:00 p.m. Chairman Berg thanked new Juvenile Judge Lindsay Burton for attending tonight’s meeting and welcomed her to Dawson County. Commissioner Hamby wanted everyone to know that Tracy Phillips’ mother was in the hospital from a heart attack, and Commissioner Swafford mentioned that she was scheduled for a heart catheter tomorrow. ---PAGE BREAK--- Chairman Berg also welcomed CFO Dena Bosten who was filling in for County Manager Cindy Campbell. APPROVAL OF MINUTES: Motion passed by majority to approve the minutes from the voting session held on November 21, 2013. Swafford/Nix- Commissioners Hamby and Pichon abstained. APPROVAL OF THE AGENDA: Motion passed unanimously to approve the agenda as written. Nix/Pichon PUBLIC COMMENT: None ALCOHOL LICENSE HEARING: None ZONING: None PUBLIC HEARING: None UNFINISHED BUSINESS: None NEW BUSINESS: Approval of the 2014 Juvenile Court Grant Application Motion passed unanimously to approve the 2014 Juvenile Court Grant Application. Pichon/Swafford Approval to reject Bid #228-13 RFQ – Detention Center Medical Director ---PAGE BREAK--- Motion passed unanimously to approve to reject all bids for Bid #228-13 – Detention Center Medical Director due to a lack of competitive, responsive bids received. Pichon/Nix Approval of Bid #230-13 – Dodge Charger Patrol Cars Motion passed unanimously to award Bid #230-13 RFP – Dodge Charger Patrol Cars to low bidder, LaPrade Government Sales out of Cornelia, Georgia per bid specs and waiving all technicalities as submitted. Swafford/Hamby Approval of the Training Website Usage Contract Renewal with Hall County Motion passed unanimously to approve Training Website Contract Renewal with Hall County. Nix/Pichon Approval of the Capital Improvements Element (CIE) Annual Update Adoption Resolution Motion passed unanimously to approve the Capital Improvements Element (CIE) Annual Update Adoption Resolution. Swafford/Pichon Approval of revised contract with T.W. Phillips – Contractor for Culvert Work (LMIG) Motion passed unanimously to approve the revised contract with T.W. Phillips – Contractor for Culvert Work (LMIG). Pichon/Hamby Approval of the Dawson County Chamber of Commerce Management Agreement and Contract for Services Motion passed unanimously to approve the Management Agreement and Contract for Services with the Dawson County Chamber of Commerce, leaving the language as stated in the original contract, and in Paragraph #11 5% of the total 8% collected, which is 62.5%, be recorded in the blank. Pichon/Swafford Approval of the Department of Natural Resources Agreement for Collection and Disbursement of Hotel/Motel Tax Motion passed unanimously to approve the Department of Natural Resources Agreement for Collection and Disbursement of Hotel/Motel Tax. Pichon/Swafford EXECUTIVE SESSION: Motion passed unanimously to go into Executive Session. Nix/Pichon ---PAGE BREAK--- Motion passed unanimously to come out of Executive Session. Nix/Swafford Motion passed unanimously to amend the 2013 budget as set forth herein and approve a one-time compensation increase for all Dawson County full-time and permanent part-time employees for the pay period of November 23rd to December 6th. The temporary pay increase amount will be based on years of services at 12/31/2013. The amounts are: $270.71 for 0-4 years $541.42 for 5-9 years $812.13 for 10-19 years $1,082.84 for 20 + years Pichon/Hamby ADJOURNMENT: PUBLIC COMMENT: APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - December 19, 2013 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – DECEMBER 19, 2013 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Pichon, District 1; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix, District 4; County Manager Campbell; County Attorney Homans; County Clerk Yarbrough and interested citizens of Dawson County. OPENING PRESENTATION: National Weather Service – Storm Ready Designation INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: Chairman Berg reminded everyone that this was the last meeting of 2013 with the next Board of Commissioners meeting scheduled for January 9, 2014. APPROVAL OF MINUTES: Motion passed unanimously to approve the minutes from the voting session held on December 5, 2013. Nix/Pichon APPROVAL OF THE AGENDA: Motion passed unanimously to approve the agenda as written. Swafford/Pichon PUBLIC COMMENT: ---PAGE BREAK--- None ALCOHOL LICENSE HEARING: Alcohol License Transfer (Retail Package – Beer, Wine, Distilled Spirits) – War Hill Package County Attorney Homans reported the applicant meets all requirements under the ordinance. Motion passed unanimously to approve the Alcohol License Transfer (Retail Package – Beer, Wine, Distilled Spirits) for War Hill Package. Nix/Pichon ZONING: ZA 13-07 – Ridgeline Land Planning, Inc. has submitted a request to rezone property from C-HB and R-A to RMF; TMPs 113-032, 113-044, and 113-086. The property is zoned C-HB (Highway Business Commercial) and R-A (Residential Exurban/Agricultural). Planning Commission and Planning and Development Staff recommend approval of the application with a stipulation. This item was postponed from the November 21, 2013 voting session. Danny Bennett of 6420 Jewell Bennett Road, Dawsonville spoke on behalf of the landowner who is requesting a rezoning of 40.39 acres in order to construct of a 242-unit apartment community with gated entrances, amenities, and professional landscaping. Mr. Bennett also submitted a design plan, traffic study and gave an estimated completion date of 2016. Planning and Development Director David McKee stated that he had reviewed the traffic study at length and all questions had been addressed. Chairman Berg explained the policy and procedure for public comment on zoning issues as per the Rules of Procedure for the Dawson County Board of Commissioners. Chairman Berg announced that if anyone had contributed more than $250 to the campaign for public office and wished to speak they will have to fill out a form which will be made available to them. Under normal program, ten minutes will be given to those who wish to speak in favor of or opposition to with some redirect, time permitting. Chairman Berg asked if anyone wished to speak in favor or in opposition to the application and hearing none closed the hearing. ---PAGE BREAK--- Motion passed unanimously to approve ZA 13-07 as submitted with the following stipulations: • A right-in de-acceleration lane into the complex and a right-out acceleration lane will be added to the Lumpkin Campground Road entrance with full-service stipulations to allow left-hand turns on to Lumpkin Campground Road. • A second full-service entrance be added to Prominence Court • 20’ of additional right-of-way be preserved in the event that Lumpkin Campground Road ever needs to be widened Pichon/Nix ZA 13-08 – Providence Real Estate Consulting on behalf of AT&T has submitted a request for a conditional use permit for a communication tower. The property is located on TMP 098-016. The property is zoned R-A (Residential Exurban/Agricultural). Planning Commission and Planning and Development Staff recommend approval of the application with stipulations. Leslie Carroll with Providence Real Estate Consulting, 4440 Tuck Road, Loganville spoke on behalf of AT&T who is proposing to install a new cell tower at 312 Dawson Forest Road East in order to provide better in-car and in-home coverage to wireless customers. Chairman Berg explained the policy and procedure for public comment on zoning issues as per the Rules of Procedure for the Dawson County Board of Commissioners. Chairman Berg announced that if anyone had contributed more than $250 to the campaign for public office and wished to speak they will have to fill out a form which will be made available to them. Under normal program, ten minutes will be given to those who wish to speak in favor of or opposition to with some redirect, time permitting. Chairman Berg asked if anyone wished to speak in favor of the application. Mary Rogers of 312 Dawson Forest Road East, Dawsonville stated that she was in favor of the new cell tower in the hopes that it would reduce traffic from those who pull off into her driveway in order to finish their cell phone conversations. ---PAGE BREAK--- Chairman Berg asked if anyone wished to speak in opposition of the application and hearing none closed the hearing. Motion passed unanimously to approve ZA 13-08 as submitted with the following stipulations: • Planting per landscape plan shall be completed during the fall/winter planting season. • A one-year guarantee must be provided to the county from the installer for all landscaping per the landscape plan. Swafford/Pichon ZA 13-09 – Providence Real Estate Consulting on behalf of AT&T has submitted a request for a conditional use permit for a communication tower. The property is located on TMP 068-017. The property is zoned R-A (Residential Exurban/Agricultural). Planning Commission and Planning and Development Staff recommend approval of the application with stipulations. Chairman Berg explained the policy and procedure for public comment on zoning issues as per the Rules of Procedure for the Dawson County Board of Commissioners. Chairman Berg announced that if anyone had contributed more than $250 to the campaign for public office and wished to speak they will have to fill out a form which will be made available to them. Under normal program, ten minutes will be given to those who wish to speak in favor of or opposition to with some redirect, time permitting. Chairman Berg asked if anyone wished to speak in favor or in opposition of the application and hearing none closed the hearing. Motion passed unanimously to approve ZA 13-09 as submitted with the following stipulations: • Planting per landscape plan shall be completed during the fall/winter planting season. • A one-year guarantee must be provided to the county from the installer for all landscaping per the landscape plan. ---PAGE BREAK--- Nix/Swafford PUBLIC HEARING: None UNFINISHED BUSINESS: None NEW BUSINESS: Approval of the request for Dawson County Government to contract with Family Connection as Fiscal Agent Motion passed unanimously for Dawson County Government to contract with Family Connection as Fiscal Agent. Pichon/Nix Approval of Bid #226-13 RFP Commercial Generator Maintenance and Repair Motion passed unanimously to award RFP #226-13 – Commercial Generator Maintenance and Repair to the second lowest bidder, Gen-Tech Inc., based upon evaluation committee recommendations, more defined/faster response times, lower service call rates, and a longer warranty. Pichon/Hamby Approval to move forward with public hearings on the proposed Cemetery/Burial Ordinance Motion passed unanimously to move forward with two public hearings on the proposed Cemetery/Burial Ordinance. The first hearing will be held on January 21, 2014 before the Planning Commission and the second hearing will follow on February 6, 2014 before the Board of Commissioners. Pichon/Nix Approval of the 2033 Comprehensive Plan Short Term Work Program (STWP) Submittal Resolution Motion passed unanimously to approve the 2033 Comprehensive Plan Short Term Work Program (STWP) Submittal Resolution. Swafford/Nix Approval of Board Appointments Motion passed by majority to approve the following board appointments: ---PAGE BREAK--- a. EMS Advisory Council Board i. Billy Thurmond (Term: January 2014 to December 2015) ii. Lanier Swafford (Term: January 2014 to December 2015) b. Construction and Appeals Board i. Pat Hanson (Term: January 2014 to December 2016) ii. Jade Jones (Term: January 2014 to December 2016) iii. John Lee (Term: January 2014 to December 2016) iv. Michael Marshall (Term: January 2014 to December 2016) v. Larry Taffer (Term: January 2014 to December 2016) c. Joint Development Authority Board i. John Drew- replacing Gwen Kellar (Term: January 2014 to January 2015) Pichon/Nix- Commissioner Swafford abstained Approval of reappointment of County Manager, County Attorney, and County Clerk for 2014 Motion passed unanimously to approve the reappointment of County Manager, County Attorney, and County Clerk for 2014. Pichon/Hamby Approval of reappointment of District 1 Commissioner Gary Pichon as Vice-Chairman for the Dawson County Board of Commissioners for 2014 Motion passed by majority to approve the reappointment of District 1 Commissioner Gary Pichon as Vice-Chairman for the Dawson County Board of Commissioners for 2014. Hamby/Nix- Commissioner Pichon abstained Approval to accept and allow a match for the FY13 Emergency Management Directed Training Award from the Emergency Management Performance Grant Motion passed unanimously to accept and allow a match for the FY13 Emergency Management Directed Training Award from the Emergency Management Performance Grant. Swafford/Pichon ADJOURNMENT: ---PAGE BREAK--- PUBLIC COMMENT: None APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk