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Work Session Agenda - Thursday, January 12, 2012 DAWSON COUNTY BOARD OF COMMISSIONERS WORK SESSION AGENDA - THURSDAY, JANUARY 12, 2012 THE G.L. PETE GILLELAND CHAMBERS AT CITY HALL 4:00PM L. NEW BUSINESS 1. Presentation of the 2013 DHS UT Grant Application – Senior Accountant Kaye Molden 2. Presentation of the Resolution to Set Qualifying Fees for Elected Officials – CFO Cindy Campbell 3. Presentation of the RFP #156-11 Radio Consulting Services - County Manager Kevin Tanner 4. Presentation of the Government Center Asbestos Removal Project Change Order – County Manager Kevin Tanner 5. County Manager Report 6. County Attorney Report ---PAGE BREAK--- Voting Session Agenda - Thursday, January 19, 2012 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION AGENDA - THURSDAY, JANUARY 19, 2012 THE G.L. PETE GILLELAND CHAMBERS AT CITY HALL 6:00PM A. ROLL CALL B. OPENING PRESENTATION – Alice Williamson - 9th District Opportunity - Heating Program C. PLEDGE OF ALLEGIANCE D. ANNOUNCEMENTS E. APPROVAL OF MINUTES Minutes of the Voting Session held on January 5, 2012 F. APPROVAL OF THE AGENDA G. PUBLIC COMMENT (3 minute limit/person 15 minutes maximum) None H. ALCOHOL LICENSE HEARINGS None I. ZONING 1. ZA 11-08 – Matt McCord has submitted a request on behalf of Stanley Abbott to rezone two acres of parcel 088-108.001 from RA (Residential Agricultural) to C-HB (Commercial Highway Business). The property is located off Hwy 9 S. The applicant requests to develop a retail store on the subject property. ---PAGE BREAK--- J. PUBLIC HEARINGS None K. OLD BUSINESS None L. NEW BUSINESS 1. Approval of the 2013 DHS UT Grant Application 2. Approval of the Resolution to Set Qualifying fees for Elected Officials 3. Approval of the RFP #156-11 Radio Consulting Services Contract 4. Approval of the Government Center Asbestos Removal Change Order M. ADJOURNMENT N. PUBLIC COMMENT ---PAGE BREAK--- Work Session Agenda - Thursday, January 26, 2012 DAWSON COUNTY BOARD OF COMMISSIONERS WORK SESSION AGENDA - THURSDAY, JANUARY 26, 2012 THE G.L. PETE GILLELAND CHAMBERS AT CITY HALL 4:00PM L. NEW BUSINESS 1. Presentation of the 2012 Public Defender Contract with the State of Georgia - CFO Cindy Campbell 2. Presentation of the 2012 IGA with Hall County for Public Defender Services - CFO Cindy Campbell 3. Presentation of the IFB #165-11 for Road Striping Services - County Engineer Corey Gutherie 4. Presentation of the RFQ #166-11 for Used Fire Apparatus - County Manager Kevin Tanner/Emergency Services Director Billy Thurmond 5. Presentation to accept a donation of $38,665.00 from Wildcat Community, Inc. for the purpose of acquiring a used fire apparatus - County Manager Kevin Tanner 6. Presentation of the IFB #159-11 for On-Call Electrician Services - County Manager Kevin Tanner 7. Presentation of the IFB #161-11 for Pest Control Services - County Manager Kevin Tanner 8. Presentation of the IFB #160-11 for On-Call Plumbing Services - County Manager Kevin Tanner 9. Presentation to approve the Fire Marshal as the County ADA Compliance Officer - County Manager Kevin Tanner 10. County Manager Report 11. County Attorney Report ---PAGE BREAK--- Voting Session Agenda - Thursday, February 2, 2012 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION AGENDA - THURSDAY, FEBRUARY 2, 2012 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 6:00PM A. ROLL CALL B. OPENING PRESENTATION – Stacey Leonhardt – Dawson County Library C. PLEDGE OF ALLEGIANCE D. ANNOUNCEMENTS E. APPROVAL OF MINUTES Minutes of the Voting Session held on January 19, 2012 F. APPROVAL OF THE AGENDA G. PUBLIC COMMENT (3 minute limit/person 15 minutes maximum) None H. ALCOHOL LICENSE HEARINGS None I. ZONING None J. PUBLIC HEARINGS ---PAGE BREAK--- None K. OLD BUSINESS None L. NEW BUSINESS 1. Approval of the 2012 Public Defender Contract with the State of Georgia 2. Approval of the 2012 IGA with Hall County for Public Defender Services 3. Approval of the IFB #165-11 for Road Striping Services 4. Approval of the RFQ #166-11 for Used Fire Apparatus 5. Approval to accept a donation of $38,665.00 from Wildcat Community, Inc. 6. Approval of the IFB #159-11 for On-Call Electrician Services 7. Approval of the IFB #161-11 for Pest Control Services 8. Approval of the IFB #160-11 for On-Call Plumbing Services 9. Approval of the Fire Marshal as ADA Compliance Officer 12. Approval of the Use of the Current Courthouse for DEA Training M. ADJOURNMENT N. PUBLIC COMMENT ---PAGE BREAK--- Work Session Agenda - Thursday, February 9, 2012 DAWSON COUNTY BOARD OF COMMISSIONERS WORK SESSION AGENDA - THURSDAY, FEBRUARY 9, 2012 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 4:00PM L. NEW BUSINESS 1. Presentation of the RFP #167-12 for Dawson County Sheriff’s Office Patrol Vehicles – Sheriff Billy Carlisle 2. Application for Parade and Assembly- “Kiwanis Club 5K/10K Races” – Planning and Development Director David McKee 3. Application for Parade and Assembly- “North Georgia Adults Triathlon” – Planning and Development Director David McKee 4. Application for Parade and Assembly- “Dawsonville 5000 & ½ Marathon” – Planning and Development Director David McKee 5. Presentation of the Annual Zoning Map Adoption – Planning and Development Director David McKee 6. Presentation of the Proposed 2012-2017 System Wide Recreation Master Plan Update – Parks and Rec. Director Lisa Henson 7. Presentation of the 2012 Emergency Services Boot Drive Dates – Deputy Chief Tim Satterfield 8. Presentation of the 2012 Senior Center Elevator Project – County Manager Kevin Tanner 9. Presentation of the 2012 Arbor Day Proclamation - County Manager Kevin Tanner 10. Presentation of the 2011 Board of Commissioners Expenses - County Manager Kevin Tanner 11. County Manager Report 12. County Attorney Report ---PAGE BREAK--- Voting Session Agenda - Thursday, February 16, 2012 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION AGENDA - THURSDAY, FEBRUARY 16, 2012 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 6:00PM A. ROLL CALL B. OPENING PRESENTATION – Sandy Lipkowitz – Executive Director R.E.A.D. C. PLEDGE OF ALLEGIANCE D. ANNOUNCEMENTS E. APPROVAL OF MINUTES Minutes of the Voting Session held on February 2, 2012 F. APPROVAL OF THE AGENDA G. PUBLIC COMMENT (3 minute limit/person 15 minutes maximum) None H. ALCOHOL LICENSE HEARINGS None I. ZONING None J. PUBLIC HEARINGS ---PAGE BREAK--- None K. OLD BUSINESS None L. NEW BUSINESS 1. Approval of the RFP #167-12 for Dawson County Sheriff’s Office Patrol Vehicles 2. Approval of the Application for Parade and Assembly – “Kiwanis Club 5K/10K Races” 3. Approval of the Application for Parade and Assembly – “North Georgia Adults Triathlon” 4. Approval of the Application for Parade and Assembly – “Dawsonville 5000 & ½ Marathon” 5. Approval to hold public hearings for the Annual Zoning Map Adoption 6. Approval of the 2012-2017 System Wide Recreation Master Plan Update 7. Approval of the 2012 Emergency Boot Drive Dates 8. Approval of the 2012 Senior Center Elevator Project 9. Approval of the 2012 Arbor Day Proclamation 10. Approval of the 2011 Board of Commissioners Expenses 13. Approval to declare emergency circumstances on Sweetwater Juno Rd. relating to culvert failure 14. Approval to accept lowest bid from Bryant Contracting, Inc. for emergency pipe repairs on Sweetwater Juno Road M. ADJOURNMENT N. PUBLIC COMMENT ---PAGE BREAK--- Special Called Meeting - Thursday, February 16, 2012 DAWSON COUNTY BOARD OF COMMISSIONERS SPECIAL CALLED MEETING AGENDA BOARD OF COMMISSIONERS AND DAWSON COUNTY DEVELOPMENT AUTHORITY THURSDAY, FEBRUARY 16, 2012 DAWSON COUNTY GOVERNMENT CENTER (ADMIN. TRAINING ROOM) 2:00PM A. OPENING REMARKS – Chairman Mike Berg B. DEVELOPMENT AUTHORITY – Development Authority Chair Peter Hill Sr. or Development Authority Executive Director Charlie Auvermann • New Initiatives for 2012 • Acquiring Business Progress • Financial Status C. JOINT DEVELOPMENT AUTHORITY UPDATE – Development Authority Executive Director Charlie Auvermann D. QUESTIONS AND ANSWERS – Board of Commissioners and Development Authority E. ADJOURNMENT ---PAGE BREAK--- Work Session Agenda - Thursday, February 23, 2012 DAWSON COUNTY BOARD OF COMMISSIONERS WORK SESSION AGENDA - THURSDAY, FEBRUARY 23, 2012 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 4:00PM L. NEW BUSINESS 1. Introduction of New County Extension Agent – County Extension Coordinator - Clark Beusse 2. Presentation of Request for Food Lion Audit by Tax Assessor’s Office – Chief Appraiser Michael Roberts/Tax Assessor Board Chairman John Stegall 3. Presentation of the FY13 DOT 5311 Transit Continuation Grant – Senior Accountant Kaye Molden 4. Presentation of Mutual Aid Agreement with GEMA – Emergency Services Director Billy Thurmond 5. Presentation of Request for Third Party to Use Fleet Maintenance Parking Lot as a Movie Staging Area – County Manager Kevin Tanner 6. Presentation of the 2012 Lake Lanier Water Level Project Resolution – County Manager Kevin Tanner 7. County Manager Report 8. County Attorney Report ---PAGE BREAK--- Voting Session Agenda - Thursday, March 1, 2012 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION AGENDA - THURSDAY, MARCH 1, 2012 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 6:00PM A. ROLL CALL B. OPENING PRESENTATION – Daniel Victorio – Boy Scouts of America C. PLEDGE OF ALLEGIANCE D. ANNOUNCEMENTS E. APPROVAL OF MINUTES 1. Minutes of the Voting Session held on February 16, 2012 2. Minutes of the Joint BOC/DADC Meeting held on February 16, 2012 F. APPROVAL OF THE AGENDA G. PUBLIC COMMENT (3 minute limit/person 15 minutes maximum) None H. ALCOHOL LICENSE HEARINGS 1. Retail Package Beer & Wine License – RaceTrac Petroleum, Inc. d/b/a RaceTrac #204 I. ZONING None ---PAGE BREAK--- J. PUBLIC HEARINGS None K. OLD BUSINESS None L. NEW BUSINESS 2. Approval of the request to fund an audit of three grocery stores by the Tax Assessor’s Office 3. Approval of the FY13 DOT 5311 Transit Continuation Grant 4. Approval of the Mutual Aid Agreement with GEMA 5. Approval of the request for third party to utilize the Fleet Maintenance parking lot as a movie staging area 6. Approval of the 2012 Lake Lanier Water Level Project Resolution 9. Ratification of the previously signed Letter of Support for the City of Dawsonville’s Sewer System Improvement Project 10. Approval of the contract with DOT for the resurfacing of War Hill Park Rd. M. ADJOURNMENT N. PUBLIC COMMENT ---PAGE BREAK--- Work Session Agenda - Thursday, March 8, 2012 DAWSON COUNTY BOARD OF COMMISSIONERS WORK SESSION AGENDA - THURSDAY, MARCH 8, 2012 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 4:00PM L. NEW BUSINESS 1. Presentation of the Application for Parade and Assembly- “Sun Rise Service- Faith Baptist Church” – Planning and Development Director David McKee 2. Presentation of the Draft Donation Box Ordinance – Planning and Development Director David McKee 3. Presentation of the ACCG 2012-13 Safety Discount Verification Form – County Manager Kevin Tanner 4. County Manager Report 5. County Attorney Report ---PAGE BREAK--- Voting Session Agenda - Thursday, March 15, 2012 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION AGENDA - THURSDAY, MARCH 15, 2012 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 6:00PM A. ROLL CALL B. OPENING PRESENTATION – Christa Guadinier – United Methodist Children’s Home C. PLEDGE OF ALLEGIANCE D. ANNOUNCEMENTS E. APPROVAL OF MINUTES 1. Minutes of the Voting Session held on March 1, 2012 F. APPROVAL OF THE AGENDA G. PUBLIC COMMENT (3 minute limit/person 15 minutes maximum) None H. ALCOHOL LICENSE HEARINGS None I. ZONING None J. PUBLIC HEARINGS ---PAGE BREAK--- Public Hearing regarding an ordinance to adopt and enact a code for Dawson County, Georgia K. OLD BUSINESS None L. NEW BUSINESS 1. Approval of the Application for Parade and Assembly- “Sun Rise Service- Faith Baptist Church” 2. Approval to hold public hearings on the Draft Donation Box Ordinance 3. Approval of the ACCG 2012-2013 Safety Discount Verification Form 6. Approval to hold public hearings on the Alcohol Ordinance Revision M. ADJOURNMENT N. PUBLIC COMMENT ---PAGE BREAK--- Work Session Agenda - Thursday, March 22, 2012 DAWSON COUNTY BOARD OF COMMISSIONERS WORK SESSION AGENDA - THURSDAY, MARCH 22, 2012 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 4:00PM L. NEW BUSINESS 1. Presentation of the Refunding of Etowah Water & Sewer Authority 2002 Bonds – CFO Cindy Campbell/County Attorney Joey Homans 2. County Manager Report 3. County Attorney Report ---PAGE BREAK--- Voting Session Agenda - Thursday, April 5, 2012 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION AGENDA - THURSDAY, APRIL 5, 2012 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 6:00PM A. ROLL CALL B. OPENING PRESENTATION – Rebecca Davis – Children’s Center for Hope and Healing C. PLEDGE OF ALLEGIANCE D. ANNOUNCEMENTS E. APPROVAL OF MINUTES 1. Minutes of the Voting Session held on March 15, 2012 F. APPROVAL OF THE AGENDA G. PUBLIC COMMENT (3 minute limit/person 15 minutes maximum) None H. ALCOHOL LICENSE HEARINGS None I. ZONING None J. PUBLIC HEARINGS ---PAGE BREAK--- 1. Public Hearing regarding the approval of the Donation Box Ordinance (1st of 1 hearing) 2. Public Hearing regarding the approval of the Dawson County Land Use District Map (1st of 1 hearing) 3. Public Hearing regarding an ordinance to adopt and enact a code for Dawson County, Georgia (2nd of 2 hearings) 4. Public Hearing regarding the approval to amend the Consolidated Alcohol Ordinance (1st of 2 hearings) K. OLD BUSINESS None L. NEW BUSINESS 1. Ratification of the Etowah Bond Bid Process 2. Approval to hold a Special Called Meeting on April 12, 2012 M. EXECUTIVE SESSION N. ADJOURNMENT O. PUBLIC COMMENT ---PAGE BREAK--- Work Session Agenda - Thursday, April 12, 2012 DAWSON COUNTY BOARD OF COMMISSIONERS WORK SESSION AGENDA - THURSDAY, APRIL 12, 2012 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 4:00PM L. NEW BUSINESS 1. Presentation of the LAUE Project Cost Overrun – Planning & Development Director David McKee 2. Presentation of Request to Surplus Used Fire Engine – Chief Lanier Swafford 3. Presentation of Surplus Vehicles and Equipment – Fleet Administrator Shannon Harben 4. Presentation of RFP #171-12 for the Purchase of a Road Tractor (Used) – Fleet Administrator Shannon Harben/ Transfer Station Operator Tyler Jones 5. Presentation of RFP #169-12 for Annual Elevator Maintenance Contract – Public Works Director David Headley 6. Presentation of RFP #168-12 for Waterproofing and Repairs to the Dawson County Government Annex and Fire Station #2 – County Manager Kevin Tanner 7. Presentation of Letter to Environmental Protection Division (Clarification of Stipulation #1 ZA 06-10) – Chairman Mike Berg 8. County Manager Report 9. County Attorney Report ---PAGE BREAK--- Special Called Meeting - Thursday, April 12, 2012 DAWSON COUNTY BOARD OF COMMISSIONERS SPECIAL CALLED MEETING AGENDA THURSDAY, APRIL 12, 2012 DAWSON COUNTY GOVERNMENT CENTER – ASSEMBLY ROOM 4:00PM A. NEW BUSINESS 1. Resolution to approve the refunding of 2002 Bonds 2. Approval of bid responses for the refunding of 2002 Bonds 3. Approval of the IGA with Etowah Water and Sewer for the refunding of 2002 Bonds ---PAGE BREAK--- Voting Session Agenda - Thursday, April 19, 2012 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION AGENDA - THURSDAY, APRIL 19, 2012 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 6:00PM A. ROLL CALL B. OPENING PRESENTATION – Vernon Smith – American Hometown Heroes C. PLEDGE OF ALLEGIANCE D. ANNOUNCEMENTS E. APPROVAL OF MINUTES 1. Minutes of the Voting Session held on April 5, 2012 2. Minutes of the Special Called Meeting held on April 12, 2012 F. APPROVAL OF THE AGENDA G. PUBLIC COMMENT (3 minute limit/person 15 minutes maximum) None H. ALCOHOL LICENSE HEARINGS 1. Wholesale Distributor Beer License – Mediterranean Wine Distributors, Inc. I. ZONING None ---PAGE BREAK--- J. PUBLIC HEARINGS 1. Public Hearing regarding the approval to amend the Consolidated Alcohol Ordinance (2nd of 2 hearings) K. OLD BUSINESS None L. NEW BUSINESS 1. Approval of the LAUE Project Cost Overrun 2. Approval of the Request to Surplus Used Fire Engine 3. Approval to Sell Surplus Vehicles and Equipment a. Approval to Designate Funds from the Sale of Surplus Vehicles and Equipment to Purchase Track-Hoe. 4. Approval to Reject all Bids for RFP #171-12 - Purchase of a Used Road Tractor 5. Approval of RFP #169-12 - Annual Elevator Contract 6. Approval of RFP #168-12 - Waterproofing and Repairs to Dawson County Government Annex and Fire Station 7. Approval of the Letter to Environmental Protection Division- Clarification of Stipulation #1 ZA 06-10. 9. Approval of the IGA with City and Board of Elections for 2012 City Elections M. ADJOURNMENT N. PUBLIC COMMENT ---PAGE BREAK--- Work Session Agenda - Thursday, May 10, 2012 DAWSON COUNTY BOARD OF COMMISSIONERS WORK SESSION AGENDA - THURSDAY, MAY 10, 2012 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 4:00PM L. NEW BUSINESS 1. Presentation of the request to initiate LOST negotiations with the City of Dawsonville – Chairman Mike Berg 2. Presentation of the SmartBen Agreement for Benefit Enrollment Software – HR Director Sherry Boatfield/CFO Cindy Campbell 3. Presentation of the request to file a statement of claim against Comfort Inn dba Spectrum Management in Magistrate Court for delinquent taxes – Grants Administrator Kaye Molden 4. Presentation of RFP #172-12 Contractor for Paving Road Project – County Engineer Corey Gutherie/Public Works Director David Headley 5. Presentation of RFP #170-12 Contractor for Senior Center Elevator Project – County Manager Kevin Tanner 6. Presentation of the request to initiate right-of-way acquisition on Carlisle Rd. – County Manager Kevin Tanner 7. Presentation of results from the Dumpster Service Quote – County Manager Kevin Tanner 8. County Manager Report 9. County Attorney Report ---PAGE BREAK--- Voting Session Agenda - Thursday, May 17, 2012 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION AGENDA - THURSDAY, MAY 17, 2012 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 6:00PM A. ROLL CALL B. OPENING PRESENTATION – Anne Tarver – Heal Our Land Prayer Project C. PLEDGE OF ALLEGIANCE D. ANNOUNCEMENTS E. APPROVAL OF MINUTES Minutes of the Voting Session held on April 19, 2012 F. APPROVAL OF THE AGENDA G. PUBLIC COMMENT (3 minute limit/person 15 minutes maximum) None H. ALCOHOL LICENSE HEARINGS None I. ZONING 1. ZA 12-01 – Donald Maple has submitted a request to rezone 1.01 acres of TMP 104-049 from C-OI (Commercial Office/Industrial) to RA (Residential Agricultural). The property is located at 3680 Highway 53 E. ---PAGE BREAK--- J. PUBLIC HEARINGS None K. OLD BUSINESS None L. NEW BUSINESS 1. Approval to initiate LOST negotiations with the City of Dawsonville 2. Approval of the SmartBen Agreement for Benefit Enrollment Software 3. Approval to file a statement of claim against Comfort Inn dba Spectrum Management in Magistrate Court for delinquent taxes 4. Approval of RFP #172-12 – Contractor for Paving Road Project 5. Approval of RFP #170-12 – Contractor for Senior Center Elevator Project 6. Approval to initiate right-of-way acquisition on Carlisle Rd. 7. Approval of Dumpster Service Quote M. ADJOURNMENT N. PUBLIC COMMENT ---PAGE BREAK--- Work Session Agenda - Thursday, May 24, 2012 DAWSON COUNTY BOARD OF COMMISSIONERS WORK SESSION AGENDA - THURSDAY, MAY 24, 2012 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 4:00PM L. NEW BUSINESS 1. Presentation of the Annual Employee Insurance Renewal – Director of Administration Bob Ivey 2. Presentation of the Executive Session Minutes Procedure – County Attorney Joey Homans 3. County Manager Report 4. County Attorney Report ---PAGE BREAK--- Voting Session Agenda - Thursday, June 7, 2012 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION AGENDA - THURSDAY, JUNE 7, 2012 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 6:00PM A. ROLL CALL B. OPENING PRESENTATION – Nancy Stites – Celebrity Waiter C. PLEDGE OF ALLEGIANCE D. ANNOUNCEMENTS E. APPROVAL OF MINUTES Minutes of the Voting Session held on May 17, 2012 F. APPROVAL OF THE AGENDA G. PUBLIC COMMENT (3 minute limit/person 15 minutes maximum) None H. ALCOHOL LICENSE HEARINGS None I. ZONING None J. PUBLIC HEARINGS ---PAGE BREAK--- None K. OLD BUSINESS None L. NEW BUSINESS 1. Approval of the Annual Employee Insurance Renewal 2. Approval of the Executive Session Minutes Resolution 4. Approval of a Tax Redemption Quit Claim Deed M. ADJOURNMENT N. PUBLIC COMMENT ---PAGE BREAK--- Work Session Agenda - Thursday, June 14, 2012 DAWSON COUNTY BOARD OF COMMISSIONERS WORK SESSION AGENDA - THURSDAY, JUNE 14, 2012 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 4:00PM L. NEW BUSINESS 1. Presentation of RFP #174-12 for the Purchase of a New Road Tractor – Fleet Administrator Shannon Harben 2. Presentation of the FY 2011 Budget Amendments Resolution – Interim County Manager/CFO Cindy Campbell 3. Presentation of the 2011 Comprehensive Annual Financial Report (CAFR) – Interim County Manager/CFO Cindy Campbell 4. Board Appointments: a. Edwin Looper – DFACS Board (Term: July 1, 2012 – June 30, 2017) b. Nancy Disharoon – Library Board (Term: July 1, 2012 – June 30, 2016) c. Angela Harbin – Library Board (Term: July 1, 2012 – June 30, 2016) 5. County Manager Report 6. County Attorney Report ---PAGE BREAK--- Voting Session Agenda - Thursday, June 21, 2012 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION AGENDA - THURSDAY, JUNE 21, 2012 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 6:00PM A. ROLL CALL B. OPENING PRESENTATION – Lisa Henson – “Sparks in the Park” C. PLEDGE OF ALLEGIANCE D. ANNOUNCEMENTS E. APPROVAL OF MINUTES Minutes of the Voting Session held on June 7, 2012 F. APPROVAL OF THE AGENDA G. PUBLIC COMMENT (3 minute limit/person 15 minutes maximum) None H. ALCOHOL LICENSE HEARINGS 1. Consumption Beer, Wine & Distilled Spirits License – Friends on Lanier, LLC – d/b/a Friends Sports Grill I. ZONING None J. PUBLIC HEARINGS ---PAGE BREAK--- None K. OLD BUSINESS None L. NEW BUSINESS 1. Approval of RFP #174-12 for the Purchase of a New Road Tractor 2. Approval of the FY 2011 Budget Amendments Resolution 3. Approval of the 2011 Comprehensive Annual Financial Report (CAFR) 4. Approval of the following board appointments: a. Edwin Looper – DFACS Board (Term: July 1, 2012 – June 30, 2017) b. Nancy Disharoon – Library Board (Term: July 1, 2012 – June 30, 2016) c. Angela Harben – Library Board (Term: July 1, 2012 – June 30, 2016) 5. Approval of the HIPPA Agreement for SmartBen Enrollment Software 6. Etowah Valley Sporting Clays Park Sound Study M. ADJOURNMENT N. PUBLIC COMMENT ---PAGE BREAK--- Work Session Agenda - Thursday, June 28, 2012 DAWSON COUNTY BOARD OF COMMISSIONERS WORK SESSION AGENDA - THURSDAY, JUNE 28, 2012 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 4:00PM L. NEW BUSINESS 1. Presentation of the 2013 Bullet Proof Vest Grant Program – Lt. Col. John Cagle 2. Presentation of the FY 13 Legacy Link Continuation Grant Contract – Grants Administrator Kaye Molden 3. Presentation of the 2012 Assistance to Firefighter’s Grant – Emergency Services Director Billy Thurmond 4. Presentation of RFP #173-12 – Disaster Removal and Disposal Service – Emergency Services Director Billy Thurmond 5. Presentation of RFQ #175-12 – Treatment Court Services – Treatment Court Coordinator Bob King 6. Presentation of RFP #176-12 – Youth Sports & Event Photography – Park Director Lisa Henson 7. Presentation of the ERS-GA Retirement Benefit Notice of Participation – Interim County Manager/CFO Cindy Campbell 8. Presentation of the 2012-2013 Property and Liability Insurance Policy Renewal – Interim County Manager/CFO Cindy Campbell 9. Presentation of the County Tax Levy & Millage Rate Adoption Resolution for 2012 – Interim County Manager/CFO Cindy Campbell 10. Board Appointments:a. Clint Bearden – Development Authority Board (Term: Will expire December of 2014. Filling unexpired term for Chip Pearson) 11. Etowah Water and Sewer Authority Property Swap – Chairman Mike Berg 12. County Manager Report 13. County Attorney Report a. Sludge Sprayfield – Hampton (Lee Castleberry & Lumpkin Campground) ---PAGE BREAK--- Voting Session Agenda - Thursday, July 5, 2012 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION AGENDA - THURSDAY, JULY 5, 2012 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 6:00PM A. ROLL CALL B. OPENING PRESENTATION – Carolyn Bowen – Dawson County Humane Society C. PLEDGE OF ALLEGIANCE D. ANNOUNCEMENTS Vietnam Veterans of America – Dawson County Chapter 970 Proclamation E. APPROVAL OF MINUTES Minutes of the Voting Session held on June 21, 2012 F. APPROVAL OF THE AGENDA G. PUBLIC COMMENT (3 minute limit/person 15 minutes maximum) None H. ALCOHOL LICENSE HEARINGS None I. ZONING None ---PAGE BREAK--- J. PUBLIC HEARINGS None K. OLD BUSINESS None L. NEW BUSINESS 1. Approval of the 2013 Bullet Proof Vest Grant Program 2. Approval of the FY13 Legacy Link Continuation Grant 3. Approval of the 2012 Assistance to Firefighter’s Grant 4. Approval of RFP #173-12: Disaster Removal and Disposal Service 5. Approval of RFQ #175-12: Treatment Court Services 6. Approval of RFP #176-12: Youth Sports & Event Photography 7. Ratification of Notice of Participation to ERS-GA to not offer ERS retirement to new tax commissioners and new tax office employees 8. Approval of the 2012-2013 Property and Liability Insurance Policy Renewal 9. Approval of the County Tax Levy & Millage Rate Adoption Resolution for 2012 10. Approval of the following board appointments: a. Clint Bearden – Development Authority Board (Term: will expire December of 2014. Filling unexpired term for Chip Pearson) b. Charlie Auvermann- Citizen Representative for GMRC Board (Term: July 1, 2012 to June 30, 2013. 11. Approval of the Etowah Water and Sewer Authority Property Swap 13. Discussion of Sludge Sprayfield – Hampton (Lee Castleberry & Lumpkin Campground) 14. Approval of the Laptop Lease Agreement with R.E.A.D. M. ADJOURNMENT N. PUBLIC COMMENT ---PAGE BREAK--- Work Session Agenda - Thursday, July 26, 2012 DAWSON COUNTY BOARD OF COMMISSIONERS WORK SESSION AGENDA - THURSDAY, JULY 26, 2012 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 4:00PM L. NEW BUSINESS 1. Application for Parade and Assembly – “Super Sprint Triathlon” at Veterans Memorial Park – Planning and Development Director David McKee/Lowell Starr 2. Presentation of the GDOT Updated Speed Zone Ordinance for Dawson County – Public Works Director David Headley 3. Presentation of the GDOT Approval for Additional Funding for the Widening/Resurfacing of Whitmire Drive – Public Works Director David Headley 4. County Manager Report 5. County Attorney Report ---PAGE BREAK--- Work Session Agenda - Thursday, July 26, 2012 REVISED DAWSON COUNTY BOARD OF COMMISSIONERS REVISED WORK SESSION AGENDA - THURSDAY, JULY 26, 2012 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 4:00PM L. NEW BUSINESS 1. Application for Parade and Assembly – “Super Sprint Triathlon” at Veterans Memorial Park – Planning and Development Director David McKee/Lowell Starr 2. Presentation of the FY12 K9 Grant Application – Lt. Col. John Cagle * 3. Presentation of the GDOT Updated Speed Zone Ordinance for Dawson County – Public Works Director David Headley 4. Presentation of the GDOT Approval for Additional Funding for the Widening/Resurfacing of Whitmire Drive – Public Works Director David Headley 5. County Manager Report 6. County Attorney Report *Revision denoted by asterisk. ---PAGE BREAK--- Voting Session Agenda - Thursday, August 2, 2012 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION AGENDA - THURSDAY, AUGUST 2, 2012 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 6:00PM A. ROLL CALL B. OPENING PRESENTATION – Valerie Winship - Muscular Association C. PLEDGE OF ALLEGIANCE D. ANNOUNCEMENTS E. APPROVAL OF MINUTES 1. Minutes of the Planning Commission Retreat & Training held on June 15, 2012 2. Minutes of the Voting Session held on July 5, 2012 F. APPROVAL OF THE AGENDA G. PUBLIC COMMENT (3 minute limit/person 15 minutes maximum) None H. ALCOHOL LICENSE HEARINGS None I. ZONING None ---PAGE BREAK--- J. PUBLIC HEARINGS None K. OLD BUSINESS None L. NEW BUSINESS 1. Ratification of the Application for Parade and Assembly – “Super Sprint Triathlon” at Veterans Memorial Park 2. Ratification of the FY12 K-9 Grant Application 3. Approval of the GDOT Updated Speed Zone Ordinance and Resolution for Dawson County 4. Approval of the GDOT Additional Funding for the Widening/Resurfacing of Whitmire Drive 7. Approval to Proceed with the Repair Negotiation on Kubota Mower M. ADJOURNMENT N. PUBLIC COMMENT ---PAGE BREAK--- Work Session Agenda - Thursday, August 9, 2012 DAWSON COUNTY BOARD OF COMMISSIONERS WORK SESSION AGENDA - THURSDAY, AUGUST 9, 2012 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 4:00PM L. NEW BUSINESS 1. Presentation of the Request to Surplus Sheriff’s Office Canine “Dolph” – Lt. Col. John Cagle 2. Presentation of RFP #176-12- Youth Sports & Event Photography (postponed from the June 28, 2012 work session) – Parks and Recreation Director Lisa Henson 3. Presentation of the GEMA Performance Partnership Agreement Grant – Emergency Services Director Billy Thurmond 4. Presentation of the Proposed FY 2013-2015 Budget – Chairman Mike Berg 5. County Manager Report 6. County Attorney Report ---PAGE BREAK--- Work Session Agenda - Thursday, August 9, 2012 REVISED DAWSON COUNTY BOARD OF COMMISSIONERS REVISED WORK SESSION AGENDA THURSDAY, AUGUST 9, 2012 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 4:00PM L. NEW BUSINESS 1. Presentation of the FY13 Juvenile Court Grant Application – Judge Mary Carden * 2. Presentation of the FY13 Drug Court Grant Application – Kaye Molden for Bob King * 3. Presentation of the Request to Surplus Sheriff’s Office Canine “Dolph” – Lt. Col. John Cagle 4. Presentation of RFP #176-12- Youth Sports & Event Photography (postponed from the June 28, 2012 work session) – Parks and Recreation Director Lisa Henson 5. Presentation of the GEMA Performance Partnership Agreement Grant – Emergency Services Director Billy Thurmond 6. Presentation of the Proposed FY 2013-2015 Budget – Chairman Mike Berg 7. County Manager Report 8. County Attorney Report *Revision denoted by asterisk ---PAGE BREAK--- Voting Session Agenda - Thursday, August 16, 2012 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION AGENDA - THURSDAY, AUGUST 16, 2012 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 6:00PM A. ROLL CALL B. OPENING PRESENTATION 1. Leslie Cash - Muscular Association 2. Steve Collins – Adults Protecting Children C. PLEDGE OF ALLEGIANCE D. ANNOUNCEMENTS E. APPROVAL OF MINUTES Minutes of the Voting Session held on August 2, 2012 F. APPROVAL OF THE AGENDA G. PUBLIC COMMENT (3 minute limit/person 15 minutes maximum) None H. ALCOHOL LICENSE HEARINGS None I. ZONING None ---PAGE BREAK--- J. PUBLIC HEARINGS Public Hearing regarding the approval of the proposed FY 2013 budget (1st of 2 hearings) K. OLD BUSINESS None L. NEW BUSINESS 1. Ratification of the FY13 Juvenile Court Grant Application 2. Ratification of the FY13 Drug Court Grant Application 3. Approval of the Request to Surplus Sheriff’s Office Canine “Dolph” 4. Approval of RFP #176-12 for Youth Sports & Event Photography 5. Ratification of the GEMA Performance Partnership Agreement Grant M. EXECUTIVE SESSION N. ADJOURNMENT O. PUBLIC COMMENT ---PAGE BREAK--- Work Session Agenda - Thursday, August 23, 2012 DAWSON COUNTY BOARD OF COMMISSIONERS WORK SESSION AGENDA - THURSDAY, AUGUST 23, 2012 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 4:00PM L. NEW BUSINESS 1. Presentation of the Offender Electronic Home Monitoring and Management Program – Major Jeff Johnson 2. Application for Parade and Assembly – “Bootlegger Triathlon” – Planning & Development Director David McKee/Lowell Starr 3. Presentation of the Anti-Tether Ordinance Proposal – Dawson County Humane Society President Carolyn Bowen 4. Presentation of the Request to Apply for the Georgia Trauma Care Commission First Responder Training Grant – Deputy Chief Tim Satterfield 5. Presentation of the Request to Apply for the Georgia Trauma Care Commission Equipment Grant – Deputy Chief Tim Satterfield 6. Presentation of RFP #177-12 – Elevator, Equipment and Labor for Senior Center Elevator Project – County Manager Kevin Tanner 7. County Manager Report 8. County Attorney Report M. EXECUTIVE SESSION ---PAGE BREAK--- Special Called Meeting - Tuesday, September 4, 2012 DAWSON COUNTY BOARD OF COMMISSIONERS SPECIAL CALLED MEETING AGENDA TUESDAY, SEPTEMBER 4, 2012 THE G.L. PETE GILLELAND CHAMBERS AT CITY HALL 5:00PM A. LOCAL OPTION SALES TAX INTERGOVERNMENTAL AGREEMENT ---PAGE BREAK--- Voting Session Agenda - Thursday, September 6, 2012 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION AGENDA - THURSDAY, SEPTEMBER 6, 2012 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 6:00PM A. ROLL CALL B. OPENING PRESENTATION – Jacqueline Daniels – ConnectAbility C. PLEDGE OF ALLEGIANCE D. ANNOUNCEMENTS E. APPROVAL OF MINUTES Minutes of the Voting Session held on August 16, 2012 F. APPROVAL OF THE AGENDA G. PUBLIC COMMENT (3 minute limit/person 15 minutes maximum) None H. ALCOHOL LICENSE HEARINGS None I. ZONING None J. PUBLIC HEARINGS ---PAGE BREAK--- 1. Public Hearing regarding the approval of the proposed FY 2013 Budget (2nd of 2 hearings) 2. Public Hearing regarding an ordinance prohibiting land application of Class B sewage sludge (1st of 2 hearings) K. OLD BUSINESS None L. NEW BUSINESS 1. Approval of the Offender Electronic Home Monitoring and Management Program 2. Approval of the Application for Parade and Assembly – “Bootlegger Triathlon” 3. Anti-Tether Ordinance – postponed until the September 27, 2012 Work Session 4. Approval of the Georgia Trauma Care Commission First Responder Training Grant Application 5. Approval of the Georgia Trauma Care Commission Equipment Grant Application 6. Approval of RFP #177-12 – Elevator, Equipment and Labor for Senior Center Elevator Project 9. Approval to Initiate Pay-Off of Jail and Parking Lot Debt M. ADJOURNMENT N. PUBLIC COMMENT ---PAGE BREAK--- Work Session Agenda - Thursday, September 13, 2012 DAWSON COUNTY BOARD OF COMMISSIONERS WORK SESSION AGENDA - THURSDAY, SEPTEMBER 13, 2012 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 4:00PM L. NEW BUSINESS 1. Presentation of the FY13 VAWA Grant Application – Lt. Col. John Cagle 2. Presentation of the FY13 K-9 Grant Application – Lt. Col. John Cagle 3. Presentation of the Dawson County Communication Plan Proposal – Chief Lanier Swafford/Mike McGannon/County Manager Kevin Tanner 4. County Manager Report 5. County Attorney Report ---PAGE BREAK--- Voting Session Agenda - Thursday, September 20, 2012 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION AGENDA - THURSDAY, SEPTEMBER 20, 2012 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 6:00PM A. ROLL CALL B. OPENING PRESENTATION 1. Doris Cook – Etowah Water and Sewer Authority – Clean Water Month Proclamation 2. Alice Williamson – Ninth District Opportunity C. PLEDGE OF ALLEGIANCE D. ANNOUNCEMENTS E. APPROVAL OF MINUTES 1. Minutes of the Special Called Meeting held on September 4, 2012 2. Minutes of the Voting Session held on September 6, 2012 F. APPROVAL OF THE AGENDA G. PUBLIC COMMENT (3 minute limit/person 15 minutes maximum) None H. ALCOHOL LICENSE HEARINGS None I. ZONING ---PAGE BREAK--- None J. PUBLIC HEARINGS Public Hearing regarding an ordinance prohibiting land application of Class B sewage sludge (2nd of 2 hearings) K. OLD BUSINESS None L. NEW BUSINESS 1. Approval of the FY13 VAWA Grant Application 2. Approval of the FY13 K-9 Grant Application 3. Approval of the Dawson County Communication Plan Proposal 4. Approval of the FY13 Transit Grant Contract Revisions 5. Approval of the Fire Station 2 Settlement Agreement M. ADJOURNMENT N. PUBLIC COMMENT ---PAGE BREAK--- Work Session Agenda - Thursday, September 27, 2012 DAWSON COUNTY BOARD OF COMMISSIONERS WORK SESSION AGENDA - THURSDAY, SEPTEMBER 27, 2012 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 4:00PM L. NEW BUSINESS 1. Presentation of “Prevention Club House” Grant Contract Fiscal Agent Request – Family Connection Director Nancy Stites 2. Presentation of RFQ #178-12 – Detention Center Medical Director – Sheriff Billy Carlisle 3. Discussion of Anti-Tether Ordinance Proposal – Planning and Development Director David McKee 4. Presentation of the Capital Improvement Element Annual Update – Planning and Development Director David McKee 5. Presentation of Kare for Kids Request for the use of county parking lots during the upcoming Mountain Moonshine Festival – County Manager Kevin Tanner 6. Presentation of Amendment to IGA with City of Dawsonville for Street/Road Repair & Maintenance and Street/Road Cleaning – County Manager Kevin Tanner 7. Presentation of 3-Year Rabies Vaccinations Request – Chairman Mike Berg 8. Board Appointments: a. Dan Tennant (Replacing Lake Gibson) – Development Authority Board (Term: 09/12-01/17) b. Tom Alexander – Development Authority Board (Term: 09/12-01/17) c. Clint Bearden – Development Authority Board (Term: 07/12-01/15) d. Peter Hill – Development Authority Board (Term: 09/12-01/17) e. Vacancy (Position held by Ann Williams) – Development Authority Board (Term: 09/12-01/17) f. Sherry Weeks – Development Authority Board (Term: 09/12-01/15) g. Charlie Tarver – Development Authority Board (Term: 09/12-01/15) h. Dan Tennant (Replacing Lake Gibson) – Industrial Building Authority (Term: 09/12-01/16) ---PAGE BREAK--- i. TomAlexander – Industrial Building Authority (Term: 09/12-01/15) j. Pete Hill – Industrial Building Authority (Term: 09/12-01/16) k. Sherry Weeks – Industrial Building Authority (09/12-01/15) l. Charlie Tarver (Replacing Ann Williams) – Industrial Building Authority (Term: 09/12-01/15) m. Dan Tennant (Replacing Lake Gibson) – Joint Development Authority (Term: 09/12-01/16) n. Charlie Auvermann – Joint Development Authority (Term: 09/12-01/16) o. Mary Simmons – Joint Development Authority (Term: 09/12-01/15) p. Gwinn Keller – Joint Development Authority (Term: 09/12-01/15) 9. County Manager Report 10. County Attorney Report ---PAGE BREAK--- Voting Session Agenda - Thursday, October 4, 2012 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION AGENDA - THURSDAY, OCTOBER 4, 2012 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 6:00PM A. ROLL CALL B. OPENING PRESENTATION – Nancy Stites – Red Ribbon Week C. PLEDGE OF ALLEGIANCE D. ANNOUNCEMENTS E. APPROVAL OF MINUTES Minutes of the Voting Session held on September 20, 2012 F. APPROVAL OF THE AGENDA G. PUBLIC COMMENT (3 minute limit/person 15 minutes maximum) None H. ALCOHOL LICENSE HEARINGS Special Event Alcohol Permit – United Way Annual BBQ I. ZONING None J. PUBLIC HEARINGS ---PAGE BREAK--- None K. OLD BUSINESS None L. NEW BUSINESS 1. Discussion of Energy Tax Rebate 2. Approval of RFQ #178-12 – Detention Center Medical Director 3. Discussion of how to proceed with Anti-Tether Ordinance 4. Approval to hold public hearing and transmit the draft CIE Annual Update to the Regional Commission for review 5. Approval of the Kare for Kids Request for county parking lot use 6. Approval of the Downtown Development Authority/Dawson County Park & Rec. Request for county parking lot use 7. Approval of the amendment to the agreement with the City of Dawsonville for Street/Road Repair & Maintenance and Street/Road Cleaning Service Delivery Strategy 8. Approval of the following board appointments: a. Dan Tennant (Replacing Lake Gibson) – Development Authority Board (Term: 09/12-01/17) b. Tom Alexander – Development Authority Board (Term: 09/12-01/17) c. Clint Bearden – Development Authority Board (Term: 07/12-01/15) d. Peter Hill – Development Authority Board (Term: 09/12-01/17) e. Vacancy (Position held by Ann Williams) – Development Authority Board (Term: 09/12-01/17) f. Sherry Weeks – Development Authority Board (Term: 09/12-01/15) g. Charlie Tarver – Development Authority Board (Term: 09/12-01/15) h. Dan Tennant (Replacing Lake Gibson) – Industrial Building Authority (Term: 09/12-01/16) i. TomAlexander – Industrial Building Authority (Term: 09/12-01/15) j. Pete Hill – Industrial Building Authority (Term: 09/12-01/16) k. Sherry Weeks – Industrial Building Authority (09/12-01/15) ---PAGE BREAK--- l. Charlie Tarver (Replacing Ann Williams) – Industrial Building Authority (Term: 09/12-01/15) m. Dan Tennant (Replacing Lake Gibson) – Joint Development Authority (Term: 09/12-01/16) n. Charlie Auvermann – Joint Development Authority (Term: 09/12-01/16) o. Mary Simmons – Joint Development Authority (Term: 09/12-01/15) p. Gwinn Keller – Joint Development Authority (Term: 09/12-01/15) 9. Approval to accept insurance offer on totaled Emergency Services vehicle 10. Approval of Fire Station #2 Settlement Agreement M. ADJOURNMENT N. PUBLIC COMMENT ---PAGE BREAK--- Special Called Meeting - Friday, October 5, 2012 DAWSON COUNTY BOARD OF COMMISSIONERS SPECIAL CALLED MEETING AGENDA FRIDAY, OCTOBER 5, 2012 DAWSON COUNTY GOVERNMENT CENTER – ASSEMBLY ROOM 8:45 AM A. ROLL CALL B. EXECUTIVE SESSION 1. Personnel C. ADJOURNMENT ---PAGE BREAK--- Work Session Agenda - Thursday, October 11, 2012 DAWSON COUNTY BOARD OF COMMISSIONERS WORK SESSION AGENDA - THURSDAY, OCTOBER 11, 2012 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 4:00PM L. NEW BUSINESS 1. Presentation of the GDOT Off-System Safety Improvement Grant – Public Works Engineer Corey Gutherie 2. Presentation of the Local Emergency Operation Plan Revision – Emergency Services Director Billy Thurmond 3. Presentation of the 2013 Payroll and Holiday Calendar – Human Resources Director Sherry Boatfield 4. Presentation of the 2013 Board of Commissioners Meeting Calendar – County Manager Kevin Tanner 5. County Manager Report 6. County Attorney Report ---PAGE BREAK--- Voting Session Agenda - Thursday, October 18, 2012 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION AGENDA - THURSDAY, OCTOBER 18, 2012 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 6:00PM A. ROLL CALL B. OPENING PRESENTATION None C. PLEDGE OF ALLEGIANCE D. ANNOUNCEMENTS E. APPROVAL OF MINUTES 1. Minutes of the Voting Session held on October 4, 2012 2. Minutes of the Special Called Meeting held on October 5, 2012 F. APPROVAL OF THE AGENDA G. PUBLIC COMMENT (3 minute limit/person 15 minutes maximum) None H. ALCOHOL LICENSE HEARINGS None I. ZONING None ---PAGE BREAK--- J. PUBLIC HEARINGS 1. Draft Capital Improvements Element Annual Update (1st of 1 hearing) 2. Dawson County Emergency Operations Plan (2nd of 2 hearings) First hearing held on October 16, 2012 by Dawson County Planning Commission K. OLD BUSINESS None L. NEW BUSINESS 1. Approval of GDOT Off-System Safety Improvement Grant 2. Approval of Local Emergency Operation Plan Revision 3. Approval of 2013 Payroll and Holiday Calendar 4. Approval of 2013 Board of Commissioners Meeting Calendar 7. Approval of the GEB Corp. Resolution 8. Approval to move forward with construction of handicap parking at the Adult Learning Center M. ADJOURNMENT N. PUBLIC COMMENT ---PAGE BREAK--- Work Session Agenda - Thursday, October 25, 2012 DAWSON COUNTY BOARD OF COMMISSIONERS WORK SESSION AGENDA - THURSDAY, OCTOBER 25, 2012 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 4:00PM L. NEW BUSINESS 1. Presentation of the 2012 Farm City Week Proclamation – Tammy Wood – Dawson County Farm Bureau 2. Presentation of “Prevention Club House” Grant Contract Fiscal Agent Request – Mentoring Program Executive Director Bindy Auvermann 3. Presentation of the Request for Additional County Attorney Fees – Chief Appraiser Michael Roberts 4. Presentation of the Request to Surplus and Trade Equipment – Parks and Recreation Director Lisa Henson 5. Presentation of RFP #181-12 Heavy Equipment Rental Bid – Public Works Director David Headley 6. Presentation of Request to Purchase Equipment Shelters – County Manager Kevin Tanner 7. Presentation of the Request to Pay Off Jail Debt and Parking Lot Debt – County Manager Kevin Tanner 8. Presentation of the Request to Appoint the County Clerk as Dawson County’s County Legislative Coordinator for ACCG – Chairman Mike Berg 9. County Manager Report 10. County Attorney Report ---PAGE BREAK--- Voting Session Agenda - Thursday, November 1, 2012 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION AGENDA - THURSDAY, NOVEMBER 1, 2012 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 6:00PM A. ROLL CALL B. OPENING PRESENTATIONS 1. Dawson County Community Chorale 2. 2012 Statewide Fire Safety Essay Contest Winners C. PLEDGE OF ALLEGIANCE D. ANNOUNCEMENTS E. APPROVAL OF MINUTES Minutes of the Voting Session held on October 18, 2012 F. APPROVAL OF THE AGENDA G. PUBLIC COMMENT (3 minute limit/person 15 minutes maximum) None H. ALCOHOL LICENSE HEARINGS None I. ZONING None ---PAGE BREAK--- J. PUBLIC HEARINGS None K. OLD BUSINESS None L. NEW BUSINESS 1. Approval of the 2012 Farm City Week Proclamation 3. Approval of the Tax Assessor’s Office Request for Additional County Attorney Funds 4. Approval of Park and Rec’s Request to Surplus and Trade Equipment 5. Approval of RFP #181-12 – Heavy Equipment Rental Bid 6. Approval of the Request to Purchase Equipment Shelters 7. Approval of the Request to Pay Off Jail Debt and Parking Lot Debt 8. Approval of the Request to Appoint the County Clerk as Dawson County’s County Legislative Coordinator for ACCG 11. Approval of the Local Emergency Operation Plan Revision (postponed from the October 18, 2012 voting session) 12. Approval of one-time pay increase for county employees 13. Approval of tax redemption for Brookeside Commercial Corner, LLC 14. Approval to hire independent appraiser for Etowah Land Swap M. ADJOURNMENT N. PUBLIC COMMENT ---PAGE BREAK--- Special Called Meeting and Work Session Agenda - Thursday, November 8, 2012 REVISED DAWSON COUNTY BOARD OF COMMISSIONERS WORK SESSION AGENDA - THURSDAY, NOVEMBER 8, 2012 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 4:00PM L. NEW BUSINESS 1. Presentation of the Dawson County H.E.L.P. Program Grant - Director of Treatment Services Northeastern Judicial Circuit (Hall & Dawson Counties) Debbie Mott * 2. Presentation of Request to Increase Budget for Payment of Court Services and Public Defender Fees to Hall County – Accounting Manager Dena Bosten 3. Presentation of Request to Increase Budget for Public Defender’s Office – Accounting Manager Dena Bosten 4. Presentation of Bid #186-12 DCES Supervisor Vehicle – Emergency Services Director Billy Thurmond 5. County Manager Report 6. County Attorney Report Revision denoted by asterisk. DAWSON COUNTY BOARD OF COMMISSIONERS SPECIAL CALLED MEETING AGENDA THURSDAY, NOVEMBER 8, 2012 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 4:00PM ---PAGE BREAK--- A. ROLL CALL B. EXECUTIVE SESSION C. ADJOURNMENT ---PAGE BREAK--- Voting Session Agenda - Thursday, November 15, 2012 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION AGENDA - THURSDAY, NOVEMBER 15, 2012 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 6:00PM A. ROLL CALL B. OPENING PRESENTATION Next Generation – NxTG Executive Director Bindy Auvermann C. PLEDGE OF ALLEGIANCE D. ANNOUNCEMENTS E. APPROVAL OF MINUTES Minutes of the Voting Session held on November 1, 2012 F. APPROVAL OF THE AGENDA G. PUBLIC COMMENT (3 minute limit/person 15 minutes maximum) None H. ALCOHOL LICENSE HEARINGS None I. ZONING None ---PAGE BREAK--- J. PUBLIC HEARINGS None K. OLD BUSINESS None L. NEW BUSINESS 1. Approval of the Dawson County H.E.L.P. Program Grant 2. Approval to Increase Budget for Payment of Court Services and Public Defender Fees to Hall County 3. Approval to Increase Budget for Public Defender’s Office 4. Approval of Bid #186-12 for DCES Supervisor Vehicle M. ADJOURNMENT N. PUBLIC COMMENT ---PAGE BREAK--- Work Session Agenda - Tuesday, November 20, 2012 DAWSON COUNTY BOARD OF COMMISSIONERS WORK SESSION AGENDA - TUESDAY, NOVEMBER 20, 2012 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 4:00PM L. NEW BUSINESS 1. Presentation of RFP #183-12 – Drive-On Truck Scales for Transfer Station – Fleet Administrator Shannon Harben 2. Presentation of Hazard Mitigation Plan Revision – Emergency Services Director Billy Thurmond 3. County Manager Report 4. County Attorney Report ---PAGE BREAK--- Special Called Meeting Agenda - Thursday, November 29, 2012 DAWSON COUNTY BOARD OF COMMISSIONERS SPECIAL CALLED MEETING AGENDA THURSDAY, NOVEMBER 29, 2012 DAWSON COUNTY GOVERNMENT CENTER – ASSEMBLY ROOM 4:00 PM A. EXECUTIVE SESSION 1. Personnel ---PAGE BREAK--- Voting Session Agenda - Thursday, December 6, 2012 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION AGENDA - THURSDAY, DECEMBER 6, 2012 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 6:00PM A. ROLL CALL B. OPENING PRESENTATION- None C. PLEDGE OF ALLEGIANCE D. ANNOUNCEMENTS E. APPROVAL OF MINUTES 1. Minutes of the Special Called Meeting held on November 8, 2012 2. Minutes of the Voting Session held on November 15, 2012 3. Minutes of the Special Called Meeting held on November 29, 2012 F. APPROVAL OF THE AGENDA G. PUBLIC COMMENT (3 minute limit/person 15 minutes maximum) None H. ALCOHOL LICENSE HEARINGS None I. ZONING None ---PAGE BREAK--- J. PUBLIC HEARINGS None K. OLD BUSINESS None L. NEW BUSINESS 1. Approval of RFP #183-12 – Drive-On Truck Scales for Transfer Station 2. Approval to hold Public Hearing for the Hazard Mitigation Plan Revision M. ADJOURNMENT N. PUBLIC COMMENT ---PAGE BREAK--- Work Session Agenda - Thursday, December 13, 2012 DAWSON COUNTY BOARD OF COMMISSIONERS WORK SESSION AGENDA - THURSDAY, DECEMBER 13, 2012 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 4:00PM L. NEW BUSINESS 1. Presentation of 2013 Public Defender Contract with State of Georgia – Public Defender Brad Morris 2. Presentation of 2013 IGA with Hall County for Public Defender Services – Public Defender Brad Morris 3. Presentation of Request to Increase FY 2013 Budget for Public Defender’s Office – Accounting Manager Dena Bosten 4. Presentation of RFP #188-12 – Sheriff’s Office Patrol Cars – Lt. Col. John Cagle 5. Presentation of Request to Reject All Bids for RFP #186-12 Emergency Services Supervisor’s Vehicle – Deputy Chief Tim Satterfield 6. Presentation of RFP #189-12 – Park Concessionaire – Parks and Recreation Director Lisa Henson 7. Presentation of Youth Sports & Event Photography Contract for Services – Parks and Recreation Director Lisa Henson 8. Presentation of Internal Driveway Tie-In Policy on Paved/Repaved County Roads – County Engineer Corey Gutherie 9. Presentation of 2013 Local Maintenance & Improvement Grant (LMIG) – Public Works Director Dave Headley ---PAGE BREAK--- 10. Presentation of RFP #187-12 – HVAC Maintenance – Public Works Director Dave Headley 11. Presentation of IGA with City of Dawsonville for Fire Protection Services – County Manager Kevin Tanner 12. Board Appointments: a. Parks and Recreation Board i. Chad Cofield (Term- 01/13 to 12/31/17) b. Planning Commission i. Dick Bergen (Term- 01/13 to 12/31/14) ii. ALT- Charlie Tarver/Replacing Mike Wenson (Term- 01/13 to 12/31/14) iii. Jason Hamby (Term- 01/13 to12/31/14) iv. ALT- Haynes Johnson/Replacing Gaye Cantrell (Term- 01/13 to 12/31/14) v. Jeff Looper (Term- 01/13 to 12/31/14) vi. ALT- Peter Hill (Term- 01/13 to 12/31/14) vii. Vernon Smith (Term- 01/13 to 12/31/14) viii. ALT- Jim King (Term- 01/13 to 12/31/14) ix. Norman Samples/Replacing Russell Burchard (Term- 01/13 to 12/31/14) x. ALT- Neil (Term- 01/13 to 12/31/14) c. Tax Assessors Board i. Steve Helvick (Term- 01/13 to 12/31/15) ii. Mike Wenson/Replacing John Stegall (Term- 01/13 to 12/31/15) 13. County Manager Report ---PAGE BREAK--- 14. County Attorney Report ---PAGE BREAK--- Voting Session Agenda - Thursday, December 20, 2012 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION AGENDA - THURSDAY, DECEMBER 20, 2012 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 6:00PM A. ROLL CALL B. OPENING PRESENTATION Marcia Chelf – Dawson County Arts Council C. PLEDGE OF ALLEGIANCE D. ANNOUNCEMENTS E. APPROVAL OF MINUTES Minutes of the Voting Session held on December 6, 2012 F. APPROVAL OF THE AGENDA G. PUBLIC COMMENT (3 minute limit/person 15 minutes maximum) Jane Graves – Board Appointments H. ALCOHOL LICENSE HEARINGS None I. ZONING ---PAGE BREAK--- 1. ZA 12-02: Henri Byrnes and Ron Carrabotta on behalf of the Paradise Valley R.V./Condominium Park has submitted a request to update the Paradise Valley Resort Master Plan regarding the RV and Condominium Park; TMP 110-033 (Lots 1-90 in the RV Park). The property is zoned C-PCD (Commercial Planned Comprehensive Development). The Planning Commission recommends approval with stipulations. 2. VR 12-07: Dawson Forest Manor HOA has submitted a request to vary from zoning stipulations ZA 04- 16; TMP 098-029. The property is zoned RPC (Residential Planned Community). Staff recommends approval with stipulations. J. PUBLIC HEARINGS Dawson County Pre-Disaster Hazard Mitigation Plan Resolution (1st of 1 hearing) K. OLD BUSINESS None L. NEW BUSINESS 1. Approval of the 2013 Public Defender Contract with the State of Georgia 2. Approval of the 2013 IGA with Hall County for Public Defender Services 3. Approval of the Request to increase FY 2013 Budget for the Public Defender’s Office 4. Approval of RFP #188-12 – Sheriff’s Office Patrol Cars 5. Approval of the Request to reject all bids for RFP #186-12 – Emergency Services Supervisor’s Vehicle 6. Approval of RFP #189-12 – Park Concessionaire 7. Approval of the Youth Sports & Event Photography Contract for Services 8. Approval of the Internal Driveway Tie-In Policy on Paved/Repaved County Roads 9. Approval of the 2013 Local Maintenance & Improvement Grant (LMIG) 10. Approval of RFP #187-12 – HVAC Maintenance 11. Approval of the IGA with the City of Dawsonville for Fire Protection Services 12. Approval of the following board appointments: a. Parks and Recreation Board ---PAGE BREAK--- i. Chad Cofield (Term- 01/13 to 12/31/17) b. Planning Commission i. Dick Bergen (Term- 01/13 to 12/31/14) ii. ALT- Charlie Tarver/Replacing Mike Wenson (Term- 01/13 to 12/31/14) iii. Jason Hamby (Term- 01/13 to12/31/14) iv. ALT- Haynes Johnson/Replacing Gaye Cantrell (Term- 01/13 to 12/31/14) v. Jeff Looper (Term- 01/13 to 12/31/14) vi. ALT- Peter Hill (Term- 01/13 to 12/31/14) vii. Vernon Smith (Term- 01/13 to 12/31/14) viii. ALT- Jim King (Term- 01/13 to 12/31/14) ix. Norman Samples/Replacing Russell Burchard (Term- 01/13 to 12/31/14) x. ALT- Neil (Term- 01/13 to 12/31/14) c. Tax Assessors Board i. Steve Helvick (Term- 01/13 to 12/31/15) ii. Mike Wenson/Replacing John Stegall (Term- 01/13 to 12/31/15) M. EXECUTIVE SESSION N. ADJOURNMENT O. PUBLIC COMMENT