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Work Session Agenda - Thursday, January 10, 2013 DAWSON COUNTY BOARD OF COMMISSIONERS WORK SESSION AGENDA - THURSDAY, JANUARY 10, 2013 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 4:00PM L. NEW BUSINESS 1. Presentation of Request for Dawson County Government to Contract with Family Connection as Fiscal Agent – Family Connection Director Nancy Stites 2. Presentation of RFP #180-12 – Inmate Food Service – Sheriff Billy Carlisle 3. Request for Variance Application Fee Waiver – Planning and Development Director David McKee 4. Presentation of the Fire Separation Ordinance Update – Planning and Development Director David McKee 5. Board Appointments: a. Development Authority Board i. Mike Ball (Term: January 2013 to December 31, 2016) b. Tree Preservation Committee i. Dave Hinderliter (Term: January 2013 to December 31, 2016) ii. Jim Smith (Term: January 2013 to December 31, 2016) iii. George Lyons (Term: January 2013 to December 31, 2016) 6. Approval of Reappointment of County Attorney and County Clerk – Chairman Mike Berg 7. Approval of County Manager Contract – Chairman Mike Berg ---PAGE BREAK--- 8. Appointment of Vice-Chairman of the Dawson County Board of Commissioners – Dawson County Board of Commissioners 9. County Manager Report 10. County Attorney Report ---PAGE BREAK--- Voting Session Agenda - Thursday, January 17, 2013 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION AGENDA - THURSDAY, JANUARY 17, 2013 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 6:00PM A. ROLL CALL B. OPENING PRESENTATION 1. Sondra Rogers – United Methodist Children’s Home 2. Presentation of Woman’s Club Award to the Dawson County Sheriff’s Office C. PLEDGE OF ALLEGIANCE D. ANNOUNCEMENTS E. APPROVAL OF MINUTES Minutes of the Voting Session held on December 20, 2012 F. APPROVAL OF THE AGENDA G. PUBLIC COMMENT (3 minute limit/person 15 minutes maximum) H. ALCOHOL LICENSE HEARINGS None I. ZONING ---PAGE BREAK--- ZA 12-03 – Dawsonville DG, LLC has submitted a request to rezone a portion of properties from RA to C- HB; TMP 114-033 and L13-081. The property is zoned RA (Residential Agricultural/Residential Exurban) Planning and Development Staff recommends approval. J. PUBLIC HEARINGS None K. OLD BUSINESS Approval of the Capital Improvements Element Annual Update (Public Hearing held on October 18, 2012) L. NEW BUSINESS 1. Approval of the Request for Dawson County Government to contract with Family Connection as Fiscal Agent 2. Approval of RFP #180-12 – Inmate Food Service 3. Approval of Variance Application Fee Waiver 4. Approval of the Fire Separation Ordinance Update 5. Approval of the following board appointments: a. Development Authority Board i. Mike Ball (Term: January 2013 to December 31, 2016) b. Tree Preservation Committee i. Dave Hinderliter (Term: January 2013 to December 31, 2016) ii. Jim Smith (Term: January 2013 to December 31, 2016) iii. George Lyons (Term: January 2013 to December 31, 2016) 6. Approval of County Attorney and County Clerk reappointments 7. Approval of County Manager Contract 8. Approval of appointment of Vice-Chairman for the Dawson County Board of Commissioners M. ADJOURNMENT ---PAGE BREAK--- N. PUBLIC COMMENT ---PAGE BREAK--- Work Session Agenda - Thursday, January 24, 2013 DAWSON COUNTY BOARD OF COMMISSIONERS WORK SESSION AGENDA - THURSDAY, JANUARY 24, 2013 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 4:00PM L. NEW BUSINESS 1. Presentation of the FY13 FTA 5311 Transit Capital Improvement Grant – Grant Administrator Kaye Molden 2. Presentation of the Request to Accept Bryn Brooke Subdivision into the County Road System – Public Works Director David Headley 3. Presentation of RFP #190-12 – Dawson County Emergency Services Supervisor’s Vehicle (Re-Bid) – Emergency Services Director Billy Thurmond 4. Presentation of RFP #185-12 – Public Safety VHF Radio Communications Systems – Emergency Services Director Billy Thurmond 5. Board Appointment: Heather Tierney- Parks and Recreation Board (Term: February 2013 to January 2018) 6. County Manager Report 7. County Attorney Report ---PAGE BREAK--- Voting Session Agenda - Thursday, February 7, 2013 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION AGENDA - THURSDAY, FEBRUARY 7, 2013 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 6:00PM A. ROLL CALL B. OPENING PRESENTATION 1. Betty Guilfoile – Children’s Center for Hope and Healing 2. Presentation of 2013 Arbor Day Proclamation C. PLEDGE OF ALLEGIANCE D. ANNOUNCEMENTS E. APPROVAL OF MINUTES 1. Minutes of the Voting Session held on December 20, 2012 2. Minutes of the Voting Session held on January 17, 2013 F. APPROVAL OF THE AGENDA G. PUBLIC COMMENT (3 minute limit/person 15 minutes maximum) H. ALCOHOL LICENSE HEARINGS None I. ZONING None ---PAGE BREAK--- J. PUBLIC HEARINGS None K. OLD BUSINESS None L. NEW BUSINESS 1. Approval of the FY13 FTA 5311 Transit Capital Improvement Grant 2. Approval of the request to accept Bryn Brooke Subdivision into the County Road System 3. Approval of RFP #190-12 – Dawson County Emergency Services Supervisor’s Vehicle (Re-Bid) 4. Approval of RFP #185-12 – Public Safety VHF Radio Communications Systems 5. Approval of the following board appointment: a. Parks and Recreation Board i. Heather Tierney (Term: February 2013 to January 2018) M. ADJOURNMENT N. PUBLIC COMMENT ---PAGE BREAK--- Work Session Agenda - Thursday, February 14, 2013 DAWSON COUNTY BOARD OF COMMISSIONERS WORK SESSION AGENDA - THURSDAY, FEBRUARY 14, 2013 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 4:00PM L. NEW BUSINESS 1. Presentation of the 2014 DHS UT Grant Application – Grant Administrator Kaye Molden 2. Presentation of Georgia Forestry Commission Firefighter Property Equipment Agreement – Emergency Services Director Billy Thurmond 3. Presentation of Contract Regarding Security for Dawson County Sheriff’s Office and Dawson County Government Center – County Manager Cindy Campbell 4. Presentation of the 2012 Board of Commissioners Expenses – County Manager Cindy Campbell 5. County Manager Report 6. County Attorney Report ---PAGE BREAK--- Voting Session Agenda - Thursday, February 21, 2013 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION AGENDA - THURSDAY, FEBRUARY 21, 2013 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 6:00PM A. ROLL CALL B. OPENING PRESENTATION Stacey Leonhardt – Dawson County Library C. PLEDGE OF ALLEGIANCE D. ANNOUNCEMENTS E. APPROVAL OF MINUTES Minutes of the Voting Session held on February 7, 2013 F. APPROVAL OF THE AGENDA G. PUBLIC COMMENT (3 minute limit/person 15 minutes maximum) H. ALCOHOL LICENSE HEARINGS Retail Package Beer, Wine & Distilled Spirits License – Premium Package Outlet I. ZONING ZA 12-04 – Ron Morris on behalf of AT & T Mobility Corporation has submitted a request for a conditional use permit for a communication tower; TMP 106-134. The property is zoned RA (Residential Agricultural/Residential Exurban). Staff recommends approval of the application as submitted. ---PAGE BREAK--- J. PUBLIC HEARINGS None K. OLD BUSINESS None L. NEW BUSINESS 1. Ratification of the 2014 DHS UT Grant Application 2. Approval of the Georgia Forestry Commission Firefighter Property Equipment Agreement 3. Approval of the contract regarding security for Dawson County Sheriff’s Office and Dawson County Government Center 4. Approval of the 2012 Board of Commissioners Expenses 6. Approval of the following Intergovernmental Agreements: a. IGA with the City of Dawsonville for Animal Control Enforcement b. IGA with the City of Dawsonville for Law Enforcement Services c. IGA with the City of Dawsonville for Fire Inspection Services M. ADJOURNMENT N. PUBLIC COMMENT ---PAGE BREAK--- Work Session Agenda - Thursday, February 28, 2013 DAWSON COUNTY BOARD OF COMMISSIONERS WORK SESSION AGENDA - THURSDAY, FEBRUARY 28, 2013 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 4:00PM L. NEW BUSINESS 1. Presentation of the Applications for Parade and Assembly – Cinco De Run-O; North Georgia Super Sprint Triathlon; Bootlegger Half Marathon; and Bootlegger Super Sprint – Planning and Development Director David McKee and Lowell Starr 2. Presentation of the Application for Parade and Assembly – Faith Baptist Church Sun Rise Service – Planning and Development Director David McKee and Sheriff Billy Carlisle 3. Presentation of Transfer Station Fee Schedule Update – Engineer Corey Gutherie/ Transfer Station Operator Tyler Jones 4. Presentation of RFP #201-13 Course Aggregates (Gravel) – Public Works Director David Headley 5. Presentation of GEBCorp Retirement Plan Updates – County Manager Cindy Campbell 6. County Manager Report 7. County Attorney Report ---PAGE BREAK--- Voting Session Agenda - Thursday, March 7, 2013 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION AGENDA - THURSDAY, MARCH 7, 2013 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 6:00PM A. ROLL CALL B. OPENING PRESENTATION 1. Alice Williamson – Ninth District Opportunity 2. Christie Haynes – Dawson County Chamber of Commerce C. PLEDGE OF ALLEGIANCE D. ANNOUNCEMENTS E. APPROVAL OF MINUTES Minutes of the Voting Session held on February 21, 2013 F. APPROVAL OF THE AGENDA G. PUBLIC COMMENT (3 minute limit/person 15 minutes maximum) H. ALCOHOL LICENSE HEARINGS Alcohol License Suspension Hearing – Lorena’s Food & Spirits (Licensee has requested that the hearing be continued to March 21, 2013) I. ZONING None ---PAGE BREAK--- J. PUBLIC HEARINGS Fire Separation Ordinance Amendment (1st of 2 hearings) K. OLD BUSINESS None L. NEW BUSINESS 1. Approval of the Applications for Parade and Assembly – Cinco De Run-O; North Georgia Super Sprint Triathlon; Bootlegger Half Marathon; and Bootlegger Super Sprint 2. Approval of the Application for Parade and Assembly – Faith Baptist Church Sun Rise Service 4. Approval of RFP #201-13 – Course Aggregates (Gravel) 5. Approval of the GEBCorp Retirement Plan Updates 7. Approval of the IGA with the City of Dawsonville for Law Enforcement Services M. ADJOURNMENT N. PUBLIC COMMENT ---PAGE BREAK--- Work Session Agenda - Thursday, March 14, 2013 DAWSON COUNTY BOARD OF COMMISSIONERS WORK SESSION AGENDA - THURSDAY, MARCH 14, 2013 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 4:00PM L. NEW BUSINESS 1. Presentation of Dawson County High School Varsity Girls Basketball Team Proclamation – Chairman Mike Berg 2. Presentation of the FY14 Transit Grant Application – Grant Administrator Kaye Molden 3. Presentation of Contract for Fuel Card Providers – Purchasing Director Davida Simpson 4. Presentation of the request to file a statement of claim against Spectrum Management dba Comfort Inn in Magistrate Court for delinquent taxes – CFO Dena Bosten 5. Presentation of Transfer Station Fee Schedule Update – Engineer Corey Gutherie/ Public Works Director David Headley (Rescheduled from the February 28, 2013 Work Session) 6. Presentation of Future Land Use Plan Update – Planning and Development Director David McKee 7. Presentation of Carlisle Road Resolution – Declaration of Taking – County Attorney Joey Homans 8. County Manager Report 9. County Attorney Report ---PAGE BREAK--- Voting Session Agenda - Thursday, March 21, 2013 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION AGENDA - THURSDAY, MARCH 21, 2013 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 6:00PM A. ROLL CALL B. OPENING PRESENTATION Cheryl Taylor – United Methodist Children’s Home C. PLEDGE OF ALLEGIANCE D. ANNOUNCEMENTS E. APPROVAL OF MINUTES Minutes of the Voting Session held on March 7, 2013 F. APPROVAL OF THE AGENDA G. PUBLIC COMMENT (3 minute limit/person 15 minutes maximum) H. ALCOHOL LICENSE HEARING Alcohol License Suspension Hearing – Lorena’s Food & Spirits (continued from March 7, 2013) I. ZONING None J. PUBLIC HEARING ---PAGE BREAK--- Fire Separation Ordinance Amendment (2nd of 2 hearings) K. OLD BUSINESS None L. NEW BUSINESS 1. Ratification of the Dawson County High School Varsity Girls Basketball Team Proclamation 2. Ratification of the FY14 Transit Grant Application 3. Approval of the contract for Fuel Card Providers 4. Approval of the request to file a Statement of Claim against Spectrum Management dba Comfort Inn in Magistrate Court for delinquent taxes 5. Approval of the Transfer Station Fee Schedule Update 6. Approval to move forward with the Future Land Use Plan Update 7. Approval of the Carlisle Road Resolution – Declaration of Taking 8. Approval of the revised Inmate Food Service Contract M. ADJOURNMENT N. PUBLIC COMMENT ---PAGE BREAK--- Work Session Agenda - Thursday, March 28, 2013 DAWSON COUNTY BOARD OF COMMISSIONERS WORK SESSION AGENDA - THURSDAY, MARCH 28, 2013 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 4:00PM L. NEW BUSINESS 1. Presentation of RFP #200-13 – Broker Services – HR Director Sherry Boatfield 2. Presentation of the 2013 ACCG Safety Discount Verification Form – HR Director Sherry Boatfield 3. Presentation of RFP #199-13 – Emergency Services Uniforms – Emergency Services Director Billy Thurmond 4. Presentation of the Etowah River Water Trail Resolution – Commissioner Gary Pichon * 5. County Manager Report 6. County Attorney Report Revision denoted by asterisk. ---PAGE BREAK--- Voting Session Agenda - Thursday, April 4, 2013 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION AGENDA - THURSDAY, APRIL 4, 2013 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 6:00PM A. ROLL CALL B. OPENING PRESENTATION Alison Segrest – Georgia Forestry Commission C. PLEDGE OF ALLEGIANCE D. ANNOUNCEMENTS E. APPROVAL OF MINUTES Minutes of the Voting Session held on March 21, 2013 F. APPROVAL OF THE AGENDA G. PUBLIC COMMENT (3 minute limit/person 15 minutes maximum) H. ALCOHOL LICENSE HEARING Transfer & Issuance of License (Liquor by the Drink) – James Jerome Buettgen dba Ruby Tuesday I. ZONING None J. PUBLIC HEARING ---PAGE BREAK--- None K. OLD BUSINESS None L. NEW BUSINESS 1. Approval of RFP #200-13 – Broker Services 2. Approval of the 2013 ACCG Safety Discount Verification Form 3. Approval of RFP #199-13 – Emergency Services Uniforms 4. Approval of the Etowah River Water Trail Resolution 6. Approval to move forward with Variance Application for Folger Parcel – Carlisle Road Project M. ADJOURNMENT N. PUBLIC COMMENT ---PAGE BREAK--- Work Session Agenda - Thursday, April 11, 2013 DAWSON COUNTY BOARD OF COMMISSIONERS WORK SESSION AGENDA - THURSDAY, APRIL 11, 2013 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 4:00PM L. NEW BUSINESS 1. Presentation of the FY14 Juvenile Court Grant Application – Judge Cliff Jolliff 2. Presentation of RFP #202-13 – Janitorial Supplies – Purchasing Director Davida Simpson 3. Presentation of RFP #203-13 – Banking Services – CFO Dena Bosten 4. Presentation of the LAUE Watershed Project Finalization – Planning and Development Director David McKee 5. Presentation of the Request for Dawson County Library to place a Book Drop-Off Box at Station #2 – Chairman Mike Berg 6. Presentation of the Donate Life Month in Dawson County, Georgia Proclamation – Chairman Mike Berg 7. County Manager Report 8. County Attorney Report ---PAGE BREAK--- Voting Session Agenda - Thursday, April 18, 2013 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION AGENDA - THURSDAY, APRIL 18, 2013 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 6:00PM A. ROLL CALL B. OPENING PRESENTATION Vernon Smith – American Hometown Heroes C. PLEDGE OF ALLEGIANCE D. ANNOUNCEMENTS E. APPROVAL OF MINUTES Minutes of the Voting Session held on April 4, 2013 F. APPROVAL OF THE AGENDA G. PUBLIC COMMENT (3 minute limit/person 15 minutes maximum) H. ALCOHOL LICENSE HEARING None I. ZONING None J. PUBLIC HEARING ---PAGE BREAK--- None K. OLD BUSINESS None L. NEW BUSINESS 1. Approval to move forward with the FY14 Juvenile Court Grant Application 2. Approval of RFP #202-13 – Janitorial Supplies 3. Approval of RFP #203-13 – Banking Services 4. Approval of the LAUE Watershed Implementation and Protection Plan 5. Approval of the Request for Dawson County Library to place a Book Drop-Off Box at Station #2 6. Approval of the Donate Life Month in Dawson County, Georgia Proclamation M. ADJOURNMENT N. PUBLIC COMMENT ---PAGE BREAK--- Work Session Agenda - Thursday, April 25, 2013 DAWSON COUNTY BOARD OF COMMISSIONERS WORK SESSION AGENDA - THURSDAY, APRIL 25, 2013 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 4:00PM L. NEW BUSINESS 1. Presentation of the 2013 Emergency Services Boot Drive Dates – Deputy Chief Tim Satterfield 2. Presentation of the 2013-2014 Health Insurance Renewal – Amy Meisch – Northwestern Benefits 3. Presentation of Contract Negotiations and Request for Funding for RFP #185-12 – Public Safety VHF Radio Communications Systems – County Manager Cindy Campbell and Motorola Senior Account Manager John Byrd 4. Presentation of the E-911 System Upgrade – Sheriff Billy Carlisle 5. County Manager Report 6. County Attorney Report ---PAGE BREAK--- Voting Session Agenda - Thursday, May 2, 2013 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION AGENDA - THURSDAY, MAY 2, 2013 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 6:00PM A. ROLL CALL B. OPENING PRESENTATION Dawson Community Chorale C. PLEDGE OF ALLEGIANCE D. ANNOUNCEMENTS E. APPROVAL OF MINUTES Minutes of the Voting Session held on April 18, 2013 F. APPROVAL OF THE AGENDA G. PUBLIC COMMENT (3 minute limit/person 15 minutes maximum) H. ALCOHOL LICENSE HEARING Alcohol License Suspension Hearing – Lorena’s Food & Spirits (continued from March 21, 2013) I. ZONING None J. PUBLIC HEARING ---PAGE BREAK--- None K. UNFINISHED BUSINESS None L. NEW BUSINESS 1. Approval of the 2013 Emergency Services Boot Drive Dates 2. Approval of the 2013-2014 Health Insurance Renewal 3. Approval of funding for RFP #185-12 a. Approval of the IGA with Etowah Water and Sewer Authority for Equipment Shelter 4. Approval of the E-911 System Upgrade 6. Approval of the IGA with Etowah Water and Sewer regarding Whitmire Road M. ADJOURNMENT N. PUBLIC COMMENT ---PAGE BREAK--- Work Session Agenda - Thursday, May 9, 2013 DAWSON COUNTY BOARD OF COMMISSIONERS WORK SESSION AGENDA - THURSDAY, MAY 9, 2013 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 4:00PM L. NEW BUSINESS 1. Presentation of the FY14 Mental Health (HELP) Court Grant Application – Director of Hall & Dawson County Treatment Services Debbie Mott 2. Presentation of the FY14 Drug Treatment Court Grant Application – LCSW/Treatment Coordinator Bob King 3. Presentation of the request to add $20.00 to the Resident Fee for Non-Residents – Parks and Recreation Director Lisa Henson 4. Presentation of the 2013 Official Land Use District Map – Planning and Development Director David Mckee 5. Presentation of the Land Swap Agreement with Etowah Water and Sewer Authority – County Manager Cindy Campbell 6. Presentation of the request for approval of the Etowah Valley Sporting Clay Park Sound Study – County Attorney Joey Homans 7. Presentation of the request for approval of the settlement payment to Dollar General – County Attorney Joey Homans 8. Board Appointment: Susan Roof/Replacing Clint Bearden- Dawson County Library Board of Trustees (Term: May 2013 to July 2013- Remaining Term) ---PAGE BREAK--- (Term: July 2013 to July 2017- New Term) 9. County Manager Report 10. County Attorney Report ---PAGE BREAK--- Voting Session Agenda - Thursday, May 23, 2013 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION AGENDA - THURSDAY, MAY 23, 2013 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 6:00PM A. ROLL CALL B. OPENING PRESENTATION Nancy Stites- Dawson County Family Connection C. PLEDGE OF ALLEGIANCE D. ANNOUNCEMENTS E. APPROVAL OF MINUTES Minutes of the Voting Session held on May 2, 2013 F. APPROVAL OF THE AGENDA G. PUBLIC COMMENT (3 minute limit/person 15 minutes maximum) H. ALCOHOL LICENSE HEARING None I. ZONING None J. PUBLIC HEARING ---PAGE BREAK--- Dawson County Comprehensive Plan Update Process (1st of 1 hearing) K. UNFINISHED BUSINESS None L. NEW BUSINESS 1. Approval of the FY14 Mental Health (HELP) Court Grant Application 2. Approval of the FY14 Drug Treatment Court Application 3. Approval of the Parks and Recreation request to add $20.00 to the Resident Fee for Non-Residents 4. Approval to move forward with the 2013 Official Land Use District Map approval process 5. Approval of the Land Swap Agreement with Etowah Water and Sewer Authority 6. Approval of the Etowah Valley Sporting Clays Park Sound Study 7. Approval of the settlement payment to Dollar General 8. Approval of the following Board Appointment: Susan Roof/Replacing Clint Bearden- Dawson County Library Board of Trustees (Term: May 2013 to July 2013- Remaining Term) (Term: July 2013 to July 2017- New Term) 9. Approval of the Harrison Quit Claim Deed – Tax Redemption M. ADJOURNMENT N. PUBLIC COMMENT ---PAGE BREAK--- Work Session Agenda - Thursday, May 30, 2013 DAWSON COUNTY BOARD OF COMMISSIONERS WORK SESSION AGENDA - THURSDAY, MAY 30, 2013 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 4:00PM L. NEW BUSINESS 1. Presentation of the FY 2013 Bullet Proof Vest Grant Application – Lt. Col. John Cagle 2. Presentation of the FY 2014 VAWA (Violence Against Women) Grant Application – Lt. Col. John Cagle 3. Presentation of the request to reject all bids for RFP #206-13 – Equipment Shelters – Purchasing Director Davida Simpson 4. Presentation of the request to accept Successful Way into the County Maintenance System – Public Works Director David Headley 5. Presentation of the Dawson County Americans with Disabilities Act (ADA) Transition Plan and Resolution – Deputy Chief Tim Satterfield 6. Presentation of the FY 2012 Budget Amendments Resolution – County Manager Cindy Campbell 7. Presentation of the Coast2CoastRx Discount Card Program – County Manager Cindy Campbell 8. County Manager Report 9. County Attorney Report ---PAGE BREAK--- Voting Session Agenda - Thursday, June 6, 2013 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION AGENDA - THURSDAY, JUNE 6, 2013 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 6:00PM A. ROLL CALL B. OPENING PRESENTATION Frank Riley – Chestatee/Chattahoochee RC&D Council C. PLEDGE OF ALLEGIANCE D. ANNOUNCEMENTS E. APPROVAL OF MINUTES Minutes of the Voting Session held on May 23, 2013 F. APPROVAL OF THE AGENDA G. PUBLIC COMMENT (3 minute limit/person 15 minutes maximum) H. ALCOHOL LICENSE HEARING Special Event Alcohol Permit – Chamber of Commerce Clay Shooting Tournament at Etowah Valley Sporting Clays Park I. ZONING ZA 13-01 – Farmington Forest, LP has submitted a request to rezone a portion of properties from RA to RMF; TMP 114-019, 114-046, 114-046-001, and 114-033. The property is zoned RA (Residential Exurban/ ---PAGE BREAK--- Agricultural). Planning Commission and Planning and Development Staff recommend approval of the application as submitted. J. PUBLIC HEARING Annual approval of the Dawson County Land Use District Map (1st of 1 hearing) K. UNFINISHED BUSINESS None L. NEW BUSINESS 1. Approval of the FY 2013 Bullet Proof Vest Grant Application 2. Approval of the FY 2014 VAWA (Violence Against Women) Grant Application 3. Approval of the request to reject all bids for RFP #206-13 – Equipment Shelters 4. Approval of the request to accept Successful Way into the County Maintenance System 5. Approval to move forward with the Dawson County ADA Transition Plan and Resolution approval process • Americans with Disabilities Act (ADA) Transition Plan and Resolution Public Hearing (1st of 3 hearings) 6. Approval of the FY 2012 Budget Amendments Resolution 7. Approval of the Coast2CoastRx Discount Card Program 8. Approval of the following board appointments: a. Department of Family and Children Services i. Geneva Bearden (Term: July 1, 2013 to June 30, 2018) ii. Vickie Porter (Term: July 1, 2013 to June 30, 2014) b. Georgia Mountains Regional Commission Charlie Auvermann (Term: July 1, 2013 to June 30, 2014) c. Dawson County Library Board of Trustees Judy Cahill (Term: July 1, 2013 to June 30, 2017) 9. Approval of the revised IGA with Etowah Water and Sewer Authority for Equipment Shelter ---PAGE BREAK--- M. ADJOURNMENT N. PUBLIC COMMENT ---PAGE BREAK--- Work Session Agenda - Thursday, June 13, 2013 DAWSON COUNTY BOARD OF COMMISSIONERS WORK SESSION AGENDA - THURSDAY, JUNE 13, 2013 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 4:00PM L. NEW BUSINESS 1. Presentation of the Application for Parade and Assembly – North Georgia Super Sprint Triathlon (Rescheduled from May 19, 2013 due to inclement weather) – Planning and Development Director David McKee 2. Presentation of the request to accept donation of a 1994 Blue Bird school bus from the Dawson County Board of Education – Chief Lanier Swafford 3. Presentation of the FY14 Legacy Link Grant Application – Grant Administrator Kaye Molden 4. Presentation of RFP #205-13 – 50kw LP Generators – County Engineer Corey Gutherie 5. Presentation of the 2012 Comprehensive Annual Financial Report (CAFR) – Chief Financial Officer Dena Bosten 6. Presentation of the resolution to oppose the use of state or federal funds to finance Calhoun Creek Reservoir – Commissioner Gary Pichon 7. Board Appointment: Leslie Kupkowski- Dawson County Library Board of Trustees (Term: July 1, 2013 to June 30, 2017) 8. County Manager Report ---PAGE BREAK--- 9. County Attorney Report ---PAGE BREAK--- Voting Session Agenda - Thursday, June 20, 2013 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION AGENDA - THURSDAY, JUNE 20, 2013 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 6:00PM A. ROLL CALL B. OPENING PRESENTATION 1. Isaac Trotter – Boy Scouts of America 2. Christie Haynes – Dawson County Chamber of Commerce C. PLEDGE OF ALLEGIANCE D. ANNOUNCEMENTS E. APPROVAL OF MINUTES Minutes of the Voting Session held on June 6, 2013 F. APPROVAL OF THE AGENDA G. PUBLIC COMMENT (3 minute limit/person 15 minutes maximum) H. ALCOHOL LICENSE HEARING None I. ZONING None ---PAGE BREAK--- J. PUBLIC HEARING Americans with Disabilities Act (ADA) Transition Plan and Resolution Public Hearing (2nd of 3 hearings) K. UNFINISHED BUSINESS None L. NEW BUSINESS 1. Approval of the Application for Parade and Assembly – North Georgia Super Sprint Triathlon (Event was originally approved on March 7, 2013 but rescheduled from May 19, 2013 due to inclement weather) 2. Approval of the request to accept donation of a 1994 Blue Bird school bus from the Dawson County Board of Education 3. Approval of the FY14 Legacy Link Grant Application 4. Approval of RFP #205-13 – 50kW LP Generators 5. Approval of the 2012 Comprehensive Annual Financial Report (CAFR) 6. Approval of the resolution to oppose the use of state or federal funds to finance Calhoun Creek Reservoir 7. Approval of the following board appointment: Leslie Kupkowski- Dawson County Library Board of Trustees (Term: July 1, 2013 to June 30, 2017) 9. Approval of the revised Intergovernmental Agreement with the City of Dawsonville for 2013 Municipal Elections (postponed from the June 6, 2013 voting session) 10. Approval of ZA 13-03 – William Anglin Fee Waiver M. ADJOURNMENT N. PUBLIC COMMENT ---PAGE BREAK--- Special Called Meeting and Work Session Agenda - Thursday, June 27, 2013 DAWSON COUNTY BOARD OF COMMISSIONERS SPECIAL CALLED MEETING AGENDA THURSDAY, JUNE 27, 2013 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 4:00PM A. ROLL CALL J. PUBLIC HEARING Americans with Disabilities Act (ADA) Transition Plan and Resolution Public Hearing (3rd of 3 hearings) L. NEW BUSINESS Presentation and Approval of the GEMA Homeland Security Grant Program – Deputy Chief Tim Satterfield DAWSON COUNTY BOARD OF COMMISSIONERS WORK SESSION AGENDA - THURSDAY, JUNE 27, 2013 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 4:00PM L. NEW BUSINESS 1. Presentation of the GEMA Homeland Security Grant Program – Deputy Chief Tim Satterfield (moved to the 06/27/13 Special Called Meeting) 2. Presentation of the 2013 Emergency Local Maintenance & Improvement Grant (LMIG) Application – County Engineer Corey Gutherie ---PAGE BREAK--- 3. Presentation of Black’s Mill Bridge Alternatives Analysis – Public Works Director David Headley 4. Presentation of the 2013-2014 ACCG Property & Liability Insurance Policy Renewal – County Manager Cindy Campbell 5. County Manager Report 6. County Attorney Report ---PAGE BREAK--- Voting Session Agenda - Tuesday, July 2, 2013 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION AGENDA - TUESDAY, JULY 2, 2013 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 6:00PM A. ROLL CALL B. OPENING PRESENTATION Dawson County Parks and Recreation Director Lisa Henson – “Sparks in the Park” C. PLEDGE OF ALLEGIANCE D. ANNOUNCEMENTS E. APPROVAL OF MINUTES 1. Minutes of the voting session held on June 6, 2013 (postponed from the June 20, 2013 voting session) 2. Minutes of the voting session held on June 20, 2013 3. Minutes of the special called meeting held on June 27, 2013 F. APPROVAL OF THE AGENDA G. PUBLIC COMMENT (3 minute limit/person 15 minutes maximum) 1. Cathy Holcomb – Black’s Mill Bridge Alternatives Plan 2. Scott Cole – Calhoun Creek Reservoir Resolution 3. Katie Klemenchich – Calhoun Creek Reservoir Resolution 4. Tim Anderson – Calhoun Creek Reservoir Resolution H. ALCOHOL LICENSE HEARING ---PAGE BREAK--- None I. ZONING None J. PUBLIC HEARING None K. UNFINISHED BUSINESS None L. NEW BUSINESS 2. Approval of the 2013 Emergency Local Maintenance & Improvement Grant (LMIG) Application 3. Approval of the selection of Black’s Mill Bridge Alternatives Plan 4. Approval of the 2013-2014 ACCG Property & Liability Insurance Policy Renewal 5. Approval of the resolution to oppose the use of state or federal funds to finance Calhoun Creek Reservoir (postponed from the June 20, 2013 voting session) 6. Approval of the rejection to Annexation #13-003 7. Approval to proceed with additional Item 3A in emergency repair of sink hole contract in the amount of $118,041 to be funded temporarily from fund balance until other funds are assigned M. ADJOURNMENT N. PUBLIC COMMENT ---PAGE BREAK--- Work Session Agenda - Thursday, July 11, 2013 DAWSON COUNTY BOARD OF COMMISSIONERS WORK SESSION AGENDA - THURSDAY, JULY 11, 2013 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 4:00PM L. NEW BUSINESS 1. Presentation of the County Tax Levy & Millage Rate Adoption Resolution for 2013 – CFO Dena Bosten 2. County Manager Report 3. County Attorney Report ---PAGE BREAK--- Voting Session Agenda - Thursday, July 18, 2013 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION AGENDA - THURSDAY, JULY 18, 2013 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 6:00PM A. ROLL CALL B. OPENING PRESENTATION None C. PLEDGE OF ALLEGIANCE D. ANNOUNCEMENTS E. APPROVAL OF MINUTES 1. Minutes of the voting session held on June 6, 2013 (postponed from the July 2, 2013 voting session) 2. Minutes of the voting session held on June 20, 2013 (postponed from the July 2, 2013 voting session) 3. Minutes of the voting session held on July 2, 2013 F. APPROVAL OF THE AGENDA G. PUBLIC COMMENT (3 minute limit/person 15 minutes maximum) None H. ALCOHOL LICENSE HEARING None I. ZONING ---PAGE BREAK--- 1. ZA 13-02 – Jeffrey Pittman on behalf of Highland One LLC has submitted a request to rezone property from C-CB to C-HB; TMP 114-030. The property is zoned C-CB (Community Business Commercial). Planning Commission and Planning and Development Staff recommend approval of the application as submitted. 2. ZA 13-03 – William Anglin has submitted a request to rezone property from R-A to C- HB; Portion of TMP 034-012-001. The property is zoned R-A (Residential Exurban/Agricultural). Planning Commission and Planning and Development Staff recommend approval of the application with stipulations. J. PUBLIC HEARING None K. UNFINISHED BUSINESS None L. NEW BUSINESS 1. Approval of the 2013 County Tax Levy & Millage Rate Adoption Resolution 3. Approval and ratification of resolution for Parcel Nos. 115-009 and 115-014 (Abassi) 4. Approval to accept, reject, or submit a counter-offer regarding Parcel No. 115-001 – Coulson Beach Property M. ADJOURNMENT N. PUBLIC COMMENT ---PAGE BREAK--- Work Session Agenda - Thursday, July 25, 2013 DAWSON COUNTY BOARD OF COMMISSIONERS WORK SESSION AGENDA - THURSDAY, JULY 25, 2013 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 4:00PM L. NEW BUSINESS 1. Presentation of the revised FTA 5311 Transit Capital Improvement Grant Contract – Senior Center Director Dawn Pruett 2. Presentation of Eight Standby Services – Public Works Director David Headley a. Architecture b. Civil Engineering c. Geotechnical d. Planning e. Surveying f. Traffic Engineering g. Environmental h. Full Depth Reclamation 3. County Manager Report 4. County Attorney Report ---PAGE BREAK--- Voting Session Agenda - Thursday, August 1, 2013 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION AGENDA - THURSDAY, AUGUST 1, 2013 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 6:00PM A. ROLL CALL B. OPENING PRESENTATION 1. Pamela Wheatley – Muscular Association 2. Muscular Boot Drive Proclamation C. PLEDGE OF ALLEGIANCE D. ANNOUNCEMENTS E. APPROVAL OF MINUTES Minutes of the voting session held on July 18, 2013 F. APPROVAL OF THE AGENDA G. PUBLIC COMMENT (3 minute limit/person 15 minutes maximum) None H. ALCOHOL LICENSE HEARING None I. ZONING None ---PAGE BREAK--- J. PUBLIC HEARING None K. UNFINISHED BUSINESS None L. NEW BUSINESS 1. Approval of the revised FTA 5311 Transit Capital Improvement Grant Contract 2. Approval of Seven Standby Services Contracts a. Architecture b. Civil Engineering c. Geotechnical d. Planning e. Surveying f. Traffic Engineering g. Environmental h. Approval to reject all bids for Standby Full-Depth Reclamation Services 4. Approval of Petition for Condemnation – Whitmire Estate Parcel #115-003 – Carlisle Road Project M. ADJOURNMENT N. PUBLIC COMMENT ---PAGE BREAK--- Work Session Agenda - Thursday, August 8, 2013 DAWSON COUNTY BOARD OF COMMISSIONERS WORK SESSION AGENDA - THURSDAY, AUGUST 8, 2013 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 4:00PM L. NEW BUSINESS 1. Presentation of the Proposed FY 2014-2016 Budget – Chairman Mike Berg 2. County Manager Report 3. County Attorney Report ---PAGE BREAK--- Voting Session Agenda - Thursday. August 15, 2013 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION AGENDA - THURSDAY, AUGUST 15, 2013 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 6:00PM A. ROLL CALL B. OPENING PRESENTATION Carolyn Bowen – Dawson County Humane Society C. PLEDGE OF ALLEGIANCE D. ANNOUNCEMENTS E. APPROVAL OF MINUTES Minutes of the voting session held on August 1, 2013 F. APPROVAL OF THE AGENDA G. PUBLIC COMMENT (3 minute limit/person 15 minutes maximum) None H. ALCOHOL LICENSE HEARING None I. ZONING None ---PAGE BREAK--- J. PUBLIC HEARING Public Hearing regarding the approval of the proposed FY 2014-2016 Budget (1st of 2 hearings) K. UNFINISHED BUSINESS None L. NEW BUSINESS M. ADJOURNMENT N. PUBLIC COMMENT ---PAGE BREAK--- Work Session Agenda - Thursday, August 22, 2013 DAWSON COUNTY BOARD OF COMMISSIONERS WORK SESSION AGENDA - THURSDAY, AUGUST 22, 2013 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 4:00PM L. NEW BUSINESS 1. Presentation of the request to surplus a 1979 Seagraves Ladder Truck – Emergency Services Director Billy Thurmond 2. Presentation of RFP #216-13 Equipment Shelters (Revised) – County Engineer Corey Gutherie 3. Presentation of the 2014 Local Maintenance & Improvement Grant (LMIG) – County Engineer Corey Gutherie 4. Presentation of the Off-System Safety Improvement Project Contract – County Engineer Corey Gutherie 5. County Manager Report 6. County Attorney Report ---PAGE BREAK--- Voting Session Agenda - Thursday, September 5, 2013 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION AGENDA - THURSDAY, SEPTEMBER 5, 2013 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 6:00PM A. ROLL CALL B. OPENING PRESENTATION 1. Mitochondrial Disease Awareness Week Proclamation 2. Alice Williamson – Ninth District Opportunity C. PLEDGE OF ALLEGIANCE D. ANNOUNCEMENTS E. APPROVAL OF MINUTES Minutes of the voting session held on August 15, 2013 F. APPROVAL OF THE AGENDA G. PUBLIC COMMENT (3 minute limit/person 15 minutes maximum) None H. ALCOHOL LICENSE HEARING None I. ZONING None ---PAGE BREAK--- J. PUBLIC HEARING Public Hearing regarding the approval of the proposed FY 2014-2016 Budget (2nd of 2 hearings) Approval of the FY 2014-2016 Budget Resolution K. UNFINISHED BUSINESS None L. NEW BUSINESS 1. Approval of the request to surplus a 1979 Seagraves Ladder Truck 2. Approval of RFP #216-13 Equipment Shelters (Revised) 3. Approval of the 2014 Local Maintenance & Improvement Grant (LMIG) 4. Approval of the Off-System Safety Improvement Project Contract 6. Carlisle Road Project – Bojarski Parcel 7. Approval of the Declaration of Emergency for Shadow Lane M. ADJOURNMENT N. PUBLIC COMMENT ---PAGE BREAK--- Work Session Agenda - Thursday, September 26, 2013 DAWSON COUNTY BOARD OF COMMISSIONERS WORK SESSION AGENDA - THURSDAY, SEPTEMBER 26, 2013 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 4:00PM L. NEW BUSINESS 1. Presentation of Parade and Assembly Permit Request – Jane Goodie Memorial Ride – Planning and Development Director David McKee 2. Presentation of the Senior Center Request for fundraisers – Senior Center Director Dawn Pruett 3. Presentation of the Georgia Trauma Commission Equipment Grant – Emergency Services Director Billy Thurmond 4. Presentation of Road Closures – Etowah River Road and Hubbardsville Circle – County Engineer Corey Gutherie 5. Presentation of RFP #217-13 – Contractor for Culvert Work (LMIG) – Public Works Director David Headley 6. Presentation of the Capital Improvement Element (CIE) Resolution – Planning and Development Director David McKee 7. Presentation of the Comprehensive Plan Update – Planning and Development Director David McKee 8. Presentation of the Kare for Kids Request for the use of county parking lots during the upcoming Mountain Moonshine Festival – County Manager Cindy Campbell 9. County Manager Report 10. County Attorney Report ---PAGE BREAK--- Voting Session Agenda - Thursday, October 3, 2013 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION AGENDA - THURSDAY, OCTOBER 3, 2013 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 6:00PM A. ROLL CALL B. OPENING PRESENTATION Dawson Community Chorale C. PLEDGE OF ALLEGIANCE D. ANNOUNCEMENTS E. APPROVAL OF MINUTES Minutes of the voting session held on September 5, 2013 F. APPROVAL OF THE AGENDA G. PUBLIC COMMENT (3 minute limit/person 15 minutes maximum) None H. ALCOHOL LICENSE HEARING Retail Package Beer & Wine License Application – Silver City Express, Inc. I. ZONING None ---PAGE BREAK--- J. PUBLIC HEARING None K. UNFINISHED BUSINESS None L. NEW BUSINESS 1. Approval of Parade and Assembly Permit Request – Jane Goodie Memorial Ride 2. Approval of Senior Center Request for fundraisers 3. Ratification of the Georgia Trauma Commission Equipment Grant 4. Approval of Road Closures – Etowah River Road and Hubbardsville Circle 5. Approval of RFP #217-13 – Contractor for Culvert Work (LMIG) 6. Approval to hold public hearing and transmit the Draft CIE Annual Update to the Regional Commission for review 7. Approval to hold public hearings on the Comprehensive Plan Update 8. Approval of the Kare for Kids Request for the use of county parking lots during the upcoming Mountain Moonshine Festival M. ADJOURNMENT N. PUBLIC COMMENT ---PAGE BREAK--- Work Session Agenda - Thursday, October 10, 2013 DAWSON COUNTY BOARD OF COMMISSIONERS WORK SESSION AGENDA - THURSDAY, OCTOBER 10, 2013 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 4:00PM L. NEW BUSINESS 1. Presentation of the Extension Office Healthcare Navigator – Extension Office Coordinator Clark MacAllister (This item is for information purposes only) 2. Presentation of the FY14 K-9 Grant – Major Tony Wooten/Lt. Col. John Cagle 3. Presentation of the request to surplus vehicles and equipment – Fleet Administrator Shannon Harben 4. Presentation of the Pet Licensing Fee Discussion – Planning and Development Director David McKee 5. Presentation of RFP #204-13 ATMs for Dawson County Government – Purchasing Director Davida Simpson 6. Presentation of the SR 9 Bridge Replacement Project – Public Works Director David Headley 7. Presentation of the GEMA Performance Partnership Agreement Grant – Emergency Services Director Billy Thurmond 8. Presentation of the Georgia Department of Administrative Services Surplus Property Eligibility Application Renewal – Emergency Services Director Billy Thurmond 9. County Manager Report 10. County Attorney Report ---PAGE BREAK--- Voting Session Agenda - Thursday, October 17, 2013 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION AGENDA - THURSDAY, OCTOBER 17, 2013 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 6:00PM A. ROLL CALL B. OPENING PRESENTATION Karen – Keep Dawson County Beautiful C. PLEDGE OF ALLEGIANCE D. ANNOUNCEMENTS E. APPROVAL OF MINUTES Minutes of the voting session held on October 3, 2013 F. APPROVAL OF THE AGENDA G. PUBLIC COMMENT (3 minute limit/person 15 minutes maximum) None H. ALCOHOL LICENSE HEARING None I. ZONING 1. ZA 13-04 – Ben Trail on behalf of Julie Heinsman has submitted a request to rezone property from to C-HB; TMP 037-044. The property is zoned (Residential Sub-Rural ---PAGE BREAK--- Manufactured/Moved). Planning Commission and Planning and Development Staff recommend denial of the application as submitted. 2. ZA 13-05 – Chip Pearson on behalf of Clearfork Properties LLC has submitted a request to rezone property from R-A to RPC; TMPs 025-001, 025-002, 025-003, 025-004. The property is zoned R-A (Residential Exurban/Agricultural). Planning Commission and Planning and Development Staff recommend approval of the application as submitted. J. PUBLIC HEARINGS 1. Public Hearing regarding the Draft CIE Annual Update (1st of 1 hearing) 2. Public Hearing regarding the 2013 Land Use Resolution Update (2nd of 2 hearings) 3. Public Hearing regarding the Comprehensive Plan Update (2nd of 2 hearings) K. UNFINISHED BUSINESS None L. NEW BUSINESS 2. Approval of the FY14 K-9 Grant 3. Approval of the request to surplus vehicles and equipment 4. Approval of Pet Licensing Fee 5. Approval to reject all bids for RFP #204-13 – ATMs for Dawson County Government 6. Approval of the SR 9 Bridge Replacement Project 7. Approval of the GEMA Performance Partnership Agreement Grant 8. Approval of the Georgia Department of Administrative Services Surplus Property Eligibility Application Renewal M. ADJOURNMENT N. PUBLIC COMMENT ---PAGE BREAK--- Work Session Agenda - Thursday, October 24, 2013 DAWSON COUNTY BOARD OF COMMISSIONERS WORK SESSION AGENDA - THURSDAY, OCTOBER 24, 2013 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 4:00PM L. NEW BUSINESS 1. Presentation of the proposed Rotary Club Splash Pad – Parks and Recreation Director Lisa Henson 2. Presentation of RFP #221-13 – Patrol Cars (FY 2014) – Lt. Col. John Cagle/Purchasing Director Davida Simpson 3. Presentation of RFP #220-13 – Contractor for Carlisle Road Project – Purchasing Director Davida Simpson 4. Presentation of the 2014 Legacy Link Contract – Addendum #1 – CFO Dena Bosten 5. Presentation of the Open Records Officer Resolution – County Manager Cindy Campbell 6. County Manager Report 7. County Attorney Report ---PAGE BREAK--- Voting Session Agenda - Thursday, November 7, 2013 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION AGENDA - THURSDAY, NOVEMBER 7, 2013 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 6:00PM A. ROLL CALL B. OPENING PRESENTATION Farm City Week Proclamation – Tammy Wood, Dawson County Farm Bureau C. PLEDGE OF ALLEGIANCE D. ANNOUNCEMENTS E. APPROVAL OF MINUTES Minutes of the voting session held on October 17, 2013 F. APPROVAL OF THE AGENDA G. PUBLIC COMMENT (3 minute limit/person 15 minutes maximum) None H. ALCOHOL LICENSE HEARING None I. ZONING None ---PAGE BREAK--- J. PUBLIC HEARINGS None K. UNFINISHED BUSINESS None L. NEW BUSINESS 1. Approval of the proposed Rotary Club Splash Pad 2. Approval to reject all bids for RFP #221-13 and re-bid with a change of specifications – Patrol Cars (FY 2014) 3. Approval to reject all bids for Carlisle Road Project Contractor 4. Approval of the 2014 Legacy Link Contract – Addendum #1 5. Approval of the Open Records Officer Resolution 7. Approval of the NGN Easement – Dawson County Library M. ADJOURNMENT N. PUBLIC COMMENT ---PAGE BREAK--- Work Session Agenda - Thursday, November 14, 2013 DAWSON COUNTY BOARD OF COMMISSIONERS WORK SESSION AGENDA - THURSDAY, NOVEMBER 14, 2013 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 4:00PM L. NEW BUSINESS 1. Presentation of RFP #218-13 – Heavy Equipment Repair and Maintenance – Fleet Administrator Shannon Harben 2. Presentation of RFP #219-13 – Heavy Truck Repair and Maintenance – Fleet Administrator Shannon Harben 3. Presentation of the request to accept Grogan Drive into the County Road System – Public Works Director David Headley 4. Presentation of the 2013 Insurance Services Office Update – Emergency Services Director Billy Thurmond/Chief Lanier Swafford 5. Presentation of the 2014 Board of Commissioners Meeting Calendar – County Clerk Danielle Yarbrough 6. Presentation of the 2014 Payroll and Holiday Calendar – County Manager Cindy Campbell 7. Presentation of the Dawson County Chamber of Commerce Management Agreement and Contract for Services – County Attorney Joey Homans 8. County Manager Report 9. County Attorney Report ---PAGE BREAK--- Voting Session Agenda - Thursday, November 21, 2013 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION AGENDA - THURSDAY, NOVEMBER 21, 2013 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 6:00PM A. ROLL CALL B. OPENING PRESENTATION Don Wells – Amicalola Access Parking Lot C. PLEDGE OF ALLEGIANCE D. ANNOUNCEMENTS E. APPROVAL OF MINUTES Minutes of the voting session held on November 7, 2013 F. APPROVAL OF THE AGENDA G. PUBLIC COMMENT (3 minute limit/person 15 minutes maximum) None H. ALCOHOL LICENSE HEARING None I. ZONINGS 1. ZA 13-04 – Ben Trail on behalf of Julie Heinsman has submitted a request to rezone property from to C-HB; TMP 037-044. The property is zoned (Residential Sub-Rural ---PAGE BREAK--- Manufactured/Moved). Planning Commission and Planning and Development Staff recommend denial of the application as submitted. Postponed from the October 17, 2013 voting session. 2. ZA 13-06 – David McKee on behalf of Dawson County has submitted a request to rezone property from R-A to C-IR; portion of TMP 115-001. The property is zoned R-A (Residential Exurban/Agricultural). Planning Commission and Planning and Development Staff recommend approval of the application as submitted. 3. ZA 13-07 – Ridgeline Land Planning, Inc. has submitted a request to rezone property from C-HB and R- A to RMF; TMPs 113-032, 113-044, and 113-086. The property is zoned C-HB (Highway Business Commercial) and R-A (Residential Exurban/Agricultural). Planning Commission and Planning and Development Staff recommend approval of the application with stipulation. J. PUBLIC HEARING None K. UNFINISHED BUSINESS None L. NEW BUSINESS 1. Approval of RFP #218-13 – Heavy Equipment Repair and Maintenance 2. Approval of RFP #219-13 – Heavy Truck Repair and Maintenance 3. Approval of the request to accept Grogan Drive into the County Road System 5. Approval of the 2014 Board of Commissioners Meeting Calendar 6. Approval of the 2014 Payroll and Holiday Calendar 7. Approval of the Dawson County Chamber of Commerce Management Agreement and Contract for Services- This item has been moved to the December 5, 2013 voting session. 9. Approval of the amended Cardno ATC Standby Services Contract for Environmental 10. Approval of the amended Cardno ATC Standby Services Contract for Geotechnical 11. Approval of the amended Rochester & Associates Standby Services Contract for Surveying M. ADJOURNMENT ---PAGE BREAK--- N. PUBLIC COMMENT Karen – Parade and Assembly Ordinance ---PAGE BREAK--- Work Session Agenda - Tuesday, November 26, 2013 DAWSON COUNTY BOARD OF COMMISSIONERS WORK SESSION AGENDA - TUESDAY, NOVEMBER 26, 2013 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 4:00PM L. NEW BUSINESS 1. Presentation of the 2014 Juvenile Court Grant Application – Judge Mary Carden 2. Presentation of Bid #228-13 RFQ Detention Center Medical Director – Sheriff Billy Carlisle 3. Presentation of Bid #230-13 RFP Dodge Charger Patrol Cars – Sheriff Billy Carlisle 4. Presentation of the Training Website Usage Contract Renewal with Hall County – Emergency Services Director Billy Thurmond 5. County Manager Report 6. County Attorney Report ---PAGE BREAK--- Voting Session Agenda - Thursday, December 5, 2013 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION AGENDA - THURSDAY, DECEMBER 5, 2013 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 6:00PM A. ROLL CALL B. OPENING PRESENTATION 1. Dawson County Park and Recreation 10U Tigers Proclamation 2. Christie Haynes – Dawson County Chamber of Commerce C. PLEDGE OF ALLEGIANCE D. ANNOUNCEMENTS E. APPROVAL OF MINUTES Minutes of the voting session held on November 21, 2013 F. APPROVAL OF THE AGENDA G. PUBLIC COMMENT (3 minute limit/person 15 minutes maximum) None H. ALCOHOL LICENSE HEARING None I. ZONINGS None ---PAGE BREAK--- J. PUBLIC HEARING None K. UNFINISHED BUSINESS None L. NEW BUSINESS 1. Approval of the 2014 Juvenile Court Grant Application 2. Approval to reject Bid #228-13 RFQ – Detention Center Medical Director 3. Approval of Bid #230-13 RFP – Dodge Charger Patrol Cars 4. Approval of the Training Website Usage Contract Renewal with Hall County 5. Approval of the Capital Improvements Element (CIE) Annual Update Adoption Resolution 6. Approval of the revised contract with T.W. Phillips – Contractor for Culvert Work (LMIG) 7. Approval of the Dawson County Chamber of Commerce Management Agreement and Contract for Services- This item was moved from the November 21, 2013 voting session. 8. Approval of the Department of Natural Resources Agreement for Collection and Disbursement of Hotel/Motel Tax M. EXECUTIVE SESSION N. ADJOURNMENT O. PUBLIC COMMENT ---PAGE BREAK--- Work Session Agenda - Thursday, December 12, 2013 DAWSON COUNTY BOARD OF COMMISSIONERS WORK SESSION AGENDA - THURSDAY, DECEMBER 12, 2013 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 4:00PM L. NEW BUSINESS 1. Presentation of the request for Dawson County Government to contract with Family Connection as Fiscal Agent – Family Connection Director Nancy Stites 2. Presentation of Bid #226-13 RFP Commercial Generator Maintenance and Repair – Purchasing Director Davida Simpson 3. Presentation of the proposed Cemetery/Burial Ordinance – Planning and Development Director David McKee 4. Presentation of the 2033 Comprehensive Plan Short Term Work Program (STWP) Submittal Resolution – Planning and Development Director David McKee 5. Board Appointments: a. EMS Advisory Council Board i. Billy Thurmond (Term: January 2014 to December 2015) ii. Lanier Swafford (Term: January 2014 to December 2015) b. Construction and Appeals Board i. Pat Hanson (Term: January 2014 to December 2016) ii. Jade Jones (Term: January 2014 to December 2016) iii. John Lee (Term: January 2014 to December 2016) iv. Michael Marshall (Term: January 2014 to December 2016) v. Larry Taffer (Term: January 2014 to December 2016) ---PAGE BREAK--- c. Joint Development Authority Board i. John Drew- replacing Gwen Kellar (Term: January 2014 to January 2015) 6. Reappointment of County Manager, County Attorney, and County Clerk for 2014 – Chairman Mike Berg 7. Reappointment of District 1 Commissioner Gary Pichon as Vice-Chairman for the Dawson County Board of Commissioners for 2014 – Dawson County Board of Commissioners 8. County Manager Report 9. County Attorney Report ---PAGE BREAK--- Voting Session Agenda - Thursday, December 19, 2013 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION AGENDA - THURSDAY, DECEMBER 19, 2013 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 6:00PM A. ROLL CALL B. OPENING PRESENTATION National Weather Service – Storm Ready Designation C. PLEDGE OF ALLEGIANCE D. ANNOUNCEMENTS E. APPROVAL OF MINUTES Minutes of the voting session held on December 5, 2013 F. APPROVAL OF THE AGENDA G. PUBLIC COMMENT (3 minute limit/person 15 minutes maximum) None H. ALCOHOL LICENSE HEARING Alcohol License Transfer (Retail Package – Beer, Wine, Distilled Spirits) – War Hill Package I. ZONINGS 1. ZA 13-07 – Ridgeline Land Planning, Inc. has submitted a request to rezone property from C-HB and R- A to RMF; TMPs 113-032, 113-044, and 113-086. The property is zoned C-HB (Highway Business ---PAGE BREAK--- Commercial) and R-A (Residential Exurban/Agricultural). Planning Commission and Planning and Development Staff recommend approval of the application with stipulation. This item was postponed from the November 21, 2013 voting session. 2. ZA 13-08 – Providence Real Estate Consulting on behalf of AT&T has submitted a request for a conditional use permit for a communication tower. The property is located on TMP 098-016. The property is zoned R-A (Residential Exurban/Agricultural). Planning Commission and Planning and Development Staff recommend approval of the application with stipulations. 3. ZA 13-09 – Providence Real Estate Consulting on behalf of AT&T has submitted a request for a conditional use permit for a communication tower. The property is located on TMP 068-017. The property is zoned R-A (Residential Exurban/Agricultural). Planning Commission and Planning and Development Staff recommend approval of the application with stipulations. J. PUBLIC HEARING None K. UNFINISHED BUSINESS None L. NEW BUSINESS 1. Approval of the request for Dawson County Government to contract with Family Connection as Fiscal Agent 2. Approval of Bid #226-13 RFP Commercial Generator Maintenance and Repair 3. Approval to move forward with public hearings on the proposed Cemetery/Burial Ordinance 4. Approval of the 2033 Comprehensive Plan Short Term Work Program (STWP) Submittal Resolution 5. Approval of the following Board Appointments: a. EMS Advisory Council Board i. Billy Thurmond (Term: January 2014 to December 2015) ii. Lanier Swafford (Term: January 2014 to December 2015) b. Construction and Appeals Board i. Pat Hanson (Term: January 2014 to December 2016) ---PAGE BREAK--- ii. Jade Jones (Term: January 2014 to December 2016) iii. John Lee (Term: January 2014 to December 2016) iv. Michael Marshall (Term: January 2014 to December 2016) v. Larry Taffer (Term: January 2014 to December 2016) c. Joint Development Authority Board i. John Drew- replacing Gwen Kellar (Term: January 2014 to January 2015) 6. Approval of reappointment of County Manager, County Attorney, and County Clerk for 2014 7. Approval of reappointment of District 1 Commissioner Gary Pichon as Vice-Chairman for the Dawson County Board of Commissioners for 2014 8. Approval to accept and allow a match for the FY13 Emergency Management Directed Training Award from the Emergency Management Performance Grant M. ADJOURNMENT N. PUBLIC COMMENT