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Voting Session Minutes - January 15, 2015 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – JANUARY 15, 2015 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Fausett, District 1; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix, District 4; County Manager Campbell; County Attorney Homans; County Clerk Yarbrough and interested citizens of Dawson County. OPENING PRESENTATION: Clark MacAllister – Extension Office Coordinator/Agriculture Agent INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: Chairman Berg announced that a fund had been set up at United Community Bank for anyone wanting to assist Sheriff’s Carlisle family, due to the recent tragedy they experienced. APPROVAL OF MINUTES: Motion passed 3-0 to approve the minutes from the Voting Session held on December 18, 2014. Swafford/Hamby- Commissioner Fausett abstained. APPROVAL OF THE AGENDA: Motion passed unanimously to approve the agenda as written. Nix/Fausett PUBLIC COMMENT: ---PAGE BREAK--- None ALCOHOL LICENSE HEARING: None ZONING ZA 14-09 – Wyman Walden has made a request to rezone 2.98 acres from (Residential Sub- Rural Manufactured or Moved) to C-HB (Commercial Highway Business). The property is located at TMP 113-019. Planning and Development Director David McKee explained that the Planning Commission had approved this case with stipulations and that the proposed use was for a retail hardware store. He also stated that this property was part of the 400 overlay, but would not be visible from GA 400. Applicant Wyman Walden stated that the site was well-suited for the True Value Hardware store he planned to construct, and that he understood the stipulations and was willing to comply. Chairman Berg announced that if anyone had contributed more than $250 to the campaign for public office and wished to speak they will have to fill out a form which will be made available to them. Under normal program, ten minutes will be given to those who wish to speak in favor of or opposition to with some redirect, time permitting. Chairman Berg asked if anyone wished to speak in favor or opposition of the application, and hearing none, closed the hearing. Motion passed unanimously to approve ZA 14-09 with the following stipulations: • Site plan must meet applicable parking and landscape requirements. • Access to the site needs to be adequate. If accessed from Highway 53, a GDOT permit will need to be obtained. Swafford/Hamby ---PAGE BREAK--- PUBLIC HEARINGS: None UNFINISHED BUSINESS: None NEW BUSINESS: Approval of the Family Connection Fiscal Agent Request Motion passed unanimously to approve the Family Connection Fiscal Agent Request. Nix/Fausett Approval of Bid #248-14 RFP Elevator Maintenance Motion passed 3-1 to award Bid #248-14 RFP Elevator Maintenance to the most responsible, responsive bidder, Mowrey Elevator Company in the amount of $7,700.00. Hamby/Swafford- Commissioner Nix voted against the motion. Approval of the Automatic Aid Agreement with Lumpkin County Motion passed unanimously to approve the Automatic Aid Agreement with Lumpkin County. Swafford/Hamby Approval of the Automatic Aid Agreement with Cherokee County Motion passed unanimously to approve the Automatic Aid Agreement with Cherokee County. Nix/Fausett Approval of the FY 2015 Chamber of Commerce Contract Motion passed unanimously to approve the FY 2015 Chamber of Commerce Contract. Swafford/Hamby Discussion of Annexation Petition #14-001 Motion passed unanimously to approve Annexation Petition #14-001. Swafford/Hamby ---PAGE BREAK--- Appointment of Board of Commissioners Vice-Chair Motion passed unanimously to appoint Commissioner James Swafford as the Board of Commissioners Vice-Chair for 2015. Reappointment of County Registrar Motion passed unanimously to reappoint Glenda Ferguson as Dawson County Registrar. Nix/ Hamby Reappointment of County Clerk Motion passed unanimously to reappoint Danielle Yarbrough as Dawson County Clerk for 2015. Swafford/Hamby Reappointment of County Attorney Motion passed 3-0 to reappoint Joey Homans as Dawson County Attorney for 2015. Hamby/Nix- Commissioner Swafford abstained. Reappointment of County Manager Motion passed 3-1 to reappoint Cindy Campbell as Dawson County Manager for 2015. Hamby/Fausett- Commissioner Nix voted against the motion. ADJOURNMENT: PUBLIC COMMENT: None APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - February 5, 2015 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – FEBRUARY 5, 2015 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Fausett, District 1; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix, District 4; County Manager Campbell; County Attorney Homans; Director of Administration David McKee filling in for County Clerk Yarbrough and interested citizens of Dawson County. OPENING PRESENTATION: Frank Riley – Chestatee/Chattahoochee RC & D Council INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: Chairman Berg announced that traffic would be delayed on GA 400 Saturday from 7:00 a.m. to 12:00 p.m. due to continuous flow intersection photography and site evaluation. Chairman Berg also announced that there is a lot of debate and miscommunication occurring regarding Transportation Funding Bill HB 170. This bill involves how excise and fuel taxes are collected and there is discussion on how it would impact the county. Chairman Berg said he would recommend waiting until the bill goes to the senate before the Board of Commissioners decides upon what action to take, in terms of a possible referendum. Commissioner Swafford announced that Dawson County Parks and Recreation would be hosting Pre- District Tournaments this weekend with visitors coming from many different counties. ---PAGE BREAK--- APPROVAL OF MINUTES: Motion passed unanimously to approve the minutes from the Voting Session held on January 15, 2015. Nix/Hamby APPROVAL OF THE AGENDA: Motion passed unanimously to approve the agenda as written with the addition of the following agenda item as Item • Discussion of Annexation Petition #14-008 Swafford/Fausett PUBLIC COMMENT: None ALCOHOL LICENSE HEARING: None ZONING None PUBLIC HEARINGS: None UNFINISHED BUSINESS: None NEW BUSINESS: Approval of the Title VI Plan for Dawson County Transit ---PAGE BREAK--- Motion passed unanimously to approve the Title VI Plan for Dawson County Transit. Swafford/Hamby Approval of the Board of Commissioners 2014 Expenses Motion passed unanimously to approve the Board of Commissioners 2014 Expenses. Nix/Fausett Approval of the Use of Office Space within County Building Contract Motion passed unanimously to approve the Use of Office Space within County Building Contract. Swafford/Nix Approval of Board Appointments Motion passed unanimously to approve the following board appointments: • Development Authority o Clint Bearden (Term: January 2015 through December 2018) o Sherry Weeks (Term: January 2015 through December 2018) o Charlie Tarver (Term: January 2015 through December 2018) • Industrial Building Authority o Tom Alexander (Term: January 2015 through December 2018) o Charlie Tarver Alternate (Term: January 2015 through December 2018) o Sherry Weeks- (Term: January 2015 through December 2018) • Joint Development Authority o Mary Simmons (Term: January 2015 through December 2018) o John Drew (Term: January 2015 through December 2018) Nix/Swafford Discussion of Annexation Petition #14-008 Motion passed unanimously to approve Annexation Petition #14-008. Hamby/Nix ---PAGE BREAK--- ADJOURNMENT: PUBLIC COMMENT: None APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - February 19, 2015 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – FEBRUARY 19, 2015 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Fausett, District 1; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix, District 4; County Manager Campbell; County Attorney Homans; County Clerk Yarbrough and interested citizens of Dawson County. OPENING PRESENTATION: Donna Weaver – Family Promise of Dawson County INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: Chairman Berg announced that the Arbor Day Ceremony scheduled for Friday, February 20th had been postponed. Chairman Berg also announced that over a 12 hour time span from 6:00 p.m. to 6:00 a.m. on February 16th, 911 had received 789 calls for service with 420 of those being weather-related. During a normal night the center would usually handle 80 to 100 calls for service. Chairman Berg also announced that 11 people had signed up for the warming station down at Rock Creek Park, with 4 of those individuals staying the entire night and 7 coming in just to take showers. County Attorney Homans announced that the Dawson County High School Varsity Girls Basketball Team was in the process of progressing through play-off games. APPROVAL OF MINUTES: ---PAGE BREAK--- Motion passed unanimously to approve the minutes from the Voting Session held on February 5, 2015. Nix/Hamby APPROVAL OF THE AGENDA: Motion passed unanimously to approve the agenda as written. Swafford/Fausett PUBLIC COMMENT: None ALCOHOL LICENSE HEARING: None ZONING None PUBLIC HEARINGS: Application for Business License – Black Ice Hookah Lounge (1st of 1 hearing) Applicant withdrew business license application on February 19, 2015 UNFINISHED BUSINESS: None NEW BUSINESS: Approval of the 2015 Arbor Day Proclamation Motion passed unanimously to approve the 2015 Arbor Day Proclamation. Hamby/Fausett Approval of the Govolution Agreement for Credit/Debit Card Services Motion passed unanimously to approve the Govolution Agreement for Credit/Debit Card Services. Swafford/Hamby ---PAGE BREAK--- Approval of the Staffing for Adequate Fire and Emergency Response (SAFER) Grant Motion passed unanimously to approve the Staffing for Adequate Fire and Emergency Response (SAFER) Grant. Hamby/Nix Approval to move forward with Public Hearings on the 2015 Land Use District Map Motion passed unanimously to move forward with public hearings on the 2015 Land Use District Map. Fausett/Hamby Approval to permit Chairman Berg to sign the Notice of Intent (NOI) for the Stormwater Management Program and forward the documents to the Environmental Protection Division (EPD) for review Motion passed unanimously to permit Chairman Berg to sign the Notice of Intent (NOI) for the Stormwater Management Program and forward the documents to the Environmental Protection Division (EPD) for review. Nix/Fausett ADJOURNMENT: PUBLIC COMMENT: None APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - March 19, 2015 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – MARCH 19, 2015 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Fausett, District 1; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix, District 4; County Manager Campbell; County Attorney Homans; County Clerk Yarbrough and interested citizens of Dawson County. OPENING PRESENTATION: Christie Haynes – President, Dawson County Chamber of Commerce INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: Chairman Berg announced County Manager Cindy Campbell’s and Chief Financial Officer Dena Bosten’s birthdays. APPROVAL OF MINUTES: Motion passed unanimously to approve the minutes from the Voting Session held on February 19, 2015. Nix/Fausett APPROVAL OF THE AGENDA: Motion passed unanimously to approve the agenda with the following changes: • Remove Item #7 – Approval to allow Emergency Services to participate in the “Touch-A-Truck” Benefit • Add Item #9 – Executive Session ---PAGE BREAK--- Swafford/Nix PUBLIC COMMENT: None ALCOHOL LICENSE HEARING: None ZONING None PUBLIC HEARINGS: 2015 Land Use District Map (2nd of 2 hearings. First hearing was held on March 17, 2015 before the Planning Commission) Chairman Berg asked if there was anyone present who wished to be heard on the matter of the proposed 2015 Land Use District Map, and hearing none, closed the hearing. Motion passed unanimously to approve the 2015 Land Use District Map. Swafford/Hamby UNFINISHED BUSINESS: None NEW BUSINESS: Approval of Application for Parade and Assembly – 4-H Rabies Clinic Motion passed unanimously to approve the Application for Parade and Assembly – 4-H Rabies Clinic. Nix/Hamby Approval to move forward with public hearings on the Illicit Discharge and Illegal Connection Ordinance ---PAGE BREAK--- Motion passed unanimously to approve to move forward with public hearings on April 2, 2015 and April 14, 2015 regarding the Illicit Discharge and Illegal Connection Ordinance. Nix/Hamby Ratification of the FY2016 DOT 5311 Transit Grant Motion passed unanimously to ratify the FY2016 DOT 5311 Transit Grant. Swafford/Fausett Approval of the Agreement for Animal Care and Control Motion passed unanimously to approve the contract as presented, including the requirement for an audit to be completed by June 30, 2015, but not to include the 10% reduction in payment if the number of dogs and cats delivered by Animal Control Officers is less than 10% of the previous year’s quarterly totals. Swafford/Hamby Approval to move forward with public hearings on the ordinance to amend the rules and regulations applicable to employees of the Dawson County Board of Commissioners known as the Dawson County Board of Commissioners Employee Handbook Motion passed unanimously to move forward with public hearings on the ordinance to amend the rules and regulations applicable to employees of the Dawson County Board of Commissioners known as the Dawson County Board of Commissioners Employee Handbook. Swafford/Fausett EXECUTIVE SESSION: Motion passed unanimously to go into Executive Session for the purpose of legal. Nix/Fausett Motion passed unanimously to come out of Executive Session. Nix/Hamby Comfort Inn Litigation Motion passed unanimously to proceed with litigation against the Comfort Inn. Swafford/Fausett ADJOURNMENT: PUBLIC COMMENT: None APPROVE: ATTEST: ---PAGE BREAK--- Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - April 2, 2015 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – APRIL 2, 2015 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Fausett, District 1; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix, District 4; County Manager Campbell; County Attorney Homans; County Clerk Yarbrough and interested citizens of Dawson County. OPENING PRESENTATION: Proclamation and Presentation for Distinguished Service to Billy Mahaffey Motion passed unanimously to approve the Proclamation for Distinguished Service to Billy Mahaffey. Swafford/Fausett INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: Commissioner Swafford announced the passing of former Dawson County employee Eddy DeCoursey along with the details of his visitation and memorial service. Commissioner Swafford also asked everyone to keep the family of Betty Jean Styles in their prayers. Ms. Styles was a former educator who had passed away the night before. Chairman Berg announced the following upcoming events: • Electronics Recycling Day on Saturday, April 18th from 9:00 a.m. to 1:00 p.m. at the Walmart Shopping Center • Tire Amnesty Day on Saturday, May 9th from 7:00 a.m. to 5:00 p.m. at the Transfer Station ---PAGE BREAK--- • 4-H Rabies Clinic- Saturday, April 25th from 8:30 a.m. to 9:30 a.m. at Burt’s Pumpkin Farm, 10:00 a.m. to 1:00 p.m. at the Dawson County Courthouse, and 8:30 a.m. to 1:00 p.m. at Kilough Elementary School. APPROVAL OF MINUTES: Motion passed unanimously to approve the minutes from the Voting Session held on March 19, 2015. Nix/Fausett APPROVAL OF THE AGENDA: Motion passed unanimously to approve the agenda as written. Swafford/Nix PUBLIC COMMENT: None ALCOHOL LICENSE HEARING: None ZONING: None PUBLIC HEARING: Illicit Discharge and Illegal Connection Ordinance (1st of 2 hearings. Next hearing will be held on April 14, 2015) Chairman Berg asked if there was anyone present who wished to be heard on the matter of the Illicit Discharge and Illegal Connection Ordinance, and hearing none, closed the hearing. UNFINISHED BUSINESS: None NEW BUSINESS: ---PAGE BREAK--- Ratification of the FY2016 Dawson County HELP Court Grant Application Motion passed unanimously to ratify the FY2016 Dawson County HELP Court Grant Application. Swafford/Nix Ratification of the FY2016 Dawson County Treatment Court Grant Application Motion passed unanimously to ratify the FY2016 Dawson County Treatment Court Grant Application. Swafford/Nix Approval of the 2015 Boot Drives Motion passed unanimously to approve the 2015 Boot Drives. Nix/Swafford Approval of the 2015 GEMA Homeland Security Grant Motion passed unanimously to approve the 2015 GEMA Homeland Security Grant. Swafford/Hamby EXECUTIVE SESSION: Motion passed unanimously to go into Executive Session for the purpose of legal. Nix/Hamby Motion passed unanimously to come out of Executive Session. Swafford/Fausett ADJOURNMENT: PUBLIC COMMENT: None APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - April 14, 2015 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – APRIL 14, 2015 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Fausett, District 1; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix, District 4; County Manager Campbell; County Attorney Homans; County Clerk Yarbrough and interested citizens of Dawson County. OPENING PRESENTATION: Service Appreciation Award for Dave Hinderliter presented by Chairman Berg INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: None APPROVAL OF MINUTES: Motion passed 3-1 to approve the minutes from the Voting Session held on April 2, 2015. Nix/Swafford- Commissioner Hamby abstained APPROVAL OF THE AGENDA: Motion passed unanimously to approve the agenda as written. Swafford/Fausett PUBLIC COMMENT: None ---PAGE BREAK--- ALCOHOL LICENSE HEARING: None ZONING: None PUBLIC HEARING: Illicit Discharge and Illegal Connection Ordinance (2nd of 2 hearings. First hearing was held on April 2, 2015) Chairman Berg asked if there was anyone present who wished to be heard on the matter of the Illicit Discharge and Illegal Connection Ordinance, and hearing none, closed the hearing. Motion passed unanimously to approve the Illicit Discharge and Illegal Connection Ordinance. Nix/Hamby Ordinance to amend the rules and regulations applicable to employees of the Dawson County Board of Commissioners known as the Dawson County Board of Commissioners Employee Handbook (1st of 2 hearings. Next hearing will be held on May 7, 2015) Chairman Berg asked if there was anyone present who wished to be heard on the matter of the ordinance to amend the rules and regulations applicable to employees of the Dawson County Board of Commissioners known as the Dawson County Board of Commissioners Employee Handbook, and hearing none, closed the hearing. UNFINISHED BUSINESS: None NEW BUSINESS: Approval of the Georgia Forestry Commission Cooperative Lease Agreement and Memorandum of Understanding ---PAGE BREAK--- Motion passed unanimously to approve the Georgia Forestry Commission Cooperative Lease Agreement and Memorandum of Understanding in its final version. Swafford/Nix ADJOURNMENT: PUBLIC COMMENT: None APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - May 7, 2015 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – MAY 7, 2015 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Fausett, District 1; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix, District 4; County Manager Campbell; County Attorney Homans; County Clerk Yarbrough and interested citizens of Dawson County. OPENING PRESENTATION: None INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: Chairman Berg announced Commissioner Hamby’s upcoming birthday on Sunday, May 10th. APPROVAL OF MINUTES: Motion passed unanimously to approve the minutes from the Voting Session held on April 14, 2015. Nix/Fausett APPROVAL OF THE AGENDA: Motion passed unanimously to approve the agenda as written. Swafford/Hamby PUBLIC COMMENT: None ---PAGE BREAK--- ALCOHOL LICENSE HEARING: None ZONING: None PUBLIC HEARING: Ordinance to amend the rules and regulations applicable to employees of the Dawson County Board of Commissioners known as the Dawson County Board of Commissioners Employee Handbook (2nd of 2 hearings. First hearing was held on April 14, 2015) Chairman Berg asked if there was anyone present who wished to be heard on the matter of the Ordinance to amend the rules and regulations applicable to employees of the Dawson County Board of Commissioners knows as the Dawson County Board of Commissioners Employee Handbook, and hearing none, closed the hearing. Chairman Berg asked the Board if they wanted to address each suggested item of change as a whole or individually. Commissioner Hamby motioned to approve the Employee Handbook as it was originally submitted. Motion died for lack of a second. • Smoking cessation by employees while on government property- No motion made • Texting and cell phone usage while operating a county vehicle- No motion made • Additional compensation for employees having to work during inclement weather Commissioner Swafford motioned to allow additional compensation for employees who have to work during inclement weather. Motion died for lack of a second. ---PAGE BREAK--- Motion passed 3-1 to approve the Employee Handbook as originally submitted. Hamby/Nix- Commissioner Swafford voted against the motion. UNFINISHED BUSINESS: None NEW BUSINESS: Approval of the Revision of Application for Parade and Assembly – 4-H Rabies Clinic (Date Change) Motion passed unanimously to approve the Revision of Application for Parade and Assembly – 4-H Rabies Clinic. Swafford/Nix Approval of Applications for Parade and Assembly – Cinco-De-Run-O, GA Super Sprint Triathlon, Bootlegger Marathon & Bootlegger Triathlon Motion passed unanimously to approve Applications for Parade and Assembly – Cinco-De-Run-O, GA Super Sprint Triathlon, Bootlegger Marathon & Bootlegger Triathlon. Nix/Hamby Approval of the 2015 Bullet Proof Vest (BVP) Grant Motion passed unanimously to approve the 2015 Bullet Proof Vest (BVP) Grant. Swafford/Hamby Approval of Bid #249-15 RFP Inmate Telephone Systems for Dawson County Sheriff's Office Motion passed unanimously to award Bid #249-15 RFP Inmate Telephone Systems for Dawson County Sheriff’s Office to the most responsible, responsive bidder Inmate Calling Solutions (ICS) out of San Antonio, Texas and to approve the contract with Option A as submitted beginning May 8. 2015. Swafford/Nix Approval to move forward with public hearings on May 21, 2015 and June 4, 2015 for the Dawson County Soil Erosion and Sedimentation Control Ordinance Update Motion passed unanimously to move forward with public hearings on May 21, 2015 and June 4, 2015 for the Dawson County Soil Erosion and Sedimentation Control Ordinance Update. Swafford/Nix ---PAGE BREAK--- Approval to move forward with public hearings on May 21, 2015 and June 4, 2015 for the Dawson County Stormwater Management Ordinance Motion passed unanimously to move forward with public hearings on May 21, 2015 and June 4, 2015 for the Dawson County Stormwater Management Ordinance. Nix/Fausett Approval of the Memorandum of Agreement (MOA) with the Atlanta Regional Commission (ARC) Motion passed unanimously to approve the Memorandum of Agreement (MOA) with the Atlanta Regional Commission (ARC). Swafford/Nix Approval of Trauma Course Funding for Emergency Services Personnel Motion passed unanimously to approve the Trauma Course Funding for Emergency Services Personnel. Swafford/Hamby Approval to move forward with public hearings on May 21, 2015 and June 4, 2015 for the Ordinance to Amend the Compensation of the Chairman and Commissioners Motion passed unanimously to approve to move forward with public hearings on May 21, 2015 and June 4, 2015 for the Ordinance to Amend the Compensation of the Chairman and Commissioners. Nix/Swafford ADJOURNMENT: PUBLIC COMMENT: None APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - June 4, 2015 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – JUNE 4, 2015 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Fausett, District 1; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix, District 4; County Manager Campbell; County Attorney Homans; County Clerk Yarbrough and interested citizens of Dawson County. OPENING PRESENTATION: None INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: Chairman Berg reminded everyone of the Family Connection Celebrity Waiter fundraiser tomorrow morning from 7:30 a.m. to 9:30 a.m. at Longhorn’s. APPROVAL OF MINUTES: Motion passed unanimously to approve the minutes from the Voting Session held on May 21, 2015. Swafford/Nix APPROVAL OF THE AGENDA: Motion passed unanimously to approve the agenda as written with the addition of an Executive Session at the end of tonight’s meeting. Nix/Hamby PUBLIC COMMENT: ---PAGE BREAK--- None ALCOHOL LICENSE HEARING: None ZONING: None PUBLIC HEARINGS: Soil Erosion and Sedimentation Control Ordinance (2nd of 2 hearings. 1st hearing was held on May 21, 2015) Chairman Berg asked if there was anyone present who wished to be heard on the matter of the Soil Erosion and Sedimentation Control Ordinance, and hearing none, closed the hearing. Motion passed unanimously to approve the Soil Erosion and Sedimentation Control Ordinance. Swafford/Hamby Stormwater Management Ordinance (2nd of 2 hearings. 1st hearing was held on May 21, 2015) Chairman Berg asked if there was anyone present who wished to be heard on the matter of the Stormwater Management Ordinance, and hearing none, closed the hearing. Motion passed unanimously to approve the Stormwater Management Ordinance. Nix/ Fausett Ordinance to amend the compensation of the Chairman and Commissioners (2nd of 2 hearings. 1st hearing was held on May 21, 2015) Chairman Berg asked if there was anyone present who wished to be heard on the matter of the Ordinance to amend the compensation of the Chairman and Commissioners, and hearing none, closed the hearing. Motion passed unanimously to approve the ordinance to amend the compensation of the Chairman and Commissioners. Swafford/Nix ---PAGE BREAK--- UNFINISHED BUSINESS: None NEW BUSINESS: Approval of the Firm for the Humane Society’s FY 2014 Audit and Request for Extension of Audit Deadline Motion passed unanimously to approve Goldman and Company as the audit firm to complete the Humane Society’s FY 2014 audit and extend the audit deadline to August 31, 2015. Nix/Hamby Approval of the FY 2016 Legacy Link Contract Motion passed unanimously to approve the FY 2016 Legacy Link Contract. Swafford/Nix Approval of Bid #253-15 RFP Property and Liability Insurance Motion passed unanimously to award Bid #253-15 RFP Property and Liability Insurance to the most responsive, responsible bidder, ACCG-IRMA out of Atlanta, Georgia. Nix/Swafford Approval of the Georgia Department of Transportation Indication of Roundabout Support for the SR 9 and Dawson Forest Road Intersection Motion passed unanimously to approve the Georgia Department of Transportation Indication of Roundabout Support for the SR 9 and Dawson Forest Road Intersection. Nix/Hamby Approval of the Georgia Department of Transportation Indication of Roundabout Support for the SR 52 and SR 183 Intersection Motion passed unanimously to approve the Georgia Department of Transportation Indication of Roundabout Support for the SR 52 and SR 183 Intersection. Nix/Swafford Approval of the Georgia Department of Transportation Agreement for Roundabout Support for the SR 53 and SR 183 Intersection Motion passed unanimously to approve the Georgia Department of Transportation Agreement for Roundabout Support for the SR 53 and SR 183 Intersection with the stipulation that Dawson County determine the type of lights and quantity. Swafford/Hamby ---PAGE BREAK--- Approval of the Georgia Trauma Commission Equipment Grant Motion passed unanimously to approve application of the Georgia Trauma Commission Equipment Grant. Nix/ Fausett Approval of the FY 2014 Georgia Trauma Commission Excess Funds Motion passed unanimously to approve the FY 2014 Georgia Trauma Commission Excess Funds. Swafford/Fausett Approval of FY 2014 Budget Amendments Motion passed unanimously to approve the FY 2014 Budget Amendments. Swafford/Hamby Approval of the Intergovernmental Agreement with the City of Dawsonville for Animal Control Enforcement Motion passed unanimously to approve to deny the Intergovernmental Agreement with the City of Dawsonville for Animal Control Enforcement and to draft a new agreement. Fausett/Nix EXECUTIVE SESSION: Motion passed unanimously to go into Executive Session for the purpose of legal. Nix/Fausett Motion passed unanimously to come out of Executive Session. Swafford/Hamby ADJOURNMENT: PUBLIC COMMENT: None APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - July 16, 2015 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – JULY 16, 2015 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Fausett, District 1; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix, District 4; County Manager Campbell; County Attorney Homans; County Clerk Yarbrough and interested citizens of Dawson County. EXECUTIVE SESSION (5:00 Motion passed unanimously to go into Executive Session for the purpose of legal, personnel, and property. Nix/Swafford Motion passed unanimously to come out of Executive Session. Hamby/Nix OPENING PRESENTATIONS: 1. Georgia House of Representatives Resolution Honoring the Gerrish Family – State Representative Kevin Tanner 2. Ninth District Opportunity – Denise Davis INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: Chairman Berg reminded everyone of the Government Center Bond Burning which would immediately follow the voting session, and thanked everyone in attendance. APPROVAL OF MINUTES: ---PAGE BREAK--- Motion passed unanimously to approve the minutes from the Voting Session held on July 2, 2015. Nix/Swafford APPROVAL OF THE AGENDA: Motion passed unanimously to approve the agenda as written. Swafford/Hamby PUBLIC COMMENT: None ALCOHOL LICENSE HEARING: None ZONING: ZA 15-02 – Billy Carlisle has made a request to rezone 4.97 acres from R-A (Residential Agricultural) to C- HB (Commercial Highway Business). The property is located at TMP 115-005 & 115-005-001. Chairman Berg announced that if anyone had contributed more than $250 to the campaign for public office and wished to speak they will have to fill out a form which will be made available to them. Under normal program, ten minutes will be given to those who wish to speak in favor of or opposition to with some redirect, time permitting. Planning and Development Director Rachel Burton explained that Sheriff Carlisle has requested to rezone the property for a proposed RV rental business and that his request is in line with the future Land Use Plan, and that the Planning Commission recommended approval with no stipulations. Applicant Billy Carlisle stated that his intent for rezoning the property is to open up a RV rental business, but with no camping on the property allowed. He also stated that he will service all of the RV units upon return and requested a variance from the Planning Commission in order to place a mobile office on the property. Chairman Berg asked if anyone wished to speak in favor or opposition of the application, and hearing none, closed the hearing. ---PAGE BREAK--- Motion made to approve ZA 15-02 as presented with one stipulation. Swafford/ • The mobile office is to be removed from the property within 24 months. Motion died for lack of a second. Motion made again to approve ZA 15-02 as presented with the previous stipulation. • The mobile office is to be removed from the property within 24 months. Motion passed 3-0 to approve ZA 15-02 as presented with the stipulation that mobile office be removed from the property within 24 months. Swafford/Fausett- Chairman Berg voted yes to ensure there were three votes. Commissioners Hamby and Nix abstained. PUBLIC HEARING: 2015 Millage Rate and Property Tax (3rd of 3 hearings. First hearings were held on July 2, 2015 and July 9, 2015) Chairman Berg opened the hearing and asked if there was anyone present who wished to be heard regarding the 2015 Millage Rate and Property Tax, and hearing none, closed the hearing. Motion passed unanimously to approve the 2015 Millage Rate and Property Tax of 8.138. Nix/Fausett UNFINISHED BUSINESS: None NEW BUSINESS: Approval of the Sheriff’s Office Budget Transfer Request Motion passed unanimously to approve the Sheriff’s Office Budget Transfer Request. Nix/Fausett ---PAGE BREAK--- Approval of the Resolution Authorizing the Execution of a Lease Purchase Agreement with Association of County Commissioners of Georgia Motion passed unanimously to approve the resolution authorizing the execution of a lease purchase agreement with Association County Commissioners of Georgia. Swafford/Hamby Approval of Bid #254-15 IFB Dodge Trucks for Dawson County Government and Approval of Financing Documents Motion passed unanimously to award Bid #254-15 IFB Dodge Trucks for Dawson County Government to the only responsive, responsible bidder, Don Jackson Automotive Group, LLC out of Union City, Georgia and approve financing documents. Swafford/Hamby Approval of the Recommendation to Terminate Contract and Agreements Relating to Credit/Debit Card Services Motion passed unanimously to approve the recommendation to terminate contract and agreements relating to credit/debit card services. Swafford/Fausett Approval of the Vehicle Replacement and Maintenance Policy Update Motion passed unanimously to approve the Vehicle Replacement and Maintenance Policy Update. Swafford/Hamby ADJOURNMENT: PUBLIC COMMENT: None APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - August 6, 2015 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – AUGUST 6, 2015 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Fausett, District 1; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix, District 4; County Manager Campbell; County Attorney Homans; County Clerk Yarbrough and interested citizens of Dawson County. OPENING PRESENTATION: None INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: Commissioner Swafford announced that Commissioner Fausett had recently celebrated a birthday. APPROVAL OF MINUTES: Motion passed unanimously to approve the minutes from the Voting Session held on July 16, 2015 with the following change: • The vote for Zoning Item ZA 15-02 should have been shown as 3-0 with two abstentions and not 3-2 with two abstentions. Swafford/Fausett APPROVAL OF THE AGENDA: ---PAGE BREAK--- Motion passed unanimously to approve the agenda as written. Swafford/Hamby PUBLIC COMMENT: None ALCOHOL LICENSE HEARING: None ZONING: None PUBLIC HEARING: None UNFINISHED BUSINESS: None NEW BUSINESS: Approval to apply for the First Responder- EMT-B Grant Motion passed unanimously to approve to apply for the First Responder- EMT-B Grant. Nix/Hamby Approval of payment of the Debris Removal Contractor (CERES) Invoice using contingencies and fund balance Motion passed unanimously to approve payment of the Debris Removal Contractor (CERES) Invoice using contingencies and fund balance. Swafford/Fausett Approval of the 2015 Employee Compensation Proposal Motion passed unanimously to postpone the approval of the 2015 Employee Compensation Proposal until the next voting session on August 20, 2015. Nix/Fausett ---PAGE BREAK--- ADJOURNMENT: PUBLIC COMMENT: None EXECUTIVE SESSION: Motion passed unanimously to go into Executive Session. Swafford/Hamby Motion passed unanimously to come out of Executive Session. Swafford/Hamby APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - August 20, 2015 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – AUGUST 20, 2015 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Fausett, District 1; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix, District 4; County Manager Campbell; County Attorney Homans; County Clerk Yarbrough and interested citizens of Dawson County. OPENING PRESENTATION: Muscular Association Proclamation – Abby Ruffner Motion passed unanimously to approve the Muscular Association Proclamation as written. Hamby/Nix INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: • Chairman Berg announced that Commissioner Nix would be celebrating a birthday next week. • Chairman Berg also announced that the next two Board of Commissioners meetings had been cancelled due to lack of business. The next meeting would be the regularly scheduled Work Session on September 10, 2015. • Commissioner Swafford announced that this Saturday at 6:00 p.m., the Dawson County Fire Department would be graduating a volunteer class at Riverview Middle School. • Chairman Berg announced that the county had received two reimbursement checks from the Georgia Emergency Management Agency for assistance with storm debris clean-up. One check was for $223,732.22 and the other for $119,384.76. ---PAGE BREAK--- • Chairman Berg asked Executive Assistant Ginny Tarver to give an update on the Citizens’ Government Academy. She reported that there were 18 participants registered so far and the first night of class would be September 8th. APPROVAL OF MINUTES: Motion passed unanimously to approve the minutes from the Voting Session held on August 6, 2015 as written. Nix/Hamby APPROVAL OF THE AGENDA: Motion passed unanimously to approve the agenda as written with the following change: • Move the Executive Session originally scheduled after Roll Call to the end of the meeting. Fausett/Swafford PUBLIC COMMENT: None ALCOHOL LICENSE HEARING: None ZONING: ZA 15-03 – Delinda Umberger on behalf of Aqua Design Pool and Spas has made a request to rezone 1.998 acres from R-A (Residential Agricultural) to C-HB (Commercial Highway Business). The property is located at TMP 098-009. Chairman Berg announced that if anyone had contributed more than $250 to the campaign for public office and wished to speak they will have to fill out a form which will be made available to them. Under normal program, ten minutes will be given to those who wish to speak in favor of or opposition to with some redirect, time permitting. ---PAGE BREAK--- Planning and Development Director Rachel Burton explained that there was no additional information to report regarding this application. Applicant Delinda Umberger stated that her intent in rezoning the property was to establish a custom pool business called Aqua Pool and Spas. Her future plans were to tear down the barn currently on the property and erect a metal building 40’ x 80’ and 15-20’ feet high. Chairman Berg asked if anyone wished to speak in favor of the application. The following spoke: • Chris Sharp- 6903 Alan Thomas Road, Cumming, Georgia Chairman Berg asked if anyone wished to speak in opposition of the application. The following spoke: • Attorney Christopher Light- 112 N. Main Street, Cumming, Georgia- Representing Bryan Martin • Debbie Kelly- 7090 Alan Thomas Road, Cumming, Georgia • Bryan Martin- 6965 Alan Thomas Road, Cumming, Georgia Motion tied 2-2 to deny ZA 15-03. Nix/Fausett. Commissioners Hamby and Swafford voted against the motion. Motion passed 3-1 to approve ZA 15-03 with the following stipulations: • An additional 10 foot wide vegetative buffer a minimum of 8’ in height to the required 25 foot side and rear building setbacks adjacent to residential district. • The rezoning is only approved for this specific business and owner. Swafford/Hamby- Commissioner Nix voted against the motion. PUBLIC HEARING: None ---PAGE BREAK--- UNFINISHED BUSINESS: Approval of the 2015 Employee Compensation Proposal – Postponed from the August 6, 2015 Voting Session Motion passed unanimously to approve the 2015 Employee Compensation Proposal of a 4.38% increase, for a total of $333,784.00 to be allocated to elected officials and department heads, excluding the sheriff’s office, to be distributed at their discretion with the stipulation that any employee receiving an increase must have been employed with the county at least six months. Swafford/Hamby NEW BUSINESS: Approval to of the request to unfreeze a salaried District Attorney’s Office position Motion passed 3-1 to approve the request to unfreeze a salaried District Attorney’s Office position. Nix/Hamby- Commissioner Swafford voted against the motion. Approval of the request to install an ATM in the Government Center 1st Floor Public Area Motion passed unanimously to approve the request to install an ATM in the Government Center 1st Floor Public Area. Nix/Hamby Approval of the request for approval of budget increase for Tax Assessor’s Attorney Fees Motion passed unanimously to approve the request for approval of budget increase for Tax Assessor’s Attorney Fees. Swafford/Fausett Approval of the 2015 Emergency Management Performance Grant (EMPG) Motion passed unanimously to approve the 2015 Emergency Management Performance Grant (EMPG). Swafford/Hamby Approval of Special Event Business License – MarineMax Boat Show Motion passed unanimously to approve Special Event Business License – MarineMax Boat Show. Hamby/Fausett ADJOURNMENT: ---PAGE BREAK--- PUBLIC COMMENT: None EXECUTIVE SESSION: Motion passed unanimously to go into Executive Session. Hamby/Swafford APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - September 17, 2015 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – SEPTEMBER 17, 2015 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Fausett, District 1; Commissioner Hamby, District 3; Commissioner Nix, District 4; County Manager Campbell; County Attorney Homans; County Clerk Yarbrough and interested citizens of Dawson County. Commissioner Swafford was not present. OPENING PRESENTATIONS: • Clean Water Proclamation – Doris Cook – Etowah Water and Sewer Authority Motion passed unanimously to approve the Muscular Association Proclamation as written. Hamby/Nix • Dawson County Chamber of Commerce – Chamber President Christie Haynes INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: • Chairman Berg and Commissioner Fausett reminded everyone of the POW/MIA Veterans Ceremony taking place at Veterans Memorial Park, Friday, September 18th beginning at 5:00 p.m. • Chairman Berg asked Michele Hester to provide an update regarding Shore Sweep. Ms. Hester announced that the 27th Annual Shore Sweep sponsored by Keep Dawson County Beautiful would be taking place on Saturday, September 26th from 9:00 a.m. to 1:00 p.m. at War Hill Park. • Chairman Berg announced that there would be no BOC meetings on October 8th and October 15th due to some of the commissioners attending ACCG training. ---PAGE BREAK--- APPROVAL OF MINUTES: Motion passed unanimously to approve the minutes from the Voting Session held on August 20, 2015 as written. Fausett/Hamby APPROVAL OF THE AGENDA: Motion passed unanimously to approve the agenda as written. Nix/Fausett PUBLIC COMMENT: None ALCOHOL LICENSE HEARING: None VARIANCE: VR 15-16 – Dawson Marketplace has made a request to vary from the Land Use Resolution, Article IV, Section 121-102, to vary from the front setback requirement, Article VI, Section 121-171, to vary from the maximum parking allowed; the Development and Design Guidelines of the Georgia Highway 400 Corridor, Division 7, Section 117-235; to vary from the building façade, Division 8, Section 117-259, to vary from the screening of mechanical equipment. Dawson County Sign Ordinance, to vary from sign requirements; The property is located on TMP 106-075-008, 114-015, 114-024, 114-025 & 107-318. The property is zoned C-HB (Commercial Highway Business). Chairman Berg announced that if anyone had contributed more than $250 to the campaign for public office and wished to speak they will have to fill out a form which will be made available to them. Under normal program, ten minutes will be given to those who wish to speak in favor of or opposition to with some redirect, time permitting. Planning and Development Director Rachel Burton went through each of the variances requested by the applicant: 1. Request for a 90’ front building setback instead of 100’ along Georgia Highway 400. ---PAGE BREAK--- Chairman Berg asked if anyone wished to speak in favor of the application. The following spoke and also provided additional information on behalf of the applicant: • Steve Spiegel- Hendon Properties, 3445 Peachtree Road, Suite 465, Atlanta, GA 30326 Chairman Berg asked if anyone wished to speak in opposition of the application and hearing none, closed that portion of the hearing. Motion passed unanimously to approve the request for a 90’ front building setback along Georgia Highway 400. Hamby/Nix 2. Request for the front building façade to be 25% brick/stone (reduction from 80%) and the side facades to be 25% brick/stone. Chairman Berg asked if anyone wished to speak in favor of the application. The following spoke and also provided additional information: • Steve Spiegel- Hendon Properties, 3445 Peachtree Road, Suite 465, Atlanta, GA 30326 • Alex Munoz- 452 E. Paces Ferry Road, Atlanta, GA 30305 • Charlie Auvermann- Director, Development Authority of Dawson County, 135 Prominence Court, Suite 170, Dawsonville, GA 30534 Chairman Berg asked if anyone wished to speak in opposition of the application and hearing none, closed that portion of the hearing. Motion made to approve the request for the front building façade to be 60% brick/stone and the side facades to be 50% brick/stone. Nix/ Motion died for lack of a second. ---PAGE BREAK--- Motion passed 3-1 for the front building façade to be 50% brick/stone and the side facades to be 50% brick/stone. Hamby/Fausett- Chairman Berg voted to make it 3-1. Commissioner Nix voted against the motion. 3. Request for restaurants located on outparcels to have two parking spaces per 100 s.f. of gross floor area. Chairman Berg asked if anyone wished to speak in favor of the application. The following spoke and also provided additional information: • Charlie Auvermann- Director, Development Authority of Dawson County, 135 Prominence Court, Suite 170, Dawsonville, GA 30534 Chairman Berg asked if anyone wished to speak in opposition of the application and hearing none, closed that portion of the hearing. Motion passed unanimously to approve the request for restaurants located on outparcels to have two parking spaces per 100 s.f. of gross floor area. Nix/Hamby 4. Request for five monument signs along Georgia Highway 400 and two signs along Whitmire Road and Dawson Forest Road for the additional sign face area of 35 s.f. per sign. Chairman Berg asked if anyone wished to speak in favor of the application. The following spoke and also provided additional information: • Steve Spiegel- Hendon Properties, 3445 Peachtree Road, Suite 465, Atlanta, GA 30326 • Charlie Auvermann- Director, Development Authority of Dawson County, 135 Prominence Court, Suite 170, Dawsonville, GA 30534 Chairman Berg asked if anyone wished to speak in opposition of the application and hearing none, closed that portion of the hearing. ---PAGE BREAK--- Motion passed unanimously to approve the request for five monument signs along Georgia Highway 400 and two signs along Whitmire Road and Dawson Forest Road for the additional sign face are of 35 s.f. per sign. Hamby/Fausett 5. Request for Wall Signage for Single Tenant Building Chairman Berg asked if anyone wished to speak in favor of the application. The following spoke and also provided additional information: • Steve Spiegel- Hendon Properties, 3445 Peachtree Road, Suite 465, Atlanta, GA 30326 • Alex Munoz- 452 E. Paces Ferry Road, Atlanta, GA 30305 Chairman Berg asked if anyone wished to speak in opposition of the application and hearing none, closed that portion of the hearing. Motion passed unanimously to deny the request for Wall Signage for Single Tenant Building with the option for the applicant to re-file the request within one year before the Planning Commission. Nix/Hamby 6. Request for Wall Signage for Multi-Tenant Building Chairman Berg asked if anyone wished to speak in favor of the application. The following spoke: • Steve Spiegel- Hendon Properties, 3445 Peachtree Road, Suite 465, Atlanta, GA 30326 • Alex Munoz- 452 E. Paces Ferry Road, Atlanta, GA 30305 • Charlie Auvermann- Director, Development Authority of Dawson County, 135 Prominence Court, Suite 170, Dawsonville, GA 30534 Chairman Berg asked if anyone wished to speak in opposition of the application and hearing none, closed that portion of the hearing. ---PAGE BREAK--- Motion passed 3-1 to approve the request for Wall Signage for a Multi-Tenant Building to allow wall signs not to exceed 2 s.f. per linear foot of building wall façade each and not to exceed three hundred sixty (360) s.f. each. Hamby/Fausett- Chairman Berg voted to make it 3-1. Commissioner Nix voted against the motion. 7. Request to waive required rooftop screening of mechanical equipment from street for rear facades of buildings. Chairman Berg asked if anyone wished to speak in favor of the application. The following spoke: • Steve Spiegel- Hendon Properties, 3445 Peachtree Road, Suite 465, Atlanta, GA 30326 • Alex Munoz- 452 E. Paces Ferry Road, Atlanta, GA 30305 • Charlie Auvermann- Director, Development Authority of Dawson County, 135 Prominence Court, Suite 170, Dawsonville, GA 30534 Motion passed unanimously to approve the request to waive required rooftop screening for the rear facades of buildings adjacent to Lumpkin Campground Road so long as the landscaped berm tall) along Lumpkin Campground Road screens the mechanical equipment rooftop views and that the mechanical equipment be setback 20’ from the rear building wall face and less than 6’ in height from the roof top surface. Hamby/Fausett PUBLIC HEARING: None UNFINISHED BUSINESS: None NEW BUSINESS: Approval of request to hold Senior Center Quilt Raffle Motion passed unanimously to approve the request to hold Senior Center Quilt Raffle. Nix/Fausett Approval of FY 2016 Legacy Link Addendum #1 ---PAGE BREAK--- Motion passed unanimously to approve the FY 2016 Legacy Link Addendum Hamby/Fausett Approval of the Hazard Mitigation Plan Update Grant Application Motion passed unanimously to approve the Hazard Mitigation Plan Update Grant Application. Nix/Hamby Approval of Board Appointments: • Lori VanSickle - Dawson County Library Board - replacing Kay Black (Term: September 2015 to August 2019) • Duane Wallace - Dawson County Library Board - replacing Eydie Stegall (Term: September 2015 to August 2019) Motion passed unanimously to approve the Library Board Appointments. Hamby/Nix ADJOURNMENT: PUBLIC COMMENT: None APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - October 1, 2015 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – OCTOBER 1, 2015 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Fausett, District 1; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix, District 4; County Manager Campbell; County Attorney Homans; County Clerk Yarbrough and interested citizens of Dawson County. OPENING PRESENTATIONS: Tiffany Davis – Dawson County Family Connection INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: • Chairman Berg asked Michele Hester to provide an update regarding the recent Lake Lanier Shore Sweep. Ms. Hester announced that 33,000 pounds of trash had been collected at the 27th Annual Shore Sweep over the weekend. • Chairman Berg asked Dawson County Humane Society President Carolyn Bowen to comment on “Pups in the Park” over the weekend. She stated that despite the drizzly weather, everyone seemed to enjoy the event. • Chairman Berg announced that the Board of Commissioners Work Session scheduled for October 8th had been cancelled, but the Voting Session scheduled for October 15th would continue as planned. APPROVAL OF MINUTES: Motion passed 3-0 to approve the minutes from the Voting Session held on September 17, 2015 as written. Nix/Hamby- Commissioner Swafford abstained ---PAGE BREAK--- APPROVAL OF THE AGENDA: Motion passed unanimously to approve the agenda as written. Swafford/Fausett PUBLIC COMMENT: None ALCOHOL LICENSE HEARING: None ZONING: None UNFINISHED BUSINESS: None NEW BUSINESS: Approval of Special Event Permit for Skeleton Scuttle 5K and Fright Night Fun Run Motion passed unanimously to approve the Special Event Permit for Skeleton Scuttle 5K and Fright Night Fun Run. Nix/Fausett Approval of REVISED Special Event Alcohol Permit for Chamber Reverse Raffle Motion made to approve the REVISED Special Event Alcohol Permit for Chamber Reverse Raffle. Nix/Fausett Motion denied 2-3. Chairman Berg and Commissioners Swafford and Hamby voted against the motion. Approval of ACCG Defined Benefit Plan Update Motion passed unanimously to approve the ACCG Defined Benefit Plan Update. Swafford/Hamby Approval of KARE for Kids Parking Lot Use Agreement ---PAGE BREAK--- Motion passed unanimously to approve the KARE for Kids Parking Lot Use Agreement. Nix/Hamby Approval of 2015 IT Surplus Equipment Motion passed unanimously to approve the 2015 IT Surplus Equipment List provided. Swafford/Nix Approval of Audit Services RFP #255-15 Motion passed unanimously to award Bid #255-15 RFP Audit Services to the most responsive, responsible bidder Rushton & Company in the amount of $239,050.00 for a period of five years. Swafford/Hamby Discussion of Dawson Village Way South – Estimate Summary Motion passed unanimously to move forward with a lawsuit to have Dawson Village Way declared a public nuisance before spending any funds to repair it. Swafford/Hamby Approval to move forward with public hearing on the Proposed FY 2016-2018 Budget Motion passed unanimously to move forward with a public hearing on the Proposed FY 2016-2018 Budget. Nix/Fausett PUBLIC HEARING: Proposed FY 2016-2018 Budget (1st of 1 hearing) Chairman Berg opened the hearing and asked if there was anyone present who wished to be heard on the matter of the proposed FY 2016-2018 Budget. The following spoke in support of staffing Fire Station 3: Charlie Tarver, 115 River Overlook Road, Dawsonville, Georgia The following spoke in support of putting $6,000.00 that had been removed from the Dawson County Humane Society budget back in. ---PAGE BREAK--- Carolyn Bowen, President, Dawson County Humane Society, Dawsonville, Georgia The following commented on the amount budgeted in the Board of Commissioners Food line item. Jane Graves, 224 Park Cove Road, Dawsonville, Georgia The following spoke in support of additional funds to be allocated to the Chamber for the purpose of installing a handicap lift at their office. Christie Haynes, President, Dawson County Chamber of Commerce, 55 Pearl Chambers Drive, Dawsonville, Georgia Chairman Berg asked if there was anyone else present who wished to speak on the proposed FY 2015- 2017 Budget and hearing none, closed the hearing. Motion passed unanimously to table the vote of the Proposed 2016-2018 budget until the October 15th Voting Session. Swafford/Hamby EXECUTIVE SESSION: Motion passed unanimously to go into Executive Session. Nix/Hamby ADJOURNMENT: PUBLIC COMMENT: None APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- ---PAGE BREAK--- Special Called Meeting Minutes - October 26, 2015 DAWSON COUNTY BOARD OF COMMISSIONERS SPECIAL CALLED MEETING MINUTES – OCTOBER 26, 2015 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Fausett, District 1; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix, District 4; County Attorney Homans; County Clerk Yarbrough and interested citizens of Dawson County. County Manager Campbell was not present. APPROVAL OF THE AGENDA: Motion passed unanimously to approve the agenda as written. Nix/Hamby NEW BUSINESS: Approval of County Manager Cindy Campbell’s Resignation Motion passed unanimously to accept County Manager Cindy Campbell’s resignation as submitted. Swafford/Hamby Approval of Severance Package Motion passed unanimously to approve the resolution authorizing payment of severance pay to County Manager Cindy Campbell. Nix/Hamby Approval of Resolution Granting Authorization to Perform Duties of County Manager Motion passed unanimously to authorize the Chairman to perform the duties of County Manager temporarily until the Board appoints a County Manager. Hamby/Swafford ADJOURNMENT: Motion passed unanimously to adjourn. Nix/Fausett ---PAGE BREAK--- APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - November 5, 2015 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – NOVEMBER 5, 2015 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Fausett, District 1; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix, District 4; County Attorney Homans; County Clerk Yarbrough and interested citizens of Dawson County. OPENING PRESENTATION: None INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: None APPROVAL OF MINUTES: Motion passed unanimously to approve the minutes from the Voting Session held on October 15, 2015 as written. Nix/Swafford Motion passed unanimously to approve the minutes from the Special Called Meeting held on October 26, 2015 as written. Swafford/Fausett APPROVAL OF THE AGENDA: Motion passed unanimously to approve the agenda as written. Nix/Hamby ---PAGE BREAK--- PUBLIC COMMENT: None ALCOHOL LICENSE HEARING: None ZONING: None PUBLIC HEARING: None UNFINISHED BUSINESS: Approval of Proposed FY 2016-2018 Budget (Postponed from the October 15, 2015 Voting Session. Motion passed unanimously to approve the proposed FY 2016-2018 Budget as presented at this meeting. Swafford/Fausett NEW BUSINESS: Approval of FY 2016 K9 Grant Application Motion passed unanimously to approve the FY 2016 K9 Grant Application. Nix/Fausett Approval of 2016 Dawson County Payroll and Holiday Calendar Motion passed unanimously to approve the 2016 Dawson County Payroll and Holiday Calendar. Swafford/Hamby Approval of 2016 Board of Commissioners Meeting Calendar Motion passed unanimously to approve the 2016 Board of Commissioners Meeting Calendar. Nix/Hamby ---PAGE BREAK--- Approval of Bid #256-15 RFP HVAC Maintenance and Repair Motion passed unanimously to award Bid #256-15 RFP HVAC Maintenance and Repair to the most responsive, responsible bidder, Set Point HVAC Services out of Dahlonega, Georgia in the amount of $15,000. Hamby/Fausett Approval of Bid #258-15 IFB Emergency Services Uniforms Motion passed unanimously to award Bid #255-15 IFB Emergency Services Uniforms to the most responsive, responsible bidder, Uniforms Sales America. Nix/Hamby Approval of Board Appointment Motion passed unanimously to approve the following board appointment: • Wendi Bock – Dawson County Library Board – replacing Nancy Disharoon (Term: October 2015 to June 2016) Swafford/Fausett Approval to reconsider ZA 15-03 – Delinda Umberger on behalf of Aqua Design Pools and Spas has made a request to rezone 1.998 acres from R-A (Residential Agricultural) to C-HB (Commercial Highway Business). The property is located at TMP 098-009. Motion passed unanimously to reconsider ZA 15-03. Hamby/Swafford Approval of resolution to amend the terms of the County Board of Assessors Motion passed unanimously to approve the resolution to amend the terms of the County Board of Assessors. Nix/Fausett Approval of Development Fee Agreement Motion made to approve the Development Fee Agreement as written. Swafford/ Motion died for lack of a second Ratification of approval for emergency purchase of fire truck to replace fire truck damaged in collision Motion passed unanimously to ratify the approval for emergency purchase of fire truck to replace fire truck damaged in collision. Hamby/Nix ---PAGE BREAK--- Resolution approving agreement with DOT – Lighting SR 53 @ SR 183 project Motion passed unanimously to approve resolution approving agreement with DOT – Lighting SR 53 @ SR 183 project. Swafford/Fausett EXECUTIVE SESSION: Motion passed unanimously to go into Executive Session. Nix/Hamby ADJOURNMENT: PUBLIC COMMENT: None APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - November 19, 2015 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – NOVEMBER 19, 2015 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Fausett, District 1; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix, District 4; County Attorney Homans; Public Works Director McKee filling in for County Clerk Yarbrough and interested citizens of Dawson County. OPENING PRESENTATION: Dawson County Citizens’ Government Academy Graduation INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: Commissioner Swafford announced that the Dawson County High School football team would be playing Spencer High out of Columbus, Georgia Friday night at 7:30 p.m. for the 2nd round of play-offs. Chairman Berg announced there would be a Thanksgiving Luncheon for Dawson County employees on Friday from 11:00 a.m. to 1:30 p.m. at Veterans Memorial Park sponsored by the Dawson County Board of Commissioners. Chairman Berg announced that Emergency Services Assistant Chief Danny Speaks recently completed a yearlong EMS Directors and Management Leadership Course. Chairman Berg announced that the Dawson County Finance Department had recently received the GGFOA Certificate of Achievement for the 8th year in a row for Financial Reporting. ---PAGE BREAK--- APPROVAL OF MINUTES: Motion passed unanimously to approve the minutes from the Voting Session held on November 5, 2015 as written. Nix/Hamby APPROVAL OF THE AGENDA: Motion passed unanimously to approve the agenda as written. Fausett/Swafford PUBLIC COMMENT: None ALCOHOL LICENSE HEARING: None ZONING: ZA 15-06- Joseph Green has made a request to rezone 1.08 acres from C-HB (Commercial Highway Business) to C-IR (Commercial Industrial Restricted). Joseph Green has also made a request to vary from the Land Use Resolution, Article IV, Section 121-102.2 for a side and rear setback reduction. The property is located at TMP 118-091-001. Chairman Berg announced that if anyone had contributed more than $250 to the campaign for public office and wished to speak they will have to fill out a form which will be made available to them. Under normal program, ten minutes will be given to those who wish to speak in favor of or opposition to with some redirect, time permitting. Planning and Development Director Rachel Burton explained that the property is currently zoned C-HB and that the applicant has requested it to be rezoned to C-IR for the purpose of operating a slaughterhouse. The property was rezoned to C-HB in 2006, and both Planning and Development Staff and the Planning Commission recommend denial of the application because it does not fit with the future Land Use Plan. ---PAGE BREAK--- Applicants Haley Green and Geri Neal stated that is their family’s intent to operate a processing facility for deer and livestock. Their kill methods would be humane, and they only wish to improve Dawson County since they would be the only processing facility within 60 miles. Chairman Berg asked if anyone wished to speak in favor of the application. The following spoke: • Jimmy Couch- 4500 Ledan Extension, Gainesville, Georgia • Tim Byrd- Dawsonville, Georgia • Laura Benson- 124 Fern Valley Road, Dawsonville, Georgia • Tim Costley- Chairman, Dawson County Chamber of Commerce Agricultural Committee • Brad Weaver- 25 Lawrence Drive, Dawsonville, Georgia • Rob Milligan, D.V.M.- Dawsonville, Georgia • Daniel Charles- Dawsonville, Georgia • Jake Malcolm- Dawsonville, Georgia Chairman Berg asked if anyone wished to speak in opposition of the application. The following spoke: • Charles Tarver- 115 River Overlook Road, Dawsonville, Georgia • Tamara Koperda- 254 Blue Heron Bluff, Dawsonville, Georgia • Olivia Cariglyn- 28 Knollwood Court, Dawsonville, Georgia Motion passed 3-0 to deny ZA 15-06 based upon the future Land Use Plan. Hamby/Nix- Commissioner Swafford abstained. PUBLIC HEARING: None UNFINISHED BUSINESS: Consideration of National Reimbursement Group, Inc. (NRG) Settlement and Release Agreement ---PAGE BREAK--- Motion passed unanimously to accept the $5,000.00 settlement as outlined in the National Reimbursement Group, Inc. (NRG) Settlement and Release Agreement. Nix/Fausett NEW BUSINESS: Consideration of Bid #252-15 IFB Janitorial Supplies Motion passed unanimously to award Bid #252-15 IFB Janitorial Supplies to the most responsive, responsible bidder, Georgia Janitor Supply out of Cumming, Georgia. Nix/Swafford Consideration of Bid #257-15 RFP IT Servers Motion passed unanimously to reject Bid #257-15 RFP IT Servers. Hamby/Fausett Consideration of FY 16 DHS Coordinated Transportation Contract Motion passed unanimously to approve the FY 16 DHS Coordinated Contract. Swafford/Hamby Consideration of FY 17 GDOT 5311 Transit Grant Application Motion passed unanimously to approve the FY 17 GDOT 5311 Transit Grant Application. Hamby/Nix Consideration of Firehouse Subs Grant Application Motion passed unanimously to approve the Firehouse Subs Grant Application. Swafford/Hamby Consideration of 2015 CIE Annual Update Motion passed unanimously to move forward with a public hearing on the 2015 CIE Annual Update on December 3, 2015. Swafford/Nix ADJOURNMENT: PUBLIC COMMENT: Hugh Stowers, Jr. APPROVE: ATTEST: ---PAGE BREAK--- Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Special Called Meeting Minutes - December 7, 2015 DAWSON COUNTY BOARD OF COMMISSIONERS SPECIAL CALLED MEETING MINUTES – DECEMBER 7, 2015 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 3:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Fausett, District 1; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix, District 4; County Clerk Yarbrough and interested citizens of Dawson County. EXECUTIVE SESSION: Motion passed unanimously to go into Executive Session for the purpose of Personnel. Hamby/Nix Motion passed unanimously to come out of Executive Session. Swafford/Hamby ADJOURNMENT: APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk