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ACCOUNTS PAYABLE TECHNICIAN DAWSON COUNTY FINANCE Full-Time/Hourly/Non-Exempt JOB SUMMARY This position is responsible for keying and processing the accounts payable functions for all County departments, including monitoring for proper payment authorization and available budget; allocations to departments; expenditure accruals; and monitoring prepaid expenditures and accounts. ESSENTIAL DUTIES Performs general accounting duties to include: Processing all invoices for the county, including elected officials Determining timing for payments to ensure all due dates are met Verifying purchase orders against invoices Verifying account coding and assisting with corrections Assisting Accounting & Budget Manager/CFO in monitoring department budgets when keying invoices to financial system Issuing payments and mailing all checks Preparing and submitting all 1099s for the county at year-end, ensuring accuracy Preparing journal entries to reconcile accounts and/or correct errors Monitoring accounts payable accruals throughout the year and reconciling at year-end Monitoring prepaid expenditures throughout the year; reconciling at year-end and reversing in the following year Preparing allocations and working with departments regarding any billing discrepancies Preparing daily deposits and associated reports Assisting with annual external audit testing selections, recording accounts payable accruals, and prepaid accounting Perform other related duties and special projects as assigned KNOWLEDGE / SKILLS / ABILITY KNOWLEDGE OF: Modern office practices and procedures. Bookkeeping and basic accounting practices, preferably governmental generally accepted accounting principles. Reporting and publishing practices. Automated financial systems. Governmental Accounting Standards Board (GASB) statements as pertains to local governments. County and department policies and procedures. DAWSON COUNTY GOVERNMENT 25 Justice Way, Suite 2233 Dawsonville, GA 30534 (706) 344-3501 ---PAGE BREAK--- 2 State and federal laws governing county government operations SKILLED IN: Organizing and prioritizing work. Performing analysis and mathematical calculations. Interpersonal relations / dealing with the public. Gathering and evaluating data and preparing reports. Gathering documentation/or preparing grant claims. Operating standard office equipment such as a computer, calculator, copier and postage meter. Typical office computer software; Word, Excel, Outlook, internet browser programs. Verbal and written communication. ABILITY TO: Organize and manage multiple priorities. Work independently on assigned tasks as well as to accept direction on given assignments. COMPLEXITY The work consists of understanding accounting guidelines, interpreting laws, ordinances and regulations for the County as well as multiple departments and external auditors. CONTACTS Contacts are typically with departmental employees, auditors, and co-workers. Contacts are typically to give and exchange information, resolve problems, and provide services. ADA MINIMUM REQUIREMENTS Scope of Performance: The purpose of this position is to perform financial analysis accounting, reconciliations and reporting functions, as well as to assist with cash management and investments. Successful performance ensures accuracy of county financial transactions, asset safety, and financial reporting as well as expeditious services to county departments. Physical Ability: The work is typically performed while sitting at a desk or table other than records retention tasks. The employee must use equipment requiring a high degree of dexterity. The employee must be physically able to operate standard office equipment such as a telephone, calculator, computer terminal, printer, and copier. This position requires: walking, standing, bending, stooping, pushing, pulling, lifting, fingering, grasping, feeling, seeing, talking, hearing, and repetitive motions. Must be able to use body members to work, move, or carry objects or materials; must be able to lift light and heavy objects, up to 5 pounds regularly and exert up to 25 pounds of force occasionally. Physical demand requirements are at levels of those for sedentary work. Environmental Factors: The work is typically performed in an office. SUPERVISORY AND MANAGEMENT RESPONSIBILITY The Accounts Payable Accountant serves under the general direction of the Chief Financial Officer. ---PAGE BREAK--- 3 MINIMUM QUALIFICATIONS Bachelor’s Degree in Accounting, Finance, Business Administration or related field from an accredited college or university; plus a mi n i m u m o f o n e t o t w o y e a r s ’ e x p e r i e n c e i n a r e l a t e d f i e l d ; or any equivalent combination of education and experience which provides a sufficient level of understanding of the essential duties of the position. Experience and knowledge of finance, financial systems, budgeting, financial outlooks, business controls, and audit interface including basic accounting practices, preferably governmental generally accepted accounting principles. Experience with general ledger accounting. Experience working with County Government preferred. Possess exceptional interpersonal communication and organizational skills, with strong attention to detail. Proficient in using office technology and software, including Excel, for analysis and mathematical calculations. Possess a valid Georgia driver license and maintain a satisfactory Motor Vehicle Record (MVR). Applicant must be able to pass a background check and drug screening. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. I have read the above job description and understand the requirements. Signature: Date: Witness: Revised 7.2025