Document Dawsoncountyga_doc_0b6f37241e

Voting Session Minutes- January 5, 2012 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – JANUARY 5, 2012 G.L. PETE GILLELAND CHAMBERS AT CITY HALL 415 HIGHWAY 53 EAST, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Pichon, District 1; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix, District 4; County Attorney Homans; County Manager Tanner; County Clerk Yarbrough and interested citizens of Dawson County. OPENING PRESENTATION: None INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: County Manager Tanner announced that the grand opening of the new government center had occurred on Tuesday with 200-250 people in attendance along with Governor Deal and Speaker Ralston as keynote speakers. The next day the BOC, Administration, Planning and Development, and Public Works all moved into the new facility, with phones, and computers up and running at 8:00 a.m. and business being conducted as usual. He was especially proud of the staff, the IT department, and Facilities for their hard work. Offices will continue to move over the next few weeks with Superior Court moving after February 1st and the first BOC meeting occurring in the new facility on February 2nd. APPROVAL OF MINUTES: Motion passed unanimously to approve the minutes from the Voting Session held on December 15, 2011. Swafford/Pichon APPROVAL OF THE AGENDA: ---PAGE BREAK--- Change made that Charlie Tarver would like to speak after the adjournment of the meeting. Motion passed unanimously to approve the agenda. Swafford/Nix PUBLIC COMMENT: None ALCOHOL LICENSE HEARINGS: None ZONINGS: None PUBLIC HEARINGS: None OLD BUSINESS: None NEW BUSINESS: Approval of the Chestatee Emergency Physicians Agreement for Inmate Medical Services Motion passed unanimously to approve the contract with Chestatee Emergency Physicians for inmate medical Services. Swafford/Pichon Approval of the 2012 Jail and Parking Lot Lease Resolution Motion passed unanimously to approve the Jail and Parking Lot Lease resolution to be funded out of SPLOST V through December of 2012. Pichon/Nix Approval of the IFB #162-11 Janitorial Supplies Motion passed unanimously to award the IFB #162-11 Janitorial Supplies to the low bidder of Gainesville Janitor Supplies and approve the contract as submitted. Swafford/Nix ---PAGE BREAK--- EXECUTIVE SESSION: None ADJOURNMENT APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - January 19, 2012 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – JANUARY 19, 2012 G.L. PETE GILLELAND CHAMBERS AT CITY HALL 415 HIGHWAY 53 EAST, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Pichon, District 1; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix, District 4; County Attorney Homans; County Manager Tanner; County Clerk Yarbrough and interested citizens of Dawson County. OPENING PRESENTATION: Ninth District Opportunity – Alice Williamson INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: Commissioner Hamby invited everyone to attend the Chestatee-Chattahoochee RC & D Council meeting on Tuesday, January 24th from 10:00 a.m. to 12:00 p.m. at the Georgia Racing Hall of Fame. APPROVAL OF MINUTES: Motion passed unanimously to approve the minutes from the Voting Session held on January 5, 2012. Pichon/Hughes Nix APPROVAL OF THE AGENDA: Motion passed unanimously to approve the agenda as submitted. Hughes Nix/Pichon PUBLIC COMMENT: None ---PAGE BREAK--- ALCOHOL LICENSE HEARINGS: None ZONINGS: ZA 11-08 - Matt McCord has submitted a request on behalf of Stanley Abbott to rezone two acres of parcel 088-108.001 from RA (Residential Agricultural) to C-HB (Commercial Highway Business). The property is located off Hwy 9 S. The applicant requests to develop a retail store on the subject property. Planning and Development recommends approval with two stipulations: 1. Maintain a 30’ undisturbed buffer along the rear property line (eastern most line). If an undisturbed buffer cannot be maintained the applicant shall provide a 20’ planted buffer approved by the Planning and Development Director, and 2. All proposed work within the GDOT right of way shall be approved prior to commencement of construction. Planning Director McKee explained the stipulations recommended by the Planning Commission by reporting there were some topography issues which may require a 20’ planted buffer to be utilized, and that it would have to be approved by McKee. Chairman Berg announced that if anyone had contributed more than $250 to the campaign for public office and wished to speak they will have to fill out a form which will be made available to them. Under normal program, ten minutes will be given to those who wish to speak in favor of or opposition to with some redirect, time permitting. Chairman Berg explained the policy and procedure for public comment on zoning issues as per the Rules of Procedure for the Dawson County Board of Commissioners. Brian Day, 4371 Watley Place, Houston, Georgia, 30548 spoke on behalf of the applicant Matt McCord. He reported his design firm, Day Design Group, is looking to build a 9,100 square foot Dollar General. Construction would begin as soon as the project is approved which usually takes 3 to 4 months. Day stated that after some preliminary engineering, it was determined that they would have to encroach part of the buffer but not the entire length. Chairman Berg asked if anyone wished to speak in favor or in opposition to the application and hearing none closed the hearing. ---PAGE BREAK--- Motion passed unanimously to approve ZA 11-08 with two stipulations: 1. Maintain a 30’ undisturbed buffer along the rear property line (eastern most line). If an undisturbed buffer cannot be maintained the applicant shall provide a 20’ planted buffer approved by the Planning and Development Director, and 2. All proposed work within the GDOT right of way shall be approved prior to commencement of construction. Swafford/Hughes Nix PUBLIC HEARINGS: None OLD BUSINESS: None NEW BUSINESS: Approval of the 2013 DHS UT Grant Application Motion passed unanimously to allow staff to submit the 2013 DHS UT Grant application as submitted. Pichon/Swafford Approval of the Resolution to Set Qualifying Fees for Elected Officials Motion passed unanimously to adopt the resolution to set qualifying fees as submitted. Pichon/Hughes Nix Approval of the RFP #156-11: Radio Consulting Contract Motion passed unanimously to approve RFP #156-11: Radio Consulting Services Contract with Engineering Associates for the price of $45,360.00. Hughes Nix/Swafford Approval of the Government Center Asbestos Removal Change Order Motion passed unanimously to approve the Government Center Asbestos Removal Change Order with services to be conducted by Winter Construction. Hughes Nix/Pichon ADJOURNMENT: Motion passed unanimously to adjourn the business session of the agenda. ---PAGE BREAK--- PUBLIC COMMENT: None APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - February 2, 2012 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – FEBRUARY 2, 2012 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Pichon, District 1; Commissioner Swafford, District 2; Commissioner Nix, District 4; County Attorney Homans; County Manager Tanner; County Clerk Yarbrough and interested citizens of Dawson County. OPENING PRESENTATION: Stacey Leonhardt – Dawson County Library INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: None APPROVAL OF MINUTES: Motion passed unanimously to approve the minutes from the Voting Session held on January 19, 2011. Swafford/Pichon APPROVAL OF THE AGENDA: Motion passed unanimously to approve the agenda. Nix/Swafford PUBLIC COMMENT: None ALCOHOL LICENSE HEARINGS: ---PAGE BREAK--- None ZONINGS: None PUBLIC HEARINGS: None OLD BUSINESS: None NEW BUSINESS: Approval of the 2012 Public Defender Contract with the State of Georgia Motion passed unanimously to approve the 2012 Public Defender Contract with the State of Georgia. Pichon/Nix Approval of the 2012 IGA with Hall County for Public Defender Services Motion passed unanimously to approve the 2012 IGA for Public Defender Services. Swafford/Nix Approval of the IFB #165-11: Road Striping Services Motion passed unanimously to award the IFB #165-11: Road Striping Services to Parker Traffic Markings, Inc. and approve the contract as submitted. Nix/Pichon Approval of the RFQ #166-11: Used Fire Apparatus Motion passed unanimously to award the IFB #166-11: Used Fire Apparatus to Brindlee Mountain Fire and approve the purchase price as submitted in the amount of $47,900.00. Swafford/Pichon Approval to accept a donation of $38,665.00 from Wildcat Community, Inc. ---PAGE BREAK--- Motion passed unanimously to accept a donation of $38,665.00 from Wildcat Community, Inc. for the purpose of purchasing a used fire apparatus. Pichon/Nix Approval of the IFB #159-11: On-Call Electrician Services County Manager Tanner asked that it be noted that the county went with the second lowest bidder due to faster response times and the availability of a 50’ lift truck at no additional cost to the county. Motion passed unanimously to award the IFB #159-11: On-Call Electrician Services to Capital Electric Company, Inc. and approve the contract as submitted. Pichon/Swafford Approval of the IFB #161-11: Pest Control Services Motion passed unanimously to award the IFB #161-11: Pest Control Services to Duncan Exterminating, Inc. and approve the contract as submitted for an annual cost of $5,754.00. Nix/Swafford Approval of the IFB #160-11: On-Call Plumbing Services Motion passed unanimously to award the IFB #160-11: On-Call Plumbing Services to Townley Construction Company, Inc. and approve the contract as submitted. Swafford/Nix Approval to Appoint Fire Marshal as the County ADA Compliance Officer Motion passed unanimously to approve the appointment of the Dawson County Fire Marshal as the County’s Americans with Disabilities Officer. Swafford/Nix Approval for the Use of the Current Courthouse for DEA Training Commissioner Pichon asked that a stipulation be put into place that the Federal Drug Enforcement Agency sign a waiver releasing Dawson County from all liability. Motion passed unanimously to approve the use of the current courthouse for DEA training. Swafford/Nix ADJOURNMENT: Motion passed unanimously to adjourn. ---PAGE BREAK--- APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - February 16, 2012 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – FEBRUARY 16, 2012 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Pichon, District 1; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix, District 4; County Attorney Homans; County Manager Tanner; County Clerk Yarbrough and interested citizens of Dawson County. OPENING PRESENTATION: Sandy Lipkowitz – Executive Director R.E.A.D. and Pat Story – Lanier Technical College INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: County Manager Tanner presented Chief Financial Officer Cindy Campbell with the Certificate of Achievement for Excellence in Financial Reporting for the third year in a row. APPROVAL OF MINUTES: Motion passed unanimously to approve the minutes from the Voting Session held on February 2, 2012. Pichon/Nix APPROVAL OF THE AGENDA: Motion passed unanimously to approve the agenda. Nix/Pichon PUBLIC COMMENT: None ---PAGE BREAK--- ALCOHOL LICENSE HEARINGS: None ZONINGS: None PUBLIC HEARINGS: None OLD BUSINESS: None NEW BUSINESS: Approval of the RFP #167-12 for Dawson County Sheriff’s Office Patrol Vehicles Motion passed unanimously to award the RFP #167-12: Dawson County Sheriff’s Office Patrol Vehicles to Akins Ford/Dodge in Winder, Georgia with $130,000.00 to be funded out of the 2012 Capital Projects Fund and the overage of $8,339.76 to be paid out of the 2012 Sheriff’s Confiscated Assets Budget. Swafford/Pichon Approval of the Application for Parade and Assembly- “Kiwanis Club 5K/10K Races” Motion passed unanimously to approve the Application for Parade and Assembly for the Kiwanis Club 5K/10K Races. Pichon/Nix Approval of the Application for Parade and Assembly- “North Georgia Adults Triathlon” Motion passed unanimously to approve the Application for Parade and Assembly for the North Georgia Adults Triathlon. Nix/Pichon Approval of the Application for Parade and Assembly- “Dawsonville 5000 & ½ Marathon” ---PAGE BREAK--- Motion passed unanimously to approve the Application for Parade and Assembly for the Dawsonville 5000 & ½ Marathon. Swafford/Nix Approval to Hold Public Hearings for the Annual Zoning Map Adoption Motion passed unanimously to hold public hearings for the Annual Zoning Map Adoption. Pichon/Nix Approval of the 2012-2017 System Wide Recreation Master Plan Update Discussion- Commissioner Swafford stated it was a good concept plan for the park; however the approval of the individual projects listed in the plan would depend upon future finances. Motion passed unanimously to approve the 2012-2017 System Wide Recreation Master Plan Update. Swafford/Nix Approval of the 2012 Emergency Services Boot Drive Dates Motion passed unanimously to approve the 2012 Emergency Services Boot Drive Dates. Nix/Hamby Approval of the 2012 Senior Center Elevator Project Motion passed unanimously to approve the 2012 Senior Center Elevator Project. Hamby/Swafford Approval of the 2012 Arbor Day Proclamation Motion passed unanimously to approve the 2012 Arbor Day Proclamation. Swafford/Nix Approval of the 2011 Board of Commissioners Expenses Motion passed unanimously to approve the 2011 Board of Commissioners Expenses. Nix/Pichon Approval to Declare Emergency Circumstances on Sweetwater Juno Road Relating to Culvert Failure Motion passed unanimously to declare emergency circumstances on Sweetwater Juno Road relating to culvert failure. Pichon/Swafford Approval to Accept Lowest Bid from Bryant Construction, Inc. for Emergency Pipe Repairs on Sweetwater Juno Rd. Motion passed unanimously to ratify the acceptance of the contract with Bryant Construction, Inc. in the amount of $33,000.00 for emergency pipe repairs on Sweetwater Juno Road. Pichon/Swafford ---PAGE BREAK--- ADJOURNMENT: Motion passed unanimously to adjourn. APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - March 1, 2012 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – MARCH 1, 2012 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Pichon, District 1; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix, District 4; County Attorney Homans; County Manager Tanner; County Clerk Yarbrough and interested citizens of Dawson County. OPENING PRESENTATION: Isaac Trotter – Boy Scouts of America INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: Chairman Berg acknowledged Dawson County Boys Basketball as they move forward in the playoffs and Commissioner Swafford mentioned the Park & Rec. 9-10 Girls Basketball who are playing in the State Championship in Fannin County this Friday. APPROVAL OF MINUTES: Motion passed unanimously to approve the minutes from the Voting Session held on February 16, 2012. Swafford/Pichon Motion passed unanimously to approve the minutes from the Joint BOC/DADC Meeting held on February 16, 2012. Pichon/Swafford APPROVAL OF THE AGENDA: Motion passed unanimously to approve the agenda. Nix/Pichon ---PAGE BREAK--- PUBLIC COMMENT: None ALCOHOL LICENSE HEARINGS: Retail Package Beer & Wine License – RaceTrac Petroleum, Inc. d/b/a RaceTrac #204 Motion passed unanimously to approve the Retail Package Beer & Wine License for RaceTrac Petroleum, Inc. d/b/a RaceTrac #204 after the completion of the following items: • Certificate of Occupancy • Fire Inspection • Food License • Business License • RaceTrace Petroleum, Inc. will provide the name and number of an employee that is available 24/7 for any problem that arises concerning the business. Swafford/Pichon ZONINGS: None PUBLIC HEARINGS: None OLD BUSINESS: None NEW BUSINESS: Approval of the request to fund an audit of three grocery stores by the Tax Assessor’s Office Motion passed unanimously to fund an audit of three grocery stores out of the Contingency Fund. Pichon/Nix ---PAGE BREAK--- Approval of the FY13 DOT 5311 Transit Continuation Grant Motion passed unanimously to approve the FY13 DOT 5311 Transit Continuation Grant. Pichon/Swafford Approval of the Mutual Aid Agreement with GEMA Motion passed unanimously to approve the Mutual Aid Agreement with GEMA. Nix/Swafford Approval of the request for a third party to utilize the Fleet Maintenance parking lot as a movie staging area Motion passed unanimously to approve the request for a third party to utilize the Fleet Maintenance parking lot as a movie staging area. Pichon/Hamby Approval of the 2012 Lake Lanier Water Level Project Resolution Motion passed unanimously to approve the 2012 Lake Lanier Water Level Project Resolution. Pichon/Hamby Ratification of the previously signed Letter of Support for the City of Dawsonville’s Sewer System Improvement Project Motion passed unanimously to ratify the previously signed Letter of Support for the City of Dawsonville’s Sewer System Improvement Project. Pichon/Swafford Approval of the contract with DOT for the resurfacing of War Hill Park Road Motion passed unanimously to approve the contract with DOT for the resurfacing of War Hill Park Road. Swafford/Pichon ADJOURNMENT: Motion passed unanimously to adjourn. APPROVE: ATTEST: ---PAGE BREAK--- Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - March 15, 2012 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – MARCH 15, 2012 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix, District 4; County Attorney Homans; County Manager Tanner; County Clerk Yarbrough and interested citizens of Dawson County. Commissioner Pichon, District 1 was not present. OPENING PRESENTATION: None INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: Commissioner Swafford asked that we remember the family of Deputy Chief Tim Satterfield who recently lost his father. APPROVAL OF MINUTES: Motion passed unanimously to approve the minutes from the Voting Session held on March 1, 2012. Swafford/Hamby APPROVAL OF THE AGENDA: Motion passed unanimously to approve the agenda. Nix/Hamby PUBLIC COMMENT: ---PAGE BREAK--- None ALCOHOL LICENSE HEARINGS: None ZONINGS: None PUBLIC HEARINGS: Public Hearing regarding an ordinance to adopt and enact a code for Dawson County, Georgia (1st of 2 hearings) Chairman Berg asked whether anyone wished to speak on the subject and hearing none closed the hearing. OLD BUSINESS: None NEW BUSINESS: Approval of the Application for Parade and Assembly- “Sun Rise Service- Faith Baptist Church” Motion passed unanimously to approve the application for Parade and Assembly for the Sun Rise Service at Faith Baptist Church. Nix/Hamby Approval to hold public hearings on the Draft Donation Box Ordinance Motion passed unanimously to approve to hold public hearings on the Draft Donation Box Ordinance. Swafford/Hamby Approval of the ACCG 2012-2013 Safety Discount Verification Form ---PAGE BREAK--- Motion passed unanimously to approve the ACCG 2012-2013 Safety Discount Verification Form. Nix/Swafford Approval to hold public hearings on the Alcohol Ordinance Revision Motion passed unanimously to approve to hold public hearings on April the 5th and April the 19th for the Alcohol Ordinance Revision. Nix/Hamby ADJOURNMENT: Motion passed unanimously to adjourn. APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - April 5, 2012 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – APRIL 5, 2012 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Pichon, District 1; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix, District 4; County Attorney Homans; County Manager Tanner; County Clerk Yarbrough and interested citizens of Dawson County. OPENING PRESENTATION: Rebecca Davis – Children’s Center for Hope and Healing INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: 1. Commissioner Nix invited everyone to attend the R.E.A.D. “Racing Towards Literacy” Event on April 14th at the Georgia Racing Hall of Fame. 2. Chairman Berg asked everyone to keep Irwin Topper and his wife in their prayers due to medical issues each was experiencing. 3. Chairman Berg announced that Dawson County was one of 11 counties that made the Land and Water Conservation 2011 National Park Services Report recognizing War Hill Park. 4. Chairman Berg attended two webinars concerning issues that could affect Dawson County. One concerned an automobile tax and the other was about an energy consumption tax for manufacturers. He advised that the board would report back once additional information was available. APPROVAL OF MINUTES: Motion passed unanimously to approve the minutes from the Voting Session held on March 15, 2012. Swafford/Nix- Commissioner Pichon abstained. ---PAGE BREAK--- APPROVAL OF THE AGENDA: Motion passed unanimously to approve the agenda. Pichon/Swafford PUBLIC COMMENT: None ALCOHOL LICENSE HEARINGS: None ZONINGS: None PUBLIC HEARINGS: Public Hearing regarding the approval of the Donation Box Ordinance (1st of 1 hearing) Chairman Berg asked if anyone wished to speak on the subject. Jane Graves of 224 Park Cove Road, Dawsonville, GA 30534 asked a question concerning donation boxes and vacant property. Chairman Berg asked whether anyone else wished to speak on the subject and hearing none closed the hearing. Commissioner Pichon made the motion to adopt the Donation Box Ordinance as written with the fee to be charged at $50.00 on the fee schedule and donation box sizes limited to 150 cubic feet. Motion passed unanimously. Pichon/Hamby Public Hearing regarding the approval of the Dawson County Land Use District Map (1st of 1 hearing) Chairman Berg asked whether anyone wished to speak on the subject and hearing none closed the hearing. Motion passed unanimously to approve the Dawson County Land Use District Map as presented. Swafford/Nix Public Hearing regarding an ordinance to adopt and enact a code for Dawson County, Georgia (2nd of 2 hearings) Chairman Berg asked whether anyone wished to speak on the subject and hearing none closed the hearing. Motion passed unanimously to approve the ordinance to adopt and enact a code for Dawson County, Georgia as presented. Nix/Pichon ---PAGE BREAK--- Public Hearing regarding the approval to amend the Consolidated Alcohol Ordinance (1st of 2 hearings) Chairman Berg asked whether anyone wished to speak on the subject and hearing none closed this hearing, with the second hearing to be scheduled for April 19, 2012. OLD BUSINESS: None NEW BUSINESS: Ratification of the Etowah Bond Bid Process Motion passed unanimously to ratify the Etowah Bond Bid Process. Swafford/Pichon Approval to hold a Special Called Meeting on April 12, 2012 Motion passed unanimously to approve a Special Called Meeting on April 12, 2012. Swafford/Nix EXECUTIVE SESSION: Motion passed unanimously to enter into Executive Session for the purpose to discuss one legal issue and one personnel issue. Swafford/Nix Motion passed unanimously to come out of Executive Session. Pichon/Nix Motion passed unanimously to appoint CFO Cindy Campbell as interim County Manager during County Manager Tanner’s leave of absence with a stipend of $5,000.00 starting May 28, 2012 and ending July 31, 2012. Swafford/Hamby ADJOURNMENT: Motion passed unanimously to adjourn. Nix/Pichon APPROVE: ATTEST: ---PAGE BREAK--- Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Special Called Meeting - April 12, 2012 DAWSON COUNTY BOARD OF COMMISSIONERS SPECIAL CALLED MEETING MINUTES – APRIL 12, 2012 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 4:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Pichon, District 1; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix, District 4; County Attorney Homans; County Manager Tanner; County Clerk Yarbrough and interested citizens of Dawson County. NEW BUSINESS: Resolution to approve the refunding of 2002 bonds Approval of bid responses for the refunding of 2002 bonds Approval of the IGA with Etowah Water and Sewer for the refunding of 2002 bonds Motion passed unanimously to approve the refunding of the 2002 bonds, the bid process awarding to the lowest bidder of Community and Southern Bank, and the resolution of the Dawson County Board of Commissioners approving and authorizing the execution, delivery and performance of an intergovernmental contract with Etowah Water and Sewer Authority pertaining to the issuance of the Etowah Water and Sewer Authority Revenue Bond, Series 2012. Swafford/Pichon ADJOURNMENT APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - April 19, 2012 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – APRIL 19, 2012 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Pichon, District 1; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix, District 4; County Attorney Homans; County Manager Tanner; County Clerk Yarbrough and interested citizens of Dawson County. OPENING PRESENTATION: Vernon Smith – American Hometown Heroes INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: 1. Chairman Berg invited everybody to attend the Celebrity Waiter event at Longhorn’s on June 8th to benefit Family Connection. 2. Chairman Berg mentioned that Dawson County ranked third in the last Library Board Report. 3. Chairman Berg also welcomed City Council member Calvin Byrd and County Surveyor Don Jones to the meeting. APPROVAL OF MINUTES: Motion passed unanimously to approve the minutes from the Voting Session held on April 5, 2012. Swafford/Nix Motion passed unanimously to approve the minutes from the Special Called Meeting held on April 12, 2012. Nix/Swafford APPROVAL OF THE AGENDA: ---PAGE BREAK--- Motion passed unanimously to approve the agenda. Nix/Swafford PUBLIC COMMENT: None ALCOHOL LICENSE HEARINGS: Wholesale Distributor Beer License – Mediterranean Wine Distributors, Inc. Motion made and passed unanimously to remove Item H-1 from the agenda at the request of Mediterranean Wine Distributors. Swafford/Pichon ZONINGS: None PUBLIC HEARINGS: Public Hearing regarding the approval to amend the Consolidated Alcohol Ordinance (2nd of 2 hearings) Chairman Berg asked whether anyone wished to speak on the subject and hearing none closed the hearing. Motion made to approve the Amendment to the Consolidated Alcohol Ordinance as written. Pichon/Nix Motion passed unanimously to amend the main motion to include an effective date of April 22, 2012. Pichon/Nix OLD BUSINESS: None NEW BUSINESS: Approval of the LAUE Project Cost Overrun Motion made to pay $6,500.00 out of the County Contingency Fund for the LAUE Project Cost Overrun. Pichon ---PAGE BREAK--- Motion died for lack of second. Motion passed 3-1 to reject the approval of the LAUE Project Cost Overrun. Swafford/Hamby Commissioner Pichon opposed the motion. Approval of the Request to Surplus Used Fire Engine Motion passed unanimously to approve the surplus of a used fire engine. Pichon/Hamby Approval to Sell Surplus Vehicles and Equipment Motion passed unanimously to approve the surplus of vehicles and equipment. Swafford/Pichon a. Approval to Designate Funds from the Sale of Surplus Vehicles and Equipment to Purchase Track-Hoe Motion passed 3-1 to not fund the purchase of a track-hoe through the sale of surplus vehicles and equipment. Pichon/Nix Commissioner Nix opposed the motion. Approval to Reject All Bids for RFP #171-12 – Purchase of a Used Road Tractor Motion passed unanimously to reject all bids for RFP #171-12 for the purchase of a used road tractor. Swafford/Pichon Approval of RFP #169-12 – Annual Elevator Maintenance Contract Motion passed unanimously to accept the lowest bid and award the contract to Elevator Americas. Nix/Swafford Approval of RFP #168-12 – Waterproofing and Repairs to Dawson County Government Annex and Fire Station #2 Motion passed unanimously to accept the lowest bid and award the contract to Waterproofing Contractors, Inc. in the amount of $51,994.00. Swafford/Pichon Approval of the Letter to Environmental Protection Division – Clarification of Stipulation #1 ZA 06-10 Motion passed unanimously to approve the letter to the Environmental Protection Division regarding clarification of stipulation #1 ZA 06-10. Swafford/Nix ---PAGE BREAK--- Approval of the IGA with City and Board of Elections for 2012 City Elections Motion passed unanimously to approve the IGA with City and Board of Elections for 2012 City Elections. Swafford/Pichon ADJOURNMENT: APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - May 17, 2012 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – MAY 17, 2012 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Pichon, District 1; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix, District 4; Attorney Ted Cassert (filling in for County Attorney Homans); County Manager Tanner; County Clerk Yarbrough and interested citizens of Dawson County. County Attorney Homans was absent. OPENING PRESENTATION: - Anne Tarver – Heal Our Land Prayer Project INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: Chairman Berg announced the following: • Emergency Services received a grant for $6,699.00 from GEMA. • Everyone was invited to attend “Dawson Pawsome” this Friday and Saturday, where Commissioner Swafford and Commissioner Nix were scheduled to be judges. • Relay for Life would be going on at Veteran’s Memorial Park beginning Friday at 7:00 p.m. and continuing until 7:00 a.m. Saturday morning. County Manager Tanner invited everyone to assist a local Eagle Scout candidate with his “Jail and Bail” project to help support the Ric Rack. APPROVAL OF MINUTES: Commissioner Nix stated that she had mis-voted on the agenda item to designate funds from the sale of surplus vehicles and equipment to purchase a track-hoe. She did not oppose the motion. ---PAGE BREAK--- Motion passed unanimously to approve the minutes from the Voting Session held on April 19, 2012. Swafford/Hamby APPROVAL OF THE AGENDA: Motion passed unanimously to approve the agenda as submitted. Nix/Pichon PUBLIC COMMENT: None ALCOHOL LICENSE HEARINGS: None ZONINGS: ZA 12-01 – Donald Maple has submitted a request to rezone 1.01 acres of TMP 104-049 from C-OI (Commercial Office/Industrial) to RA (Residential Agricultural). The property is located at 3680 Highway 53 East. The Planning Commission does not recommend rezoning to Residential Agricultural (RA) but does recommend approval to rezone to Residential Sub-Rural (RSR). Chairman Berg opened the zoning hearing and stated that each side would be given ten minutes to speak for or against the proposed zoning. If more time was needed, they could approach the Chair and the board would determine whether or not to grant additional time. Donald Maple, 2384 Thompson Rd., Dawsonville, Georgia, 30534 stated that he had rezoned the property to commercial in 2000 for the purpose of developing it. Since that time changes in the economy had caused him to be unable to complete the project. He now plans to rent the home on the property and indicated the interest rate on his mortgage was currently at a higher rate due to the commercial zoning. Mr. Maple stated that this was the purpose of his current rezoning request. Chairman Berg asked Mr. Maple if he would be opposed to the property being rezoned to Residential Sub-Rural (RSR) instead of Residential Agricultural (RA). Mr. Maple stated he was not opposed to the Residential Sub-Rural (RSR) Zoning. ---PAGE BREAK--- Chairman Berg asked if anyone wished to speak in favor or in opposition to the application and hearing none closed the hearing. Motion passed unanimously to approve ZA 12-01 and rezone 1.01 acres of TMP 104-049 from C-OI (Commercial Office/Industrial) to RSR (Residential Sub-Rural). Pichon/Swafford PUBLIC HEARINGS: None OLD BUSINESS: None NEW BUSINESS: Approval to initiate LOST negotiations with the City of Dawsonville Motion passed unanimously to send letter to the City of Dawsonville with a copy to the Georgia Revenue Department officially beginning LOST negotiations with the City at 9:00 a.m. on Tuesday, May 29, 2012. Swafford/Pichon Approval of the SmartBen Agreement for Benefit Enrollment Software Motion passed unanimously to approve the SmartBen Agreement for Benefit Enrollment Software. Swafford/Hamby Approval to file a statement of claim against Comfort Inn dba Spectrum Management in Magistrate Court for delinquent taxes Motion passed unanimously to approve the filing of a statement of claim against the Comfort Inn for delinquent taxes. Hughes Nix/Pichon Approval of RFP #172-12- Contractor for Paving Road Project Motion passed unanimously to approve CW Matthews as the contractor for the Paving Road Project for the contract amount of $441,131.23. Pichon/Hamby Approval of RFP #170-12- Contractor for Senior Center Elevator Project ---PAGE BREAK--- Motion passed unanimously to approve Precision Metal Buildings as the contractor for the Senior Center Elevator Project for the contract amount of $15,300.00. Nix/Swafford Approval to initiate right-of-way acquisition on Carlisle Road Motion passed unanimously to approve to initiate the right-of-way acquisition on Carlisle Road. Swafford/Pichon Approval of the Dumpster Service Quote Motion passed unanimously to approve the Dumpster Service Contract with the addition of language under the Enclosure section that Advanced will be responsible for damage caused to enclosures, if it is proven that it was a result of the willful negligence of their driver. Pichon/Nix ADJOURNMENT: Motion passed unanimously to adjourn the business session of the agenda. PUBLIC COMMENT: None APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - June 7, 2012 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – JUNE 7, 2012 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Swafford, District 2; Commissioner Nix, District 4; County Attorney Homans; Interim County Manager Campbell; County Clerk Yarbrough and interested citizens of Dawson County. Commissioner Pichon, District 1 and Commissioner Hamby, District 3 were absent. OPENING PRESENTATION: Nancy Stites – Celebrity Waiter INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: None APPROVAL OF MINUTES: Motion passed unanimously to approve the minutes from the Voting Session held on May 17, 2012. Nix/Swafford APPROVAL OF THE AGENDA: Motion passed unanimously to approve the agenda. Swafford/Nix PUBLIC COMMENT: ---PAGE BREAK--- None ALCOHOL LICENSE HEARINGS: None ZONINGS: None PUBLIC HEARINGS: None OLD BUSINESS: None NEW BUSINESS: Approval of the Annual Employee Insurance Renewal Motion passed unanimously to approve the Annual Employee Insurance Renewal as submitted. Swafford/Nix Approval of the Executive Session Minutes Resolution Motion passed unanimously to approve the Executive Session Minutes Resolution as submitted. Swafford/Nix Approval of a Tax Redemption Quit Claim Deed Motion passed unanimously to approve a Tax Redemption Quit Claim Deed as submitted for a piece of property located at 4133 Woodland Trace to L.M. Ferguson and Nancy Ferguson. Nix/Swafford ADJOURNMENT: ---PAGE BREAK--- APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Dawson County Planning Commission Retreat & Training - June 15, 2012 DAWSON COUNTY PLANNING COMMISSION RETREAT & TRAINING JUNE 15, 2012 DAWSON COUNTY GOVERNMENT CENTER – ASSEMBLY ROOM 2303 25 JUSTICE WAY, DAWSONVILLE, GEORGIA 30534 The Dawson County Planning Commission Retreat and Training commenced at 8:35 a.m. Dawson County Attendees: Dick Bergen, Planning Commission Chairman; Jason Hamby, District 1; Vernon Smith, District 3; Jeff Looper, District 2; Gaye Cantrell, District 1 Alternate; Pete Hill, District 2 Alternate; Mike Berg; Commission Chairman; Gary Pichon, District 1 Commissioner; James Swafford, District 2 Commissioner; Julie Hughes-Nix, District 4 Commissioner; Joey Homans, County Attorney; David McKee, Planning & Development Director; Kristie Keylon, Zoning Administrator. City of Dawsonville Attendees: Chris Gaines, City Council; Jason Power, City Council; B.J. Farley, Planning Commission Chairman; Pam Bragg, Planning Commission; Bonnie Warne, City Clerk; Nalita Copeland, Permit Technician; Calvin Byrd, Candidate for Mayor. Director McKee welcomed everyone and attendees introduced themselves stating their position. County Attorney Homans presented information on the legal issues of Special Use Permits and Conditional Use Permits. Discussion ensued between attendees and presenter. Brandon Bowen, attorney at the law firm of Jenkins & Bowen, P.C., spoke on the topic of the variance procedure to include the process of granting variances within counties and municipalities. Attendees asked various questions of the presenter and other attendees. David McKee, Planning & Development Director, gave a presentation with regard to the new “draft” Standards for Local Comprehensive Planning and what it will mean for Dawson County and the City of Dawsonville. Discussion from attendees followed. There being no further discussion, the training was dismissed at 12:35 p.m. ---PAGE BREAK--- Approve: Dick Bergen, Chairman Date Dawson County Planning Commission Attest: Kristie Keylon, Zoning Administrator Date Approve: Mike Berg, Chairman Date Dawson County Board of Commissioners Attest: Danielle Yarbrough, County Clerk Date ---PAGE BREAK--- Voting Session Minutes - June 21, 2012 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – JUNE 21, 2012 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Pichon, District 1; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix, District 4; County Attorney Homans; Interim County Manager Campbell; County Clerk Yarbrough and interested citizens of Dawson County. OPENING PRESENTATION: Lisa Henson – “Sparks in the Park” INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: None APPROVAL OF MINUTES: Motion passed to approve the minutes from the Voting Session held on June 7, 2012. Swafford/Nix- Commissioner Pichon Abstained. APPROVAL OF THE AGENDA: Motion passed unanimously to approve the agenda as submitted. Nix/Pichon PUBLIC COMMENT: None ---PAGE BREAK--- ALCOHOL LICENSE HEARINGS: Consumption Beer, Wine & Distilled Spirits License – Friends on Lanier, LLC – d/b/a Friends Sports Grill County Attorney Homans reported the applicant meets all requirements under the ordinance with two matters that remain pending: 1. A health department inspection must be completed and approved by the health department. 2. The applicant must obtain a business license after the health department inspection and approval. Motion passed unanimously to approve the request for a Consumption Beer, Wine & Distilled Spirits License from Friends on Lanier, LLC d/b/a Friends Sports Grill based upon the conditions that the health inspection be completed and approved, and a business license obtained following the health department inspection and approval. Pichon/Nix ZONINGS: None PUBLIC HEARINGS: None OLD BUSINESS: None NEW BUSINESS: Approval of RFP #174-12: Purchase of a New Road Tractor Motion passed unanimously to approve the 2nd bid received in the amount of $120,357.00, from Yancy Brothers, Inc. A higher bid was selected due to shorter delivery time and the extra equipment on the truck which was provided at no additional charge. Swafford/Hamby Commissioner Swafford noted that this purchase will be paid out of the county solid waste fund. Approval of the FY2011 Budget Amendments Resolution ---PAGE BREAK--- Motion passed unanimously to approve a resolution approving budget amendments to income and expenditures for fiscal year 2011 for each fund of Dawson County. Whereas, a Budget for fiscal year 2011 has been presented and previously adopted; whereas, the Budget for each department in the General Fund that exceeded the originally adopted budget has been adjusted; whereas, for all other funds, the Budget for each revenue and expenditure account has been adjusted in accord with the actual amount received and expended for the fiscal year ended December 31, 2011. Now, therefore, the Board of Commissioners hereby approves this Budget Resolution for Amendments to Income and Expenditures for fiscal year 2011 established through audited financial data. This 21st day of June, 2012. Swafford/Nix Approval of the 2011 Comprehensive Annual Financial Report (CAFR) Motion passed unanimously to approve the 2011 Comprehensive Annual Financial Report (CAFR) as submitted. Nix/Pichon DFACS Board Appointment – Edwin Looper Motion passed unanimously to appoint Edwin Looper to the DFACS Board. Term shall be from 07/01/2012 to 06/30/2017. Pichon/Hamby Library Board Appointment – Nancy Disharoon Motion passed unanimously to appoint Nancy Disharoon to the Library Board. Term shall be from 07/01/2012 to 06/30/2016. Swafford/Pichon Library Board Appointment – Angela Harben Motion passed unanimously to appoint Angela Harben to the Library Board. Term shall be from 07/01/2012 to 06/30/2016. Nix/Hamby Approval of the HIPPA Agreement for SmartBen Enrollment Software Motion passed unanimously to approve the HIPPA Agreement as drafted with the following changes outlined by the County Attorney: 1. The state listed in the contract be changed from Delaware to Georgia. 2. The venue listed in the contract be changed from Rockdale County to Dawson County. Pichon/Nix ---PAGE BREAK--- Approval of the Etowah Valley Sporting Clays Park Sound Study Motion passed unanimously to approve the Etowah Valley Sporting Clays Park Sound Study and the first abatement measures contained in the study which would provide for the establishment of off-limit places for shooting stations, a change in direction and relocation of some of these stations, the addition of semi-permanent and movable walls, along with a re-study and plan after these items have been put into place, along with a low brass requirement. Pichon/Hamby ADJOURNMENT: APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - July 5, 2012 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – JULY 5, 2012 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Pichon, District 1; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix, District 4; County Attorney Homans; Interim County Manager Campbell; County Clerk Yarbrough and interested citizens of Dawson County. OPENING PRESENTATION: Carolyn Bowen – Dawson County Humane Society INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: Chairman Berg commented on “Sparks in the Park” and stated that the fireworks display had been cancelled due to bad weather, but would be rescheduled for some time in the fall. Chairman Berg also noted that “Sparks in the Park” is an event put on by the county, but no tax dollars are used. It is funded solely by donations and booth participation. PROCLAMATION: Read by Chairman Mike Berg and presented to the Vietnam Veterans of America Dawson County Chapter 970 in congratulations on being selected “Chapter of the Year.” APPROVAL OF MINUTES: Motion passed unanimously to approve the minutes from the Voting Session held on June 21, 2012. Nix/Pichon APPROVAL OF THE AGENDA: ---PAGE BREAK--- Motion passed unanimously to approve the agenda as written. Pichon/Swafford PUBLIC COMMENT: None ALCOHOL LICENSE HEARINGS: None ZONINGS: None PUBLIC HEARINGS: None OLD BUSINESS: None NEW BUSINESS: Approval of the 2013 Bullet Proof Vest Grant Program Motion passed unanimously to approve the 2013 Bullet Proof Vest Grant Program Application. Pichon/Nix Approval of the FY13 Legacy Link Continuation Grant Motion passed unanimously to approve the FY13 Legacy Link Continuation Grant Application. Swafford/Hamby Approval of the 2012 Assistance to Firefighters Grant Motion passed unanimously to approve the 2012 Assistance to Firefighters Grant Application. Swafford/Nix ---PAGE BREAK--- Approval of RFP #173-12: Disaster Removal and Disposal Service Motion passed unanimously to approve Ashbritt Environmental, Tag Grinding Services, LLC, and Phillips & Jordan Emergency Response in that order as the stand-by firms for disaster removal and disposal service. Pichon/Swafford Approval of RFQ #175-12: Treatment Court Services Motion passed unanimously to approve New Hope Counseling, LLC as the Treatment Court Service Provider. Nix/Pichon Approval of RFP #176-12: Youth Sports & Event Photography Motion passed unanimously to postpone this item. Swafford/Hamby Ratification of Notice of Participation to ERS-GA to not offer ERS retirement to new tax commissioners and new tax office employees Motion passed unanimously to send notice to ERS-GA to not offer ERS retirement to new tax commissioners and new tax office employees. Pichon/Swafford Approval of the 2012-2013 Property and Liability Insurance Policy Renewal Motion passed unanimously to approve the 2012-2013 Property and Liability Insurance Policy Renewal. Nix/Pichon Approval of the County Tax Levy & Millage Rate Adoption Resolution for 2012 Motion passed unanimously to approve the County Tax Levy & Millage Rate Adoption Resolution for 2012 to read as follows: 2012 Tax Resolution of Dawson County by the Dawson County Board of Commissioners- 2013 Budget – 2012 County Tax Levy: Be it resolved by the Board of Commissioners of Dawson County, and it is hereby ordered, that there is hereby levied on all property in Dawson County, Georgia subject to Ad Valorem taxation for the year 2012 for purposes provided by law based upon an estimated valuation of $1,028,049,800 for the unincorporated areas and $64,126,589 for the incorporated areas, which includes real and personal property, motor vehicles, mobile homes and personal exemptions at a millage rate of 8.138. The millage rate of 8.138 is the same as the 2011 millage rate. The millage rate of 8.138 is hereby adopted this 5th day of July, 2012 at the regular Board meeting that began at 6:00 p.m. Pichon/Swafford ---PAGE BREAK--- Approval of Board Appointments Motion passed unanimously to approve the following board appointments: a. Clint Bearden – Development Authority Board (Term: will expire December of 2014. Filling unexpired term for Chip Pearson. b. Charlie Auvermann – Citizen Representative for GMRC Board (Term: July 1, 2012 to June 30, 2013) Pichon/Nix Approval of the Etowah Water and Sewer Authority Property Swap Motion passed unanimously to move forward and begin the process with Etowah Water and Sewer Authority for a property swap. Swafford/Pichon Discussion of Sludge Sprayfield – Hampton Motion passed unanimously to have the county attorney draft a letter over Chairman Berg’s signature to the EPD, requesting a hearing here in Dawson County along with additional information concerning the permitting process. Pichon/Nix Approval of the Laptop Lease Agreement with R.E.A.D. Motion passed unanimously to approve the Laptop Lease Agreement with R.E.A.D. as stated. Swafford/Nix Additional Announcements Chairman Berg stated due to lack of business, there will be no commission meetings on July the 12th and 19th. There have been some scheduling conflicts with the city concerning LOST negotiations, and if an agreement cannot be reached by July 16th, then arbitration may be necessary. However, if an agreement is reached before that date, then a Special Called Meeting would be required in order to vote on the agreement. ADJOURNMENT: APPROVE: ATTEST: ---PAGE BREAK--- Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - August 2, 2012 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – AUGUST 2, 2012 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Pichon, District 1; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix, District 4; County Attorney Homans; Interim County Manager Campbell; County Clerk Yarbrough and interested citizens of Dawson County. OPENING PRESENTATION: Jane Graves – Dawson County Homeowners Association INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: Chairman Berg congratulated all of those who had won the recent elections along with the Community News on their new location. Commissioner Swafford commended the News & Advertiser on the improvements made to their building front. Chairman Berg stated that it was time to hold a meeting for the residents in the Castleberry Road area concerning the sludge sprayfield issue. He asked for the board’s approval to invite the citizenry to attend an informational meeting once additional information had been obtained. The meeting would then take place following the board’s next voting session. The board unanimously approved. APPROVAL OF MINUTES: ---PAGE BREAK--- Motion passed to approve the minutes from the Planning Commission Retreat & Training held on June 15, 2012. Swafford/Nix Commissioner Pichon abstained from the vote. Motion passed unanimously to approve the minutes from the Voting Session held on July 5, 2012. Nix/Pichon APPROVAL OF THE AGENDA: Motion passed unanimously to approve the agenda as written. Pichon/Nix PUBLIC COMMENT: None ALCOHOL LICENSE HEARINGS: None ZONINGS: None PUBLIC HEARINGS: None OLD BUSINESS: None NEW BUSINESS: Ratification of the Application for Parade and Assembly – “Super Sprint Triathlon”at Veterans Memorial Park Motion passed unanimously to ratify the application for Parade and Assembly for the “Super Sprint Triathlon” at Veterans Memorial Park as submitted. Pichon/Swafford ---PAGE BREAK--- Ratification of the FY12 K-9 Grant Application Motion passed unanimously to ratify the FY12 K-9 Grant Application as submitted. Swafford/Hamby Approval of the GDOT Updated Speed Zone Ordinance and Resolution for Dawson County Motion passed unanimously to approve the GDOT Updated Speed Zone Ordinance and Resolution to read as follows: A resolution of the Board of Commissioners of Dawson County requesting that certain roadways be approved for the use of speed detention devices; to provide for severability; to repeal conflicting ordinances and resolutions; and for other purposes. Section I. The Board of Commissioners of Dawson County hereby request of the Georgia State Department of Public Safety that the following roadways be approved for the use of speed detection devices: See attached list of roadways for Dawson County. Section II. All Resolutions or ordinances or parts of Resolutions or ordinances in conflict with the terms of this Resolution are hereby appealed, but is hereby provided that any resolution or law that may be applicable hereto and aid in carrying out or making effective the intent, purpose, and provisions hereof, which shall be liberally construed to be in favor of Dawson County, as hereby adopted as a part hereof. Section III. If any paragraph, sub- paragraph, sentence, clause, phrase, or any portion of the resolution shall be declared invalid or unconstitutional by any court of competent jurisdiction, or if the provisions of any part of this resolution as applied to any particular situation or set of circumstances shall be declared invalid or unconstitutional, such invalidity shall not be construed to affect the portions of the resolution not so held to be invalid, or the application of the resolution to other circumstances not so held to be invalid. It is hereby declared to be the intent of the Board of Commissioners of Dawson County to provide for separable and divisible parts, and they do hereby adopt any and all parts as may be held invalid for any reason. Section IV. This resolution and the rules, regulations, provisions, requirements, orders, and matters established and adopted hereby shall take effect and be in full force and effect from and after the date of the final passage and adoption of this resolution. This second day of August 2012. Pichon/Nix Approval of the GDOT Additional Funding for the Widening/Resurfacing of Whitmire Drive Motion passed unanimously to approve the additional funding from GDOT for the widening/resurfacing of Whitmire Drive. Swafford/Nix Approval to Proceed with the Repair Negotiation on Kubota Mower Motion passed unanimously to approve Commissioner Hamby, Commissioner Pichon, the County Manager, and Public Works Director David Headley to proceed with repair negotiations with the seller of the Kubota mower. Swafford/Nix ADJOURNMENT: ---PAGE BREAK--- APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - August 16, 2012 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – AUGUST 16, 2012 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Pichon, District 1; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix, District 4; County Attorney Homans; County Manager Tanner; County Clerk Yarbrough and interested citizens of Dawson County. OPENING PRESENTATIONS: Leslie Cash – Muscular Association Steve Collins – Adults Protecting Children INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: Chairman Berg asked those in attendance for the sludge discussion to bear with the board as they worked through their regular meeting and hearing on the budget. After that, there would be a discussion of sludge with an Executive Session concerning personnel and legal to follow. Chairman Berg mentioned that Susan Weiner, ex-mayor of Savannah, head of the state’s art council, and former presenter to the board had passed away 2 days ago, and would be missed. Chairman Berg announced that the Lake Lanier Association would be holding their annual “Shore Sweep” on August 29th at War Hill Park, and for anyone wishing to participate, it would be a endeavor. ---PAGE BREAK--- APPROVAL OF MINUTES: Motion passed unanimously to approve the minutes from the Voting Session held on August 2, 2012. Swafford/Pichon APPROVAL OF THE AGENDA: Chairman Berg added a new item to the agenda (Item concerning a sludge ordinance which would be discussed tonight, and if appropriate, set hearing dates for the future. Motion passed unanimously to approve the agenda with the above change. Nix/Hamby PUBLIC COMMENT: None ALCOHOL LICENSE HEARINGS: None ZONINGS: None PUBLIC HEARINGS: Public Hearing regarding the approval of the proposed FY 2013 Budget (1st of 2 hearings with the next hearing scheduled for September 6, 2012) Chairman Berg stated that this was the first of two hearings concerning the proposed FY 2013 Budget which is available for viewing online as well as a hard copy in the office. He also introduced Finance staff Cindy Campbell and Dena Bosten who were on hand to answer questions if needed. Chairman Berg then opened up the first public hearing for anyone wishing to be speak regarding the proposed FY 2013 Budget. Ms. Jennifer Baker on behalf of the Chamber of Commerce, 292 Highway 400 N, Dawsonville, GA respectfully asked the board to take into consideration Chairman Berg’s request for the Chamber’s funding at the level he has put it, even though it is a cut, on top of a fairly large cut from the previous ---PAGE BREAK--- year. They are working to be good stewards of that money and put it back into the county to further the businesses in the community. Chairman Berg mentioned again that there would be another opportunity to speak on the budget on September 6th, 2012 and then closed the public hearing. OLD BUSINESS: None NEW BUSINESS: Ratification of the FY13Juvenile Court Grant Application Motion passed unanimously to ratify the FY13 Juvenile Court Grant Application as submitted. Pichon/Nix Ratification of the FY13 Drug Court Grant Application Motion passed unanimously to ratify the FY13 Drug Court Grant Application as submitted. Nix/Swafford Approval of the Request to Surplus Sheriff’s Office Canine “Dolph” Motion passed unanimously surplus Sheriff’s Office Canine “Dolph” in the amount of $1.00 due to health conditions making it no longer able to work. Commissioner Pichon gave thanks to Dolph for services rendered. Swafford/Pichon Approval of RFP #176-12 for Youth Sports & Event Photography Motion passed unanimously to approve Sportography as the vendor for Youth Sports & Event Photography. Nix/Pichon Ratification of the GEMA Performance Partnership Agreement Grant Motion passed unanimously to ratify the GEMA Performance Partnership Agreement Grant as presented. Swafford/Nix Discussion of Proposed Sludge Ordinance ---PAGE BREAK--- Motion passed unanimously to hold two public hearings on September 6, 2012 and September 20, 2012. Pichon/Swafford ADJOURNMENT: APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Special Called Meeting - September 4, 2012 DAWSON COUNTY BOARD OF COMMISSIONERS SPECIAL CALLED MEETING MINUTES – SEPTEMBER 4, 2012 THE G.L. PETE GILLELAND CHAMBERS AT CITY HALL 415 HIGHWAY 53 EAST, DAWSONVILLE 5:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix, District 4; County Attorney Homans; County Manager Tanner; Planning and Development Director David McKee filling in for County Clerk Yarbrough and interested citizens of Dawson County. District 1 Commissioner Pichon was absent. INVOCATION: Commissioner Swafford PLEDGE OF ALLEGIANCE: City of Dawsonville Council Member Gaines APPROVAL OF THE AGENDA: Motion passed unanimously to approve the agenda as written. Swafford/Hamby NEW BUSINESS: Approval of the Local Option Sales Tax Intergovernmental Agreement Motion passed unanimously to approve the Local Option Sales Tax Intergovernmental Agreement as presented. Swafford/Hamby ADJOURNMENT APPROVE: ATTEST: ---PAGE BREAK--- Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - September 6, 2012 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – SEPTEMBER 6, 2012 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix, District 4; County Attorney Homans; County Manager Tanner; Accounting Manager Dena Bosten filling in for County Clerk Yarbrough and interested citizens of Dawson County. District 1 Commissioner Pichon was absent. OPENING PRESENTATIONS: Jacqueline Daniel – ConnectAbility INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: Chairman Berg mentioned the Special Called Meeting that took place between the County and the City on Tuesday, September 4, 2012 regarding the Local Option Sales Tax Agreement. Both parties were able to come to an agreement of an 88% (County) and 12% (City) split. This agreement would be in effect for the next ten years, and Chairman Berg said we were fortunate to have the kind of leadership we do within the county and the city where an agreement like this was able to be reached. Other counties and cities across the state are not as fortunate and are going to have to go through the court process. Commissioner Nix reminded everyone of the R.E.A.D. fundraiser scheduled to take place on Thursday, September 27, 2012 around 6:30 p.m. following the Board of Commissioner’s work session. She still had six letters to sell and they still needed four teams. She asked that anyone interested see her after the meeting. APPROVAL OF MINUTES: ---PAGE BREAK--- Motion passed unanimously to approve the minutes from the Voting Session held on August 16, 2012. Nix/Swafford APPROVAL OF THE AGENDA: Motion passed unanimously to approve the agenda as submitted. Swafford/Hamby PUBLIC COMMENT: None ALCOHOL LICENSE HEARINGS: None ZONINGS: None PUBLIC HEARINGS: Public Hearing regarding the approval of the proposed FY 2013 Budget (2nd of 2 hearings) Chairman Berg stated that this was the second of two public hearings concerning the proposed FY 2013 Budget. He asked that anyone wishing to speak on this item, please fill in their name and address on the form as they step forward for the record. Chairman Berg then opened up the second public hearing for anyone wishing to be speak regarding the proposed FY 2013 Budget. Christie Haynes, the new president of the Chamber of Commerce, 2720 Mayfair Drive, Cumming, GA thanked the board for their continued support of the Chamber and the Convention and Visitors Bureau and spoke in opposition of cutting funds from their 2013 budget. Peter Hill of 473 Beck Lane, Dawsonville, GA stated that he is the chairman of the Development Authority of Dawson County and was here to speak on that, but he was also on the Chamber board and wanted to echo what Christie had said. He spoke in opposition of cutting funds from the Chamber’s 2013 budget. ---PAGE BREAK--- Mr. Hill spoke in support of continued funding for the Development Authority of Dawson County. Chairman Berg asked if anyone else would like to speak on the 2013 Budget and hearing none, closed the hearing. Approval of the FY 2013 Budget Resolution Motion passed unanimously to approve the FY 2013 Budget Resolution with the following changes: Transfer $25,000 from fund balance to the sheriff’s office budget for the maintenance and repairs of vehicles. Transfer $20,000 from fund balance to the Tax Commissioner’s budget to fund a part-time employee. Swafford/Nix Chairman Berg then asked if there were any other amendments to be made to the FY 2013 Budget Resolution. Motion passed unanimously to transfer $75,000 from the Development Authority budget to fund balance. Hamby/Nix Chairman Berg asked if there were any other amendments to be made to the Budget Resolution and hearing none, stated that the budget stands approved with amendments. Public Hearing regarding an ordinance prohibiting land application of Class B sewage sludge (1st of 2 hearings) Chairman Berg stated that this was the first of two public hearings concerning the ordinance prohibiting land application of Class B sewage sludge. The second hearing will be held on September 20, 2012 at 6:00 p.m. He asked that anyone wishing to speak on this item, please fill in their name and address on the form as they step forward for the record. Chairman Berg then opened up the first public hearing for anyone wishing to be speak regarding the proposed ordinance. ---PAGE BREAK--- The following residents spoke in support of the ordinance prohibiting land application of Class B sewage sludge: Brooke Anderson- Etowah Water and Sewer Authority: 1162 Highway 53 East, Dawsonville, Georgia Donnie Kelley: 7090 Alan Thomas Road, Dawsonville, Georgia Doug Cox: 2451 Lumpkin Campground Road, Dawsonville, Georgia Donna Bolton: 198 Forest Cove Court, Dawsonville, Georgia Sandra Criticus: 1105 Black’s Mill Road, Dawsonville, Georgia Christie Haynes- Dawson County Chamber of Commerce: 2720 Mayfair Drive, Cumming, Georgia Cindy Jensen- Dawson County Woman’s Club: 152 Kilough Ridge Drive, Dawsonville, Georgia Charlie Auvermann- Development Authority of Dawson County: 137 Prominence Court, Dawsonville, Georgia Pepper Pettit: 81 Holly Hill Road, Dawsonville, Georgia Vernon Smith: 182 East View Drive, Dawsonville, Georgia Laura Jones: 19 Hand Drive, Dawsonville, Georgia Jane Graves- Dawson County Homeowners Association: 224 Park Cove Road, Dawsonville, Georgia Melodie Cunningham: 83 Old Hickory Way, Dawsonville, Georgia Chairman Berg asked if there was anyone else wishing to speak on the proposed ordinance prohibiting land application of Class B sewage sludge and hearing none, closed the hearing. OLD BUSINESS: None NEW BUSINESS: Approval of the Offender Electronic Home Monitoring and Management Program Motion passed unanimously to approve the Offender Electronic Home Monitoring and Management Program. Nix/Hamby ---PAGE BREAK--- Approval of the Application for Parade and Assembly – “Bootlegger Triathlon” Motion passed unanimously to approve the Application for Parade and Assembly for the “Bootlegger Triathlon.” Nix/Swafford Approval of the Georgia Trauma Care Commission First Responder Training Grant Application Motion passed unanimously to approve the application for the Georgia Trauma Care Commission First Responder Training Grant. Swafford/Hamby Approval of the Georgia Trauma Care Commission Equipment Grant Application Motion passed unanimously to approve the application for the Georgia Trauma Care Commission Equipment Grant. Nix/Hamby Approval of RFP #177-12 – Elevator, Equipment, and Labor for Senior Center Elevator Motion passed unanimously to contract with Premier Elevator Company in the amount of $43,777.86 to include a 12-month maintenance agreement. Swafford/Nix Approval to Initiate Pay-Off of Jail and Parking Lot Debt Motion passed unanimously to initiate pay-off letters of jail and parking lot debt. Swafford/Hamby ADJOURNMENT: APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - September 20, 2012 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – SEPTEMBER 20, 2012 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner; Commissioner Pichon, District 1; Commissioner Hamby, District 3; Commissioner Nix, District 4; County Attorney Homans; County Manager Tanner; Accounting Manager Dena Bosten filling in for County Clerk Yarbrough and interested citizens of Dawson County. District 2 Commissioner Swafford was absent. OPENING PRESENTATIONS: Clean Water Month Proclamation Alice Williamson – Ninth District Opportunity INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: Commissioner Nix reminded everyone of the R.E.A.D. fundraiser scheduled to take place next Thursday, September 27, 2012. She still had one letter to sell and was in need of two more teams. Chairman Berg recognized the Boy Scouts that were in attendance. APPROVAL OF MINUTES: Motion passed unanimously to approve the minutes from the Special Called Meeting held on September 4, 2012. Hamby/Nix ---PAGE BREAK--- Motion passed unanimously to approve the minutes from the Voting Session held on September 6, 2012. Nix/Hamby APPROVAL OF THE AGENDA: Motion passed unanimously to approve the agenda as written. Pichon/Hamby PUBLIC COMMENT: None ALCOHOL LICENSE HEARINGS: None ZONINGS: None PUBLIC HEARINGS: Public Hearing regarding an ordinance prohibiting land application of Class B sewage sludge (2nd of 2 hearings) Chairman Berg stated that this was the second of two public hearings concerning the ordinance prohibiting land application of Class B sewage sludge. He asked that anyone wishing to speak on this item, please fill in their name and address on the form as they step forward for the record. Chairman Berg then opened up the second public hearing for anyone wishing to be speak regarding the proposed ordinance. The following residents spoke in support of the ordinance prohibiting land application of Class B sewage sludge: Phillip Anderson- President, Homeowners Association of Big Canoe: 2767 Summit Drive, Big Canoe, Georgia. Mr. Anderson spoke on behalf of the Board of Directors for the Homeowners Association of Big ---PAGE BREAK--- Canoe who unanimously support the ordinance as presented in a letter provided to the Board of Commissioners. Laura Jones: 19 Hand Drive, Dawsonville, Georgia Sue Butiler: 2132 and 2134 Lumpkin Campground Road, Dawsonville, Georgia County Attorney Homans wanted to ensure that documentation provided to the board was included in the minutes: Information from the CDC concerning the guidance for controlling potential risks to workers exposed to Class B biosolids. Gatekeepers Report of three different studies outlining the hazard of processed sewage sludge to humans, animals, and plants. Chairman Berg asked if there was anyone else wishing to speak on the proposed ordinance prohibiting land application of Class B sewage sludge and hearing none, closed the hearing. Approval of the Ordinance Prohibiting Land Application of Class B Sewage Sludge Motion passed unanimously to approve the ordinance prohibiting land application of Class B sewage sludge. Hamby/Nix OLD BUSINESS: None NEW BUSINESS: Approval of the FY13 VAWA Grant Application Motion passed unanimously to approve the FY13 VAWA Grant Application. Nix/Pichon Approval of the FY13 K-9 Grant Application Motion passed unanimously to approve the FY13 K-9 Grant Application. Pichon/Hamby ---PAGE BREAK--- Approval of the Dawson County Communication Plan Proposal Motion passed unanimously to approve the Dawson County Communication Plan Proposal as written and to move forward with the implementation of Phases 1 and 2 with funding to come out of SPLOST V. Pichon/Nix Approval of the FY13 Transit Grant Contract Revisions Motion passed unanimously to approve the FY13 Transit Grant Contract Revisions. Pichon/Nix Approval of the Fire Station 2 Settlement Agreement Motion made to postpone this item until the October 4, 2012 voting session. Nix/Pichon EXECUTIVE SESSION Motion passed unanimously to go into Executive Session for the purposes of legal and personnel. Pichon/Hamby ADJOURNMENT: APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - October 4, 2012 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – OCTOBER 4, 2012 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner; Commissioner Pichon, District 1; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix, District 4; County Attorney Homans; Planning and Development Director David McKee filling in for County Clerk Yarbrough and interested citizens of Dawson County. County Manager Tanner was absent. OPENING PRESENTATIONS: Veronica Johnston – CAPA INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: Charlie Tarver invited everyone to attend the “Heal Our Nation Day of Prayer,” being held Saturday from 10:00 a.m. to 2:00 p.m. at Veteran’s Memorial Park. Commissioner Nix stated that the R.E.A.D. fundraiser was a success. They raised $14,000 and the Lion’s Club was this year’s winner. APPROVAL OF MINUTES: Motion passed to approve the minutes from the Voting Session held on September 20, 2012. Nix/Hamby- Commissioner Swafford abstained. APPROVAL OF THE AGENDA: Motion passed unanimously to approve the agenda with the following change: ---PAGE BREAK--- • Addition of #11 Ratification of Objection to Annexation #12-001. Nix/Swafford PUBLIC COMMENT: None ALCOHOL LICENSE HEARINGS: Special Event Alcohol Permit – United Way Annual BBQ Motion passed unanimously to approve the Special Event Alcohol Permit for the United Way Annual BBQ. Nix/Pichon ZONINGS: None PUBLIC HEARINGS: None OLD BUSINESS: None NEW BUSINESS: Discussion of Energy Tax Rebate Motion passed unanimously to not implement the Energy Excise Tax at this time. Swafford/Pichon Approval of RFQ #178-12 – Detention Center Medical Director Motion passed unanimously to award RFQ #178-12 - Medical Director of Dawson County Detention Center to Southern Correctional Health in the amount of $5,000 per month. Swafford/Pichon ---PAGE BREAK--- Discussion of How to Proceed with Anti-Tether Ordinance Died for lack of motion. Approval to Hold Public Hearing and Transmit the Draft CIE Annual Update to the Regional Commission for Review Motion passed unanimously to approve to hold a public hearing and transmit the draft CIE Annual Update to the Regional Commission for review. Swafford/Nix Approval of the Kare for Kids Request for County Parking Lot Use Motion passed unanimously to allow Kare for Kids to use county parking lots during the upcoming Moonshine Festival. Nix/Hamby Approval of the Downtown Development Authority/Dawson County Park & Rec. Request for County Parking Lot Use Motion passed unanimously to allow the Downtown Development Authority/Dawson County Park & Rec. to use the government center parking lot for a drive-in movie on October 27, 2012. Pichon/Swafford Approval of the Amendment to the Agreement with the City of Dawsonville for Street/Road Repair & Maintenance and Street/Road Cleaning Service Delivery Strategy Motion passed unanimously to amend the Service Delivery Strategy with the City for Street/Road Repair & Maintenance and Street/Road Cleaning. Swafford/Pichon Approval of Board Appointments Motion passed unanimously to approve the following board appointments in total: a. Dan Tennant (Replacing Lake Gibson) – Development Authority Board (Term: 09/12-01/17) b. Tom Alexander – Development Authority Board (Term: 09/12-01/17) c. Clint Bearden – Development Authority Board (Term: 07/12-01/15) d. Peter Hill – Development Authority Board (Term: 09/12-01/17) e. Vacancy (Position held by Ann Williams) – Development Authority Board (Term: 09/12-01/17) f. Sherry Weeks – Development Authority Board (Term: 09/12-01/15) ---PAGE BREAK--- g. Charlie Tarver – Development Authority Board (Term: 09/12-01/15) h. Dan Tennant (Replacing Lake Gibson) – Industrial Building Authority (Term: 09/12-01/16) i. TomAlexander – Industrial Building Authority (Term: 09/12-01/15) j. Pete Hill – Industrial Building Authority (Term: 09/12-01/16) k. Sherry Weeks – Industrial Building Authority (09/12-01/15) l. Charlie Tarver (Replacing Ann Williams) – Industrial Building Authority (Term: 09/12-01/15) m. Dan Tennant (Replacing Lake Gibson) – Joint Development Authority (Term: 09/12-01/16) n. Charlie Auvermann – Joint Development Authority (Term: 09/12-01/16) o. Mary Simmons – Joint Development Authority (Term: 09/12-01/15) p. Gwinn Keller – Joint Development Authority (Term: 09/12-01/15) Pichon/Hamby Approval to Accept Insurance Offer on Totaled Emergency Services Vehicle Motion passed unanimously to accept an insurance offer on the totaled Emergency Services Vehicle in the amount of $20,477.95. Nix/Swafford Approval of Fire Station #2 Settlement Agreement Motion passed unanimously to approve the Fire Station #2 Settlement Agreement in the amount of $20,000.00. Pichon/Swafford Approval of the Ratification of Objection to Annexation #12-001 Motion passed unanimously to approve the Ratification of Objection to Annexation #12-001. Swafford/Hamby ADJOURNMENT: ---PAGE BREAK--- APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Special Called Meeting - October 5, 2012 DAWSON COUNTY BOARD OF COMMISSIONERS SPECIAL CALLED MEETING MINUTES – OCTOBER 5, 2012 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 8:45 AM ROLL CALL: Those present were Chairman Berg; Commissioner Pichon, District 1; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix, District 4; and County Clerk Yarbrough EXECUTIVE SESSION: Motion passed unanimously to go to into Executive Session for the purpose of discussing personnel. Pichon/Swafford ADJOURNMENT APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - October 18, 2012 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – OCTOBER 18, 2012 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner; Commissioner Pichon, District 1; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix, District 4; County Attorney Homans; County Manager Tanner; Accounting Manager Dena Bosten filling in for County Clerk Yarbrough and interested citizens of Dawson County. OPENING PRESENTATION: None INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: Chairman Berg announced that there would be an Executive Session with a vote to follow, and those interested were welcome to stay. APPROVAL OF MINUTES: Motion passed unanimously to approve the minutes from the Voting Session held on October 4, 2012. Nix/Swafford Motion passed unanimously to approve the minutes from the Special Called Meeting held on October 5, 2012. Swafford/Hamby APPROVAL OF THE AGENDA: Motion passed unanimously to approve the agenda as submitted. Nix/Hamby ---PAGE BREAK--- PUBLIC COMMENT: None ALCOHOL LICENSE HEARINGS: None ZONINGS: None PUBLIC HEARINGS: Draft Capital Improvements Element Annual Update (1st of 1 hearing) Chairman Berg asked if anyone wished to speak on the subject and hearing none closed the hearing. Motion passed unanimously to approve the Capital Improvements Element Annual Update as presented. Swafford/Pichon Dawson County Emergency Operations Plan (2nd of 2 hearings) Chairman Berg asked Planning and Development Director David McKee if he had any additional information for the board. McKee stated that a concern the Planning Commission Board had, was who could make a decision if the BOC chairman was incapacitated. It was determined that the BOC vice-chair could make the decision concerning enactment of a local emergency. Chairman Berg asked if anyone wished to speak on the subject and hearing none closed the hearing. Chairman Berg then recommended that the board postpone this item for two weeks until the language of the ordinance could be further reviewed. Motion passed unanimously to postpone this item until the next voting session. Pichon/Nix ---PAGE BREAK--- OLD BUSINESS: None NEW BUSINESS: Approval of the GDOT Off-System Safety Improvement Grant Motion passed unanimously to approve the request to apply for the GDOT Off-System Safety Improvement Grant. Swafford/Hamby Approval of the Local Emergency Operation Plan Revision Postponed until the next voting session. (see above) Approval of the 2013 Payroll and Holiday Calendar Motion passed unanimously to approve the 2013 Payroll and Holiday Calendar as presented. Nix/Pichon Approval of the 2013 Board of Commissioners Meeting Calendar Motion passed unanimously to approve the 2013 Board of Commissioners Meeting Calendar as presented. Swafford/Nix Approval of the GEB Corp. Resolution Motion passed unanimously to approve the GEB Corp. Resolution as presented. Nix/Pichon Approval to move forward with construction of handicap parking at the Adult Learning Center Motion to move forward with construction of handicap parking at the Adult Learning Center. Nix/Swafford Motion passed unanimously to amend the main motion to include the following: • The cost not exceed $20,000.00 ---PAGE BREAK--- • The final work be signed off on by a state agency. Pichon/Nix Main motion with amendment passed unanimously. EXECUTIVE SESSION Motion passed unanimously to go into Executive Session to discuss the subject of personnel. Swafford/Hamby Motion passed unanimously to advertise the following individuals as potential county manager candidates: • Bob Ivey • Billy Thurmond • David Headley Pichon/Hamby ADJOURNMENT: APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - November 1, 2012 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – NOVEMBER 1, 2012 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner; Commissioner Pichon, District 1; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix, District 4; County Attorney Homans; County Manager Tanner; Accounting Manager Dena Bosten filling in for County Clerk Yarbrough and interested citizens of Dawson County. OPENING PRESENTATION: Dawson County Community Chorale 2012 Statewide Fire Safety Essay Contest Winners INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: County Manager Tanner recognized Parks and Recreation Director Lisa Henson along with her staff for a successful first annual Trunk-or-Treat event at Rock Creek Park. Chairman Berg commented that the recent Moonshine Festival had also been successful with an estimated attendance of over 100,000. Commissioner Swafford reminded everyone of the upcoming Veteran’s Day celebration on Saturday, November 10th. APPROVAL OF MINUTES: ---PAGE BREAK--- Motion passed unanimously to approve the minutes from the Voting Session held on October 18, 2012. Swafford/Pichon APPROVAL OF THE AGENDA: Motion passed unanimously to approve the agenda as submitted. Nix/Pichon EXECUTIVE SESSION: Motion passed unanimously to go into Executive Session to discuss the subject of personnel. Nix/Pichon Motion passed unanimously to come out of Executive Session. Nix/Pichon PUBLIC COMMENT: None ALCOHOL LICENSE HEARINGS: None ZONINGS: None PUBLIC HEARINGS: None OLD BUSINESS: None NEW BUSINESS: ---PAGE BREAK--- Approval of the 2012 Farm City Week Proclamation Motion passed unanimously to approve the 2012 Farm City Week Proclamation. Nix/Hamby Approval of the Tax Assessor’s Office Request for Additional County Attorney Funds Motion passed unanimously to increase the Tax Assessor’s Office budget by $15,000.00 with money to be paid out of the contingency fund. Pichon/Swafford Approval of Park and Rec’s Request to Surplus and Trade Equipment Motion passed unanimously to approve Park and Rec’s request for the surplus and trade of Ferris and Scag mowers. Pichon/Nix Approval of RFP #181-12 – Heavy Equipment Rental Bid Motion passed unanimously to approve RFP #181-12 for heavy equipment rental. Swafford/Pichon Approval of the Request to Purchase Equipment Shelters Motion passed unanimously to approve the request to purchase equipment shelters using the county’s current bid/quote policy with the amount not to exceed $35,000.00. The purchase will then be brought back to the board for ratification. Swafford/Pichon Approval to Request to Pay Off Jail Debt and Parking Lot Debt Motion passed unanimously to approve the request to pay off the jail debt and parking lot debt in the approximate amount of $5,100,000.00. Pichon/Nix Approval of the Request to Appoint the County Clerk as Dawson County’s County Legislative Coordinator for ACCG Motion passed unanimously to appoint the county clerk as Dawson County’s County Legislative Coordinator for ACCG. Nix/Swafford Approval of the Local Emergency Operation Plan Revision Motion passed unanimously to approve the Local Emergency Operation Plan Revision. Swafford/Pichon ---PAGE BREAK--- Approval of a One-Time Pay Increase for County Employees Motion passed unanimously to amend the 2012 budget as set forth herein and approve a one-time compensation increase for all Dawson County employees for the pay period of November 1st to November 16th in the amount of $541.42 per full-time employee and $271.71 for each permanent part- time employee. Swafford/Hamby Approval of the Tax Redemption for Brookeside Commercial Corner, LLC Motion passed unanimously to approve the tax redemption for Brookeside Commercial Corner, LLC. Pichon/Swafford Approval to Hire Independent Appraiser for Etowah Land Swap Motion passed unanimously to approve the request to hire an independent appraiser for the Etowah Land Swap following the county’s purchasing policy and not to exceed $3,000.00. Swafford/Pichon ADJOURNMENT: APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Special Called Meeting Minutes - November 8, 2012 DAWSON COUNTY BOARD OF COMMISSIONERS SPECIAL CALLED MEETING MINUTES – NOVEMBER 8, 2012 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 4:00 PM ROLL CALL: Those present were Chairman Berg; Commissioner Pichon, District 1; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix, District 4; County Attorney Homans; County Manager Tanner; County Clerk Yarbrough and interested citizens of Dawson County. EXECUTIVE SESSION: Motion passed unanimously to go to into Executive Session for the purpose of discussing personnel. Nix/Pichon Motion passed unanimously to come out of Executive Session. Swafford/Hamby Motion passed unanimously to re-open the application period internally for the County Manager’s position for an additional seven days (Tuesday, November 13th, 2012 through Monday, November 19th, 2012) in order to consider additional applicants if they desire to submit. Pichon/Swafford ADJOURNMENT APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - November 15, 2012 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – NOVEMBER 15, 2012 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner; Commissioner Pichon, District 1; Commissioner Swafford, District 2; Commissioner Nix, District 4; County Attorney Homans; County Manager Tanner; Planning and Development Director David McKee filling in for County Clerk Yarbrough and interested citizens of Dawson County. District 3 Commissioner Hamby was not present. OPENING PRESENTATION: Next Generation – NxTG Executive Director Bindy Auvermann INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: Chairman Berg reminded everyone that the next BOC meeting would be held on Tuesday, November 20th, instead of Thursday due to the Thanksgiving holiday. APPROVAL OF MINUTES: Motion passed unanimously to approve the minutes from the Voting Session held on November 1, 2012 as written. Pichon/Nix APPROVAL OF THE AGENDA: Motion passed unanimously to approve the agenda as submitted. Nix/Swafford PUBLIC COMMENT: ---PAGE BREAK--- None ALCOHOL LICENSE HEARINGS: None ZONINGS: None PUBLIC HEARINGS: None OLD BUSINESS: None NEW BUSINESS: Approval of the Dawson County H.E.L.P. Program Grant Motion passed unanimously to approve the Dawson County H.E.L.P. Program Grant. Pichon/Nix Approval to Increase Budget for Payment of Court Services and Public Defender Fees to Hall County Motion passed unanimously to move $40,000.00 from fund balance to cover the inter-governmental agreement with Hall County. Pichon/Swafford Approval to Increase Budget for Public Defender’s Office Motion passed unanimously to increase budget for the Public Defender’s Office using money from the contingency fund. Swafford/Nix Approval of Bid #186-12 for DCES Supervisor Vehicle Motion passed unanimously to approve Bid #186-12 for DCES Supervisor Vehicle and to take $9,459.29 from the contingency fund to purchase that vehicle. Swafford/Nix ---PAGE BREAK--- ADJOURNMENT: APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Special Called Meeting Minutes - November 29, 2012 DAWSON COUNTY BOARD OF COMMISSIONERS SPECIAL CALLED MEETING MINUTES – NOVEMBER 29, 2012 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 4:00 PM ROLL CALL: Those present were Chairman Berg; Commissioner Pichon, District 1; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix, District 4; County Attorney Homans; County Manager Tanner; County Clerk Yarbrough and interested citizens of Dawson County. EXECUTIVE SESSION: Motion passed unanimously to go to into Executive Session for the purpose of discussing personnel. Nix/Pichon Motion passed unanimously to come out of Executive Session. Nix/Hamby Motion passed unanimously to expand the list of County Manager applicants to add David McKee and Cindy Campbell to the list of applicants. Pichon/Hamby ADJOURNMENT APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - December 6, 2012 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – DECEMBER 6, 2012 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner; Commissioner Pichon, District 1; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix, District 4; County Attorney Homans; County Manager Tanner; County Clerk Yarbrough and interested citizens of Dawson County. OPENING PRESENTATION: None INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: Commissioner Swafford invited everyone to attend the free live nativity scene at Bethel Baptist Church Friday and Saturday nights this weekend. APPROVAL OF MINUTES: Motion passed unanimously to approve the minutes from the Special Called Meeting held on November 8, 2012 as written. Nix/Pichon Motion passed unanimously to approve the minutes from the Voting Session held on November 15, 2012 as written. Swafford/Hamby Motion passed unanimously to approve the minutes from the Special Called Meeting held on November 29, 2012 as written. Pichon/Nix ---PAGE BREAK--- APPROVAL OF THE AGENDA: Motion passed unanimously to approve the agenda as presented. Pichon/Swafford PUBLIC COMMENT: None ALCOHOL LICENSE HEARINGS: None ZONINGS: None PUBLIC HEARINGS: None OLD BUSINESS: None NEW BUSINESS: Approval of RFP #183-12 – Drive-On Truck Scales for Transfer Station Motion passed unanimously to award RFP #183-12 to the lowest bidder, Scales South, in the amount of $66,643.00 to be paid from the Solid Waste Fund in FY2013. Pichon/Swafford Approval to Hold Public Hearing for the Hazard Mitigation Plan Revision Motion passed unanimously to proceed with a Public Hearing on December 20, 2012 at 6:00 p.m. for the Hazard Mitigation Plan Revision. Swafford/Nix ---PAGE BREAK--- ADJOURNMENT: APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK--- Voting Session Minutes - December 20, 2012 DAWSON COUNTY BOARD OF COMMISSIONERS VOTING SESSION MINUTES – DECEMBER 20, 2012 DAWSON COUNTY GOVERNMENT CENTER ASSEMBLY ROOM 25 JUSTICE WAY, DAWSONVILLE 6:00PM ROLL CALL: Those present were Chairman Berg; Commissioner Pichon, District 1; Commissioner Swafford, District 2; Commissioner Hamby, District 3; Commissioner Nix, District 4; County Attorney Homans; County Manager Tanner; County Clerk Yarbrough and interested citizens of Dawson County. OPENING PRESENTATION: - Marcia Chelf – Dawson County Arts Council INVOCATION: Chairman Berg PLEDGE OF ALLEGIANCE: Chairman Berg ANNOUNCEMENTS: Chairman Berg recognized City Council Member Chris Gaines and thanked him for coming. APPROVAL OF MINUTES: Motion passed unanimously to approve the minutes from the Voting Session held on December 6, 2012 as written. Swafford/Nix APPROVAL OF THE AGENDA: Motion passed unanimously to approve the agenda with the addition of Item #13) Dawsonville Shell Alcohol License Late Fee Waiver and moving O) Public Comment before M) Executive Session. Nix/Swafford PUBLIC COMMENT: ---PAGE BREAK--- Jane Graves, 224 Park Cove Rd., Dawsonville, GA 30534 – stated a concern of potential conflict of interest between Planning Commission Board appointees who are concurrently serving on the Development Authority, Industrial Building Authority, or Etowah Water and Sewer Boards. Ms. Graves also mentioned that the same names appear to shuffle between the boards and that women appear to be underrepresented. Commissioner Pichon rejected the argument Ms. Graves presented and pointed out that each Planning Commission board member and each BOC board member must sign a legal affidavit stating that they do not have a financial or property interest concerning the hearing being presented. He stated that safeguards are in place to avoid conflicts of interest. Commissioner Pichon also stated that the board members serve far beyond any compensation and he is grateful to those citizens willing to serve. Chairman Berg educated the audience on the board appointment process and stated that any individual who expresses an interest in serving on a board or authority goes through a selection process of an interview and then approval by the BOC. No deference is ever made to gender and even though there are many people in the county, very few are willing to serve on boards. He also thanked those who currently serve. ALCOHOL LICENSE HEARINGS: None ZONINGS: ZA 12-02 – Henri Byrnes and Ron Carrabotta on behalf of the Paradise Valley R.V./Condominium Park has submitted a request to update the Paradise Valley Resort Master Plan regarding the RV and Condominium Park; TMP 110-033 (Lots 1-90 in the RV Park). The property is zoned C-PCD (Commercial Planned Comprehensive Development). The Planning Commission recommends approval with stipulations. Chairman Berg opened the zoning hearing and stated that each side would be given ten minutes to speak for or against the proposed zoning. If more time was needed, they could approach the Chair and the board would determine whether or not to grant additional time. Chairman Berg also announced that if anyone had contributed more than $250 to the campaign for public office and wished to speak they will have to fill out a form which will be made available to them. ---PAGE BREAK--- Planning and Development Director David McKee stated that the applicants do not wish to change the use of the RV Park, only the text. Residents are requesting permission to build decks, sunrooms, pole barns, and a bathroom. Henri Byrnes, 58 Bare Lane, Dawsonville, Georgia, 30534 asked that the board please approve his request. He stated that Paradise Valley is primarily a summertime community, and being permitted to build such things as roofs over their decks would be a benefit to the residents. He also stated that he was ok with the rest of the zoning requirements. After hearing from the applicant, Chairman Berg asked if anyone wished to speak in favor of the application. Gene Weatherly, Lot 49 Paradise Valley, Dawsonville, GA 30534 expressed appreciation to the board for hearing their request and asked that the application be considered. Chairman Berg asked if anyone wished to speak in opposition to the application. Misty Evans, 49 Valley Drive, Dawsonville, GA 30534 stated that she owns a park model not an RV, which is her primary residence, and changing the zoning would affect her property value. Jean Smith, 59 Bare Lane, Dawsonville, GA 30534 stated that she would like to be able to do more with her residence than what is permitted in the zoning regulations. Chairman Berg asked if anyone else wished to speak in opposition and hearing none, closed the hearing. Motion passed unanimously to approve ZA 12-02 with the following stipulations and to re-work the language in Item #IC to state that a structure cannot be used unless an RV is present. I. GENERAL STRUCTURE A. All items listed below are in addition to standard building codes of Dawson County. B. No habitable space allowed. Only screen rooms or sunrooms allowed. Egress of sleeping rooms in recreational vehicle (RV) cannot be modified or blocked. No structure shall be attached to the RV and the RV cannot be enclosed. ---PAGE BREAK--- C. All construction of screen/sunroom must be in association with a RV, travel trailer, or a standard park model. The removal of the RV, travel trailer, or park model during improvements or after improvements is prohibited unless immediately replaced. No free standing structures will be permitted. No free standing garages are permitted. There must be provisions for parking on the lot or street easement without encroaching into the edge of street pavement, and the parking area must be shown on the plans. D. All construction must be of post and pier type construction for covering approved RVs, travel trailers, or park models. Vertical supports will be set on approved concrete footings. Deck and roof will be attached to and supported by vertical support beams. E. No additional bedrooms beyond the total in the original RV, travel trailer, or park model may be added. No additional bathrooms will be allowed in the screen/sunroom. No plumbing is allowed in the screen/sunroom. A maximum of three light fixtures are allowed and a maximum of three electrical wall outlets are allowed in the screen/sunroom. Central HVAC is not permitted in the screen/sunroom. PTAC or window units are allowed in the screen/sunroom to heat and cool the space. F. Structures may not be higher than 25’ above finished grade. Screen/sunroom shall be one story only. G. Existing non-conforming structures (screen/sunroom or decks) that require modifications due to fire damage or to other types of damage will be subject to the building requirements as outlined in this document. II. SIZE REQUIREMENTS FOR ALL NEW CONSTRUCTION A. Square footage of the screen/sunroom will be no larger than the square footage of the RV, travel trailer, or park model on the site and shall only consist of one room. III. SETBACKS FOR ALL NEW CONSTRUCTION A. 5’ minimum setback from street easement. B. 5’ minimum setback from property line for all construction of combustible material. C. 2’-6” minimum setback from lot line for non-combustible material, however must be a total of 5’ from any existing structure(s). Pichon/Swafford VR 12-07 – Dawson Forest Manor HOA has submitted a request to vary from zoning stipulations ZA 04- 16; TMP 098-029. The property is zoned RPC (Residential Planned Community). Staff recommends approval with stipulations. ---PAGE BREAK--- Planning and Development Director David McKee stated that the applicants have requested that the stipulations of a gated community and private roads be removed. He also stated that the homeowners are not asking the county to accept the roads in their development. Elmer Lentz, 133 Dawson Manor Court, Dawsonville, GA 30534 stated that their developer had pulled out, leaving the homeowners to start from scratch, and that he hoped the board would approve their application to remove the gate. With only 28 homeowners in the community, Mr. Lentz stated they could not afford to maintain a gate at this time. Chairman Berg asked if anyone wished to speak in favor or in opposition of the proposed application and hearing none, closed the hearing. Motion passed unanimously to approve VR 12-07 with the following stipulations: Dawson County Public Works will not recommend acceptance of the roads to the Board of Commissioners as publicly maintained roads until the following improvements are made; existing pavement needs to be milled and recycled in place, leaving the binder layer 2” below the curb and gutter, then top with 2” of type E or F surface course. Upon completion of the recommended stipulation staff will inspect the roads and present recommendation to the Board of Commissioners for their consideration of acceptance of the roads into the county maintenance system. Pichon/Hamby ADDITIONAL ANNOUNCEMENT Chairman Berg made the following announcement in response to Janes Graves’ earlier public comment: out of the 59 members that the Board of Commissioners appoints, 22 (40%) are women. PUBLIC HEARINGS: Dawson County Pre-Disaster Hazard Mitigation Plan Resolution (1st of 1 hearing) Chairman Berg asked if anyone wished to speak regarding the Dawson County Pre-Disaster Hazard Mitigation Plan Resolution and hearing none, closed the hearing. Motion passed unanimously to approve the Dawson County Pre-Disaster Hazard Mitigation Plan Resolution as revised by Emergency Services Director Billy Thurmond. Swafford/Pichon OLD BUSINESS: ---PAGE BREAK--- None NEW BUSINESS: Approval of the Revised 2013 Public Defender Contract with the State of Georgia Motion passed unanimously to approve the revised 2013 Public Defender Contract with the State of Georgia. Pichon/Nix Approval of the Revised 2013 IGA with Hall County for Public Defender Services Motion passed unanimously to approve the revised 2013 IGA with Hall County for Public Defender Services. Swafford/Nix Approval of the Request to Increase FY 2013 Budget for Public Defender’s Office Motion passed unanimously to approve an increase to the FY 2013 Public Defender’s Office budget. Pichon/Hamby Approval of RFP #188-12- Sheriff’s Office Patrol Cars Motion passed unanimously to award RFP #188-12 – Sheriff’s Office Patrol Cars – to the low bidder Akins Ford Dodge. Nix/Swafford Approval of the Request to Reject All Bids for RFP #186-12 – Emergency Services Supervisor’s Vehicle Motion passed unanimously to reject all bids for RFP #186-12 – Emergency Services Supervisor’s Vehicle. Nix/Hamby Approval of RFP #189-12 – Park Concessionaire Motion passed unanimously to award RFP #189-12 – Park Concessionaire to First Club Marketing, d/b/a Deep South BBQ. Swafford/Pichon Approval of the Youth Sports & Event Photography Contract for Services Motion passed unanimously to award the 2013 Youth Sports & Event Photography contract to Ted & Gladys’ d/b/a Sportography. Nix/Swafford ---PAGE BREAK--- Approval of the Internal Driveway Tie-In Policy on Paved/Repaved County Roads Motion passed unanimously to approve the Internal Driveway Tie-In Policy on Paved/Repaved County Roads dated 11-01-12 with the addition and amendment of Item #5 to read: “A minimum of four feet of asphalt or concrete apron will be extended from the edge of the road pavement to the driveway and a maximum of twenty (20) feet from the edge of the road pavement may be authorized by the express direction of the county manager if such addition is required by the slope conditions of the terrain to make a safe entrance or exit to the county road.” Pichon/Nix Approval of the 2013 Local Maintenance & Improvement Grant (LMIG) Motion passed unanimously to approve the 2013 Local Maintenance & Improvement Grant (LMIG) committing to a 30% match of $79,996.28. Swafford/Pichon Approval of RFP #187-12 – HVAC Maintenance Motion passed unanimously to award RFP #187-12 – to the second lowest bidder Set Point HVAC in the amount of $15,300.00 due to the lowest bidder not meeting Dawson County Facilities desired response time requirements and Set Point HVAC having a lower per hour rate. Swafford/Nix Approval of the IGA with the City of Dawsonville for Fire Protection Services Motion passed unanimously to approve the IGA with the City of Dawsonville for Fire Protection Services. Nix/Pichon Approval of Board of Appointments Parks and Recreation Board Chad Cofield (Term- 01/13 to 12/31/17) Planning Commission Dick Bergen (Term- 01/13 to 12/31/14) ALT- Charlie Tarver/Replacing Mike Wenson (Term- 01/13 to 12/31/14) Jason Hamby (Term- 01/13 to12/31/14) ALT- Haynes Johnson/Replacing Gaye Cantrell (Term- 01/13 to 12/31/14) Jeff Looper (Term- 01/13 to 12/31/14) ALT- Peter Hill (Term- 01/13 to 12/31/14) Vernon Smith (Term- 01/13 to 12/31/14) ---PAGE BREAK--- ALT- Jim King (Term- 01/13 to 12/31/14) Norman Samples/Replacing Russell Burchard (Term- 01/13 to 12/31/14) ALT- Neil Hornsey (Term- 01/13 to 12/31/14) Tax Assessors Board Steve Helvick (Term- 01/13 to 12/31/15) Mike Wenson/Replacing John Stegall (Term- 01/13 to 12/31/15) Motion passed unanimously to approve the list in totality of the above board appointments. Pichon/Nix Approval of the Dawsonville Shell Alcohol License Late Fee Waiver Motion passed to approve the Dawsonville Shell Alcohol License Late Fee Waiver. Swafford/ Commissioner Nix opposed the motion. PUBLIC COMMENT: Kurt Krattinger, 243 Blacks Mill Rd., Dawsonville, GA 30534 spoke on the choice of County Manager. EXECUTIVE SESSION Motion passed unanimously to go into Executive Session for the purpose of personnel. Nix/Hamby Motion passed unanimously to come out of Executive Session and go back into Regular Session. Nix/Hamby Motion passed unanimously to appoint Cindy Campbell as County Manager. Pichon/Hamby ADJOURNMENT: Motion passed unanimously to adjourn the business session of the agenda. Pichon/Swafford APPROVE: ATTEST: Mike Berg, Chairman Danielle Yarbrough, County Clerk ---PAGE BREAK---