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ADMINISTRATIVE ASSISTANT DAWSON COUNTY FIRE SAFETY DIVISION Part-Time (20 hours)/Hourly/Non-Exempt JOB SUMMARY This position is responsible for providing administrative and secretarial support to the Fire Safety Division. ESSENTIAL DUTIES Answer the telephone and respond to emails. Communicate information to department personnel and provide information to callers regarding department operations. Interact with the public and direct them to the appropriate department and/or individual to answer questions and provide service. Compose and prepare correspondence, reports, memoranda, forms and records for the Fire Marshal’s office. Assist with business activities of the Fire Safety Division and with third-party vendors. Enter permit data to generate invoices for inspections. Generate invoices for tenant changes. Schedule inspections. Process permit applications for fire protection systems (fire sprinkler systems, fire alarms, hood suppression systems), blasting operations, and pyrotechnic events. Arranges for plan review and approval, and issues permits for same. Submit plans for review to third-party vendor and track progress. Invoice and collect payment for inspections, permits, and other services. Compile and track revenue reports for services performed by the Fire Safety Division. Perform other related duties and special projects as assigned. KNOWLEDGE / SKILLS / ABILITY KNOWLEDGE OF: Modern office practices and procedures. County and department policies and procedures. Accounting and bookkeeping procedures. Basic architecture, building codes, and construction related terminology preferred. Basic level understanding of data entry using EnerGov software preferred. DAWSON COUNTY GOVERNMENT 25 Justice Way, Suite 2233 Dawsonville, GA 30534 [PHONE REDACTED] ---PAGE BREAK--- 2 SKILLED IN: Organizing and prioritizing work. Performing mathematical calculations. Interpersonal relations, dealing with the public, and various other government staff. Gathering and evaluating data and preparing reports. Operate office equipment such as computer, calculator, facsimile machine, copier, office phone, and postage meter. Use of common office computer software (Microsoft Office/365 - Word, Excel, Outlook,) internet browser programs. Verbal and written communication. ABILITY TO: Efficiently manage time while organizing and managing multiple priority projects. Work independently on assigned tasks as well as accepting direction on specific given assignments. COMPLEXITY The position consists of administrative and secretarial duties. Management of time constraints, projects received, and interaction with the public all contribute to the need for strong time management ability. CONTACTS Contacts are typically with departmental co-workers and other county employees, architects, engineers, builders, the public, and employees of other governmental agencies. Contacts are typically made to give and exchange information, resolve problems, and provide services. ADA MINIMUM REQUIREMENTS Scope of Performance: The purpose of this position is primarily to provide administrative and secretarial support for the Fire Marshal and associated staff. Successful performance helps ensure the efficient and effective operation of the Fire Safety Division. Physical Ability: Must be physically able to operate a variety of machinery and equipment including standard office equipment such as a telephone, computer terminal and printer, facsimile, and copier. This position requires: walking, standing, bending, stooping, pushing, pulling, lifting, fingering, grasping, feeling, seeing, talking, hearing, and repetitive motions. Must be able to use body members to work, move, or carry objects or materials; must be able to lift light and heavy objects, up to 5 pounds regularly and exert up to 25 pounds of force occasionally. Physical demand requirements are at levels of those for sedentary work. Environmental Factors: The work is typically performed in an office. ---PAGE BREAK--- 3 SUPERVISORY AND MANAGEMENT RESPONSIBILITY The Administrative Assistant serves under and reports directly to the Fire Safety Division Chief / Fire Marshal. MINIMUM QUALIFICATIONS Applicants must be at least 18 years of age. Possess a high school diploma or GED equivalent plus a mi n i m u m o f t w o y e a r s ’ e x p e r i e n c e i n a r e l a t e d f i e l d ; or any equivalent combination of education and experience which provides a sufficient level of understanding of the essential duties of the position. Experience working with Public Safety, Building Department, and/or other County Government offices is preferred. Must possess excellent verbal and written communication skills. Must possess exceptional interpersonal communication, data entry and organizational skills. Must be proficient with operating modern office equipment and knowledgeable in office procedures and administrative methods. Must possess a valid Georgia driver license and maintain a satisfactory Motor Vehicle Record (MVR). Applicant must be able to pass a background check and drug screening. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. I have read the above job description and understand the requirements. Signature: Date: Witness: Revised 10.2025