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200-003 Status Dek Head Operations Effective Date: 4/24/08 Reference: This policy is replacing the Low Band Radio Programming Matrix as a result of switching to the UHF Digital Trunked Radio System April 23rd, 2025 – Title of Policy changed from Status Dek Head Programming to Status Dek Head Operations. Title of Status 1 was changed from Available to Back in Service. Status 2 was updated to include fire control acknowledging said unit is awaiting a crew. Status 8 was repurposed from being on duty to “Returning from Hospital”. The entire Non-Emergency Situations section was eliminated as Status 8 has been repurposed for our ambulances to indicate when they are returning to quarters from the Hospital. Next Review: Modified Date: 4/23/2025 CLASSIFICATION: STANDARD OPERATING GUIDELINE Issued By: Michael Biviano, County Chiefs President Scott Roman, Director DOERC Objective: This policy establishes the layout, emergency use and non-emergency use parameters of all Status Dek heads used in conjunction with the Cortland County UHF Radio Network. The intent of this policy is to ensure that the Status Dek Heads are programmed identically throughout the County to ensure continuity and eliminate any confusion in Unit Status' whether the radios are owned by Cortland County or by the fire department, fire company or fire district. Policy: A. The programming matrix of the Status Dek Heads shall be as follows: STATUS 1 - Back in Service * Status 1 indicates that a unit is available to respond to an emergency call STATUS 2 - Awaiting Crew * Status 2 indicates that a driver or crew member is at the station awaiting further personnel. If this status is used, the dispatcher will not automatically re-tone at the 5 minute mark. The unit that is status 2 has taken responsibility for the call and if a further activation is needed, said unit must request it. Fire control will acknowledge said unit is awaiting a crew. ---PAGE BREAK--- STATUS 3 - Enroute * Status 3 is to be used when a unit goes Enroute to an alarm. If there are multiple alarms for one agency you will have to advise Fire Control via the Fire Dispatch talk group which call the apparatus is responding to. * For multiple calls in one department, it is more efficient to let the units contact Fire Control, than for the Incident Commander to. STATUS 4 - On Location * Status 4 is to be used when a unit arrives on scene STATUS 5 - Enroute to the Hospital * Status 5 is to be used by ambulances when they leave the scene of the incident and respond to the hospital. STATUS 6 - At Hospital * Status 6 is to be used by ambulances when they arrive at the hospital. STATUS 7 - Out of Service * Status 7 is to be used when apparatus is out of service for longer than routine maintenance or beyond 24 hours. STATUS 8 - Returning from Hospital * Status 8 is to be used by ambulances when they are complete at the hospital and returning to their quarters. Upon arrival at their quarters, they will utilize Status 1 indicating they are back in service. ---PAGE BREAK--- B. Emergency Incidents 1. Upon receipt of alarm, all responding apparatus and Chiefs shall utilize the appropriate statuses. 2. If the Awaiting Crew, Status 2, is used, the Dispatcher will not re-tone unless the apparatus or officer requests him/ her to do so. 3. At the completion of an alarm, units and Chiefs shall utilize Status 1 to show they are back in service; the last unit to clear the scene is to advise Fire Control that all units are complete from said incident. The last officer or unit leaving the scene will notify Fire Control “All units complete returning”. C. Out of Service The Status of "Out of Service," Status 7, shall be used for apparatus that will be out of service for longer than routine maintenance or beyond 24 hours. Dispatchers will announce the apparatus that is "Out of Service" during the announcements. If a department wishes Fire Control to page that a unit is out of service prior to the announcements, the Department shall contact Fire Control, preferably by radio on Fire Dispatch, and ask them to tone said unit out of service along with pressing Status 7. F. Special Note This policy is intended to reduce the necessity to communicate verbally with the Dispatch Center for non-Essential Communications. By utilizing the Status Dek head system, the Dispatcher does not have to respond to each individual apparatus status thus the Dispatcher is able to monitor for essential communications and dispatch other incidents or upgrade the run card assignments. Michael Biviano - County Chiefs President Scott Roman- Director DOERC