Full Text
Cortland County Regional Training Center Guidelines for Meeting Room Use ---PAGE BREAK--- General Information The Cortland County Regional Training Center is located at 999 Route 13. The facility is owned by the Cortlandville Fire District but leased by the County of Cortland. Policy concerning the operation of this Center is created by the Office of the Fire Coordinator and the New York State Fire Instructors assigned to Cortland County. It is the responsibility of the Fire Coordinator’s Office to ensure that all facility users are in compliance with the written operating guidelines, as well as acting in accordance with commonly accepted fire and emergency services training practices. It is the intent of the Cortland County Fire Coordinator’s office to set forth and enforce the operating guidelines in this document. These guidelines exist for the safety of all those using the facility, as well as to minimize damage and prolong the life of the Center’s property and equipment. Forward This manual has been developed for use by all users of the Regional Training Center. The purpose of this manual is to provide a standardized policy for the use of the facility. It is the intent of the County of Cortland to clearly define operational procedures where possible, and in other areas, to define guidelines for operation. As situations arise, the guidelines set forth herein may be modified or eliminated by the Fire Coordinator as needed. By using the facilities at the Cortland County Regional Training Center you are acknowledging familiarity with this document and agreeing to adhere to the policies contained herein. ---PAGE BREAK--- Smoking and Use of Tobacco Products 1. The grounds of the Cortlandville Fire District property have been designated as tobacco free. 2. Smoking and consumption of any tobacco products in the interior of the Center is also strictly prohibited. Parking Anyone utilizing the Center shall utilize the following parking spots listed in priority: 1. Parking lot adjacent to Terrace Road 2. Western most portion of the Cortlandville Fire District property The following parking spots are strictly prohibited: 1. The two spots located in front of the generator behind the Cortlandville Fire Station 2. The parking spots along the west wall of the Cortlandville Fire Station Apparatus Bay ---PAGE BREAK--- General Guidelines 1. Anyone requiring use of the Regional Training Center shall request to reserve the center by going to the County’s website at www.cortlandcountyfire.org. The form can be found at the bottom of the home page. Please be sure to indicate any all needs that you will require to conduct your training or meeting. If you are unable to access this site you may contact the Deputy Fire Coordinator in charge of Training. 2. By reserving the Center, the organization commits itself to the following: a. All members will follow the procedures and guidelines set forth in this document 3. All requests for use of the training classroom and facility will come on a first come, first serve basis upon receipt of the completed application. 4. Failure to comply with the guidelines set forth in this document may result in the loss of privilege to train at this Center. 5. All drills conducted at the Center will follow a planned format. Any “unusual or experimental” evolutions must be approved in advance by the Fire Coordinator’s office. 6. Upon an organization’s arrival at the Center, they will be met by a representative from the Fire Coordinator’s office. At this time the designee will present the Officer in Charge (leader) of the organization with an Attendance Record form, Emergency Evacuation Policy, Emergency Contact listing and SOP’s pertaining to the appropriate evolution. 7. All personnel participating in any session hosted at the center must be noted on the Attendance Record form. ---PAGE BREAK--- 8. All organizations using the facility must set the room (tables and chairs) to their own specifications. When the organization is done using the facility, they MUST place everything back to its original state. 9. Any personnel operating at the Center under the influence of, or possessing illegal drugs or alcohol will be immediately expelled from the grounds and their organization notified. 10. Any damage to the facilities or noted depletion of supplies shall be reported to the Deputy Fire Coordinator in charge of Training or if said individual is not available please contact the Office of Fire and Emergency Management. These numbers are found at the end of this document. 11. All areas used will be returned to the condition in which they were found unless specific direction otherwise has been received from the Fire Coordinator’s office. 12. All Center owned equipment shall be returned to the appropriate storage area. The user is responsible for ensuring that all equipment is cleaned and serviced. Any group returning equipment in an unserviceable condition will be billed for the cleaning/repair costs. ---PAGE BREAK--- Classrooms The center classroom is capable of hosting 49 seated students with tables. The room is equipped with an Epson projector, hardwired desk top computer, wireless internet, smart sympodium interactive pen display, and surround sound speaker system. Use 1. The classroom may be used for training sessions or meetings. 2. To reserve the classroom, requestors shall go to www.cortlandcountyfire.org. If unable to access, you may contact the Deputy Fire Coordinator in charge of Training to establish availability and reserve the room or if said representative is not available please contact the Office of Fire and Emergency Management. These numbers are found at the end of this document. 3. Beverages may be consumed in the classroom but ONLY if the beverage device is covered (has a lid on it). Clean Up and Restoration Prior to leaving the classroom, the Instructor shall: 1. Ensure that all students have removed their trash to appropriate receptacles. ---PAGE BREAK--- 2. If the trash receptacles are full and need to be emptied they shall be removed and placed in the dumpster. 3. Report any deficiencies to the Deputy Fire Coordinator in charge of Training. Emergency Contact List For any and all emergencies dial 911. If unable to locate a phone or don’t have phone service, utilize the pull stations on the front of the Cortlandville Fire District Headquarters station to summons help. Fire Coordinator Robert Duell - 1261 Office: [PHONE REDACTED] Cell: [PHONE REDACTED] Home: [PHONE REDACTED] Deputy Fire Coordinator in Charge of Training Kevin Whitney – 1265 Cell: [PHONE REDACTED] Home: [PHONE REDACTED] Additional Deputy Fire Coordinators: David Denniston – 1262 Cell: [PHONE REDACTED] Home: [PHONE REDACTED] Gary Mc Euen – 1263 Cell: [PHONE REDACTED] Home: [PHONE REDACTED] Wayne Friedman – 1264 ---PAGE BREAK--- Cell: [PHONE REDACTED] Home: [PHONE REDACTED] Doug VanEtten – 1266 Cell: [PHONE REDACTED] Home: [PHONE REDACTED] Brenda DeRusso – 1267 Office: [PHONE REDACTED] Cell: [PHONE REDACTED] Home: [PHONE REDACTED] Cortland County 911 Center Fire Service Business Line: [PHONE REDACTED] Law Enforcement Business Line: [PHONE REDACTED] Cortlandville Fire District Commissioners Jack Harvey – Chairman Cell: [PHONE REDACTED] Home: [PHONE REDACTED] Douglas Staley – Vice Chairman Cell: [PHONE REDACTED] Home: [PHONE REDACTED] Scott Roman – Business/ Personnel Officer Cell: [PHONE REDACTED] Home: [PHONE REDACTED] ---PAGE BREAK--- Emergency Evacuation Plan Purpose: To describe the appropriate actions for personnel upon the discovery of a fire or other event that would require the evacuation of said facility to take. Policy: 1. At the beginning of each session to be held at the Cortland County Regional Training Center the officer in charge or a representative from the Fire Coordinator’s office will inform all participants of the various exit points from the building. 2. An agreed upon rendezvous point will be established at this point as well so that in the event of an immediate mass evacuation the OIC or instructor can get an immediate personnel accountability count. 3. Participants shall also be made aware that the emergency notification number to summons help is 911. If unable to locate a phone or don’t have phone service, utilize the pull stations on the front of the Cortlandville Fire District Headquarters station to summons help. 4. If an actual emergency occurred whether it is fire, medical or hazardous condition in nature, the Fire Coordinator or Deputy Fire Coordinator in charge of training will notified at the earliest convenience allowed. ---PAGE BREAK--- 5. In the event of an emergency event, the Fire Coordinator’s office will be responsible for notifying the Cortlandville Fire District if the Officer’s of the Cortlandville Fire Department have not already done so. Cortland County Regional Training Center Attendance Form Date: Organization using facility: Instructor / OIC: Course Name: Items / Areas used: Printed Name Organization Representing Phone Number Email Address ---PAGE BREAK---