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Senior Account Clerk Page 1 I 2 Jurisdiction: Cortland County Jurisdictional Class: Competitive Adopted: 10/20/05 SENIOR ACCOUNT CLERK DISTINGUISHING FEATURES OF THE CLASS: The work involves responsibility for the independent performance of moderately difficult financial accounts and records maintenance. The work may require decision making as to methods to be used and classification of records and accounts. The incumbent is responsible for entering and retrieving information using computer database/spreadsheet software. This position differs from Account Clerk in that duties are more complex and represent a higher level of responsibility and independent judgement in the performance of work assignments. This position differs from that of Principal Account Clerk in that this position does not involve the extent of independent judgement and complexity of tasks. The work is performed under general supervision and although the incumbent may train lower level clerical workers, supervision need not be a responsibility of this position. Does related work as required. TYPICAL WORK ACTIVITIES: (Illustrative only) Reviews a variety of complex financial documents, classifies them and distributes items into a variety of accounts according to prescribed procedures and policies; Posts figures to appropriate accounts, makes all necessary adjustments in balances and verifies and reconciles balances; renews status of accounts as adjustments are made and takes appropriate action as authorizing payment, issuing checks or preparing bills; Tracks, audits and monitors a variety of accounts; Verifies adjustments are made to correct allocations and issues reports as required; Prepares complex financial or statistical summary reports; Checks for accuracy of computations and completeness or supervises the preparation of daily, weekly and reports which are compiled into summary reports or claims for state or federal reimbursement; Prepares in final format, accounting and financial statements, payrolls, statistical tabulations and data, form letters, memoranda, vouchers, reports, requisitions or data from various equipment as the source material; Prepares funds for deposit into book accounts, reconciles accounts and prepares reports from information; Contacts clients, vendors or other agencies to obtain additional information; Provides information orally or in writing in response to inquiries on status of accounts; Processes, sorts, indexes, records and files a variety of control records and reports, or supervises the process; Performs complex payroll transactions or may prepare payroll for entire department and prepare all related reports; Operates calculator, peripheral computer equipment and other office equipment; May assist in preparation of figures and reports for use in budget preparation. FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Good knowledge of modern methods used in keeping and checking financial accounts and records, including computer financial software; Good knowledge of modern office terminology, procedures, equipment and business English; ---PAGE BREAK--- Senior Account Clerk Page 2 I 2 Ability to make complex arithmetic computations involving fractions, decimals and percentage accurately; Ability to operate a personal computer and utilize common office software programs including word processing, spreadsheet and databases at an acceptable rate of accuracy and speed; Ability to organize and maintain accurate records and files; Ability to analyze and organize data and prepare records and reports; Ability to understand and interpret complex oral instructions and/or written directions; Ability to establish and maintain effective working relationships with others; Ability to perform close, detail work involving considerable visual effort and concentration; Ability to establish and maintain effective working relationships with others; Ability to communicate effectively, both orally and in writing; Physical condition commensurate with the demands of the position. MINIMUM QUALIFICATIONS: Either: Possession of an Associate’s degree or higher in accounting, mathematics, business administration or closely related field; OR Possession of a high school equivalency diploma and two years of experience maintaining financial accounts and records; OR An equivalent combination of training and experience as defined by the limits of and NOTE: Successful completion of coursework in accounting, business administration, or closely related field at a regionally accredited college or university, or one accredited by the New York State Board of Regents to grant degrees, may be substituted for the required experience with three semester credit hours of related coursework, as indicated above, being equivalent to three months of experience. NOTE: Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States and its territories, you must provide independent verification of equivalency. A list of acceptable companies who provide this service can be found on the Internet at http://www.cs.ny.gov/jobseeker/degrees.cfm. You must pay the required evaluation fee.