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Cortland County Records Directory Records Management Officer-County Clerk, Elizabeth Larkin FOIL Officer-Clerk of the Legislature, Savannah Hempstead [PHONE REDACTED] KEY: PA-May be accessed by the public C -Confidential RAO-Records Access Officer Area Agency on Aging RAO Amber Giamei [PHONE REDACTED] Client Case Files-C Accounting Records-PA Program Files-PA Time Sheets/Leave Accruals-PA Attorney RAO Victoria J Monty, jeri A DuVall, M Tabitha Palladino, Nicole M Compton [PHONE REDACTED] Litigation-C Family Court JD/PINS-C Department Contracts-PA Department Files-C County Clerk RAO Elizabeth Larkin [PHONE REDACTED] Deeds PA Mortgages PA Maps PA Liens PA Leases PA Business Certificates PA Corporations-PA Coroner Reports/Files-C Pistol Permits-C Marriage License 1908-1933 PA Military Discharges C Immigration Records PA Census Records PA County Laws/Resolutions PA County Reports-PA ---PAGE BREAK--- Oaths of Office Town/County PA Town Bonds PA Clerks/DMV Financial Reports PA Criminal Records Partially PA Civil Records Partially PA Property/Income Executions PA Judgments PA Foreclosures PA Divorce Records C Separation Agreements C Surrenders C District Attorney RAO Johanna Parker [PHONE REDACTED] Case Files-C Election Office RAOs Michelle Brown & Angela Burchfield [PHONE REDACTED] NO REPSONSE Employment and Training RAO Shannon Phillips [PHONE REDACTED] Customer records-C Employment &Training Grant Administration RAO Amy Buggs [PHONE REDACTED] Board Minutes-PA Client Records-C Contracts/Agreements/Grants-PA Equipment Records-PA Fiscal Records-C (PA of SS# , name, address is listed) Workforce Development Plans-PA WIOA Title I Complaint Records-C Emergency Response and Communication Fire Coordinator and Emergency Management RAO Courtney Metcalf [PHONE REDACTED] NO REPSONSE Finance RAO Andrea Herzog [PHONE REDACTED] Audit Reports-PA Accounts payable-PA Purchasing records-PA ---PAGE BREAK--- Annual Update Documents-PA Constitutional Tax Limit Reporting-PA Bank Statements, Teller receipts, deposit slips-PA Court and Trust Payments-PA Bail receipts-PA Health Department RAO [PHONE REDACTED] Environmental Health-Donald Ware (Katee Padbury) Backflow reports PA Bacti reports PA Campgrounds PA Children camps C Community and Non Community water reports PA Enforcement records PA Mobile home parks PA Rabies records of incidence and bites C Smoke alarm records C Swimming pools PA Temporary residence PA Water operation reports PA West Nile Virus PA Children With Special Needs -Ianthe Warner (Katee Padbury) Child Find Records C Children with Special Needs Financial records C Children with special needs records C Early Intervention Records C Physically handicapped Children’s Program Records C Pre K Financial Records C Pre K Records C Nursing-Rhonda Fitzpatrick Communicable Disease C Immunization C Lead Poisoning C Medical Screening Clinic C Pap Smear C Refugee Health C Tuberculosis C Well Child Exams C Jacobus Center for Reproductive Health*- -Rhonda Fitzpatrick- Financial Records C Patient charts C ---PAGE BREAK--- Jacobus Center closed September 2020 Hospice*-Rhonda Fitzpatrick Clinical records C Financial Records C Personnel Files C *Hospice transferred to Hospice & Palliative Care Services of Tompkins County- on 9/15/14 Highway Department RAO Diane Bean and Joanne Shippey [PHONE REDACTED] RECORDS Construction Project Records PA Consultant Contract Records PA Town/Village Correspondence-PA Permit Records PA Bid Records PA Complaints Work Order PA Accident Reports PA Incident Reports (Non Employee PA Purchase Orders PA Annual Reports PA Budget Information/Audits PA Employee Records C Payroll records C Employee Timesheets PA General Correspondence PA Fuel System Records PA Hazardous Waste Disposal Records PA Vehicle Maintenance Records PA CORTLAND COUNTY SOLID WASTE & RECYCLING Solid Waste Leachate Data Sheets PA NYSDEC Solid Waste Quarterly Reports PA NYSDEC Solid Waste Annual Reports PA NYSDEC Recycling Annual Reports PA NYSDEC Compliance Report PA Solid Waste Invoices & Statements PA Solid Waste Daily Transaction Sheets PA Solid Waste Daily Deposits to Treasurer PA Solid Waste Delinquent Accounts & Collection Correspondence PA Business, Commercial and Resident Landfill Permits PA Recycled Product Accounts Receivable &Payable PA Recycling Deposits to Treasurer PA ---PAGE BREAK--- Historian RAO Savannah Hempstead [PHONE REDACTED] Historic Photos PA Scrapbooks PA Articles and Texts PA Information Technology RAO Jack Hess [PHONE REDACTED] Stores Documents and Records Electronically for every department in the county Legislature RAO Savannah Hempstead [PHONE REDACTED] Minutes of Legislative Proceedings PA Committee and Public Hearings PA Resolutions of the County Legislature PA Sealed Bid Documents PA Various County Policies and Procedures PA County Insurance Policies PA County Laws PA Maintenance RAO Charles Miller [PHONE REDACTED] NO REPSONSE Mental Health RAO Nancy Smith or Patricia Schaap [PHONE REDACTED] Clients Charts-C Clients Billing Addresses: C Personnel RAO Laurie Leonard [PHONE REDACTED] Employee personnel files C Employee medical files C Candidate medical screenings C Civil service exam files C Civil service eligible lists PA Departmental contracts PA Investigations, grievances, arbitrations C Employee/retiree benefit files C Accounts payable/receivable PA Position records PA General correspondence PA Personnel policies and procedures PA Civil service policies and procedures PA ---PAGE BREAK--- Planning Department RAO Mary Ellen Roodenburg Transportation-PA Snowmobile Clubs/Trails-PA Agricultural/Planning/Environmental and Legislative Minutes/ agendas as it pertains to the Planning Dept-PA Resolutions for the Planning Dept-PA Grants-PA Accounts payable-PA General Municipal Law-PA GIS (Geographic Information Systems)-PA Personnel Files-C Probation RAO Nadine Reisweber & Christopher LeFever [PHONE REDACTED] Pre-sentence and Pre-dispositional reports-C Probation Orders and Conditions-Adult and Children-C Supervision records-C Family Court Intake records-C Restitution records-C Alternatives to Incarceration records-C Community service records-C Public Defender Stated: No Records to report Real Property Tax Services RAO Desiree Bushnell [PHONE REDACTED] Surveys PA Tax Maps PA Transfer reports PA Roll books (final, tentative, tax) PA Assessor’s files for Homer, Preble, Scott PA/C* *Portions of these records may be confidential Sheriff Department Emergency 911 Dispatch* RAO Courtney Metcalf Computer Aided Dispatch Call for service-C Recorded radios and telephone calls-C Elderly “I’m Okay today”call in sheets NYSPIN/NCIC message log-C ---PAGE BREAK--- NYSPIN/NCIC messages sent & received activity (call volumes)-PA Employee work schedules-C Jail Division RAO Lt. Nicholas NO REPSONSE Safety Officer RAO-Charles Miller [PHONE REDACTED] Orientation Training Material-PA Injury Reports-C Motor Vehicle Accident Reports-C Safety Inspections-C Social Services RAO Brian Moore [PHONE REDACTED] Client Case Files-C Treasurer RAO John T Banewicz [PHONE REDACTED] Paid Tax Receipts-PA Tax Rolls-PA Foreclosures-PA Veterans Office RAO Thomas Tedesco [PHONE REDACTED] Veteran Files-C Military Discharges-C Weights and Measures RAO Wesley Foley [PHONE REDACTED] Certifications of Approval-PA Inspection Reports-PA Annual Reports-PA Violation files-C Revised 09/2022