Full Text
Senior Election Clerk Page 1 I 2 Jurisdiction: Cortland County Jurisdictional Class: Unclassified Adopted: 10/20/05 SENIOR ELECTION CLERK DISTINGUISHING FEATURES OF THE CLASS: The work involves responsibility for providing clerical support to ensure the smooth and accurate execution of all aspects of the election process as outlined in New York State Election Law for State, Federal and local primaries and general elections. The incumbent processes registration forms, enters voter registration information into a computer, maintains records and files and performs standardized clerical tasks involving the full-time or substantial part-time operation of a computer to enter and retrieve information to produce printed material such as letters, spreadsheets, memoranda and forms. The incumbent also trains Election Inspectors as required. The work is performed under the general supervision of an Elections Commissioner with leeway allowed for the exercise of independent judgment in carrying out the details of the work. Does related work as required. TYPICAL WORK ACTIVITIES: (Illustrative only) Reviews voter registration forms for accuracy and completeness and enters voter registration information into a computer database; Creates and maintains election-related records and files including alphabetic, numeric and/or chronological files of correspondence, documents and materials by coding and filing new material, searching for requested material and periodically purging obsolete material; Prepares routine correspondence, documents, records and other written material in final form utilizing a personal computer and word-processing software; Prepares, stores and retrieves lists and documents utilizing a personal computer; Trains Election Inspectors according to State Election Rules and Regulations as required; Answers telephone and gives out routine information; Sorts, date stamps and distributes mail and packages including voter cards, absentee ballots and applications; Serves as receptionist and greets clients and/or visitors; Explains the election process and interprets Election Law to the general public and Election Inspectors; Prepares poll bags with appropriate supplies for each polling location. FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES, AND PERSONAL CHARACTERISTICS: Good knowledge of modern office terminology, procedures, equipment and business English; Good knowledge of the election process including Federal, State and Local election laws, rules and regulations; Ability to operate a personal computer and utilize common office software programs including word processing, spreadsheet and databases at an acceptable rate of accuracy and speed; Ability to perform close, detail work involving considerable visual effort and concentration; Ability to understand and follow oral and written instructions; Ability to establish and maintain effective working relationships with others; Ability to deal effectively with the public; ---PAGE BREAK--- Senior Election Clerk Page 2 I 2 Physical condition commensurate with the demands of the position. SUGGESTED MINIMUM QUALIFICATIONS: Either: Graduation from a regionally accredited college or university or one accredited by the New York State Board of Regents to grant degrees with an Associate’s degree in secretarial science or closely related field; OR Graduation from high school or possession of a high school equivalency diploma and two years of experience which involved the operation of a computer for word- processing, database or spreadsheet applications; OR An equivalent combination of training and experience as defined by the limits of and NOTE: Degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If the degree was awarded by an educational institution outside of the United States and its territories, applicant must provide independent verification of equivalency. A list of acceptable companies who provide this service can be found at http://www.cs.ny.gov/jobseeker/cfm. Applicants must pay the required evaluation fee.