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Secretary Treasurer of the Board – S&W Page 1 I 2 Jurisdiction: Cortland County Soil and Water Conservation District Jurisdictional Class: Exempt Adopted: 9/09/97 Amended: 12/30/04 SECRETARY/TREASURER OF THE BOARD DISTINGUISHING FEATURES OF THE CLASS: This position involves responsibility for maintaining the official financial accounts and records of Cortland County's Soil and Water Conservation District. The employee in this class is under the supervision of the District Manager and the Board of Directors, which formulates policy and checks on work by means of periodic reports. At times will assist the Soil and Water Conservation District Manager with various programs. TYPICAL WORK ACTIVITIES: (Illustrative only) Keeps all financial records of the Soil and Water District and keeps them in the manner prescribed by NYS audit and control. Does banking for the District which includes deposits, check writing, and maintaining all balances on the savings accounts for the Board of Directors; Assists with Soil and Water Conservation District programs and operating procedures including but not limited to the following: Tree Seedling Program, Pond Stocking Program, Soil Group Worksheets for Agricultural Assessments, Conservation Dinner/Tours, and special projects and grants; Records and maintains official minutes, prepares agendas and financial reports; Files all financial reports as prescribed by state and federal laws; presents a financial report to the Board of Directors; assists with yearly budget preparation; Maintains general office inventories and office equipment; responsible for general appearance of the office; Serves as the District Official State Archives & Records Administration (SARA) Local Records Management Officer; Prepares a work report outlining the past month's activities for review by the Board of Directors and the District Manager; Maintains a weekly schedule and daily narrative; Prepares payroll for all employees and the Board of Directors; maintains leave records and personnel reports; Responsible for all benefit programs and keeps the Board of Directors informed of all changes and will make recommendations of coverage; Assists Natural Resources Conservation Services by performing administrative and clerical duties according to USDA procedures; Performs other duties as assigned. FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Good knowledge of modern methods of keeping and checking financial account records; Good knowledge of the laws, regulations, procedures and policies as they relate to district finances; Ability to follow oral and written directions; Ability to prepare and present precise oral and written reports; Good organizational skills and time management; Ability to make decisions; ---PAGE BREAK--- Secretary Treasurer of the Board – S&W Page 2 I 2 Good judgment; Thoroughness and dependability; Self-motivated; Physical condition commensurate with the demands of the position. MINIMUM QUALIFICATIONS: Graduation from a regionally accredited or NYS registered college or university with an associate's degree or higher in Secretarial Science, Accounting, Bookkeeping, or a closely related field AND two years of full-time paid clerical experience; OR Graduation from high school or possession of a high school equivalency diploma AND four years of full-time paid clerical experience in maintaining financial records or office procedures; OR An equivalent combination of training and experience as defined by the limits of and NOTE: Degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If the degree was awarded by an educational institution outside of the United States and its territories, applicant must provide independent verification of equivalency. A list of acceptable companies who provide this service can be found at http://www.cs.ny.gov/jobseeker/cfm. Applicants must pay the required evaluation fee. SPECIAL REQUIREMENTS: Must be appointed by a majority vote of the Board of Directors and the appointment is at the pleasure of the Board of Directors. Possession of a valid NYS Driver's License at time of appointment.