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Deputy Clerk of the County Legislature Page 1 I 2 Jurisdiction: Cortland County Jurisdictional Class: Unclassified Adopted: 7/18/88 Amended: 3/27/02; 10/15/04; 4/23/15; 10/26/22 DEPUTY CLERK OF THE COUNTY LEGISLATURE DISTINGUISHING FEATURES OF THE CLASS: The work involves responsibility for performing statutory duties imposed by County Law and other applicable laws or directives of the Legislature. The Clerk of the County Legislature also furnishes research, investigative and clerical support to Legislators as needed. The duties are primarily administrative, requiring the exercise of good judgment in dealing with the confidentiality of subject matter. The incumbent must be knowledgeable of legislative procedure and protocol. The work is performed under general supervision with leeway allowed for the use of independent judgment in carrying out the duties of the position. Does related work as required. TYPICAL WORK ACTIVITIES: (Illustrative only) Provides clerical support to the Legislators and their statutory, standing and special committees, as directed by the Clerk of the Legislature; Assists the Clerk of the Legislature to notify members to convene Legislature organization meetings; Attends meetings and prepares minutes of Legislative proceedings and edits and maintains such proceedings, as directed by the Clerk of the Legislature; Prepares the calendar for Legislative meetings, public hearings, special events and tours, including screening and organizing all communications, reports, resolutions, acts, etc., for proper insertion in the calendar and disseminates agendas to Legislators; Notifies proper officials of Legislative vacancies; Handles requests for information and service from the Legislature and performs other duties as assigned; Assists with appropriate department heads, handles Freedom of Information Requests for all county departments; Assists with the creation of press releases and acts as the liaison between the legislature and local media, and acts as County Public Information Officer during declared emergency situations; Assists in writing grants having to do with records management and/or history or heritage tourism or historic preservation; Assists in initiating and overseeing county-wide historical projects, in conjunction with municipal historians; Assists in advising the general public in researching local and public history; Assists in preparing the annual report as required; Assists in preparing and operating the annual budget for the department; Assists in creating and updating the county website for Historian and Legislature. FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Working knowledge of parliamentary procedures and the Legislature's rules of order; Working knowledge of local, State and Federal laws pertinent to the operation of the Clerk's office; ---PAGE BREAK--- Deputy Clerk of the County Legislature Page 2 I 2 Working knowledge of local, regional and New York State history; Working knowledge of the organization, structure and functions of County government and departments; Ability to interpret and implement policies set by the Legislature; Ability to write, edit and proofread a variety of documents; Ability to establish and maintain effective working relationships with others; Ability to communicate effectively both orally and in writing; Ability to perform close, detail work involving considerable visual effort and concentration; Ability to operate a personal computer and utilize common office software programs; Ability to deal effectively with the public; Physical condition commensurate with the demands of the position. SUGGESTED MINIMUM QUALIFICATIONS: Either: Graduation from a regionally accredited college or university or one accredited by the New York State Board of Regents to grant degrees with an Associate’s degree in secretarial science or closely related field and one year of clerical experience which involved the operation of a computer for word-processing, database or spreadsheet applications; OR Graduation from high school or possession of a high school equivalency diploma and three years of experience as defined in OR An equivalent combination of training and experience as defined by the limits of and NOTE: Degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If the degree was awarded by an educational institution outside of the United States and its territories, applicant must provide independent verification of equivalency. A list of acceptable companies who provide this service can be found at http://www.cs.ny.gov/jobseeker/degrees.cfm. Applicants must pay the required evaluation fee.