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COUNTY DEPARTMENT OF HIGHWAYS OF 60 CENTRAL AVENUE CORTLAND, NY 13045 CORTLAND (607) 753-9377 FAX: (607) 756-8852 PHILIP T. KREY, P.E. JAMES F. MORSE, JR. RUTH STANTON Superintendent of Highways Deputy Superintendent of Highways Fiscal Officer 2018 Material and Service Bids ADDENDUM No.1 February 16, 2018 NOTICE TO PROSPECTIVE BIDDERS Bidders are instructed to make the following changes to the listed bid specifications: 1. Advertisement for Bids – Bidders are to follow the instructions as defined in the attached advertisement. 2. 100LL Aviation Gasoline and Jet A Fuel – Replace Bid Form 1 with attached Bid form 1A. 3. Diesel Fuel – Replace Bid Form 1 with attached Bid Form 1A. 4. Unleaded Gasoline – Regular / Ethanol (87 Octane) - Replace Bid Form with attached Bid Form. ---PAGE BREAK--- LEGAL NOTICE ADVERTISEMENT FOR BIDS The Highway Committee of the Cortland County Legislature, Cortland, New York will receive sealed bids until 2:00 p.m. on February 28, 2018 at the Cortland County Highway Department, 4267 Traction Drive, Cortland, New York 13045 for the following Materials and /or Services: 100LL Aviation Gasoline and Jet A Fuel Abrasives for Snow and Ice Control Crushed Stone Diesel Fuel Gravel Heavy Rock Rip Rap Installation of Guiderail Posts Liquid Calcium Chloride New Tires and Tire Related Services Oil & Lubricants Processing of Highway Aggregate Retreaded / Recapped Tires Stone Filling Materials Transit Mix Concrete / Precast Concrete Blocks Tree and Stump Removal Unleaded Gasoline (87 Octane) Bid Specifications and other information for the above bid items are available on the Cortland County Highway Department Website at the following web address: http://www.cortland-co.org/Bids.aspx under link entitled: “2018 Materials and Service Bids” Each envelope containing a bid shall be clearly marked with “Bid to Cortland County Highway Department”. Each envelope containing a bid shall be clearly marked with the name of the specific item(s) being bid. Bids may be hand delivered to the Highway Department Offices at the location mentioned above beginning at 8:00 a.m. local time on the day of the bid opening until the time of opening bids. Bids may be mailed using regular mail to the following address: Cortland County Highway Department 60 Central Avenue Cortland, NY 13045 Bids may also be “overnight” or otherwise shipped to the following address: Cortland County Highway Department 4267 Traction Drive Cortland, NY 13045 Bids that are mailed using regular mail must be received in the regular Highway Department mail delivery one business day prior to the bid opening. Bids received after this time will not be opened, and will be returned to the bidder. Such bids shall not be considered for award. Bids that are “overnight” or otherwise shipped must be received by 9:00 a.m. local time on the day of the bid opening. Bids received via “overnight” or “express” mail after this time will not be opened, and will be returned to the bidder. Such bids shall not be considered for award. ---PAGE BREAK--- It is the responsibility of the Bidder to check the above listed Website for Addenda to the Bid Specifications. The final date for posting Addenda to the Website will be 3 working days prior to the bid opening date. Questions regarding the Bid Specifications may be directed to Mr. James Morse, Jr, Deputy Superintendent of County Highways at (607) 753-9377. All Bids must be written in ink on the forms provided in the Bid Specifications for the item being bid. The County of Cortland is exempted from paying all State and Local Sales Tax. Bids shall not include any State and Local Sales Tax. A Tax Exempt document will be provided by the County of Cortland upon a request made by concerned parties. Unless specified otherwise in the Bid Specifications for a particular Material or Service item being bid, the awarded bid prices shall remain in effect from May 1, 2018 through April 30, 2019, or until 30 days after receipt of written notice of the Vendor’s intent to cancel the bid pricing, or until 30 days after public notice is published by the County of Cortland soliciting new bids for the particular Materials or Services item. Certain bid item specifications contain a bid award / contract bid pricing extension clause for up to three additional one-year periods, upon mutual agreement of the vendor and the County of Cortland. Award of bids will be by Resolution of the Cortland County Legislature. Bid prices awarded by the Cortland County Legislature shall be extended to all other political subdivisions within Cortland County. Upon Legislature award of a bid, the County Highway Department may place orders with the bidder for materials or services as deemed necessary by the County Superintendent of Highways, or his designee. The bidder shall then process and provide the ordered materials or services in accordance with the Bid Specifications. An award by the County Legislature does not guarantee that any orders will be placed by the County of Cortland. The County of Cortland reserves the right to procure similar or identical materials from other vendors using other bid awards available to the County of Cortland (e.g. NYSOGS Contract Awards), if the County of Cortland deems this to be in its best interest. The County of Cortland reserves the right to reject any or all bids, to waive any informality in any bids, and to award the Contract in the County’s best interest. The County reserves the right to make the award within forty-five (45) days after the date of the bid opening, during which period bids shall not be withdrawn. All items required in the “Cortland County Standard Contract – 2018” document shall be attached to the bid forms in order for a bid to be considered. Philip T. Krey, P.E. Superintendent Cortland County Highway Dept. 60 Central Ave. Cortland, New York 13045 Tele. (607) 753-9377 FAX (607) 756-8852 ---PAGE BREAK--- 2018 CORTLAND COUNTY HIGHWAY DEPARTMENT BID FORM 1A of 2 100 LL AVIATION GASOLINE AND JET A FUEL Name of 100 LL Aviation Gasoline Producer: Bidder shall enter a price for each of the following Bid items. Total Bid Price per gallon (Item 5) shall be the sum of the following items 1 through 4: ITEM BID PRICE 1. Rack Price on February 1, 2018: per gallon 2. Delivery Freight Charge: per gallon 3. Required Taxes and Fees: a. Federal Excise Tax: per gallon b. Federal LUST Tax: per gallon c. Federal Oil Spill Tax: per gallon d. NYS Petroleum Business Tax: per gallon e. NYS Testing Fee: per gallon f. NYS Sales Tax: per gallon 4. Markup: per gallon 5. TOTAL BID PRICE (sum of items 1-4): per gallon Terminal(s) where Rack Price was obtained: Name of Jet A Fuel Producer: Bidder shall enter a price for each of the following Bid items. Total Bid Price per gallon (Item 5) shall be the sum of the following items 1 through 4: ITEM BID PRICE 1. Rack Price on February 1, 2018: per gallon 2. Delivery Freight Charge: per gallon 3. Required Taxes and Fees: a. Federal Excise Tax: per gallon b. Federal LUST Tax: per gallon c. Federal Oil Spill Tax: per gallon d. NYS Testing Fee: per gallon e. NYS Sales Tax: per gallon 4. Markup: per gallon 5. TOTAL BID PRICE (sum of items 1-4): per gallon Terminal(s) where Rack Price was obtained: ---PAGE BREAK--- 2018 CORTLAND COUNTY HIGHWAY DEPARTMENT BID SHEET 1A of 2 ULTRA LOW SULFUR DIESEL 15PPM FUEL BID ITEM: 100% ULS DIESEL 15PPM FUEL Name of product Name of 1. Rack Price per gallon (Syracuse OPD) on February 1, 2. LUST plus Oil Spill Liability Trust Fund fees per 3. Firm Price Bid for Delivery and Profit Markup per 4. Total Price Bid per gallon (Sum of items 1 through BID ITEM: ULS DIESEL 15PPM WINTERIZED OR WITH COLD FLOW IMPROVER Name of product Name of 5. Rack Price per gallon (Syracuse OPD) on February 1, 6. LUST plus Oil Spill Liability Trust Fund fees per 7. Firm Price Bid for Delivery and Profit Markup per 8. Total Price Bid per gallon (Sum of items 1 through BID ITEM: ULS 15 PPM KEROSENE Name of product Name of 9. Rack Price per gallon (Albany OPD) on February 1, 10. LUST plus Oil Spill Liability Trust Fund fees per 11. Firm Price Bid for Delivery and Profit Markup per 12. Total Price Bid per gallon (Sum of items 1 through FOR ANY FUEL ADDITIVES, BIDDER MAY SUBMIT PRODUCT INFORMATION SHEET. ---PAGE BREAK--- 2018 CORTLAND COUNTY HIGHWAY DEPARTMENT SPECIFICATION AND BID FORM UNLEADED GASOLINE – REGULAR / ETHANOL (87 OCTANE) BID ITEM: UNLEADED GASOLINE – REGULAR / ETHANOL (87 OCTANE) Name of product Name of 1. Rack Price per gallon on February 1, 2. LUST plus Oil Spill Liability Trust Fund fees per 3. Firm Price Bid for Delivery and Profit Markup per 4. Total Price Bid per gallon (Sum of items 1 through NAME OF BIDDER: ADDRESS: LOCATION OF TERMINAL: AUTHORIZED SIGNATURE: NAME & TITLE: DATE: CONTACT PERSON: EMAIL ADDRESS: TELEPHONE: FAX: