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Human Resources Generalist Trainee Page 1 I 2 Jurisdiction: Cortland County Jurisdictional Class: Competitive Adopted: 10/20/05 Amended: 09/22/16; 11/3/16; 4/25/24 HUMAN RESOURCES GENERALIST TRAINEE DISTINGUISHING FEATURES OF THE CLASS: This is a trainee position in the competitive class for which candidates are selected on the basis of general intelligence and basic knowledge of personnel administration. The incumbent undergoes on-the-job training to become qualified as a Municipal Personnel Technician. The position involves responsibility for learning the duties performed by a Municipal Personnel Technician and assisting in the various aspects of public personnel administration, such as benefits management, position classification, the processing of personnel transactions, and the performance of application reviews, examination administration and labor relations activities. The work is performed under the direct supervision of the Deputy Personnel Officer or a senior level technician through assignments, reports, and conferences. The focus of these activities is the development of the trainee’s proficiency in performing assigned tasks and enhancement of the trainee’s knowledge base in the areas of New York State Civil Service Law and County Civil Service Rules and personnel policies. NOTE: Appointment following examination is for a minimum of 26 weeks to a maximum of 52 weeks, to be determined by the Personnel Officer. Upon completion of the traineeship, the incumbent will advance to the title of Municipal Personnel Technician without further examination. TYPICAL WORK ACTIVITIES: (Illustrative only) Assists in the administration of employee benefit programs such as health and dental insurance, processing enrollment forms, claim forms, and communicates with employees and insurance carriers about routine matters concerning employee benefits; Assists in the performance of job audits, preparation of position specifications and the review of draft specifications with interested parties; Assists the drafting of examination announcements for vacant positions, distributes and posts information concerning vacancies; Reviews candidate applications, and makes recommendations to senior staff regarding the eligibility of candidates for examination; Prepares and distributes letters for the canvassing of eligible lists, and records results when canvassing letters are returned; Orders examination materials and participates in the administration of written examinations under the direction of senior staff; Reviews personnel transactions to ensure they are in accordance with Civil Service Law and Rules, and informs senior staff of potential problems; Under the direction of senior staff, drafts resolutions to be submitted to the County Legislature for consideration; Prepares a variety of reports for distribution to interested parties or agency use upon the request of senior staff; Performs related work as required. ---PAGE BREAK--- Human Resources Generalist Trainee Page 2 I 2 FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Working knowledge of public personnel administration including the provisions of the New York State Civil Service Law and Rules; Working knowledge of the principles and practices of position classification, job analysis, performance evaluations, recruitment and examinations, merit system personnel transactions, disciplinary proceedings, and salary administration; Working knowledge of labor relations, training, employee grievance procedures, public relations activities, health insurance, and retirement processes; Working knowledge of the organizational structure and functions of local government in New York State; Ability to deal effectively with the public; Ability to analyze and resolve complex problems; Initiative and resourcefulness; Tact and courtesy; Physical condition commensurate with the demands of the position. MINIMUM QUALIFICATIONS: Either: Possession of a Bachelor’s degree; OR Possession of an Associate’s degree and two years of experience in personnel administration; OR Graduation from high school or possession of a high school equivalency diploma and four years of experience as defined in OR An equivalent combination of training and experience as defined by the limits of and above. NOTE: Degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If the degree was awarded by an educational institution outside of the United States and its territories, applicant must provide independent verification of equivalency. A list of acceptable companies who provide this service can be found at http://www.cs.ny.gov/jobseeker/cfm. Applicants must pay the required evaluation fee.