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PDF Documentation +CivicPlus.com CORPORATE OFFICE 317 Houston Street, Suite E Manhattan, KS 66502 [PHONE REDACTED] + FAX [PHONE REDACTED] What Becomes a PDF & Why The following information explains what should be in PDF format on your new website and the reason behind creating it as a PDF: • Information that does not change often or at all should be made into a PDF. By creating a PDF, this gives you less maintenance on your new website. • Information that is long and needs to stay together should be made into a PDF. The content is converted to a PDF to avoid having long pages and the chance of it being misinterpreted if it is broken up into several webpages. • Something that people might want to print off and write on should be made into a PDF. • Long pages and information not accessed frequently can easily be converted to a PDF. The content is converted to a PDF to avoid having long pages. • sections of text such as histories or instructions are better suited in a PDF. This way the reader may access it easily if that is the information they’re after. Examples of items that are should be PDF documents: • Agendas and minutes • Budget documents • By-laws • Charters • Code of Ordinances, if not using an online service • Fees / schedules • Histories • Legal information that people will want to print out and read or save and read • Lists checklists, donation lists, tips, etc.) • Job descriptions • Maps • Newsletters • Policies / procedures • Reports • Rules and regulations • Technical information