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Assistant to Building Maintenance Supervisor Page 1 I 2 Jurisdiction: Cortland County Housing Authority Jurisdictional Class: Competitive Adopted: 7/3/89 Amended: 6/27/02; 10/7/09; 11/20/24 ASSISTANT TO BUILDING MAINTENANCE SUPERVISOR DISTINGUISHING FEATURES OF THE CLASS: The work involves responsibility for providing administrative assistance to the Building Maintenance Supervisor in addition to being responsible for the inventory and purchasing systems of the Cortland Housing Authority. Specific work responsibilities include acting as liaison between managers, staff, tenants and vendors, purchasing and controlling inventories of supplies and Capital Fund Program elements, inspection of properties to identify maintenance and/or repair needs, and data entry. The incumbent is allowed considerable independent judgment in the performance of duties. The work is performed under the general supervision of the Housing Project Manager and/or designee. Does related work as required. TYPICAL WORK ACTIVITIES: (Illustrative only) Schedules appointments/meetings, maintains calendars; Processes incoming mail, conducts and generates correspondence and routing as necessary to the appropriate program managers; Orders materials in accordance with established policies; Maintains an efficient inventory system for all supplies, materials and equipment, including determination of optimal inventory levels, order quantities and automatic re- order points; Inspects Public Housing and Section 8 properties to assess deficiencies and maintenance needs; Creates and tracks Maintenance Work Orders; Creates reports and statistical information as necessary using word processing, spreadsheets and housing management software; Inspects material and equipment upon delivery for damage and conformance to the order; Puts up stock and controls inventory stockroom; Solicits and reviews cost estimates, proposals and bids from vendors in conjunction with program managers. FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Good knowledge of office terminology, procedures and methods; Good knowledge of business arithmetic principles and modern practices of office management; Ability to understand and carry out complex written and oral directions; Ability to understand and interpret written material; Ability to work effectively with a variety of people; Ability to keep accurate records and make oral and written reports; Ability to deal impartially and effectively with vendors; Initiative and resourcefulness; Tact and courtesy; Sound judgment; Physical condition commensurate with the demands of the position. ---PAGE BREAK--- Assistant to Building Maintenance Supervisor Page 2 I 2 MINIMUM QUALIFICATIONS: Either: Possession of Associates Degree AND two years full-time or its part-time equivalent paid experience in a clerical or government housing agency position; OR Possession of high school diploma or equivalency diploma AND four years of full- time or its equivalent paid experience in a clerical or government housing agency position; OR An equivalent combination of training and experience as described in and above. NOTE: Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States and its territories, you must provide independent verification of equivalency. A list of acceptable companies who provide this service can be found on the Internet at http://www.cs.ny.gov/jobseeker/degrees.cfm. You must pay the required evaluation fee.” SPECIAL REQUIREMENT: Possession of a valid New York State driver’s license appropriate to the vehicles operated.