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Revision 2022 Administrative Clerk V (Detention Center-D.C.S.B) SALARY GRADE: 16 JOB SUMMARY: This position is responsible for day-to-day clerical duties within the bureau, and the administration of inmate video visitation. CHAIN OF COMMAND: This position answers to the Captain of Detention Center Division. CRITICAL RESPONSIBILITIES/DUTIES: • Processes incoming / outgoing inmate mail daily, as needed, to include scanning to digital format. • Verifies sources of legal mail prior to distribution to inmates • Copies jail reports and e-mails to Superior Court, D.A.’s Office, Social Security, Magistrate Court, Probation Office, Child Support and Indigent Fund • Monitors inmate video visitations to ensure compliance with CCDC rules / regulations • Reviews / approves outside applications for access to SECURUS inmate communication platforms • Files logs and other administrative paperwork • Types memos and forms as needed • Assists Social Security, Child Support and the D.A.’s Office with information on inmates • Assists other law enforcement agencies with information concerning inmates • Collects monies contributed to staff meals • Logs and tracks Maintenance Request forms • Performs duties of Detention Center Administrative Assistant and Coordinator in their absence • Performs other duties as required KNOWLEDGE OR SPECIAL SKILLS REQUIRED FOR THIS POSITION: • Knowledge of modern office equipment • Knowledge general office procedures • Knowledge of accounting procedures and techniques • Knowledge of and skill in answering/preparing correspondence and documentation • Skills in the operation of general office equipment such as a multi-line telephone system, copy machine, fax machine, etc. • Ability to communicate with the general public MINIMUM QUALIFICATIONS: • High school diploma or GED equivalent • One year of secretarial/office experience • Must pass all drug screens Print Name Employee Signature Employee # Date “An Equal Opportunity Employer” ---PAGE BREAK--- An Equal Opportunity Employer COLUMBIA COUNTY SHERIFF'S OFFICE An Internationally Accredited Law Enforcement Agency APPLICATION FOR EMPLOYMENT GENERAL INFORMATION Evaluations of applications are based on individual merit. Information MUST BE COMPLETE so that all applications can be given equitable consideration. All qualified applicants will receive consideration for employment regardless of race, color, religion, sex, age, national origin, or disability. One application must be completed for each position for which you apply. THIS APPLICATION MUST BE SIGNED AND DATED. INCOMPLETE APPLICATIONS MAY BE REJECTED. RESUMES ARE NOT ACCEPTED IN LIEU OF COMPLETED APPLICATIONS. PERSONAL INFORMATION first middle last street apt.# city state zip Telephone home work other Social Security Drivers License Date of Sex: M( ) F( ) Height Are you over 18 years old? ( ) Yes ( ) No Are you a citizen of the U.S.? ( ) Yes ( ) No Have you ever been bonded? ( ) Yes ( ) No If yes, on what Were you previously employed by the Columbia County Sheriff's Office? ( ) Yes ( ) No If yes, ---PAGE BREAK--- An Equal Opportunity Employer EDUCATION HIGH SCHOOL Name and Circle highest grade completed: 7 8 9 10 11 12 Graduated? ( ) Yes ( ) No If not a high school graduate, do you have a GED? ( ) Yes ( ) No COLLEGES/UNIVERSITIES NAME OF SCHOOL ADDRESS MAJOR DEGREE EARNED Describe special vocational or business courses you have taken which relate to the job for which you are Special skills, qualifications, and certifications (including language skills, typing skills, and business equipment or machine operating skills) which relate to the job for which you are applying: If you are applying for a clerical position please complete the following approximate number of words per minute in: Military Record Selective Service Classification Rank Attained Date of Entry Date of Discharge Type of Discharge Have you received any traffic Citations in the past 3 years? ( ) Yes ( ) No Please indicate the type of offenses and dates: Have you (since the age of 18) ever been convicted of or plead guilty or no contest to a misdemeanor? ( ) Yes ( ) No Have you (since the age of 18) ever been convicted of or plead guilty or no contest to a felony? ( ) Yes ( ) No If yes, describe the circumstances: ---PAGE BREAK--- An Equal Opportunity Employer EMPLOYMENT HISTORY Describe the last nine jobs held beginning with your current or most recent job using the additional inserts supplied. Failure to give complete information may result in your disqualification. Name of Company Telephone: Dates Employed Street City State Zip Code May we contact employer? ( ) Yes ( ) No Official Job Title Name of Supervisor Pay Start End Describe Specific Job Duties Specific Reason for Leaving Name of Company Telephone: Dates Employed Street City State Zip Code May we contact employer? ( ) Yes ( ) No Official Job Title Name of Supervisor Pay Start End Describe Specific Job Duties Specific Reason for Leaving Name of Company Telephone: Dates Employed Street City State Zip Code May we contact employer? ( ) Yes ( ) No Official Job Title Name of Supervisor Pay Start End Describe Specific Job Duties Specific Reason for Leaving resume may be attached only as additional information and will not be accepted in lieu of completing this section. Fax: Fax: Fax: ---PAGE BREAK--- An Equal Opportunity Employer EMPLOYMENT HISTORY Describe the last nine jobs held beginning with your current or most recent job using the additional inserts supplied. Failure to give complete information may result in your disqualification. Name of Company Telephone: Dates Employed Street City State Zip Code May we contact employer? ( ) Yes ( ) No Official Job Title Name of Supervisor Pay Start End Describe Specific Job Duties Specific Reason for Leaving Name of Company Telephone: Dates Employed Street City State Zip Code May we contact employer? ( ) Yes ( ) No Official Job Title Name of Supervisor Pay Start End Describe Specific Job Duties Specific Reason for Leaving Name of Company Telephone: Dates Employed Street City State Zip Code May we contact employer? ( ) Yes ( ) No Official Job Title Name of Supervisor Pay Start End Describe Specific Job Duties Specific Reason for Leaving resume may be attached only as additional information and will not be accepted in lieu of completing this section. Fax: Fax: Fax: ---PAGE BREAK--- An Equal Opportunity Employer EMPLOYMENT HISTORY Describe the last nine jobs held beginning with your current or most recent job using the additional inserts supplied. Failure to give complete information may result in your disqualification. Name of Company Telephone: Dates Employed Street City State Zip Code May we contact employer? ( ) Yes ( ) No Official Job Title Name of Supervisor Pay Start End Describe Specific Job Duties Specific Reason for Leaving Name of Company Telephone: Dates Employed Street City State Zip Code May we contact employer? ( ) Yes ( ) No Official Job Title Name of Supervisor Pay Start End Describe Specific Job Duties Specific Reason for Leaving Name of Company Telephone: Dates Employed Street City State Zip Code May we contact employer? ( ) Yes ( ) No Official Job Title Name of Supervisor Pay Start End Describe Specific Job Duties Specific Reason for Leaving resume may be attached only as additional information and will not be accepted in lieu of completing this section. Fax: Fax: Fax: ---PAGE BREAK--- An Equal Opportunity Employer List three personal references. Do not list relatives or former employers Name Address Phone # Years Known Home: Work: Mobile: Fax: Home: Work: Mobile: Fax: Home: Work: Mobile: Fax: List relatives employed with the County. Name Address Phone # Relationship AUTHORIZATION AND RELEASE My signature on this application form attests to the fact that all information included is true to the best of my knowledge. I am aware that falsification on any part of this application form and attached resume or credentials may disqualify me for employment or result in immediate dismissal, regardless of when discovered. I understand that any employment pursuant to this application shall be subject to the condition that I pass the pre-employment drug screening urinalysis test and physical examination and that information regarding use of drugs may be disclosed to the appropriate county representative as a part of the employment process. All medical information will be classified as confidential Furthermore, I hereby authorize the Columbia County sheriff's Office, it's agents and/or representatives, to contact any person or entity named on my application and any attached resume or credentials, for employment for the purpose of confirming the information contained therein and/or obtaining other information which may be material to my qualifications for employment. I also authorize the Columbia County Sheriff's Office to perform a criminal background investigation and driving history. I hereby release the Columbia County Sheriff's Office, it's agents or representatives, and any person or entity providing information pursuant to this Authorization and Release of Information, from all liability based upon the provision of that information. Signature: ---PAGE BREAK--- Current as of 03-16-16 APPLICANT DATA SHEET Dear Applicant: We are an equal opportunity employer. Qualified applicants are considered for employment without regard to race, color, religion, national origin, sex, age, disability, or veteran status. To help us comply with federal equal opportunity record keeping requirements, please answer the questions on this survey. In addition, the information will assist us in ensuring that our recruitment efforts are reaching all areas in the community and that all protected classes are represented in our applicant population. Where did you hear about this position? ( ) Recruitment Card ( ) Social Media ( ) Webpage ( ) Job/Career Fair location: ( ) Other This data is for periodic government reporting and will be kept in a confidential file separate from the Application for Employment. NAME DATE OF APPLICATION TITLE OF POSITION FOR WHICH YOU ARE APPLYING Confidential Information: Please indicate appropriate sex and ethnic background category ( ) Male ( ) Female ( ) Caucasian ( ) African American ( ) Asian / Pacific Islander ( ) Hispanic ( ) Native American / American Indian ( ) Other: Notice to Applicants All applicants are entitled under the law to equal employment opportunity. If you believe you have been discriminated against in employment on the basis of race, color, religion, national origin, sex, age, disability or veteran status, you are entitled to notify the Equal Opportunity Commission, 2401 E Street N.W., Washington, D.C., 20506, or other appropriate agencies. The selection process elements are: Application Screening Interviews Background Investigation Exam Aptitude Testing Administrative Review Medical Exam/Drug Screen Completion of the recruitment and selection process can take from 30 to 120 days. Applicants rejected may reapply in one year, however those applicants who are disqualified for reasons which would assure another rejection shall not be reconsidered. **Visit our website at www.columbiacountyso.org for complete details regarding the selection process and any current job vacancies. ---PAGE BREAK--- Current as of 07-18-16 APPLICANT NOTICE Applicants requesting employment with the Columbia County Sheriff’s Office must provide copies of the below listed documents when submitting an application: Driver’s License Full body length photograph of frontal and side profile in business casual Social Security Card Birth Certificate High School / College Diploma DD214 (if prior military) Please provide phone numbers for personal references and insure that present / past employer information is current. Please do not provide pager numbers. Failure to comply with above requests will result in rejection of your application. Thank you for your interest. The elements of the selection process are as follows: Interview, Administrative Review, Qualifications (if appropriate), and screens. Additional information about the process may be found on the Sheriff’s Office website at www.columbiacountyso.org under the Jobs tab. Reapplication – 9-1-1 applicants who fail the multitasking data entry test may test again in 30 days, if no other disqualifying aspects exist. Rejected applicants may reapply for consideration in six months; however, those applicants who are disqualified for reasons which assure another rejection shall not be reconsidered. Duration of the Selection Process – Completion of the recruitment and selection process can take from 30 to 120 days. Applicants found eligible, but not immediately selected, may be contacted for subsequent placement. Reapplication shall be required if the applicant is not selected within one year. ---PAGE BREAK--- An Equal Opportunity Employer DOMESTIC VIOLENCE CONVICTION ATTESTATION I, do hereby swear and affirm that I have never been convicted of any crime, misdemeanor, or felony involving an act of family violence or domestic violence in the state of Georgia or any other state of the United States. I understand it is Federal law that anyone convicted of a crime involving domestic / family violence must surrender all of his / her firearms and may not be in possession of any firearm. I further understand that if I knowingly and willfully lie on this form, I may be charged with criminal and administrative charges. PRINT NAME DATE SIGNATURE DATE ---PAGE BREAK--- Revised 2021 CRIMINAL HISTORY RECORD INFORMATION CONSENT FORM (Sworn Position Purpose Code (Non-Sworn Position Purpose Code The passage of revisions to the federal Omnibus Consolidation Appropriations Act of 1997 and its amendment to the Gun Control Act of 1968 makes it unlawful for any person convicted if a “misdemeanor crime of domestic violence” to ship, transport, possess, or receive firearms or ammunition, including law enforcement personnel. There are no provisions in this law for exemptions. I hereby give my consent for a criminal history record check to be conducted. I understand this consent is voluntary, however, I acknowledge that refusal to give this consent may have an adverse effect on my continued employment as a law enforcement officer. PRINT NAME SIGNATURE DATE OF BIRTH SOCIAL SECURITY NUMBER ---PAGE BREAK--- “An Equal Opportunity Employer” LAW ENFORCEMENT INVESTIGATION ATTESTATION , do attest that I have ( ) or have not ( ) been the subject of an investigation with any law enforcement agency. The circumstances surrounding the investigation are as follows: PRINT NAME DATE SIGNATURE DATE ---PAGE BREAK--- Georgia Bureau of Investigation Georgia Crime Information Center Law Enforcement National Data Exchange (N-DEx) Notice and Consent N-DEx Notice and Consent Revised: 20130918 I authorize any employee or representative of criminal justice agency to search the Law Enforcement National Data Exchange (N-DEx) to obtain information regarding my qualification and fitness to serve as a employee position I understand that N-DEx is an electronic repository of information from federal, state, local, tribal, and regional criminal justice entities. This national information sharing system permits users to search and analyze data from the entire criminal justice cycle, including crime incident and investigation reports; arrest, booking, and incarceration reports; and probation and parole information. This release is executed with full knowledge, understanding, and consent that any information discovered in N-DEx may be used for the official purpose of conducting a complete employment background investigation. I also understand that any information found in N-DEx will not be disclosed to any other person or agency unless authorized and consistent with applicable law. I release criminal justice agency From any liability or damage that may result from the use of information obtained from N-DEx. Redress: If employment is denied solely due to information obtained from N-DEx, and the applicant challenges the accuracy or completeness of those records, the denying agency shall provide the applicant with the contact information of the agency owning the information underlying the decision to deny. After receiving a written request from the applicant challenging the accuracy or completeness of the record used to deny employment, the record-owning agency shall then review the relevant information and advise the applicant in writing whether it has confirmed the accuracy or completeness of its records or whether the records will be corrected. If the applicant does not receive a response from the record-owning agency within 30 days from the date of the applicant's written request, the applicant may contact the FBI CJIS Division N-DEx Unit, 1000 Custer Hollow Rd, Clarksburg, WV 26306. The FBI shall forward the challenge to the record-owning agency for verification or correction. The record-owning agency shall then review the relevant information and advise the applicant in writing whether it has verified its records or whether the records will be corrected. Agencies should inform applicants of their responsibility to provide any corrected information to the denying agency that may assist the record owning agency in its research on behalf of the applicant. Full Name (Print): Address: Sex: Race: Date of Birth: Social Security Number: Date: Signature: , , ---PAGE BREAK--- Current as of 03/07/18 MEMORANDUM OF AGREEMENT This Agreement is made this day of by and between hereinafter referred to as “Applicant,” and the Columbia County Sheriff’s Office. Applicant has made application for employment with the Columbia County Sheriff’s Office for a sworn position. As a consequence thereof, Applicant agrees that as a condition of employment with the Columbia County Sheriff’s Office, Applicant shall enroll in a course of study acceptable to this office and shall maintain enrollment until an Associate’s Degree is attained or disciplinary action may be taken. The Columbia County Sheriff’s Office agrees that it shall not unreasonably restrict Applicant’s choice of said course of study, but shall reserve the right to reject any choice Applicant makes that is not reasonably related to law enforcement and the position for which Applicant had made application. Applicant Columbia County Sheriff’s Office Representative