Full Text
COLUMBIA COUNTY BOARD OF COMMISSIONERS APPROVED: July 21, 2009 AMENDED: March 15, 2011 September 21, 2021 February 15, 2022 TOPIC: Definitions Policy Number 104.1 POLICY SECTION: General Information Page 1 of 5 Allocated Position A Full-Time or Part-Time Regular Employment Position that has a written job specification, has been approved by the Board of Commissioners, has funds appropriated for the position and is classified in the Classification Plan. Board of Commissioners Columbia County Board of Commissioners, a governing body of Columbia County, Georgia. Break in Service Defined as periods of employment that are broken and not bridged when the employee leaves employment for reasons other than lay off, suspension, lost time or approved leave of absence. Career Service Includes all Regular Employment Positions except those excluded in Article VI, 2-339 Code of Ordinances of Columbia County, Georgia. Catastrophic Leave Sick Leave accrued under old policy and excess accrued Personal Time Off at the end of each calendar year that has been placed in eligible employee accounts to be used for medical illness that exceeds forty working consecutive hours. Catastrophic Leave Incentive Eligible full-time or part-time employees with twenty or more continuous years of service to the County will be eligible for the incentive. Class Specification Class Specification includes description of duties, responsibilities and qualifications of positions in a certain class. Classification Plan A plan which sets forth all Job Titles, all Job Classes, all Position Classifications and specifications for each Job Class and procedures for maintaining the plan. Continuous County Service Employment with no Break in Service for the purpose of compensating eligible Employees in accordance with the Catastrophic Leave Incentive provisions upon completion of twenty or more years of continuous employment to the County. County Columbia County is a political subdivision of the State of Georgia. ---PAGE BREAK--- COLUMBIA COUNTY BOARD OF COMMISSIONERS APPROVED: July 21, 2009 AMENDED: March 15, 2011 September 21, 2021 February 15, 2022 TOPIC: Definitions Policy Number 104.1 POLICY SECTION: General Information Page 2 of 5 Compensation Plan A plan which sets forth a salary grade for each job title, minimum and maximum ranges for each Job Class and procedures for maintaining the plan. Compensatory Time Time off granted an Employee as compensation for Overtime. Comp ratio This is defined as the ratio of actual salary to the midpoint of the salary range. Department Head A department head is herein defined as Division Director, Director of a Division, Department Director or Department Manager reporting to the County Manager. Department Director/Department Manager Reports to the Director of his/her Division or the County Manager and manages a department within his/her specific division. Division Director A Division Director is herein also referred to as Department Head, serves as the Director of a Division. He/she is appointed by the Board of Commissioners and under a contractual employment agreement. Employee An employee is any person who renders service to the County for pay, excluding persons who work under a professional service contract. Employee includes a Probationary Employee or a Regular Employee. Employer The employer is Columbia County Government. Exempt Employee Executive, administrative or professional, computer and outside sales employees are exempt from overtime compensation. FLSA Fair Labor Standards Act, as codified at 29 U.S.C. § 201, et. seq., as amended. Floater Employee An Employee qualified to work in one or more job assignments and who is on call to work at irregular intervals in one or more County departments. Immediate Family or Extended Family shall be deemed to include spouses, parents, children, grandparents, grandchildren, brothers, sisters and the immediate or extended family of spouses, or as approved by the Division Director. ---PAGE BREAK--- COLUMBIA COUNTY BOARD OF COMMISSIONERS APPROVED: July 21, 2009 AMENDED: March 15, 2011 September 21, 2021 February 15, 2022 TOPIC: Definitions Policy Number 104.1 POLICY SECTION: General Information Page 3 of 5 Job Class A job class is a group of positions that are similar in functions, duties and responsibilities, and can be assigned the same job title and salary range. Medical Leave Sharing Employee sharing of personal Catastrophic Leave or Personal Time Off hours with other Employees who suffer illness, injury, impairment, or physical or mental conditions that are severe in nature or extraordinary and may cause the Employee to go on leave without pay status or may have to terminate employment due to the medical problems. Mission Critical Employee An Employee who has been identified by a Department Head to be available during emergency or adverse situations. Modified Duty Modifications of work duties or tasks determined and recommended by a County approved worker’s compensation physician or practitioner who has been rendering treatment to the Employee or who is qualified to render an opinion on the employee's physical abilities. New Position A full time or part time Allocated Position that has been approved by the Board of Commissioners and funding has been established for the position. Non-exempt Employee Employees who are subject to overtime standards of the FLSA as amended. Non-Work Related Disability A physical injury or illness not caused by the Employees occupation. Overtime Work performed in excess of the hours permitted in a work week under the FLSA and that shall be paid at a rate of one and one-half times the Employee's straight time hourly rate. Part-Time Employee A part-time employee is an Employee working in an allocated position which is budgeted for less than 40 hours during the standard work week. Personal Holiday A personal holiday is a personal day of leave available to Regular Employees for purposes such as time off for birthday, anniversary or other special occasion. Personal Time Off ---PAGE BREAK--- COLUMBIA COUNTY BOARD OF COMMISSIONERS APPROVED: July 21, 2009 AMENDED: March 15, 2011 September 21, 2021 February 15, 2022 TOPIC: Definitions Policy Number 104.1 POLICY SECTION: General Information Page 4 of 5 Eligible employees accrue hours each month based on the length of service and months worked during the calendar year that is placed in the employee Personal Time Off account. Position Classification A system in which similar positions are grouped under common job titles based on the kind of work performed, its level of difficulty and responsibility involved and qualifications required. Probationary Employee New hire Employee appointed to an Allocated Position who must complete a probationary period satisfactorily to be eligible for continued employment in the Allocated Position. Pro Rata Benefits that a Part-time Employee receives compared to what a Full-time Employee receives and shall mean that percentage equal to the number of hours budgeted to the Allocated Position during the standard work year divided by 2,080. Provisional Employee A provisional appointment may be made only in the absence of a qualified applicant. Provisional appointments shall not be eligible for Regular Employee status, and shall not be continued for more than six months from the date of the appointment, unless an extension is approved. Quartile Range sectors of each pay grade divided into fourths. Reclassified Position A reclassified position is when an established position is reassigned from one Job Class to a different Job Class due to changes in duties, level of responsibility or qualifications of the position. Regular Employee An Employee who has completed the new hire probationary period in a satisfactory manner is considered a Regular Employee. Regular Employment Position A job or position of employment intended for an unspecified period of time and the requirements of the new hire probationary period have been satisfactorily completed. Regular Full-Time Employee An Employee who has successfully completed the probationary period is assigned to a position which is expected to continue for an indefinite duration, and who works a shift schedule of 40 hours or more which will total no less than 2,080 hours per year. Regular Part-Time Employee An Employee who has successfully completed the probationary period is assigned to a position which is ---PAGE BREAK--- COLUMBIA COUNTY BOARD OF COMMISSIONERS APPROVED: July 21, 2009 AMENDED: March 15, 2011 September 21, 2021 February 15, 2022 TOPIC: Definitions Policy Number 104.1 POLICY SECTION: General Information Page 5 of 5 expected to continue for an indefinite duration, and who works a shift schedule of 20 hours or more, but less than 40 hours per week. Salary Range The difference between the minimum and maximum salaries for each pay grade. Special Probationary Period A period established for an Employee to improve job performance or work behavior as a condition of continued employment. Standard Work Week Forty hours per week beginning Sunday at 12:00 am midnight through Saturday at 11:59 pm. Standard Work Year 2080 hours per calendar year. Supervisor A supervisor reports to the Department Manager of his/her respective department. Temporary Employee A temporary employee is an employee of a third party, working under a contract with the County and the third party contractor, on an as needed or emergency basis. Work-Related Injury or Illness A physical injury or illness deemed to have been caused by the Employee occupation.