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H:\Public Works\Zoning\P&Z Board\P&Z Application Forms\2013 Applications\Special Exemption Permit Application 01-13.doc For mapping information and zoning regulations, please visit our website at www.cityofcody-wy.gov. PLANNING, ZONING AND ADJUSTMENT BOARD APPLICATION FOR SPECIAL EXEMPTION Owner or Applicant’s Name: Mailing Address: Zip: Phone: Cell: Fax: Email: Project Address: Zone: Legal Description: Special Exemption Category: □ Setback/yard requirements □ Limitation on number of employees □ Height limits □ Hours of operation in D-1 Zone □ Lot Area □ Lot coverage □ Sign Standards □ Other numerical specifications not listed above, provided approval would not be tantamount to rezoning. Brief Description of Proposal: Representative attending Planning and Zoning Board meeting: Signature of Property Owner: Signature Date Please see attached meeting, submittal date and fee schedule. Applicants are highly encouraged to arrange a pre-submittal meeting with staff to ensure a complete submittal and understanding of the notice procedures. Re-submittal of any application due to improper notices or procedures will result in processing delays and additional fees. Optional Pre-application Conference with the Planning and Zoning Board: The zoning ordinance allows an applicant to request a pre- application conference with the Planning and Zoning Board. This is optional and is only scheduled at the applicant’s request. The conference allows the applicant to obtain information regarding the special exemption process and to identify likely concerns from the Board regarding the proposal. No application fee is required and the Planning and Zoning Board takes no formal action concerning the proposal. Application Procedures: At submittal of the application, submit the $300.00 application fee and provide twelve (12) paper copies and one electronic PDF copy of the following materials: □ LETTER TO BOARD: A letter to the Planning and Zoning Board describing the project and requesting the special exemption. It is also recommended that you address the standards for approval of special exemptions, as found in Section 10-14-2(C)(2) of the Cody City Code (available through the city website: www.cityofcody-wy.gov). □ PLOT PLAN: A drawing/map showing the major details of the proposal (i.e. location of buildings and structures, parking areas, means of vehicular access, signs, landscaping, fencing, screening, easements, utilities, and pedestrian areas). □ NEIGHBORING PROPERTY MAP: A map and list of property owners for all land within 140’ of the perimeter of the subject property. (This is available through the MapServer Program on the Park County Website at http://mapserver.parkcounty.us/). □ NOTICE TO NEIGHBORING PROPERTIES: Complete the top section of the attached notice template and submit it. Verify the dates with the Community Development Staff. After submittal of the application, you must perform the following actions by the deadlines noted: □ SEND LETTERS TO NEIGHBORING PROPERTY OWNERS: Send the notice letter to all property owners identified on the neighboring property map (140’ from subject property), via certified mail, approximately 14 days before the hearing (10 days minimum). Before sending, make one copy of each letter. STAFF USE File: P&Z Invoice: SIGN ---PAGE BREAK--- H:\Public Works\Zoning\P&Z Board\P&Z Application Forms\2013 Applications\Special Exemption Permit Application 01-13.doc For mapping information and zoning regulations, please visit our website at www.cityofcody-wy.gov. □ LEGAL NOTICE: Submit legal notice of the public hearing to the local newspaper (Cody Enterprise), so that it is published at least 10 days prior to the public hearing. Use the attached template for guidance. The language of the legal notice must be approved by the Community Development Department before it is submitted to the newspaper. □ SUBMIT VERIFICATION: Submit the copies of the letters sent to the neighboring property owners, certified mail receipts (green slips), and the legal notice from the newspaper to the Community Development Department no later than 7 days before the public hearing. After Approval: □ Recording Special Exemption: If the Planning and Zoning Board approves the special exemption, we will provide you with a document that is to be recorded at the Park County Clerk’s Office within 10 days of approval. REMEMBER: Submit a total of twelve (12) copies of the application, plans, and any other information noted. Submit a digital file containing PDFs of each document submitted. The deadline for submitting the application is by 4:00 PM, twenty one (21) business days prior to the anticipated public hearing date. ---PAGE BREAK--- H:\Public Works\Zoning\P&Z Board\P&Z Application Forms\2013 Applications\Special Exemption Permit Application 01-13.doc For mapping information and zoning regulations, please visit our website at www.cityofcody-wy.gov. P&Z MEETINGS ARE HELD THE 2ND AND 4TH TUESDAY OF EACH MONTH SPECIAL EXEMPTION SUBMITTAL DEADLINES & MEETING DATES LISTED BELOW 2 Meetings Per Month City Hall Council Chambers 12:00 p.m. Submittal for Public Hearing 21 days prior Submit Legal Notice to Newspaper Well Before 10 am on: Publication in Newspaper 10 days before Public Hearing Send Certified Notice Letter to Neighbors within 140’ (at least 10 Days Before Public Hearing) P&Z Meeting Deadline for filing the Permit at the Courthouse 10 Days after P&Z approval 1st Meeting in January 12/18/12 12/24/12 12/26/12 12/28/12 01/08/13 01/18/13 2nd Meeting in January 01/01/13 01/07/13 01/09/13 01/11/13 01/22/13 02/01/13 1st Meeting in February 01/22/13 01/28/13 01/30/13 02/01/13 02/12/13 02/22/13 2nd Meeting in February 02/05/13 02/11/13 02/13/13 02/15/13 02/26/13 03/08/13 1st Meeting in March 02/19/13 02/25/13 02/27/13 03/01/13 03/12/13 03/22/13 2nd Meeting in March 03/05/13 03/11/13 03/13/13 03/15/13 03/26/13 04/05/13 1st Meeting in April 03/19/13 03/25/13 03/27/13 03/29/13 04/09/13 04/19/13 2nd Meeting in April 04/02/13 04/08/13 04/10/13 04/12/13 04/23/13 05/03/13 1st Meeting in May 04/23/13 04/29/13 05/01/13 05/03/13 05/14/13 05/24/13 2nd Meeting in May 05/07/13 05/13/13 05/15/13 05/17/13 05/28/13 06/07/13 1st Meeting in June 05/21/13 05/27/13 05/29/13 05/31/13 06/11/13 06/21/13 2nd Meeting in June 06/04/13 06/10/13 06/12/13 06/14/13 06/25/13 07/05/13 1st Meeting in July 06/18/13 06/24/13 06/26/13 06/28/13 07/09/13 07/19/13 2nd Meeting in July 07/02/13 07/08/13 07/10/13 07/12/13 07/23/13 08/02/13 1st Meeting in August 07/23/13 07/29/13 07/31/13 08/02/13 08/13/13 08/23/13 2nd Meeting in August 08/06/13 08/12/13 08/14/13 08/16/13 08/27/13 09/06/13 1st Meeting in September 08/20/13 08/26/13 08/28/13 08/30/13 09/10/13 09/20/13 2nd Meeting in September 09/03/13 09/09/13 09/11/13 09/13/13 09/24/13 10/04/13 1st Meeting in October 09/17/13 09/23/13 09/25/13 09/27/13 10/08/13 10/18/13 2nd Meeting in October 10/01/13 10/07/13 10/09/13 10/11/13 10/22/13 11/01/13 1st Meeting in November 10/22/13 10/28/13 10/30/13 11/01/13 11/12/13 11/22/13 2nd Meeting in November 11/05/13 11/11/13 11/13/13 11/15/13 11/26/13 12/06/13 1st Meeting in December 11/19/13 11/25/13 11/27/13 11/29/13 12/10/13 12/20/13 2nd Meeting in December 12/03/13 12/09/13 12/11/13 12/13/13 12/24/13 01/03/14 1st Meeting in January 2014 12/24/13 12/30/13 01/01/14 01/03/14 01/14/14 01/24/14 2nd Meeting in January 2014 01/07/14 01/13/14 01/15/14 01/17/14 01/28/14 02/07/14 P&Z Development/Application Fees - Fees Listed Below: Per Ordinance 2007-20 – Enacted October 17, 2007 – P&Z Development/Application Fees – Due at the time of Submittal. Special Exemption Permit $300.00 • Applications WILL NOT BE REVIEWED until application/development fees have been paid. It is the responsibility of the customer to present receipt of payment or inform Planning staff of payment. • A fee will be charged for each re-submittal of a plan. ---PAGE BREAK--- H:\Public Works\Zoning\P&Z Board\P&Z Application Forms\2013 Applications\Special Exemption Permit Application 01-13.doc For mapping information and zoning regulations, please visit our website at www.cityofcody-wy.gov. Letter to Neighboring Properties within 140 Feet Please return this letter by: (Date must be 1 week prior to the P&Z scheduled meeting.) Date: RE: SPECIAL EXEMPTION REQUEST Applicant Name(s): Address/Location & Legal Description: Description of Request: (Please describe what you wish to do and why are you requesting a Special Exemption.) This request will be considered by Planning & Zoning Board at their regularly scheduled meeting on Tuesday, , at 12:00 p.m. in the City Hall Council Chambers, at 1338 Rumsey Ave. (Date of Meeting) Letter from Owners of Neighboring Properties within 140 Feet of Subject Property: Dear Planning and Zoning Board Members: I am familiar with the proposal by (Applicant Name) who is requesting a Special Exemption for the above referenced property. I am the legal owner of Owner’s Name: (Lot & block # or Address of Neighboring Property) (Neighboring Property) I have NO OBJECTION to the Special Exemption Request. Name: Address: Comments: If you would like to receive a copy of the Planning and Zoning Board agenda materials for this request, please provide your email address: E-mail address: I OBJECT to the Special Exemption Request: Name: Address: Comments: If you would like to receive a copy of the Planning and Zoning Board agenda materials for this request, please provide your email address: E-mail address: Please return to: City of Cody Planning, Zoning and Adjustment Board Attention: Community Development Department PO Box 2200 Cody, WY 82414 ---PAGE BREAK--- H:\Public Works\Zoning\P&Z Board\P&Z Application Forms\2013 Applications\Special Exemption Permit Application 01-13.doc For mapping information and zoning regulations, please visit our website at www.cityofcody-wy.gov. LEGAL NOTICE TEMPLATE Publish Date: (Publish one time at least ten (10) days prior to the public hearing.) Legal Advertisement PUBLIC HEARING SPECIAL EXEMPTION REQUEST The City of Cody will hold a public hearing at p.m. or as soon thereafter as practical at (Date) (Time) 1338 Rumsey Avenue, in Cody City Council Chambers to consider a request from (Applicant Name) for a Special Exemption to (Describe request) The project is located at (Address & Legal Description) within a zone. Information regarding the requested Special Exemption is available at the Community (List Zoning District) Development Department in City Hall or by calling [PHONE REDACTED]. Written comments shall be directed to the Community Development Department, PO Box 2200, Cody, WY 82414 and shall be received prior to the date and time of the public hearing. Everyone is welcome to comment. If hearing assistance is needed, please call 24 hours in advance: 527-7511.