Document Cody_doc_8b9e6e48ac

City of Cody, Wyoming Budget Fiscal Year 2013-2014 ---PAGE BREAK--- ---PAGE BREAK--- BUDGET MESSAGE i - v BUDGET OVERVIEW 1 - 72 Budget Process 1 Fund Types 3 Restricted Reserves 7 Debt Service 11 Grants 13 Community Funding 17 Vehicle Replacement 18 Operating Revenues 27 Operating Expenses 69 CASH FLOW SUMMARY - ALL FUNDS 73 - 81 LINE ITEM BUDGET - GOVERNMENTAL-TYPE FUNDS 82 - 123 General Fund Summary 82 General Revenue 83 Public Safety Revenue 83 Parks, Facilities & Recreation Revenue 84 Public Works Revenue 84 General Government Summary 85 Mayor-Council 87 City Administrator 88 Administrative Services 85 Pass Through Grants Summary 91 Revenue 92 Expenses 92 Public Safety Summary 93 Police Department 95 Parks, Facilities & Recreation Summary 98 Parks Maintenance 100 Public Facilities 103 Recreation Center 106 Aquatics 109 Public Works Summary 111 Community Development 113 Streets 115 Vehicle Maintenance 117 City of Cody Budget FY 2013-2014 TABLE OF CONTENTS ---PAGE BREAK--- City of Cody Budget FY 2013-2014 TABLE OF CONTENTS Vehicle Replacement Fund Summary 118 Revenue 119 Expenses 119 Lodging Tax Fund Summary 120 Revenue 121 Expenses 121 Public Improvements Fund Summary 122 Revenue 123 Expenses 123 LINE ITEM BUDGET - BUSINESS-TYPE FUNDS 124 - 137 Solid Waste Fund Summary 124 Revenue 125 Expenses 125 Water Fund Summary 127 Revenue 128 Expenses 128 Wastewater Fund Summary 130 Revenue 131 Expenses 131 Electric Fund Summary 133 Revenue 134 Expenses 134 CAPITAL IMPROVEMENTS PROGRAM 138 - 196 Program Overview 138 General Fund 143 Water Fund 172 Wastewater Fund 178 Electric Fund 184 ---PAGE BREAK--- i FY 2013‐2014 Final Budget Message July 1, 2013 Honorable Mayor Nancy Tia Brown and the Cody City Council, On behalf of the City of Cody Department Heads and Budget Committee I respectfully present the Fiscal Year 2013‐ 2014 City of Cody Final Budget. The past few fiscal years have been difficult and preparing the budget for Fiscal Year 2013‐2014 was challenging as well. The City of Cody Department Heads and Budget Committee have continued to focus on a balanced budget, prepared in a conservative manner, and allocating financial resources on the most essential needs for the City of Cody and our citizens. Review of the FY 2012‐2013 Budget The City of Cody will end the year with $13,787,201 in total cash. When the budget projections were prepared in March 2013, we anticipated that there would be a total increase to cash balances of $325,402. After the year end actuals were updated the City will have decrease to the total cash balance of $358,003. Although several factors impacted the cash flows for year-end, the major causes for this change are as follows:  The General Fund ended the fiscal year with approximately $400,000 less in cash than originally projected due to reimbursements for the pass through grants which were anticipated to be received in FY12-13 but, due to timing issues of the projects and the reimbursement process, will be received in FY13-14 instead.  The Water Fund ended the fiscal year with approximately $170,000 less in cash than originally projected due to reimbursements for the grant funded waterline project which were anticipated to be received in FY12-13 but, due to timing issues in the reimbursement process, will be received in FY13-14 instead. Additionally, water sales revenue was less than originally projected.  The Electric Fund ended the fiscal year with approximately $430,000 less in cash than originally projected partially due to reimbursements for the grant funded Olive Glenn subdivision project which were anticipated to be received in FY12-13 but, due to timing issues of the project and the reimbursement process, will be received in FY13-14 instead. Another factor in the cash decrease was the impact of taking over providing electric service for customers the 2AB area. When the projections were done in March we did not yet know the extent of the impact servicing the new area would be. As a result the actual purchase of wholesale power was more than originally projected however we also received more revenue than projected to partially offset this increase. Several funds finished the year in a better cash position than originally projected which helped offset the total use of cash reserves City-wide:  The Solid Waste Fund ended the fiscal year with approximately $300,000 more in cash than originally projected, mainly due to unexpended funds from the sanitation building project which will be carried over into FY13-14.  The Wastewater Fund ended the fiscal year with approximately $35,000 more in cash than originally projected due to higher revenues and lower expenditures. ---PAGE BREAK--- ii  The Public Improvements Fund ended the fiscal year with approximately $81,000 more in cash than originally projected due to lower expenditures. Overview of the FY13‐14 Budget Fiscal Year 2013‐2014 is a year of significant change for the City in the way priorities were set for preparing the budget. The City adopted a priority‐driven budget model which will help guide the City to future fiscal stability. The underlying philosophy of priority‐driven budgeting is about how a government entity should invest resources to meet its stated objectives. It helps to better articulate why the services offered exist, what price is paid for them, and, ultimately, what value they offer citizens. An extensive cost of service analysis was prepared by staff and reviewed by Council and although not all of the recommendations were implemented this process provided a very valuable tool for continuing to evaluate the necessity and costs of services provided going into future years. The City has faced many fiscal challenges in the last five years and in Fiscal Year 2013‐2014 we will continue to experience these challenges. In conjunction with rising costs for fuel, supplies, utilities, and many other goods and services, declining state and local revenue sources have severely curtailed the City’s ability to maintain operations and infrastructure maintenance. Cash Balances The total cash balances for the year end FY13‐14 are projected to be $15,024,609. This is a total increase of approximately $1,237,408 over FY12‐13 projected ending cash balances. The unrestricted portion of the FY13‐14 projected cash balance is $8,478,180 and is available for future appropriations. The restricted portion of the FY13‐ 14 projected cash balance is $6,546,429. There are two significant changes for FY13‐14 in the restricted portion of the projected cash balances:  Electric Fund Reserves – In FY11‐12 the Electric Fund restricted reserve requirement was changed from 90 days to 51 days to allow restricted reserve funds to be used to complete the 2AB project. As of FY13‐14 the reserves are up to 80 days. Due to the timing of grant reimbursements, the budget for FY13‐14 appears to reflect the use of approximately $109,000 in restricted reserves. The grant funds will be received in FY13‐14 and the budget will be amended to reflect the receipt of these funds so in actuality, no restricted reserves will be used and there will not be a negative unrestricted cash balance.  Wastewater Reserves – In anticipation of the large primary lagoon and treatment building project wastewater base fees will increase beginning in FY13‐14. The additional revenues received are reflected as restricted reserves in FY13‐14 through FY15‐16, when it is anticipated the project will begin. The City will use these restricted funds for the project to reduce the amount of debt necessary for its completion. Unrestricted Reserves 56% Restricted Reserves 44% Fund Balance Allocations ‐ All Funds Unrestricted Reserves are funds which are left over after budget appropriations and can be spent for expenses the Council authorizes Restricted Reserves are funds which are restricted by policy or other legal requirements and cannot be spent without Council approval ---PAGE BREAK--- iii Revenues Budgeted revenues for all funds for FY13‐14 are $33,579,285. Sales and use taxes continue to be an uncertain revenue source for the General Fund and the fiscal outlook for these taxes in FY13‐14 is projected to be approximately $115,000 less than what was received in FY12‐13. Other revenue sources are showing an increase due to legislative changes including an increase in the Direct Distribution Funding which is projected to bring in an additional $260,439 in revenue and the increase in Gasoline Tax which is projected to bring in an additional $144,638 in FY13‐14. Also included in the FY13‐14 budget is an additional $160,000 in revenue generated from a new animal licensing fee expected to be implemented during the fiscal year as well as increases to existing Recreation Center memberships and program fees and an increase in liquor license fees which were all effective in June 2013. A portion of the increased liquor license fees will be used to pay for the Tipsy Taxi program. Another change in revenues for FY13‐14 is the implementation of a transfer from the Lodging Tax Fund to the General Fund of $36,830. The majority of this amount ($26,830) is to cover costs associated with parades and other events which require City staff time and other expense outlays by the City. The remaining $10,000 of this transfer is to offset revenue losses from the proposed but not implemented utility billing paper statement and account set up fees. Franchise fees paid to the General Fund by the Electric Fund were increased in FY13‐14 from 3% to 5% which will result in an additional $530,000 in revenue for the General Fund. The City actively seeks out additional funding opportunities in the form of state and federal grants and for FY13‐14 the City anticipates receiving $868,781 in grant funding for various operating and capital expenses. General Fund 32.65% Pass Through Grants 8.81% Solid Waste Fund 7.77% Water Fund 9.22% Wastewater Fund 4.39% Electric Fund 34.76% Vehicle Replacement Fund 2.10% Lodging Tax 0.29% Public Improvements Fund 0.00% Revenue Summary Expenses Budgeted expenses for all funds for FY13‐14 are $33,752,798 including pass through grant activity and non‐cash expenses such as depreciation and bad debt write offs. While this first year of utilizing a priority‐based budgeting process yielded some success some tough decisions were required in order to present the Governing Body with a balanced budget for FY13‐14 that does not heavily rely on the use of cash reserves. In order to do this $739,912 in cuts were made in the following areas:  Personnel costs were reduced by $144,835 due to the following:  Two full time and two part time vacant positions in the General Fund were not budgeted to be filled  The merit pay program was reduced from 5% to 2.5% ---PAGE BREAK--- iv  Goods and services purchases were reduced by $307,077  Capital equipment purchases and capital projects were reduced by $14,000  Vehicle and equipment replacements in the amount of $274,000 were delayed for another year Even with the cost reductions and revenue enhancements made for FY13‐14 we still anticipate using $199,257 in General Fund cash reserves, however City‐wide cash reserves will increase by approximately $1,230,000. Capital Improvements Program Also part of the sustainable budget process and new for FY13‐14 is the Capital Improvements Program (CIP). The CIP is a multi‐year, fiscal planning document that identifies long‐term improvements to the City’s infrastructure and facilities, and provides a program for prioritizing, scheduling and funding. It is comprised of two parts: a capital budget, which is the upcoming fiscal year’s plan; and a capital program, which is the plan for capital expenditures for the four years beyond the capital budget. The five‐year CIP will be evaluated annually to account for changes in funding availability, project costs and priorities. Total CIP expenditure budget for FY13‐14 is $2,057,552. General Fund 51% Water Fund 6% Wastewater Fund 23% Electric Fund 20% FY13‐14 Capital Improvements Expenditures ‐ All Funds Improvements other than 5.06% Infrastructure 93.28% Machinery & Equipment 1.25% Intangibles 0.41% FY13‐14 Capital Improvements Expenditures by Category‐ All Funds A variety of expenditures are planned for FY13‐14 including machinery & equipment, improvements, intangibles, and infrastructure. Infrastructure makes up the largest portion of the capital improvements at $1,919,364. A complete list and detailed descriptions of the projects included in the CIP appear in the CIP section of the budget document. Personnel Included in the budget is a 2.5% merit increase a 2.5% cost of living adjustment (COLA). Our research shows several municipalities are reinstating wage increases this fiscal year, however there are others who are still not able to do so. Although for FY13‐14 the full merit could not be implemented we feel it is important to continue the merit program to avoid falling further behind in compensation trends as well as to make sure we are taking care of our most important assets and resources ‐ our staff. The step and grade merit system has been in place for approximately fifteen years and is based upon the employee’s satisfactory performance evaluation, in addition to the completion of the goals set for each employee at the beginning of their evaluation period. It is important to continue this program for the employees and move them through the pay scale as they become more knowledgeable and valuable to the City of Cody. We already fall behind when not keeping up with the cost of living adjustments and when the economy turns and jobs are plentiful once again, it will be most important to the City of Cody to keep our employees rather than to lose them to higher paying jobs. The cost of turnover is extremely expensive and very time consuming. In addition, in the past few years we have reduced the number of staff but have not reduced the level of service provided and therefore our employees are doing more work with fewer resources. ---PAGE BREAK--- v While the step and grade merit system is designed to move employees through the pay scale, the City of Cody is nearing the time where a majority of our employees will be topped out and the ability to proportionately increase wages to the increase in cost of living will cease. As of FY13‐14 we will have 42 out of 104 employees who have topped out and have been with the City of Cody for an average of 15 years. These employees are very valuable to the City as they possess a vast historical knowledge base that assists the City in predicting problems, sharing ideas to resolve them, and knowing how to handle certain systems, equipment, or people in the best and most efficient manner due to their experience and training. It will be very important to plan for the future of these employees when it comes to wages, benefits, or other methods to compensate them for their continued satisfactory performance and contributions to the organization. Although health care costs continue to rise annually, the WAM‐JPIC Board carefully reviews all aspects of the health insurance program (claims expenses, premium revenues and reserves). The City of Cody retained its current tier level, thus resulting in only a base rate increase of The total increase to health insurance for FY13‐14 is $139,657 which includes the impact of the base rate increase and the loss of the premium holiday previously offered by WAM‐JPIC. Last fiscal year, the City received a reduction of approximately $89,000 in premium costs due to this holiday. The City will see a decrease in the percentages used to calculate the benefit for both categories of Workers’ Compensation rates. Based on the three year history in which Wyoming Safety and Workers’ Compensation Division uses to determine the City of Cody’s premiums, the City will see a decrease of 31% in the “clerical” category and a 24% decrease in the “local government” category. This results in a projected savings of approximately $35,000. This is the second year in a row in which the City has experienced reduced rates and our employees are to be commended for their commitment to working safely as it is a result of their safe work habits that we are seeing these cost reductions. The Wyoming Retirement System implemented an increase of 1% to be implemented over two‐years. The first year’s increase of is being paid by the employees. In FY14‐15 the additional will be paid by the City at a projected cost of approximately $26,000. Conclusion As is the case with many local government organizations, there are limited opportunities to increase revenues. It will be imperative that the City continue efforts which maximize cost containment and cost recovery options as well as alternative revenue sources. Through new thinking and tough choices, the FY13‐14 budget sets Cody on the road to sustainable financial health. The Budget Committee spent a considerable amount of time, energy, and thoughtfulness in coming up with a budget to present to the Governing Body. We considered all of the stakeholders impacted including constituents, special funding groups, employees, and recipients of our services. I present this document with the strong belief that it will enable the City to continue to meet community expectations and provide a balance of services to all. Beyond the continuation of services, this budget will fund and facilitate major improvements to key public facilities and infrastructure that will enhance quality of life in our community. Respectfully submitted, Jennifer R. Rosencranse City Administrator ---PAGE BREAK--- ---PAGE BREAK--- BUDGET PROCESS OVERVIEW City of Cody FY13-14 Budget Statutory Requirements The City’s budget is constructed on a fiscal year basis beginning each July 1st and running through the following June 30th. The budget must present a complete financial plan for the City, setting forth all estimated revenues, expenditures, and other financing sources for the ensuing fiscal year, together with the corresponding figures for the previous fiscal year. In estimating the anticipated revenues, consideration must be given to any unexpected surpluses and the historical percentage of tax collections. Further, the budget must show a balanced relationship between the total proposed expenditures and the total anticipated revenues with the inclusion of beginning funds. All incorporated first class cities and towns operating under the City Manager form of government must comply with the provisions of the Uniform Municipal Fiscal Procedures Act (W.S. 16-4-101 through W.S. 16-4-124) in preparing its budget. This act requires: 1. All departments must submit their budget requests to the budget officer by May 1st of each year. A budget officer is identified by W.S. 16-4-102(a)(iv) as any official appointed by the governing body. The budget officer must prepare a tentative budget for each fund and file it with the governing body no later than May 15th of each year; 2. The budget shall be in a format which best serves the needs of the municipality; 3. The budget must contain actual revenues and expenditures in the last completed fiscal year, estimated total revenues and expenditures for the current fiscal year, and estimated available revenues and expenditures for the ensuing budget year, and the year-to-year change in estimated revenues; 4. Each budget must contain the estimates developed by the budget officer together with specific work programs and other supportive data requested by the governing body, and must be accompanied by a budget message which outlines the proposed financial policies for the budget year and explains any changes from the previous year; 5. The proposed budget for the city or town must be reviewed and considered by the governing body in a regular or special meeting called for this purpose. After holding a public hearing, the governing body must adopt the budget (W.S. 16-4-109); 6. A summary of the budget the governing body proposes to adopt must be entered into the minutes; 7. The summary of the proposed budget must be published at least one week before the date of the public hearing in a newspaper having general circulation in that locality, or if there is none, by posting the notice in three conspicuous places within the municipality. Copies of publications of hearings shall be furnished to the director of the state department of audit. 8. No appropriation in the final budget of any fund can be in excess of the estimated expendable revenue with the inclusion of beginning funds for the fund for the budget year (W.S. 16-4-110); 1 ---PAGE BREAK--- BUDGET PROCESS OVERVIEW City of Cody FY13-14 Budget 9. No later than the day after the public hearing, the governing body must make the necessary appropriations and adopt the budget which, will be in effect for the next fiscal year barring further amendment; 10. A copy of the adopted budget, certified by the budget officer, must be furnished to the County Commissioners on or before July 31st (W.S. 39-2-401) for the necessary property tax levies (W.S. 16-4-111). Basis of Accounting Budgets for governmental funds are prepared using the modified cash basis of accounting. Proprietary fund budgets are prepared using the accrual basis of accounting. The statutory legal level of control at which expenditures may not legally exceed appropriations is the fund level. The City adopts, manages and amends its budget at the department level as well as by total fund level. Management control is at budgetary line item level. The Council may amend the budget once it is approved and may authorize transfers within the various budgetary programs in any fund. Unused appropriations for all funds lapse at the end of the year. The City does not use encumbrance accounting. 2 ---PAGE BREAK--- FUND OVERVIEW City of Cody FY13-14 Budget Overview The City of Cody’s accounting system is organized on the basis of Accounting Funds, each of which is considered a separate government activity with its own accounting entity. The operations of each Accounting Fund consists of a separate set of accounts that comprise its revenues, expenditures, assets, liabilities and fund equity or fund balance. From a private sector perspective, each Accounting Fund can be considered a wholly owned subsidiary of the City or a separate independent business, which must support all of the direct and indirect costs of providing services to the public. Government resources are allocated and accounted for in these individual Accounting Funds based upon the purpose for which they are to be spent, and the means by which spending activities are controlled. This accounting system is used to aid the City Council, City Administrator and Department Heads in demonstrating compliance with finance-related legal and contractual requirements. All City Accounting Funds are included in the annual budget and all revenues and other financing sources are appropriated by the City Council each year in the annual budget. All Accounting Funds are included in the City’s annual audited financial statements, reviewed by the City’s independent certified public accountants. General Fund 33.17% Pass Through Grants 8.03% Solid Waste Fund 6.77% Water Fund 9.02% Wastewater Fund 5.53% Electric Fund 36.27% Vehicle Replacement Fund 0.89% Lodging Tax Fund 0.32% Fund Overview Fund Classification Funds are further classified as either Governmental-Type or Business-Type in nature. Governmental- Type funds are used to account for the revenues, expenditures, assets and liabilities of tax-supported activities. Business-Type funds are established mainly to provide goods and services to the general public such as the sale of water and electricity, and are operated in a manner similar to a private business where fees are charged to external users to support operations. 3 ---PAGE BREAK--- FUND OVERVIEW City of Cody FY13-14 Budget Governmental- Type Funds 42% Business-Type Funds 58% Funds by Classification Governmental Type Funds The City of Cody operates four governmental-type funds which account for the general activities of the government. These funds represent 43% of the City’s total budget. • General Fund - The General Fund is the chief operating fund of the City and is used to account for resources traditionally associated with government which are not required legally or by sound financial management to be accounted for in another fund. Functions included in this fund are: Mayor-Council, Administrative Services, Police, Parks Maintenance, Public Facilities, Recreation & Aquatics, Community Development, Streets, and Vehicle Maintenance. This Fund represents 96% of the Governmental-Type Funds budget. • Pass Through Grants - Included in the General Fund are several pass-through grants which are defined under GASB Statement 24 as: Grants received by a recipient government to transfer or spend on behalf of a secondary recipient and should be recognized as revenues and expenditures/expenses in a governmental, proprietary or trust fund. • Capital Projects Funds - Capital Projects Funds are used to account for financial resources used for the acquisition or construction of major capital facilities and equipment (other than those financed by enterprise funds). The City of Cody maintains two capital projects funds: Vehicle Replacement and Public Improvements. These funds represent 3% of the Governmental-Type Funds budget. Vehicle Replacement Fund – the main revenue source of this fund is capital transfers from the General Fund and Enterprise Funds for the purpose of replacing vehicles and equipment. The Public Improvements Fund - this fund was initially established to account for the proceeds from the sale of the West Strip property to the Stampede Board in 2002. This fund now also accounts for the Direct Distribution funding received from the State of Wyoming. There are no expenses budgeted for this fund in FY13-14. 4 ---PAGE BREAK--- FUND OVERVIEW City of Cody FY13-14 Budget • Special Revenue Funds - Special Revenue funds are used to account for proceeds of specific revenue sources (other than expendable trusts) that are legally restricted for specified purposes. In practice, this definition encompasses legal restrictions imposed by parties outside the government as well as those imposed by the governing body. The City maintains one special revenue fund: Lodging Tax. This fund’s main source of revenue is the proceeds from the 4% lodging tax assessed at the State level. This fund represents less than 1% of the Governmental- Type Funds budget. General Fund 78.21% Vehicle Replacement Fund 2.10% Lodging Tax Fund 0.76% Pass Through Grants 18.94% Governmental Type Funds Business-Type Funds Enterprise Funds are classified as Business-Type funds and are used to account for operations that are financed and operated in a manner similar to private business enterprises, where the intent of the governing body is that the costs of providing these services to the general public on a continuing basis be financed or recovered primarily through user charges. The City of Cody operates four utility enterprise funds: Solid Waste, Water, Wastewater, and Electric. These four enterprises are accounted for in separate funds. This separation is essential to determine the total costs of providing each of the four services to the citizens and to assure that the resources of one enterprise are not improperly used by the others. These Funds represent for 57% of the City’s total budget. • Solid Waste Fund – the City of Cody provides trash collection and recycling services to residential and commercial customers. Revenues are derived primarily through user charges. This fund represents 12% of the total Business-Type Funds budget. • Water Fund – the City of Cody provides treated water services residential and commercial customers. The City also operates the raw water system which utilized for irrigation purposes between May and October. Revenues are derived primarily from user charges and connection fees. This fund represents 16% of the total Business-Type Funds budget. 5 ---PAGE BREAK--- FUND OVERVIEW City of Cody FY13-14 Budget • Wastewater Fund – the City of Cody provides wastewater services to residential and commercial customers. Revenues are derived primarily through user charges and connection fees. This fund represents 9% of the total Business-Type Funds budget. • Electric Fund – The City of Cody operates an electric distribution system and purchases wholesale power from the Wyoming Municipal Power Agency for resale to residential and commercial customers. Revenues are derived primarily through user charges and connection fees. This fund represents 63% of the total Business-Type Funds budget. Solid Waste Fund 12% Water Fund 16% Wastewater Fund 9% Electric Fund 63% Business Type Funds 6 ---PAGE BREAK--- RESTRICTED RESERVES OVERVIEW City of Cody FY13-14 Budget Overview As set forth in the City of Cody’s Financial Management Policy, the City shall maintain minimum fund balances to ensure: • Adequate financial resources are available to conduct the normal business of the City and ensure the continued delivery of essential services in the event of any short-term interruptions in cash flow • Adequate accumulation of financial resources for use in capital acquisitions or to comply with legal requirements. • Adequate financial resources are available to respond, in a planned and decisive manner, to long-term or permanent decreases in revenues. • Adequate financial resources are available to provide continued delivery of public safety, utilities, and essential infrastructure maintenance services in response to natural disasters or emergency situations. Restricted reserves are reviewed and calculated annually and any cash balances that exceed the total calculated or designated reserved fund balances are considered undesignated fund equity and available for appropriation unless otherwise encumbered by the City Council. Use of restricted reserves requires Council approval. Any additional reserves that may be required based on grant or loan requirements shall be set by the Council as needed. The total restricted reserves are $6,546,429 for FY13-14. General Fund 37% Solid Waste Fund 8% Water Fund 11% Wastewater Fund 7% Electric Fund 37% Restricted Reserves- All Funds 7 ---PAGE BREAK--- RESTRICTED RESERVES OVERVIEW City of Cody FY13-14 Budget General Fund In addition to the operating reserve of $2,306,557 which represents ninety (90) days of total operating and maintenance expenditures the restricted reserves of the General Fund include: • Convention Center Reserve $21,100 – In 2008 the City created a Convention Center Task Force to study the feasibility of building an events center in Cody to attract tourists, visitors and conventions to the area and the City solicited donations for the project. The feasibility study was completed in 2008 however the events center project did not move past the study phase. This reserve was established in 2009 to account for unspent donations received for the purpose of constructing a convention center. There have been no changes in the fund balance since it was established. • Open Space Reserve $107,425 - The reserve for open space contributions was established in FY04-05 to account for the money paid by developers to the City in lieu of providing open space park area in a development. The Council reserves this money for the purpose of future parks and public improvements. There have been no changes in the fund balance since it was established. • Forfeitures Reserve $11,102 - This is money the City receives periodically from the Department of Justice or passed through from another law enforcement agency. The source of the money is proceeds from the sale of forfeited property in criminal cases. The use of these funds is restricted by the Department of Justice for specific law enforcement expenditures. Any expenditure from this fund must be approved in advance by Council during the budget or through a budget amendment. • PEG Grant $12,000 – This is money received from Optimum (formerly Bresnan) as part of the franchise agreement adopted in 2013. These funds are to be used solely by the City for PEG access equipment including but not limited to studio and portable production equipment, editing equipment, and program playback equipment or for renovation or construction of PEG access facilities or any other PEG capital related needs of the City. PEG includes the governmental access channel and educational access channel. Operating Reserve 93.83% Reserve for Convention Center 0.86% Reserve for Police Forfeitures 0.45% PEG Grant 0.49% Reserve for Open Space 4.37% Restricted Reserves- General Fund 8 ---PAGE BREAK--- RESTRICTED RESERVES OVERVIEW City of Cody FY13-14 Budget Solid Waste Fund The reserve requirement in the Solid Waste Fund is ninety (90) days of total operating and maintenance expenditures for the ensuing fiscal year. This amounts to $506,057 for FY13-14. There are no other restricted reserves in this fund. Operating Reserve 100% Restricted Reserves- Solid Waste Fund Water Fund In addition to the operating reserve of $605,949 which represents one hundred twenty (120) days of total operating and maintenance expenditures the restricted reserves of the Water Fund include: • Wyoming Water Development Commission Reserve $90,000 – This reserve was established in FY2012-2013 as part of the west strip waterline grant project. The City is required to add $20,000 per year to this reserve until it reaches $150,000. The purpose of this reserve is for future capital expansion of the water system and is a permanent restriction. Operating Reserve 87% Reserve for WWDC Requirement 13% Restricted Reserves- Water Fund 9 ---PAGE BREAK--- RESTRICTED RESERVES OVERVIEW City of Cody FY13-14 Budget Wastewater Fund The operating reserve requirement in the Wastewater Fund is $209,892 for FY13-14 which represents one hundred (120) days of total operating and maintenance expenditures for the ensuing fiscal year plus a capital reserve of $50,000. Beginning in FY13-14, the increase to base rates for wastewater services will be included as a capital restriction for the purpose of the primary lagoon and treatment building project expected to begin in FY15-16. This will add an additional $212,214 per year for three years to the capital reserve in this fund. Operating Reserve 44% Reserve for Capital Acquisitions 56% Restricted Reserves- Wastewater Fund Electric Fund The reserve requirement in the Electric Fund is ninety (90) days of total operating and maintenance expenditures for the ensuing fiscal year. There are no other restricted reserves in this fund. In FY11-12 the Council authorized a reduction of the reserve requirement to 51 days to provide sufficient funds for the 2AB area electrical expansion project. As of FY12-13 the restricted reserve had been mostly replenished to $2,414,133 days, which reflects 80 days for FY13-14. Operating Reserve 100% Restricted Reserves- Electric Fund 10 ---PAGE BREAK--- DEBT SERVICE OVERVIEW City of Cody FY13-14 Budget Overview Pursuant to the Wyoming Constitution Article 16 Section 5, the City Council has the power to contract indebtedness on behalf of the City by borrowing money or issuing bonds to carry out the objectives or purposes of the City. The amount of debt that can be created is limited to four percent of the assessed valuation of the taxable property plus an additional four percent for the building and constructing of sewerage systems. This limitation does not apply to debt incurred for the construction, establishing, extending, and maintaining of water works and supplying water for the municipality and its inhabitants. The City’s legal debt limit is currently calculated as follows: 2012 Valuation $111,082,058 Debt Limit – 4% of Value $4,443,282 Debt Limit – additional 4% for sewerage system construction $4,443,282 Total amount of general obligation debt outstanding applicable to limit $0 Net Debt Limit Available $8,886,564 In addition to the eight mills authorized to help pay for the operating costs, the statute also provides cities and towns with the ability to levy a sufficient number of mills for the payment of principal and interest of general obligation indebtedness within the limits prescribed in article 16, section 5, of the Wyoming constitution. W.S.39-13-104(c)(ii). Authorized Types of Bonds The City may issue the following types of bond: • General Obligation Bonds - Subject to the limitations above, the City has the power to issue general obligation coupon bonds for public improvements (W.S. 15-7-101). Before general obligation bonds can be issued, the governing body must pass an ordinance specifying the purpose of the bonds and obtain the approval of the voters at a regular or special election. The City of Cody has no outstanding general obligation bonds • Local Improvement Bonds – When the governing body of any city determines that improvements such as the construction of streets, curbs, gutters, sidewalks and the like will specially benefit adjoining property it can create a local improvement district and assess all or part of the cost of the improvements against the benefited properties. The governing body, by ordinance, can issue local improvement bonds to finance such improvements (W.S. 15-6-131 through 15-6-448). These bonds are not subject to the debt limitation. The City of Cody has no outstanding local improvement bonds. • Revenue Bonds – Revenue bonds are payable solely from the revenues of specified income- producing property such as water and electric facilities. They are issued to finance the cost of acquiring, constructing or improving specific property and are not subject to the debt limit. Generally, before revenue bonds can be issued the governing body must pass an ordinance which describes the contemplated project, estimates its cost and useful life and states the amount of bonds to be issued along with all details in connection with the bonds; and when required by law (W.S. 15-7-111), obtain the approval of the voters at a regular or special election. The City of Cody has no outstanding revenue bonds. 11 ---PAGE BREAK--- DEBT SERVICE OVERVIEW City of Cody FY13-14 Budget Issued Debt Governmental-Type Funds – The City has no outstanding debt in any of the governmental –type funds. Business-Type Funds - Prior to FY13-14 the City had a revenue bond obligation and two loans in the Water Fund and one revenue bond obligation in Electric Fund. All debt obligations were paid in full prior to June 30, 2013. In the Capital Improvements Program the City has planned $7,975,220 for the sewer lagoon, primary treatment building and bio solids pumping station. This project is expected to be completed over 3 years and be partially financed through increased user fees and loans. It is anticipated that the loan requirement would be $1,111,060 and the annual debt service payments including principal and interest will be $107,784 over 20 years. The total interest paid on the loans would be $475,418. 12 ---PAGE BREAK--- GRANTS OVERVIEW City of Cody FY13-14 Budget Overview The City of Cody receives a number of operating and capital grants from federal, state and local sources. These funds are utilized for a variety of programs including public safety, recreation, parks and public works. Some grants cover 100% of the program or project cost while others require a matching amount from City funds. The match amount will vary depending on the terms of each grant. Currently, grants are applied for and managed by many different departments and it is the responsibility of the department heads or designated supervisors to ensure grants assigned to their divisions are properly reported and monitored. Oversight of the grants management process is centralized in the Administrative Services department where the grant applications, disbursement requests, and other grant-related records are maintained. For tracking purposes, grants are tracked by assigning corresponding general ledger account numbers for both the revenue and the expense sides. All expenses other than payroll costs are charged to the grant expense line item. Grant-associated payroll costs are charged to the departments’ salary and benefit line items rather than the grant line items for the purpose of reconciling with IRS reporting requirements. For grants that encompass payroll costs (such as the WASCOP grants) the expense general ledger account reflects only non-payroll expense therefore the expense line item will differ from the associated revenue line item. FY13-14 Grant Awards Grant funding frequently crosses fiscal years depending on the agency’s award period and the timing difference between when expenses are incurred and when the reimbursements are received so it is not uncommon for the grant funding amounts and expense amounts to differ in a single fiscal year. The City anticipates receiving $868,781 in FY13-14 from the following grant sources: Agency Type Purpose Total Grant Award Previous Years Revenue FY13-14 Anticipated Revenue FY13-14 Anticipated Expense Wyoming Association of Sheriffs and Chiefs (WASCOP) Local Public Safety $6,970 $0 $6,970 $2,000 U.S. Department of Justice Federal Public Safety $1,200 $0 $1,200 $2,250 U.S. Department of Homeland Security Federal Public Safety $27,603 $9,466 $18,137 $18,137 Wyoming Department of Agriculture State Parks $2,000 $0 $2,000 $4,000 Wyoming Arts Council Federal Recreation $5,500 $0 $5,500 $5,500 Park County Travel Council Local Recreation $1,000 $0 $1,000 $1,000 State Lands and Investments Board State Recreation $16,327 $0 $16,327 $16,327 State Lands and Investments Board State Public Works $632,035 $20,200 $611,835 $921,249 State Lands and Investments Board State Public Works $418,204 $212,212 $205,812 $206,437 TOTALS $1,110,839 $241,878 $868,781 $1,176,900 13 ---PAGE BREAK--- GRANTS OVERVIEW City of Cody FY13-14 Budget Wyoming Association of Sheriffs and Chiefs of Police (WASCOP) The City receives two operating grants from this organization for the purpose of performing alcohol and tobacco sales compliance checks at local businesses. Both grants have a pay-out limit of $4,250.00 per grant, per year. WASCOP reimburses the City at $85.00 per inspection up to the limit. This is to cover: 1) overtime paid to the Officer conducting the compliance checks, 2) $10.00 in Cody Bucks given to the clerk at each retailer that is in compliance and 3) $10.00 per compliance check completed to be paid to the assisting youth/minor. The City anticipates receiving $4,250.00 for Alcohol compliance checks and $2,720 for the Tobacco compliance checks in FY13-14. U.S. Department of Justice This program covers ½ the cost of a ballistic vest for each police officer in the department. The award amount varies each year based upon the number of officers requiring a replacement vest due to expiration of their current vest and the number of new officers added to the department. The City anticipates needing 3 vests in FY13-14 and a grant application has been submitted for a total of $2,250 of which we would receive an award of $1,080 if the grant is approved. The City’s match on this grant would be $1,170. The City is also expecting an additional $120 in reimbursement from the grant for purchases made at the end of FY12-13. U.S. Department of Homeland Security The City of Cody is currently administering two grants awarded from this agency in 2011 and 2012. • The Homeland Security Grant received for fiscal year 2011 was in the amount of $19,294, about half of which was received for expenses incurred in FY12-13. The remaining amount of $9,828 will be received in FY13-14. The Homeland Security Grant for fiscal year 2012 was awarded in the amount of $8,309 and all funds are expected to be received all in FY13-14. These are 100% grants and there is no City match requirement. • The Homeland Security Grant funds for fiscal year 2011 and 2012 are required to be spent on the state initiatives of: WYOLINK Interoperability Initiative, Wyoming Community Preparedness/Citizen Corp Program, Regional Response Teams, Wyoming Improvised Explosive Detection and Response, or Wyoming Critical Infrastructure Protection and Information Sharing/Geospatial Initiative. During fiscal year 2012-2013, the 2011 Homeland Security grant funds were used were used to purchase the Crime Reports annual subscription (crime mapping), IPADs, IPAD access fees, and gas mask canisters. For fiscal year 2013-2014, the Homeland Security grant funds will be used to purchase the Crime Reports subscription, IPADs and IPAD vehicle mounts with keyboards. Wyoming Department of Agriculture The City of Cody receives an annual grant from the Wyoming Department of Agriculture for the control of Culex Tarsalis mosquitos that carry the West Nile Virus. This grant has a 50% match requirement and covers the cost of chemicals, seasonal labor, administration, and tools used for controlling mosquitos. The City’s match requirement is $2,000 for this grant. 14 ---PAGE BREAK--- GRANTS OVERVIEW City of Cody FY13-14 Budget Wyoming Arts Council This is federal pass through grant where funding is provided by the National Endowment for the Arts to the Wyoming Arts Council who in turn provides this funding to the City of Cody for the Concerts in the Park series. The City is anticipating two grants from this source in FY13-14. • The Arts Across Wyoming grant in the amount of $750 to offset costs for Artist Roster performer Jeff Troxel on July 11th. • The Concerts in the Park grant is in the amount of $4,750 for costs associated with performer fees, sound technician fees, and advertising. These are 100% grants and there is no City match requirement. Park County Travel Council The City anticipates receiving $1,000 from this local source to cover the outside-of-Park-County marketing and advertising of the 2013 Concerts in the Park series. This is a 100% grant and there is no City match requirement. State Lands and Investments Board (SLIB) The City of Cody is anticipating four grants from SLIB in the amount of $1,066,566 for the Shoshone Trail improvement project, the 16th Street storm drainage and street reconstruction project phases 2 and 3 and the Olive Glenn Subdivision electric lines project. • The Shoshone Trail project grant award is in the amount of $16,327 and encompasses a variety of repairs including a section of failing trail located north of Riverview Drive connecting Riverview Drive to the Shoshone River Pathway. A section of the road from River View Drive to the parking area is in need of repair as well as a section of the pull off area which is cracking and sloping off towards a steep hillside. In addition, the parking lot is in need of maintenance as it is beginning to crumble and show its age and wear. Lastly, due to the recent repair to a culvert, maintenance work is required to the swale between culverts which accepts water that flows from Highway 120 down a steep hillside and discharges to the Shoshone River. There is no City match requirement for this grant. • The 16th Street storm drainage and street reconstruction project phase 2 grant award is in the amount of $482,373. This project involves the replacement of storm drainage piping on 16th Street between Alger Ave. and the alley north of Walgreens. This portion of the drainage system is vastly undersized and provides the connection to the State drainage system and the storm drainage system from the top of the hill. The purpose of this project is to complete the drainage reconstruction of the section identified. The street, curb and gutter will also be replaced throughout most of the project area. This began in FY12-13 and the City anticipates reimbursements of $20,200 before the end of the fiscal year, with the remaining project costs and reimbursements occurring in FY13-14. There is no City match requirement for this grant. • The 16th Street storm drainage & street reconstruction project phase 3 grant award is the amount of $149,662. This project involves the replacement of storm drainage piping on 16th Street between Stampede and N. Park. This portion of the drainage system is vastly undersized, the system has numerous holes in the existing pipe leading to leaks and sinking roadways. The purpose of this project is to complete the drainage reconstruction of the section identified. This project also involves the reconstruction of 16th Street from N. Park Ave to Stampede Ave. along with some curb and gutter replacement. The City’s match requirement for this project is $149,661. 15 ---PAGE BREAK--- GRANTS OVERVIEW City of Cody FY13-14 Budget • The Olive Glenn Subdivision cable replacement project began in FY12-13 with the replacement of the underground primary cable in the Olive Glenn subdivision. The FY13-14 phase of the project will be to replace underground primary cable in the Dale Drive area of the Olive Glenn Subdivision. The City will install conduit and cable to replace the existing direct buried underground power lines. The total project cost is expected to be $475,040 and the City received a grant for $418,024 which covers approximately 88% of the total project cost. The City’s match is $57,016. 16 ---PAGE BREAK--- COMMUNITY FUNDING OVERVIEW City of Cody FY13-14 Budget Overview The City of Cody has provided funding to various community agencies for many years. The purpose of this program has been to support community programs and organizations that provide services to the citizens of Cody. For the FY13-14 program, a new application process and criteria were established for the purpose of ensuring fiscal responsibility and accountability in how public funds are spent. Lodging Tax revenues were designated as the funding source for this program. In most years, funding has been allocated out of both the General Fund and the Lodging Tax Fund. In FY10-11 and FY11-12 it was all allocated from the General Fund and in FY12-13 it was all allocated from the Lodging Tax Fund. In most years, there was not a sufficient operating surplus to cover the amounts allocated from the General Fund so unrestricted cash reserves were used. The following chart shows a 10-year funding summary: FY13-14 Program Lodging Tax revenues and projected cash carry over for FY13-14 is estimated to be approximately $110,000. After allocating funds for the annual ice cream social and parade sponsorships the estimated available funding for the program is approximately $82,500. Of this amount, the Council reserved $10,000 for contingency purposes and has allocated $60,507 for the following organizations: Organization Amount Requested Amount Allocated Absaroka Head Start $2,000 $667 Big Brothers Big Sisters of NW Wyoming $2,270 $617 Boys & Girls Club of Park County $5,000 $1,667 Bright Futures Mentoring Program $2,000 $583 Cody Skylighters $5,000 $1,333 Cody Stampede Board $5,000 $1,600 Cody Stampede Parade Committee $5,000 $1,933 Cody Yellowstone Air Improvement Resources $20,000 $7,632 Concerts in the Park $5,000 $1,500 Crisis Intervention Services $5,000 $3,667 Forward Cody Wyoming, Inc $25,000 $22,542 Heart Mountain Volunteer Medical Clinic $3,000 $1,583 Olive Glenn Golf & Country Club $50,000 $8,350 Park County Court Supervised Treatment Program $18,709 $6,833 TOTAL $156,049 $60,507 0% 20% 40% 60% 80% 100% FY03-04 $213,750 FY04-05 $271,164 FY05-06 $203,773 FY06-07 $233,773 FY07-08 $290,500 FY08-09 $305,000 FY09-10 $305,000 FY10-11 $132,200 FY11-12 $136,200 FY12-13 $70,950 General Fund Lodging Tax 17 ---PAGE BREAK--- ---PAGE BREAK--- VEHICLE REPLACEMENT PROGRAM OVERVIEW City of Cody FY13-14 Budget Overview This fund was established in 1999 as an effort to provide a more systematic method of replacing equipment and leveling the costs of replacing such equipment. This activity provides funding for vehicle and equipment replacements in the General Fund and Enterprise Funds through an annual allocation from each City department into the Vehicle Replacement Fund. To fund this program an allocation has been made annually from the General Fund and Enterprise Funds into the Vehicle Replacement Fund. The transfers have varied from year to year due to equipment replacement needs and funding limitations. Annual allocations are calculated based on the estimated replacement amount of each piece of equipment, the number of years remaining until replacement is scheduled to occur, and the actual cash balance of the fund vs. the required cash balance at the time of replacement. In most years, the Vehicle Replacement Fund has been funded at 70% of requirements. In FY12‐13 the allocation was reduced to 25% due to cash flow limitations in the General Fund. Since its inception in 1999 it has never been funded at the full 100% of requirements. Vehicle Replacement Allocations are one area which has been regularly reduced in order to balance the annual budget. The following chart shows a 5‐year history of allocations and replacements: Replacement Guidelines Replacement of City owned vehicles and equipment is based primarily on the following criteria:  The age of the vehicle/equipment in years and miles driven or hours operated coupled with the maintenance costs incurred during the projected life cycle of the vehicle or equipment as compared to its original purchase price. Each year the Vehicle Maintenance department recommends a replacement schedule that would allow the City to replace any vehicle or equipment that has maintenance costs meeting or exceeding the original purchase price.  Other considerations for replacement are: 1. Safety: is the vehicle safe to operate in its present condition and is it cost effective to repair it to a safe condition vs. replacement cost? 2. Cost: are the funds needed for replacement available at the time the vehicle/equipment needs replaced? 3. Availability: some vehicles, particularly Police type vehicles, are only manufactured during certain times of each model year. Replacement of these vehicles will need to be scheduled during this time frame. FY09‐10 FY10‐11 FY11‐12 FY12‐13 FY13‐14 Allocations 407,282 647,950 646,467 393,605 684,824 Replacements 198,881 300,549 379,269 293,378 300,000 ‐ 100,000 200,000 300,000 400,000 500,000 600,000 700,000 800,000 18 ---PAGE BREAK--- VEHICLE REPLACEMENT PROGRAM OVERVIEW City of Cody FY13-14 Budget 4. Age and type of vehicle: is the vehicle or equipment obsolete either because of its age or new technology? 5. Maintenance repair costs: will the required repairs or the maintenance costs over the life of the vehicle surpass its original purchase price? 6. Value of asset: at what point in the life of the vehicle can the City realize the maximum return on its investment either through the sale or trade‐in value of the vehicle or equipment? The various types of City owned vehicles have been placed into one of 11 different classifications. The classes and types of vehicles in each class are listed below: CLASS POLICE PATROL VEHICLES ‐ Class vehicles consist of police patrol cars, trucks and S.U.V.s. These vehicles are used on a daily basis to provide police protection throughout the City. It is recommended that these vehicles be replaced every 6 to 7 years or when the odometer reading has reached 100,000 miles. These vehicles may also be replaced if or when the costs of repair and maintenance have exceeded the original purchase price of the vehicle. Since these ‘Police Package” type vehicles are only manufactured once a year it is recommended that the replacement process begin when the vehicle’s odometer reading reaches 90,000 miles. CLASS “A‐1” OTHER POLICE VEHCLES ‐ Class “A‐1” vehicles consist of other police type vehicles used for administration, detectives, community services, etc. Since these vehicles do not receive the heavy day to day use associated with other Police type vehicles and they are not the “Police Package” type vehicles, replacement of these can be made after 10 years of service or when the odometer reading reaches 100,000 miles and provided the maintenance costs have not exceeded the original purchase price of the vehicle. CLASS PICKUP TRUCKS AND CARS ‐ Class vehicles consist of administrative cars, pool cars, staff cars and ½ ton and ¾ ton pickup trucks that are used in the day to day operations of the City. These vehicles may be replaced after 10 years of service or when the odometer reading reaches 100,000 miles, provided the maintenance costs have not exceeded the original purchase price of the vehicle. Some of these vehicles, more specifically those used by the Parks Department for summer or temporary employees, may not attain the 100,000‐mile mark within the 10‐year period. The Vehicle Maintenance Division and the Division to which the vehicle has been assigned will monitor these vehicles to determine when, or if, the vehicle should be replaced. This decision will be based upon past and projected maintenance costs and the overall condition of the vehicle. CLASS SANITATION TRUCKS ‐ Class trucks consist of the Sanitation Division’s trucks that are mounted with automated compactors. These trucks are used heavily on a daily basis throughout the City to collect and haul refuse to the sanitary landfill. Sanitation trucks may be replaced when the hour meter has registered 10,000 hours of service. This usually occurs somewhere within the 6th to 8th year of service. The benchmark set for hours of operation will affect the point within the 6 to 8 year range at which the vehicle can be replaced. Due to the length of time required to order, manufacture and receive delivery, it is recommended that the City begin the replacement process when the vehicle’s hour meter has registered 8,500 hours of service. CLASS HEAVY TRUCKS ‐ Class trucks consist of dump trucks, sewer jets, winch trucks and other related trucks. The City relies heavily on these trucks and equipment, often on a daily basis for road repairs, snow removal, sanitary sewer maintenance, storm sewer maintenance and water line repair and maintenance. These trucks may be replaced after 10 to 15 years (at this point it is estimated that the 19 ---PAGE BREAK--- VEHICLE REPLACEMENT PROGRAM OVERVIEW City of Cody FY13-14 Budget mileage will have reached 100,000 miles) or 10,000 to 15,000 hours of service, provided the maintenance costs have not exceeded the original purchase price of the vehicle. The 5 year and 5,000 hour “gap” may be narrowed in the future through the purchase of heavier (GVW) trucks that are designed to effectively carry the loads required by the nature of the work the City crews perform. CLASS ELECTRIAL (SPECIALTY TRUCKS) BUCKET AND DERRICK TYPE TRUCKS ‐ Class trucks consist mainly of the Electrical Division’s trucks. These trucks are usually designed to perform duties used in providing and maintaining electrical service to the City’s electric customers. These trucks may be replaced after 10 years of service; this number is based on the maintenance history of each truck and the experience of the Electrical Division personnel and their working knowledge of the trucks. These trucks may be retained beyond their 10‐year replacement threshold after consideration has been given to the required repairs, necessary upgrades and the anticipated usage. CLASS STREET SWEEPERS AND RELATED TRUCKS ‐ Class trucks consist of street sweepers, water tankers, distributor trucks and other related equipment. These trucks and equipment are used heavily during portions of the year and on many different projects throughout the city. Most of the usage occurs during the summer months. These trucks are considered a high maintenance vehicle due to the types of work they perform and the conditions to which they are exposed. These operating conditions may vary from being exposed to dusty and highly abrasive materials to extremely wet and muddy conditions during the same day. Replacement of these vehicles may be made within the range of 5 to 10 years or when the hour meter has recorded 5,000 operating hours, provided the maintenance costs have not exceeded the original purchase price of the vehicle. The benchmark established for hours of operation will affect the point within the range of 5 to 10 years at which the unit may be replaced. CLASS OFF‐ROAD EQUIPMENT ‐ Class equipment consists of backhoes, tractors, skid‐steer loaders, small roller compactors and other light off‐road equipment. The Public Works Divisions use much of the equipment on almost a daily basis; other pieces are used more extensively on a seasonal basis, depending on the Division and the time of year. This type of equipment may be replaced after 5 to 10 years of service or when the hour meter has recorded 5,000 hours of service, provided the maintenance costs of the equipment have not exceeded the original purchase price. The benchmark established for hours of operation will affect the point within the range of 5 to 10 years at which the unit may be replaced. CLASS HEAVY OFF‐ROAD EQUIPMENT ‐ Class equipment consists of motor‐graders, loaders, heavy roller compactors and other related heavy equipment. This equipment may be purchased using a manufacturer’s “buy back” program. Replacement could be made anywhere within 5 to 10 years but could conceivably be broken down into 1‐year increments. Some of this equipment receives only minimal usage during most of the year. The Vehicle Maintenance Division, in cooperation with the Division requesting the equipment, may consider renting or leasing some of this equipment as opposed to owning under‐utilized equipment. CLASS OTHER OFF‐ROAD EQUIPMENT ‐ Class equipment consists of mowers, turf tractors and other small riding equipment usually associated with parks, ball‐fields and other turf type areas. Some of this equipment is also used during the winter months for snow removal on City owned walks and small parking areas. Replacement of this type of equipment may be made after 3 to 6 years or when the equipment’s hour meter has recorded 3,000 hours of operating time, provided the maintenance cost of the equipment has not exceeded the original purchase price. 20 ---PAGE BREAK--- VEHICLE REPLACEMENT PROGRAM OVERVIEW City of Cody FY13-14 Budget CLASS LIGHT EQUIPMENT AND TOOLS ‐ Class equipment and tools consist of chainsaws, concrete saws, pumps, generators, trimmers, push type lawnmowers etc. Replacement may be made when the total maintenance cost of the item exceeds the original purchase price. CLASS TRAILERS AND TRAILER MOUNTED EQUIPMENT ‐ Class equipment consists of pull type trailers used to transport other equipment or material/supplies to job sites throughout the City. Class also includes trailer‐mounted equipment or tools such as the underground cable puller used by the Electric Division and the trailer‐mounted pumps used by the Water Division. Replacement of these types of trailers and equipment may be made when the total maintenance cost of the item exceeds the original purchase price or when the equipment has been deemed obsolete or unsafe to operate. EARLY REPLACEMENT ‐ Early replacement of a vehicle or piece of equipment may occur when major expenditures are needed to restore the vehicle or equipment to a safe and efficient operating condition. Such expenditures would be for major accidental damages, large major component failures such as engine, transmission or other drive‐train component failures. Major expenditures for repairs will not be made when the cost of repairs plus the salvage value of the vehicle in an un‐repaired condition, exceeds the value of the vehicle in a repaired condition. No major repairs should be made when the vehicle or equipment is in the final months of its replacement schedule. Such repairs may be made when the repairs will successfully extend the useful life of the vehicle or equipment and the Division requesting the repairs has a legitimate need for the item beyond its proposed replacement cycle. FY13‐14 Allocations and Replacements Allocations for FY13‐14 are budgeted at 70% for a total of $684,824. Based on the replacement schedule the expenditures from this fund are budgeted to be $300,000. General Fund vehicle and equipment replacements have been extended by one year and the FY13‐14 replacements are all for Business‐Type fund assets. Although the General fund allocations are budgeted for this year the associated replacements have been pushed forward by one year and will be re‐evaluated. Description Department Class Replacement Cost 1996 Ford Pickup Water/Wastewater B $35,000 1999 Chevy Pickup Wastewater B $32,000 2003 Ford Crew Electric B $33,000 2005 Chevy Bucket Truck Electric E $200,000 TOTAL $300,000 Ongoing Replacement Schedule Vehicle and equipment replacements are currently scheduled out through FY2024‐2025 and total $7,625,960 over the 12 year span. Due to various factors such as interest earnings, trade in values and savings in estimated replacement costs this fund is doing well, even with the reduced level of funding over the years. As of FY12‐13 this fund is estimated to have an ending cash balance of $2,007,425 which is 58% of requirements based on the current replacement schedule. If future year allocations remain at 70%, interest and trade in values continue a favorable trend then under the current replacement schedule this fund is projected to remain solvent. 21 ---PAGE BREAK--- VEHICLE REPLACEMENT PROGRAM OVERVIEW City of Cody FY13-14 Budget General Fund 55% Solid Waste Fund 19% Water Fund 4% Wastewater Fund 6% Electric Fund 16% 12‐Year Vehicle & Equipment Replacements by Fund Vehicle Replacement Fund Projected Fund Balance Estimated Allocation Estimated Expenditures Over(Under) Allocation Projected Fund Balance FY 13‐14 $ 684,824 $ 300,000 $ 384,824 $ 2,392,249 FY 14‐15 $ 464,350 $ 574,000 $ (109,650) $ 2,282,598 FY 15‐16 $ 464,350 $ 564,765 $ (100,415) $ 2,182,183 FY 16‐17 $ 464,350 $ 357,300 $ 107,050 $ 2,310,480 FY 17‐18 $ 464,350 $ 847,420 $ (383,070) $ 1,927,409 FY 18‐19 $ 464,350 $ 749,870 $ (285,520) $ 1,641,889 FY 19‐20 $ 464,350 $ 764,400 $ (300,050) $ 1,341,839 FY 20‐21 $ 464,350 $ 1,294,800 $ (830,450) $ 511,388 FY 21‐22 $ 464,350 $ 755,900 $ (291,550) $ 219,838 FY 22‐23 $ 464,350 $ 234,000 $ 230,350 $ 450,188 FY 23‐24 $ 464,350 $ 689,900 $ (225,550) $ 224,637 FY 24‐25 $ 464,350 $ 493,605 $ (29,255) $ 195,382 22 ---PAGE BREAK--- Mileage Hours 2013/2014 2014/2015 2015/2016 2016/2017 2017/2018 2018/2019 2019/2020 2020/2021 2021/2022 2022/2023 2023/2024 2024/2025 ADMINISTRATIVE SERVICES B03 240 06 Chevy Colorado 36,979 0 30,000 $ B19 240 04 Chev Col 51,273 0 32,400 $ TOTAL - $ - $ - $ - $ - $ - $ 32,400 $ - $ 30,000 $ - $ - $ - $ POLICE A01 310 13 Ford Interceptor 1,544 0 38,000 $ A02 310 12 Chevy Impala 15,885 0 38,000 $ A03 310 10 Chev Impala 38,163 0 40,000 $ A04 310 08 Ford CrnVic 46,889 1,867 35,000 $ A05 310 07 Ford PU 53,246 0 54,500 $ A06 310 05 Chev PU 118,487 6,899 30,000 $ A07 310 08 Ford CrnVic 37,292 1,117 38,000 $ A08 310 08 Ford CrnVic 56,209 2,297 38,000 $ A09 310 08 Dodge Chr 28,191 1,438 37,500 $ A10 310 08 Ford CrnVic 48,386 1,532 38,000 $ A11 310 09 Chev Imp 41,114 0 35,000 $ A12 310 07 Ford Explorer 46,199 0 39,800 $ A13 310 75,009 0 Selling as surplus and rolling A21 into backup. A14 310 09 Chev Imp 25,687 0 35,000 $ A16 310 09 Dodge PU 4,562 175 A17 310 10 Chev Impala 29,384 0 40,000 $ A18 310 12 Chevy Impala 10,550 0 38,000 $ A19 310 09 Chev Tahoe 47,448 0 54,300 $ A20 310 13 Ford Interceptor 3,204 0 38,000 $ A21 310 06 Chev Imp 61,070 0 33,000 $ A22 310 07 Trailblazer 32,698 0 36,500 $ A23 310 05 Chev van 31,515 0 37,500 $ A24 310 86 GMC Armored 279,228 0 A25 310 95 Ambulance 137,762 0 A26 310 08 GMC Van 998 0 32,600 $ A102 310 13 Chevy Equinox 501 A103 310 02 Dodge Van 76,906 0 32,000 $ A104 310 03 Dodge Duran 102,646 0 36,400 $ A105 310 03 Dodge Duran 84,261 0 28,000 $ TOTAL - $ 61,000 $ 62,000 $ - $ 125,800 $ 206,000 $ 180,100 $ 79,800 $ - $ - $ 114,000 $ 74,400 $ PARKS MAINTENANCE B07 410 08 Chevy PU 25,943 0 37,100 $ B10 410 99 Dodge PU 54,300 0 B15 410 95 Ford PU 109,085 0 B16 410 96 Ford PU 73,841 0 B18 410 05 Dodge 27,836 0 31,000 $ B20 410 96 Ford PU 60,653 0 29,365 $ B21 410 05 Chev PU/Dump 9,209 0 47,200 $ B22 410 01 Chev PU 45,874 0 47,000 $ B23 410 02 GMC PU 46,580 0 27,800 $ B25 410 99 Chev PU 101,002 0 15,000 $ B26 410 05 Dodge 25,540 0 28,000 $ B29 410 89 GMC PU gold 80,336 0 B35 410 09 Dodge PU 12,985 0 39,720 $ Vehicle Replacement Schedule 23 ---PAGE BREAK--- Mileage Hours 2013/2014 2014/2015 2015/2016 2016/2017 2017/2018 2018/2019 2019/2020 2020/2021 2021/2022 2022/2023 2023/2024 2024/2025 Vehicle Replacement Schedule G01 410 03Bobcat 0 416 19,000 $ G16 410 08 Vermeer Chipper 0 515 42,800 $ I-01 410 01JD4600tractr 0 1,061 33,985 $ I-02 410 93JD Tractor 0 1,498 41,600 $ I-03 410 05 JD Mower 0 3,102 22,000 $ I-04 410 2011 Gator 0 463 23,200 $ I-05 410 02 Pro Gator 0 1,973 23,200 $ I-06 410 08 JD Mower 0 2,460 35,800 $ I-07 410 05 smithco Sweep 0 274 36,800 $ I-08 410 JD field rake 0 820 16,200 $ I-09 410 JD field rake 0 1,145 15,000 $ I-10 410 10 JD Mower 0 73 17,520 $ I-11 410 11 JD 1445 Mower 0 424 23,500 $ K-27 410 05speedloader H&H 7,500 $ TOTAL - $ 34,000 $ 67,565 $ - $ 67,320 $ 62,900 $ 47,000 $ 109,300 $ 47,200 $ - $ 37,100 $ 187,905 $ PUBLIC FACILITIES B31 420 02 Chev PU 55,714 0 32,500 $ TOTAL - $ - $ - $ - $ 32,500 $ - $ - $ - $ - $ - $ - $ - $ RECREATION B02 430 03 Dodge van 31,607 0 36,000 $ B05 430 03 Chev Imp 39,324 0 29,750 $ B24 430 05 Chev PU 69,841 0 30,850 $ TOTAL - $ - $ - $ - $ - $ 29,750 $ 36,000 $ - $ 30,850 $ - $ - $ - $ COMMUNITY DEVELOPMENT B04 505 03 Chev Blazer 48,049 0 43,500 $ B11 505 01ChevBlazer 114,434 0 B43 505 08 Trailblazer 23,437 0 32,500 $ TOTAL - $ - $ - $ - $ - $ - $ 43,500 $ - $ - $ - $ 32,500 $ - $ STREETS B17 520 05 Dodge 50,471 0 31,000 $ B32 520 01 Chev PU 55,405 0 35,000 $ B33 520 97 Ford 1 Ton 47,593 0 30,000 $ B37 520 00 GMC PU 83,103 0 26,000 $ B44 520 08 Dodge 1 Ton 22,627 0 35,100 $ D03 520 05 Chev Dump 30,172 2,701 111,300 $ D05 520 91 Inter Paint Truck 178,798 4,850 D07 520 99 Chev Dump 84,372 6,860 D08 520 99 Chev Dump 85,897 7,874 125,000 $ D11 520 03 International 105,208 8,674 165,500 $ D12 520 03 International 85,300 7,815 165,500 $ F01 520 95 Ford/Elgin 37,688 1,052 180,000 $ F02 520 89 Ford Service Truck 52,518 7,700 F04 520 04 Chev Wtr TR 7,457 1,175 136,200 $ F05 520 02 Freightl Dist 7,470 317 120,000 $ F07 520 02 Freight Swpr 31,516 5,602 180,000 $ G06 520 05 Bobcat 0 2,110 49,500 $ G07 520 04CAT Roller 0 372 58,000 $ G09 520 07 Case B/H 0 1,712 95,000 $ 24 ---PAGE BREAK--- Mileage Hours 2013/2014 2014/2015 2015/2016 2016/2017 2017/2018 2018/2019 2019/2020 2020/2021 2021/2022 2022/2023 2023/2024 2024/2025 Vehicle Replacement Schedule G10 520 83Chipspreader 0 114 180,000 $ H02 520 08 JD Loader 624J 0 2,734 160,000 $ H03 520 03 JD Loader 0 5,021 125,000 $ H04 520 0 3,104 H05 520 91Case Roller 0 2,511 H06 520 99Cat Grader 0 5,544 200,000 $ H07 520 11 Pnuematic Roller 0 95 88,000 $ TOTAL - $ 151,000 $ 125,000 $ 200,000 $ 380,500 $ 195,500 $ 160,000 $ 382,500 $ 31,000 $ 88,000 $ 351,300 $ 231,300 $ VEHICLE MAINTENANCE A15 525 01ChevTahoe 127,871 0 28,000 $ B30 525 03 Chev PU 20,422 0 39,300 $ B39 525 98 Chev S10 21,957 0 PT04 525 05Ford Starcraft 83,264 G13 525 00 NISSAN 0 2,901 TOTAL - $ 28,000 $ - $ - $ - $ 39,300 $ - $ - $ - $ - $ - $ - $ SOLID WASTE B12 530 96 Ford PU 51,390 0 27,000 $ B13 530 02 Chev 100,364 0 37,800 $ C01 530 11 Freightliner San 27,706 2,947 215,000 $ C02 530 10 Freightliner 52,734 4,380 224,000 $ C03 530 162,603 16,970 C04 530 95,368 8,184 205,300 $ C05 530 12 Freightliner San 28,239 3,006 233,200 $ C06 530 09 San 64,486 5,380 228,300 $ P 530 Packer 0 0 75,000 $ D01 530/ 520 13 Freightliner Day Cab 3,714 193 120,000 $ G04 530 01Bobcat Ldr 0 3,141 45,200 $ J36 530 Gemini Baler G11 530 11 Heli Forklift 0 69 44,050 $ TOTAL - $ - $ 72,200 $ 112,800 $ 205,300 $ - $ - $ 443,300 $ 501,250 $ - $ 120,000 $ - $ WATER B34 545 05 Chev Pu/UB 50,143 0 36,600 $ B36 545 02 GMC PU 86,473 0 44,500 $ B38 545 12 Chevy Puw/plow 12,376 0 44,000 $ D04 545 94 Inter Dump 110,624 5,419 G05 545 12 Case 590SN BH 0 33 108,000 $ G15 545 07 Wacker 0 140 45,600 $ B06 545 550 96 Ford PU 102,128 0 35,000 $ TOTAL 35,000 $ - $ - $ 44,500 $ - $ - $ 82,200 $ - $ 44,000 $ 108,000 $ - $ - $ WASTEWATER B08 550 99 Chev PU 87,994 0 32,000 $ B28 550 98 Chev Van 106,174 0 35,000 $ B45 550 08 Chevy PU 27,426 0 38,000 $ D10 550 2004 Sterling 20,826 36 300,000 $ G02 550 85HestonTract 0 3,412 55,000 $ 25 ---PAGE BREAK--- Mileage Hours 2013/2014 2014/2015 2015/2016 2016/2017 2017/2018 2018/2019 2019/2020 2020/2021 2021/2022 2022/2023 2023/2024 2024/2025 Vehicle Replacement Schedule TOTAL 32,000 $ 300,000 $ - $ - $ - $ - $ 55,000 $ - $ - $ 38,000 $ 35,000 $ - $ ELECTRIC B09 560 12 Chevy flatbed 16,027 0 38,100 $ B27 560 03 Chev PU 86,307 0 36,000 $ B40 560 03 Ford Crew 68,966 0 33,000 $ B42 560 07 Ford Expl 43,619 0 33,500 $ D02 560 92 Ford Dump 114,416 0 E01 560 03Chev bkt trk 35,044 5,442 178,000 $ E02 560 07GMDer 9,832 1,730 216,420 $ E03 560 -1,063 0 E04 560 09 Terex 4,992 956 279,900 $ E05 560 05 Chev 30,209 5,448 200,000 $ E06 560 08 Sterling Bkt Trk 24,066 3,361 128,200 $ G03 560 05 Bobcat Excavtor 0 2,691 60,000 $ G08 560 02 Case B/H 0 3,502 TOTAL 233,000 $ - $ 238,000 $ - $ 36,000 $ 216,420 $ 128,200 $ 279,900 $ 71,600 $ - $ - $ - $ GRAND TOTAL 300,000 $ 574,000 $ 564,765 $ 357,300 $ 847,420 $ 749,870 $ 764,400 $ 1,294,800 $ 755,900 $ 234,000 $ 689,900 $ 493,605 $ 26 ---PAGE BREAK--- ---PAGE BREAK--- REVENUE OVERVIEW City of Cody FY13-14 Budget Governmental‐Type Funds Governmental‐Type Funds are used to account for activities which are not typically self‐supporting and rely on tax sources such as public safety, streets, parks, recreation, community development and administration. The Governmental‐Type funds of the City of Cody include the General Fund, the Lodging Tax Fund, the Public Improvements Fund and the Vehicle Replacement Fund. These funds account for 36% of the City’s total operating revenues. The Governmental‐Type funds account for $9,537,149, representing 34% of the City’s total operating revenues. The City of Cody has several types of operating revenue sources to support the services and programs provided to citizens. These include Local Taxes, Intergovernmental Revenues, Licenses & Permits, Fines & Assessments, Charges for Services, Miscellaneous Revenues, Operating Grants & Contributions and Operating Transfers. Cities and towns in Wyoming have virtually no local decision making authority in assessing taxes. The Wyoming Constitution limits that authority to the Legislature. Although the Legislature has given some taxing authority to municipalities such as property taxes and franchise fees, the bulk of General Fund revenues are closely controlled by the State. Local Taxes 18% Licenses & Permits 4% Fines & Assessments 1% Intergovernmental 42% Charges for Services 14% Miscellaneous Revenue 1% Grants & Contributions 4% Operating Transfers 16% Governmental‐Type Funds Operating Revenue 27 ---PAGE BREAK--- REVENUE OVERVIEW City of Cody FY13-14 Budget Local Taxes Local taxes are those which the City has the legal authority under State Statutes to assess and can be utilized to fund city services such as public safety, streets maintenance, parks and administrative operations. The City of Cody assesses two types of local taxes: Ad Valorem (property) Taxes and Franchise Fees. Local taxes account for $1,700,872 or approximately 18% of the operating revenues for the Governmental‐Type funds. Ad Valorem (property) Taxes Description & Trend History Ad Valorem (Latin for “according to value”) tax revenue is based on the assessed valuation of properties within the City’s taxing district, as set by the Park County Assessor’s office. The City of Cody assesses 8 mills annually. Three of these mills are allotted to the local Fire District. Because of this allotment, the City receives 5 mills in revenue. A “mill” is equal to 1/1,000 of a dollar. Payments are disbursed from the County on a basis, the bulk of which occur in November and January. There is a one month lag between the time of collection and disbursement to the City. Gross products of mineral and mines is taxed at one hundred percent (100%), property for industrial purposes is eleven and one‐half percent (11.5%) and all other property real or personal is taxed at nine and one‐half Authority Article 15, Section 6 of the Wyoming Constitution, W.S. 39‐13‐101 through 39‐13‐111 Forecast Assumptions Property tax revenue has fluctuated over the past five years and showed a declining trend between FY11‐12 and FY12‐13 due to a decline in property values. The projected year end revenue for FY12‐13 is based on actual revenue received through February 2013 plus the average amount collected between March and June 2012. The budget for FY12‐13 is based on a 2% increase estimate for property values. FY10‐11 Actual FY11‐12 Actual FY12‐13 Projected FY13‐14 Budget Advalorem Tax $544,644 $553,480 $552,680 $562,201 % Change 1.62% ‐0.14% 1.72% $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 28 ---PAGE BREAK--- REVENUE OVERVIEW City of Cody FY13-14 Budget Franchise Fees Description & Trend History Franchise fees are charged against gross receipts to utility‐type service providers such as telephone and cable services for the right to use the City’s right of way and easements to provide their services. The City of Cody also assesses franchise fees to its own utilities including Solid Waste, Water, Wastewater and Electric. The rates charged are based on agreements with the various service providers and currently ranges between 2% and 5% of gross revenues. Franchise fee payments from outside service providers are remitted quarterly. Franchise fee payments from City‐owned utilities are remitted Authority Wyoming State Statute 15‐1‐103(a)(xxxiii) Forecast Assumptions In FY10‐11 the City increased the franchise fee on City‐owned utilities from 2% to 5% then reduced it to 3% for the Electric utility in FY11‐12. Additionally, in 2010 the City began collecting a 2% franchise fee from TCT West when they installed their new lines in City limits. The projected year end revenue for FY12‐13 is based on the three year average of 4th quarter payments from outside utility providers plus the franchise percentage for Solid Waste, Water, Wastewater and Electric projected year end revenues. The budget for FY13‐14 is based on the following components:  The five year average trend for outside service provider revenue  5% fee for all City‐owned utilities (increasing Electric from 2% back to based on projected charges for services revenues in those funds. FY10‐11 Actual FY11‐12 Actual FY12‐13 Projected FY13‐14 Budget Franchise Fees $1,006,499 $850,891 $897,678 $1,138,671 % Change ‐15.46% 5.50% 26.85% $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 29 ---PAGE BREAK--- REVENUE OVERVIEW City of Cody FY13-14 Budget Intergovernmental Revenues Intergovernmental revenues are those revenues received from Federal, State or other local government sources which are used to support general City operations. Often these sources are derived from taxes assessed at the Federal or State level and distributed based on formulas to local governments. The City of Cody receives several types of intergovernmental revenue such as Motor Vehicle Fees, Cigarette Taxes, Gasoline Taxes, Mineral Royalties, Mineral Severance Taxes, Lodging Taxes and Sales & Use Taxes. Intergovernmental revenues account for $4,034,685 or approximately 42% of the operating revenues for the Governmental‐Type funds. Motor Vehicle Fees Description & Trend History State law requires payment of an annual registration fee for all vehicles with the amount of the fee based on the use and class of the vehicle. Fees collected for the registration of Wyoming based commercial vehicles or fleets are distributed to the county in which each vehicle or fleet is principally located. Fees collected for the registration of non‐Wyoming based commercial vehicles or fleets, rental vehicles, utility trailers and rental trucks are distributed to the counties in the ratio that the total miles of primary, secondary and interstate highways in each county bears to the total miles of primary, secondary and interstate highways in the state. Fees collected are distributed by county treasurers in the same proportions and manner as property taxes are distributed. Payments are disbursed from the County twice per year: Oct = Jan thru Aug collections and Dec = Sept thru Dec collections. Authority Wyoming State Statute 31‐3‐101(a)(i) and 31‐3‐103(b) Forecast Assumptions The FY12‐13 projection is based on actual revenue received through February. Since the City receives two payments annually in October and December all funds for FY12‐13 have been received. The FY13‐ 14 budget is based on the prior year end projection plus the 5‐year increasing trend of FY10‐11 Actual FY11‐12 Actual FY12‐13 Projected FY13‐14 Budget Motor Vehicle Fees $127,989 $128,401 $129,676 $130,976 % Change 0.32% 0.99% 1.00% $20,000 $40,000 $60,000 $80,000 $100,000 $120,000 $140,000 30 ---PAGE BREAK--- REVENUE OVERVIEW City of Cody FY13-14 Budget Cigarette Taxes Description & Trend History Wyoming imposes an excise tax of $.006 on each cigarette or 12 cents per package of 20 cigarettes sold by a wholesaler. The distribution rate to the State General Fund is 25.5% of tax collected with 74.5% of the tax collected distributed to incorporated cities, towns and counties where cigarettes are sold. There is also a 20% excise tax on other tobacco products. Thirty‐three and one‐third percent (33 1/3%) of the taxes collected is distributed to incorporated cities and towns and to boards of county commissioners in the proportion the cigarette taxes derived from sales within each incorporated city or town or county bears to total cigarette taxes collected. Payments are disbursed by the State on a basis and there is a one month lag between the time of collection and disbursement to the City. Authority Wyoming State Statute 39‐18‐101 through 39‐18‐111 Forecast Assumptions The projection for FY12‐13 is based on actual revenue received through February 2013 plus a percent‐ of‐year projection through June. The FY13‐14 budget is a flat amount based on the prior year end projection. FY10‐11 Actual FY11‐12 Actual FY12‐13 Projected FY13‐14 Budget Cigarette Taxes $93,725 $89,341 $86,577 $90,000 % Change ‐4.68% ‐3.09% 3.95% $10,000 $20,000 $30,000 $40,000 $50,000 $60,000 $70,000 $80,000 $90,000 $100,000 31 ---PAGE BREAK--- REVENUE OVERVIEW City of Cody FY13-14 Budget Gasoline Taxes Description & Trend History Tax is levied and collected on all gasoline and special fuel diesel used, sold, or distributed for sale or use in the state. The total gasoline tax is fourteen cents per gallon (thirteen cents per gallon plus an additional one cent license tax per gallon). Gasoline sold for use in aircraft is taxed at four cents per gallon. The State is responsible for the collection and redistribution of the tax to the city on a basis and the allocation is as follows:  Thirteen and one‐half percent (13.5%) distributed to counties for county road fund.  Fourteen percent (14%) is credited to the state treasurer for the counties’ road construction account.  Fifteen percent (15%) is distributed to the State highway fund and an amount equal to the cost of the technology transfer program or thirty‐one thousand two hundred fifty dollars ($31,250.00) whichever is less.  The rest is distributed to cities or towns of which seventy‐five percent (75%) is based on taxes paid on gasoline sold in municipality and twenty‐five percent (25%) is based on the population of each city or town to the total population of towns and cities. Authority Wyoming State Statutes 39‐17‐101 through 39‐17‐111 and 39‐17‐201 through 39‐17‐211 Forecast Assumptions The projection for FY12‐13 is based on actual revenue received through February 2013 plus a percent‐ of‐year projection through June. Beginning in FY13‐14, the Legislature levied an additional 10‐cent per gallon gasoline tax. The additional revenue will go to the Wyoming Department of Transportation and to local governments based on the current distribution formula. It is expected to bring an additional $137,000 to the City. The FY13‐14 budget is based on this increase. FY10‐11 Actual FY11‐12 Actual FY12‐13 Projected FY13‐14 Budget Gasoline Tax $224,073 $213,586 $230,528 $381,264 % Change ‐4.68% 7.93% 65.39% $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 $350,000 $400,000 $450,000 32 ---PAGE BREAK--- REVENUE OVERVIEW City of Cody FY13-14 Budget Federal Mineral Royalties Description & Trend History Wyoming Statutes provide that 9.375% (limited to a total distribution of $198,000,000) of the Federal Mineral Royalties received by the State of Wyoming, be distributed to incorporated cities and towns to be used for planning, construction or maintenance of public facilities or providing public services. Any city or town may expend these revenues or pledge future revenues for payment of revenue bonds issued to provide public facilities. Pledges of this income for revenue bonds shall not exceed ten (10) years. Each city or town with a population over 325 receives a $15,000 base payment. For towns under 325 the base payment is $12,000. Estimates are received from forecasts by the State’s CREG (Consensus Revenue Estimating Group). The amount to be distributed is based on the municipalities within each county ratio of county school Average Daily Membership (ADM) to the total State’s ADM. The State distributes funds on a quarterly basis. The annual distribution is re‐evaluated in October and January of each year, and the October payment is adjusted for any variances. The base payment is usually included in the July payment. One percent of these revenues are credited to the state general fund as an administrative fee. Authority Wyoming State Statutes 9‐4‐601 Forecast Assumptions The FY12‐13 projection is based on the actual revenue received through February 2013 plus an estimate for the April and June payments based on the prior year’s history. The FY13‐14 budget is based on the base amount plus the CREG estimate provided by the Wyoming Association of Municipalities. FY10‐11 Actual FY11‐12 Actual FY12‐13 Projected FY13‐14 Budget Federal Mineral Royalties $484,200 $469,324 $468,858 $463,597 % Change ‐3.07% ‐0.10% ‐1.12% $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 33 ---PAGE BREAK--- REVENUE OVERVIEW City of Cody FY13-14 Budget Severance Tax Description & Trend History This tax is levied by the State of Wyoming on the extraction of oil, gas, and minerals. Depending on revenues, a maximum of $155 million in severance taxes is distributed by varying percentage to the State General Fund, water development accounts, the highway fund, capital construction funds, counties and county road construction funds, and cities. Cities receive 9.25% of the severance tax distribution. The distribution of severance taxes to cities and towns is based on population. Each municipality receives an amount proportional to the percentage of the population of the municipality to the state incorporated population. Taxes are distributed on a quarterly basis. Estimates are made by the State yearly and adjusted in October for differences of estimated versus actual revenues. Authority Wyoming State Statutes 39‐14‐201 through 39‐14‐802 Forecast Assumptions The FY12‐13 projection is based on actual revenue received through February 2013 plus an estimate for the April and June payments based on the prior year’s history. The FY13‐14 budget is based on the estimate provided by the Wyoming Association of Municipalities. FY10‐11 Actual FY11‐12 Actual FY12‐13 Projected FY13‐14 Budget Severance Tax $364,469 $349,355 $353,582 $354,564 % Change ‐4.15% 1.21% 0.28% $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 $350,000 $400,000 34 ---PAGE BREAK--- REVENUE OVERVIEW City of Cody FY13-14 Budget Lodging Taxes Description & Trend History The source of this revenue is from a 4% tax on lodging services. Taxes collected by vendors are first returned to the State where a 1% administrative fee is deducted. The remaining 99% is returned to the county of origin where 90% is directed towards promoting travel and tourism. The remaining 10% is distributed to the cities and towns within the county based on the percentage of collections within the jurisdictions. To continue the tax it must be approved by voters at every other general election. Authority Wyoming State Statutes 39‐15‐204(a)(ii) Forecast Assumptions The FY12‐13 projection is based on actual revenue received through February 2013 plus a percent‐of‐ year projection through June. The FY13‐14 budget is based on the prior year’s projected actual plus a 2% increase. FY10‐11 Actual FY11‐12 Actual FY12‐13 Projected FY13‐14 Budget Lodging Taxes $91,844 $91,358 $94,237 $96,717 % Change ‐0.53% 3.15% 2.63% $20,000 $40,000 $60,000 $80,000 $100,000 $120,000 35 ---PAGE BREAK--- REVENUE OVERVIEW City of Cody FY13-14 Budget Sales & Use Taxes Description & Trend History Sales taxes of 4% are levied by the State of Wyoming upon all sales, purchases and leases of tangible property made within the State. Revenues collected are transferred to the State Treasurer. Cities and towns receive a 30% share, which is distributed to each county in the proportion that the total population of the county bears to the total population of the state. The percentage of the amount that will be distributed to each county and its cities and towns is determined by computing the percentage that net sales taxes collected attributable to vendors in each county including its cities and towns bear to total net sales taxes collected of vendors in all counties including their cities and towns. Use taxes of 4% are levied by the State of Wyoming on purchases of tangible personal property made outside Wyoming for use, storage or other consumption inside Wyoming. The distribution of use tax is distributed in the same manner as sales taxes. Authority Wyoming State Statutes 39‐15‐101 through 39‐15‐111 Forecast Assumptions The FY12‐13 projection is based on actual revenue received through April plus a declining 4% trend estimated through June. The FY13‐14 budget is budgeted flat based on the prior year projected actual. FY10‐11 Actual FY11‐12 Actual FY12‐13 Projected FY13‐14 Budget Sales & Use Tax $2,486,270 $2,743,301 $2,606,638 $2,482,567 % Change 10.34% ‐4.98% ‐4.76% $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 36 ---PAGE BREAK--- REVENUE OVERVIEW City of Cody FY13-14 Budget Weed & Pest Allocation Description & Trend History The City receives a portion of the revenue generated from the mill levy of the Park County Weed and Pest District each year. The District levies 1 mill against the City’s total assessed valuation and remits to the City 85% of the taxes collected after expenses. These funds are required to be used to control noxious weeds and pests within City limits. Authority Wyoming State Statutes 11‐5‐111 through 11‐5‐115 Forecast Assumptions The FY12‐13 projection is based on an estimate provided by the Weed and Pest District. The budget for FY13‐14 is based on the prior year’s projected actual. FY10‐11 Actual FY11‐12 Actual FY12‐13 Projected FY13‐14 Budget Weed & Pest Reimbursement $42,900 $39,713 $30,647 $35,000 % Change ‐7.43% ‐22.83% 14.20% $5,000 $10,000 $15,000 $20,000 $25,000 $30,000 $35,000 $40,000 $45,000 $50,000 37 ---PAGE BREAK--- REVENUE OVERVIEW City of Cody FY13-14 Budget Licenses & Permits Wyoming Statutes allow cities and towns to impose a license fee on any business conducted within the municipality for the purpose of raising revenue. The City of Cody assesses license fees for liquor establishments and contractors as well as general business licenses for certain types of businesses. The City also assesses building permit and encroachment permit fees. In addition, a new animal licensing requirement will begin in FY13‐14. Licenses and permits account for $324,190 or approximately 3% of the operating budgets for the Governmental‐Type funds. Liquor Licenses Description & Trend History The State delegates authority to the City of Cody Council for issuing certain liquor licenses and there are currently 40 licensed liquor establishments within City limits. The City can issue the following types of liquor licenses:  Retail liquor license  Limited (club) retail liquor license  Resort liquor license  Restaurant liquor license  Special malt beverage permit  Microbrewery permit and satellite winery permit  Bar and grill liquor license  24‐hour malt beverage and 24‐hour catering permits Authority Wyoming State Statutes Title 12 and City Ordinances Title 3, Chapter 2 Forecast Assumptions The FY12‐13 projection is based on the assumption that all current license holders will renew their licenses at the new rates. The Council approved an increase in license fees and the FY13‐14 budget is based on the prior year projected actual plus the estimated increase which averages 55% overall. A portion of the increase will be used to fund the Tipsy Taxi program. FY10‐11 Actual FY11‐12 Actual FY12‐13 Projected FY13‐14 Budget Liquor Licenses $44,656 $48,399 $66,845 $65,190 % Change 8.38% 38.11% ‐2.48% $20,000 $40,000 $60,000 $80,000 38 ---PAGE BREAK--- REVENUE OVERVIEW City of Cody FY13-14 Budget Contractor Licenses Description & Trend History This is a fee charged to certain construction contractors doing business within the corporate boundaries of Cody. Licensing categories are:  A class “A “contractor's license shall be required of persons engaged in the construction contracting business.  A class contractor's license shall be required of persons engaged in construction contracting work of electrical, plumbing, HVAC, fire suppression/sprinkler system installation, low voltage electric installation/telecommunications and elevator installation.  A class contractor's license shall be required of all other persons engaged in the contracting business. These include fencing installers, demolition, drywall, stucco/plaster, acoustical t‐bar, insulation, masonry, concrete, landscaping/sprinkler systems, glass/glazing, stove insulation, steel fabrication and erection, water conditioning, siding, roofing, rebar installers, commercial railing fabricators/installers, sheet metal fabricators, conveyor system installers, asbestos abatement, ground stabilization/mud jacking, sign/awning installers. The licensing fee is $100 annually and there are approximately 255 active contractors licensed to do business within the City of Cody. Authority City Ordinances Title 9, Chapter 3 Forecast Assumptions The FY12‐13 projection is based on the actual revenue received through February plus a small number of new licenses being issued prior to June 30th. The FY13‐14 budget is based on the current number of contractor licenses issued plus an estimated 5 new licenses being issued during the fiscal year. FY10‐11 Actual FY11‐12 Actual FY12‐13 Projected FY13‐14 Budget Contractor Licenses $28,330 $27,700 $27,250 $27,000 % Change ‐2.22% ‐1.62% ‐0.92% $5,000 $10,000 $15,000 $20,000 $25,000 $30,000 39 ---PAGE BREAK--- REVENUE OVERVIEW City of Cody FY13-14 Budget Animal Licenses Description & Trend History This is a new fee which will be governed by Ordinance beginning in FY13‐14. It is based on a licensing fee structure of $5 for each dog and cat owned or kept within City limits. The purpose of this licensing fee is to support the cost of providing animal control services to the community. Authority City Ordinance NEW Forecast Assumptions This fee is anticipated to be in effect sometime during FY13‐14 however since no effective date has been finalized and it is anticipated it will take time for residents to come into compliance with the new Ordinance the FY13‐14 revenue is estimated to be $27,500, which is half the $55,000 expected annual revenue. FY10‐11 Actual FY11‐12 Actual FY12‐13 Projected FY13‐14 Budget Contractor Licenses $27,500 % Change 0.00% 0.00% 0.00% $5,000 $10,000 $15,000 $20,000 $25,000 $30,000 40 ---PAGE BREAK--- REVENUE OVERVIEW City of Cody FY13-14 Budget General Business Licenses Description & Trend History The City imposes various general licensing and permitting requirements for certain business activities within the City limits. These include: Transient Merchant Licenses – The City charges an annual fee for out‐of‐area merchants who wish to do business on a temporary basis within the City boundaries. There is an annual fee of $300 and the City issues approximately 6 licenses per year. Pawnbroker License – This is a fee charged to all businesses who engage in pawnbroker activities. The City also requires that the business obtain a license from the State before qualifying for the City license. The annual fee is $100 per license. There are currently 3 licensed pawnbrokers within City limits. Taxi Licenses – All taxicabs operating within City boundaries must be licensed with the City. The annual fee is $25 per taxi. There are currently 4 licensed taxicab operators within City limits. Miscellaneous Permits – The City requires various other types of permits for activities such as parades, sound cars, and fireworks sales. These permits are generally issued for one‐time use, although permits such as the fireworks sales are issued for a calendar year. Fees vary depending upon the type of permit issued. Authority City Ordinances Title 3 and Wyoming State Statute 15‐1‐103(a)(xiii) Forecast Assumptions The FY12‐13 projection is based on the actual revenue received through February plus the average amounts received in March through June in FY11‐12. The FY13‐14 budget is based on the prior year projection. FY10‐11 Actual FY11‐12 Actual FY12‐13 Projected FY13‐14 Budget Business Licenses $4,745 $2,127 $2,602 $2,500 % Change ‐55.17% 22.33% ‐3.92% $1,000 $2,000 $3,000 $4,000 $5,000 41 ---PAGE BREAK--- REVENUE OVERVIEW City of Cody FY13-14 Budget Building Permits Description & Trend History For work within the City limits a permit is required for any person, firm, or corporation to erect, construct, enlarge, alter, repair, improve, convert, or demolish any building or structure regulated by the International Conference of Building Officials and International Code Council (ICC). Most permits are based on the valuation of the work to be done and projected revenues are based on historical trends and expected new and continuing construction levels. Permit fees are approved and adopted by the Governing Body by resolution. Building permits are issued on an application‐basis and vary in the number issued each year depending on the construction activities going on within the City limits. On average, the City issues about 700 permits annually. Authority City Ordinances Title 9, Chapter 2 and Resolution 2011‐09 Forecast Assumptions The number and value of permits issued can vary significantly from year to year based on economic and construction industry factors. The FY12‐13 projection is based on the actual revenue received through January plus an estimate for upcoming jobs expected to be permitted through the end of June. The FY13‐14 budget is based on the prior year projection. FY10‐11 Actual FY11‐12 Actual FY12‐13 Projected FY13‐14 Budget Building Permits $289,574 $177,184 $204,366 $200,000 % Change ‐38.81% 15.34% ‐2.14% $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 $350,000 42 ---PAGE BREAK--- REVENUE OVERVIEW City of Cody FY13-14 Budget Encroachment Permits Description & Trend History The City issues encroachment permits for all excavations to any street, curb and gutter, sidewalk, and alley or for the storage of materials and equipment on City streets. The permit fee is $30 plus a deposit of $150 for the storage of materials and equipment on City streets. The deposit is refunded if no street repairs are required due to damage from the stored materials. Encroachment permits are issued on an application‐basis and vary in the number issued each year. On average, the City issues approximately 40 encroachment permits annually. Authority City Ordinances Title 7, Chapter 2 Forecast Assumptions Generally, encroachment permit revenue is less than $2,500 per year. The FY12‐13 projection is based on actual revenue through January plus the average collected between February and June. The FY13‐14 budget is based on the prior year projection. FY10‐11 Actual FY11‐12 Actual FY12‐13 Projected FY13‐14 Actual Encroachment Permits $2,397 $2,205 $2,876 $2,000 % Change ‐8.01% 30.43% ‐30.46% $(500) $500 $1,000 $1,500 $2,000 $2,500 $3,000 $3,500 43 ---PAGE BREAK--- REVENUE OVERVIEW City of Cody FY13-14 Budget Fines & Assessments Court fine revenues include funds received by the City through its Municipal Court for traffic violations, municipal code violations, and criminal violations. Assessments include reimbursements for court‐ appointed attorney and incarceration costs. Fines and assessments account for $125,922 or approximately 1% of the operating budgets for the Governmental‐Type funds. Court Fines Description & Trend History Court fine revenues are derived through the collection of fines assessed through Municipal Court for violations of State or City laws. The bond schedule for the various offenses cited into Municipal Court is set by the Judge. Authority City Ordinances Title 5, Chapter 2 Forecast Assumptions The City has seen a significant decrease in collections over the past few years and due to current economic conditions and the inherent difficulty of collecting this type of debt the City is projecting a continued decrease in this revenue source. The FY12‐13 projection is based on actual revenue received through February plus a percent‐of‐year projection through June. The FY13‐14 budget is based on the prior year projection less the declining trend. FY10‐11 Actual FY11‐12 Actual FY12‐13 Projected FY13‐14 Budget Court Fines $158,555 $131,752 $103,995 $95,133 % Change ‐16.90% ‐21.07% ‐8.52% $20,000 $40,000 $60,000 $80,000 $100,000 $120,000 $140,000 $160,000 $180,000 44 ---PAGE BREAK--- REVENUE OVERVIEW City of Cody FY13-14 Budget Court‐Appointed Attorney Reimbursements Description & Trend History In cases where the offense committed carries a possible jail sentence the Judge may assign a court‐ appointed attorney to the defendant. The City pays the attorney fees as they are billed and if ordered by the Judge, the defendant reimburses the City for the costs. Authority City Ordinances Title 5, Chapter 2 Forecast Assumptions The City has seen a significant decrease in collections over the past few years and due to current economic conditions and the inherent difficulty of collecting this type of debt the City is projecting a continued decrease in this revenue source. The FY12‐13 projection is based on the actual revenue received through February plus a percent‐of‐year projection through June. The FY13‐14 budget is based on the prior year projection less the declining trend. FY10‐11 Actual FY11‐12 Actual FY12‐13 Projected FY13‐14 Budget Attorney Reimbursement $37,729 $25,083 $15,783 $19,982 % Change ‐33.52% ‐37.08% 26.60% $10,000 $20,000 $30,000 $40,000 45 ---PAGE BREAK--- REVENUE OVERVIEW City of Cody FY13-14 Budget Incarceration Cost Reimbursements Description & Trend History The City of Cody pays a $30 per day fee to the Park County Detention Center for defendants incarcerated on City charges. In many cases, the Judge will order the defendant to reimburse the City for these costs. Authority City Ordinances Title 5, Chapter 2 Forecast Assumptions The City has seen a significant decrease in collections over the past few years and due to current economic conditions and the inherent difficulty of collecting this type of debt the City is projecting a continued decrease in this revenue source. The FY12‐13 projection is based on the actual revenue received through February plus a percent‐of‐year projection through June. The FY13‐14 budget is based on the prior year projection less the declining trend. FY10‐11 Actual FY11‐12 Actual FY12‐13 Projected FY13‐14 Budget Incarceration Reimbursement $25,334 $18,442 $12,421 $10,808 % Change ‐27.20% ‐32.65% ‐12.99% $10,000 $20,000 $30,000 46 ---PAGE BREAK--- REVENUE OVERVIEW City of Cody FY13-14 Budget Charges for Services Charges for services, also referred to as user fees, are fees charged directly to the end user for the cost of providing specific services to that user. Sources of this revenue category include penalties assessed on delinquent utility accounts, development fees, recreation memberships & program fees and facility rentals & leases. Charges for services account for $1,366,086 or approximately 14% of the operating budgets for the Governmental‐Type funds. Utility Penalties Description & Trend History The City assesses three types of utility penalties & fees for delinquent utility accounts:  A finance charge of 1.5% per month is assessed on balances outstanding over 30 days.  Accounts which are 35 days delinquent are scheduled for service disconnection and a $20 fee is assessed for the delivery of a shut off notice.  If, at 45 days, an account is still delinquent service will be disconnected and additional fees of $50 are assessed to restore service. On average, the City issues approximately 1,400 shut off notices and approximately 200 service disconnections annually. Authority City Ordinances Title 8 Chapter 1, Article III and Title 1, Chapter 8 Forecast Assumptions The FY12‐13 projection is based on the actual revenue received through February plus a percent‐of‐year projection through June. The FY13‐14 budget is based on the prior year projection. FY10‐11 Actual FY11‐12 Actual FY12‐13 Projected FY13‐14 Budget Utility Penalties $89,462 $95,368 $86,514 $87,000 % Change 6.60% ‐9.28% 0.56% $20,000 $40,000 $60,000 $80,000 $100,000 $120,000 47 ---PAGE BREAK--- REVENUE OVERVIEW City of Cody FY13-14 Budget Development Fees Description & Trend History The City of Cody assesses fees for new subdivisions and developments based on a fee scheduled set by Council Resolution. Development fee revenue can vary significantly from year to year based on economic and construction industry factors. Authority City Ordinances Title 9, Chapter 2 and Resolution 2011‐09 Forecast Assumptions The FY12‐13 projection is based on the actual revenue received through January plus an estimate for upcoming jobs through the end of June. The FY13‐14 budget is based on the prior year projection. FY10‐11 Actual FY11‐12 Actual FY12‐13 Projected FY13‐14 Budget Development Fees $14,994 $14,710 $12,794 $14,000 % Change ‐1.89% ‐13.03% 9.43% $5,000 $10,000 $15,000 $20,000 48 ---PAGE BREAK--- REVENUE OVERVIEW City of Cody FY13-14 Budget Recreation Memberships and Program Fees Description & Trend History The City of Cody operates the Paul Stock Aquatics & Recreation Center. This facility was built using donated funds and given to the City to operate. The cost of operating the facility is partially recovered through membership and program fees. Some programs are self‐supporting while others are subsidized by the General Fund. The City has several levels of memberships available and as of 2012 had 4,713 members Authority Council action Forecast Assumptions The FY12‐13 projection is based on actual revenue received through January plus anticipated membership renewals and program registrations through June. The FY13‐14 budget is based on the prior year projection plus approved increases to various program fees and memberships. FY10‐11 Actual FY11‐12 Actual FY12‐13 Projected FY13‐14 Budget Memberships & Program Fees $906,311 $933,278 $936,818 $1,120,726 % Change 2.98% 0.38% 19.63% $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 49 ---PAGE BREAK--- REVENUE OVERVIEW City of Cody FY13-14 Budget Facility Rentals & Leases Description & Trend History The City of Cody charge various facility rental fees for City owned facilities such as ball fields, recreation center, and the auditorium. In addition, the City leases several City‐owned buildings to local non‐profit organizations and businesses. Current leases include the Senior Center building, the Stock Center building, the Nichol Mall office space, land at the Animal Shelter and Ice Arena, and the rooftop communications tower at the Recreation Center building. Authority Council action Forecast Assumptions The FY12‐13 projection is based on the actual revenue received as of January plus the lease payments due and anticipated rentals for February through June. The FY13‐14 budget is based on the current lease agreement amounts plus the anticipated rentals. FY10‐11 Actual FY11‐12 Actual FY12‐13 Projected FY13‐14 Budget Facility Rentals & Leases $137,041 $140,363 $156,204 $144,359 % Change 2.42% 11.29% ‐7.58% $20,000 $40,000 $60,000 $80,000 $100,000 $120,000 $140,000 $160,000 $180,000 50 ---PAGE BREAK--- REVENUE OVERVIEW City of Cody FY13-14 Budget Miscellaneous Revenue Miscellaneous revenues include investment income and other revenue sources which cannot be easily categorized into a specific line item in the budget such as city maps, copies, police reports, returned payment fees, etc. Miscellaneous revenues account for $117,654 or approximately 1% of the operating budgets for the Governmental‐Type funds. Investment Income Description & Trend History The City of Cody maintains two operating bank accounts. One account is utilized for payroll expenses and electronic transactions (both incoming and outgoing), and the other account is the general operating account which is utilized for the deposit of daily receipts and the payment of general obligations (accounts payable). Both accounts are interest‐bearing checking accounts with a current interest rate of 1.125%. A small portion of interest income (approximately $120 per year) is allocated to the Police Department for interest earned on their forfeitures reserve account. Interest is allocated to the individual Governmental‐Type funds on a basis based on each fund’s percentage of the total cash balance for the month. Authority N/A Forecast Assumptions Prior to FY09‐10 interest rates were very favorable however due to the economic slowdown and the following recession the City’s interest earnings have dropped significantly. The FY12‐13 projection is based on the actual revenue received through February plus a percent‐of‐year projection through June. The FY13‐14 budget is based on the average cash balances of each Governmental‐Type fund times the interest rate. FY10‐11 Actual FY11‐12 Actual FY12‐13 Projected FY13‐14 Budget Investment Income $66,454 $65,783 $74,128 $69,208 % Change ‐1.01% 12.69% ‐6.64% $10,000 $20,000 $30,000 $40,000 $50,000 $60,000 $70,000 $80,000 51 ---PAGE BREAK--- REVENUE OVERVIEW City of Cody FY13-14 Budget Oil Royalties Description & Trend History The City receives owner royalties from Merit Energy from their oil pumping activities on City‐owned properties. The royalties are paid and are based on the gross quantity and valuation of the oil times the ownership share index. Authority N/A Forecast Assumptions The FY12‐13 projection is based on the actual revenue received through February plus a percent‐of‐year projection through June. The FY13‐14 budget is based on the prior year projection. FY10‐11 Actual FY11‐12 Actual FY12‐13 Projected FY13‐14 Budget Oil Royalties $12,274 $16,152 $12,400 $13,000 % Change 31.60% ‐23.23% 4.84% $2,000 $4,000 $6,000 $8,000 $10,000 $12,000 $14,000 $16,000 $18,000 52 ---PAGE BREAK--- REVENUE OVERVIEW City of Cody FY13-14 Budget Other Miscellaneous Revenues Description & Trend History The City receives revenues from various miscellaneous sources including vending & concessions, board reimbursements, and other revenue sources which cannot be easily categorized into a specific line item in the budget such as city maps, copies, police reports, returned payment fees, etc. Authority N/A Forecast Assumptions The FY12‐13 projection is based on the actual revenue received through February plus a percent‐of‐year projection through June. The FY13‐14 budget is conservatively based on the prior year projection. FY10‐11 Actual FY11‐12 Actual FY12‐13 Projected FY13‐14 Budget Misc Revenue $59,378 $60,124 $49,518 $35,446 % Change 1.26% ‐17.64% ‐28.42% $10,000 $20,000 $30,000 $40,000 $50,000 $60,000 $70,000 53 ---PAGE BREAK--- REVENUE OVERVIEW City of Cody FY13-14 Budget Grants, Contributions & Reimbursements The City receives various operating grants and contributions from other governmental agencies and organizations. Most grants and contributions vary from year to year in amount and source however the City does have a permanent endowment through the Wyoming Community Foundation for the operation of the Recreation Center. The City also participates in the School Resource Officer program which is partially funded through a reimbursement by the Park County School District Grants, contributions and reimbursements account for $335,268 or approximately 4% of the operating budgets for the Governmental‐Type funds. Endowment Description & Trend History In 2000, the Paul Stock Foundation established a permanent endowment through the Wyoming Community Foundation for the purpose of the operation and maintenance of the Paul Stock Aquatics and Recreation Center. Revenues are based on 3.9925% of the average fair market value of the fund based on the prior twelve quarters performance. Distributions are made twice per year. Authority Paul Stock Foundation Declaration of Gift Forecast Assumptions Prior to FY09‐10, market rates were very favorable however due to the economic downturn the City has experienced a decline in this revenue source. Distributions are received twice per year so the FY12‐13 projection is based on the actual payments received for the year during July and February. The FY13‐14 budget is based on the 12‐rolling quarter calculation for the periods of September 2009 through June 2012 and March 2010 through December 2012. FY10‐11 Actual FY11‐12 Actual FY12‐13 Projected FY13‐14 Budget Endowment $58,931 $59,834 $58,917 $59,760 % Change 1.53% ‐1.53% 1.43% $10,000 $20,000 $30,000 $40,000 $50,000 $60,000 $70,000 54 ---PAGE BREAK--- REVENUE OVERVIEW City of Cody FY13-14 Budget Shoshone Recreation District Contribution Description & Trend History The Shoshone Recreation District provides an annual contribution to the City of 32% of their mill levy plus reimbursement for certain recreation program expenses up to $24,000. The purpose of these contributions is to support the operations of the Recreation Center and its programming. Authority N/A Forecast Assumptions The FY12‐13 projection and the FY13‐14 budget are based on the mill levy percentage and the maximum program reimbursement amount. FY10‐11 Actual FY11‐12 Actual FY12‐13 Projected FY13‐14 Budget SRD Contribution $176,022 $160,145 $167,961 $173,320 % Change ‐9.02% 4.88% 3.19% $20,000 $40,000 $60,000 $80,000 $100,000 $120,000 $140,000 $160,000 $180,000 $200,000 55 ---PAGE BREAK--- REVENUE OVERVIEW City of Cody FY13-14 Budget Open Space Contributions Description & Trend History As part of major subdivision developments of 5 lots or greater, an area or areas of land or the cash equivalent thereof shall be conveyed to the City for parks, fire stations, recreational areas and other public uses. The dedication of land or cash in lieu of land shall be at the sole discretion of the city council, with recommendation from the planning and zoning board and the parks and recreation department. The cash‐in‐lieu‐of‐land payments are set aside as restricted funds for the future development of park areas within the City. Currently, there is $107,425 generated from this revenue source included in the General Fund restricted cash reserve balance. Authority N/A Forecast Assumptions Since there has been no revenue since FY09‐10 and none is anticipated the projection for FY12‐13 and budget for FY13‐14 are both estimated to be zero. FY10‐11 Actual FY11‐12 Actual FY12‐13 Projected FY13‐14 Actual Open Space Contributions % Change 0.00% 0.00% 0.00% $0 $0 $0 $0 $1 $1 $1 $1 $1 $1 56 ---PAGE BREAK--- REVENUE OVERVIEW City of Cody FY13-14 Budget Operating Grants Description & Trend History The City participates in various grant opportunities depending on the applicable projects and/or grants available. Since grant opportunities cannot be projected from year to year this revenue source can fluctuate greatly. Some ongoing grants the City typically receives annually include:  Wyoming Association of Sheriffs and Chiefs – alcohol and tobacco compliance checks  Wyoming Department of Agriculture – mosquito control  Wyoming Office of Homeland Security – police equipment and services  Wyoming Arts Council & Park County Travel Council – Concerts in the Park  Wyoming Department of Education – after school activities program  U.S. Department of Justice – police detective sergeant position and ballistic vest program Authority N/A Forecast Assumptions Two large operating grants for the After School Activities Program and the Police Detective Sergeant position will end in FY12‐13, reducing the City’s grant revenue by approximately $110,000 annually. The FY12‐13 projection is based on the actual grant awards for the fiscal year. The FY13‐14 budget is based on the anticipated grant awards for the fiscal year. FY10‐11 Actual FY11‐12 Actual FY12‐13 Projected FY13‐14 Budget Operating Grants $106,652 $155,478 $105,600 $34,807 % Change 45.78% ‐32.08% ‐67.04% $20,000 $40,000 $60,000 $80,000 $100,000 $120,000 $140,000 $160,000 $180,000 57 ---PAGE BREAK--- REVENUE OVERVIEW City of Cody FY13-14 Budget School Resource Officer Reimbursement Description & Trend History The School Resource Officer (SRO) is a law enforcement officer who is assigned primarily to the Cody High School but supports the Cody Middle School and the three elementary schools in Cody. The main goal of the SRO is to prevent juvenile delinquency by promoting positive relations between youth and law enforcement. The City receives a reimbursement from the Park County School District at 75% of the officer’s wages and benefits for the school year. Authority N/A Forecast Assumptions The FY12‐13 projection is based on the actual revenue received through February plus the remaining quarterly payment for the fiscal year. The FY13‐14 budget is based on 75% of the officer’s projected wages and benefits for the school year. FY10‐11 Actual FY11‐12 Actual FY12‐13 Projected FY13‐14 Budget SRO Reimbursement $34,714 $36,714 $44,235 $45,012 % Change 5.76% 20.49% 1.76% $5,000 $10,000 $15,000 $20,000 $25,000 $30,000 $35,000 $40,000 $45,000 $50,000 58 ---PAGE BREAK--- REVENUE OVERVIEW City of Cody FY13-14 Budget Fuel Tax Reimbursement Description & Trend History Per state statutes the City of Cody receives a fuel tax refund on un‐dyed diesel gallons used by the City. The refund rate is $0.13 per gallon and payments are received Authority Wyoming State Statute 39‐17‐209(c)(v)(B) Forecast Assumptions The FY12‐13 projection is based on the actual revenue received through February plus a percent‐of‐year projection through June. The FY13‐14 budget is conservatively based on the prior year projection. FY10‐11 Actual FY11‐12 Actual FY12‐13 Projected FY13‐14 Budget Fuel Tax Reimbursement $5,778 $6,059 $5,865 $6,008 % Change 4.86% ‐3.20% 2.44% $1,000 $2,000 $3,000 $4,000 $5,000 $6,000 $7,000 59 ---PAGE BREAK--- REVENUE OVERVIEW City of Cody FY13-14 Budget Other Contributions Description & Trend History The City of Cody receives contributions from various entities and individuals for maintenance of the parks, the concerts in the park series, stay safe program, recreation programs and other operational activities. Authority N/A Forecast Assumptions The FY12‐13 projection is based on the actual revenue received through February plus any additional specific contributions expected through June. The FY13‐14 budget is based on the prior year projection. FY10‐11 Actual FY11‐12 Actual FY12‐13 Projected FY13‐14 Budget Other Contributions $29,913 $17,370 $20,048 $16,361 % Change ‐41.93% 15.42% ‐18.39% $5,000 $10,000 $15,000 $20,000 $25,000 $30,000 $35,000 60 ---PAGE BREAK--- REVENUE OVERVIEW City of Cody FY13-14 Budget Operating Transfers The General Fund receives operating transfers from the Enterprise Funds to cover the costs incurred within the General Fund for providing administrative and other support services on behalf of the Enterprise Funds. These activities include human resources, financial services, building and vehicle maintenance as well as insurance costs. Other operating transfers include the allocation for parade sponsorships from the Lodging Tax Fund. Operating transfers account for 16% of the operating budgets for the Governmental‐Type funds. Operating Transfers Description & Trend History Transfer amounts from the Enterprise Funds are calculated based on a cost of service analysis performed annually during the budget process. Allocated costs from the General Fund include personnel, materials & supplies, property & liability insurance and vehicle maintenance services. Authority City of Cody Financial Management Policy Forecast Assumptions The FY12‐13 projection and the FY13‐14 budget are based on the General Fund cost of service analysis for the respective fiscal years. Beginning in FY13‐14 an operating transfer from the Lodging Tax Fund will occur based on estimated cost of providing services for community parades and events. Also in FY13‐14 the operating transfer from the Enterprise Funds to the General Fund was increased by $36,000 to cover costs associated with processing account transfers and paper statements. An additional $10,000 transfer from the Lodging Tax Fund was also allocated to offset operating costs in the General Fund. FY10‐11 FY11‐12 FY12‐13 FY13‐14 Operating Transfers $1,754,036 $1,713,514 $1,613,050 $1,532,472 % Change ‐2.31% ‐5.86% ‐5.00% $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 $1,600,000 $1,800,000 $2,000,000 61 ---PAGE BREAK--- REVENUE OVERVIEW City of Cody FY13-14 Budget Business‐Type Funds Business‐Type funds are established mainly to provide goods and services to the general public in exchange‐type transactions and are used to account for operations that are financed and operated in a manner similar to private business enterprises, where the intent of the governing body is that the costs of providing these services to the general public on a continuing basis be financed or recovered primarily through user charges. These funds also generate revenue from investment income and miscellaneous sources. Business‐type funds are not tax‐supported like the Governmental‐Type funds. The Business‐Type funds of the City of Cody include the Solid Waste Fund, Water Fund, Wastewater Fund and Electric Fund. These funds account for $18,594,615, representing 66% of the City’s total operating revenues. Charges for Services 99.36% Miscellaneous 0.61% Grants & Contributions 0.03% Business‐Type Funds Operating Revenue Overview 62 ---PAGE BREAK--- REVENUE OVERVIEW City of Cody FY13-14 Budget Charges for Services Charges for services, frequently referred to as user fees, are fees charged directly to the end user for providing specific services to that user. Sources of this revenue category include charges for the sale of utility services, customer connection charges, and impact/plant investment fees. Costs of service analyses are performed for each fund typically a on a rotating 3‐year basis to determine if the need for a rate modification exists. Rates may also be modified more frequently if determined necessary due to increased wholesale costs. Charges for services account for $18,475,865, representing 99.36% of the operating budgets for the Business‐Type funds. Charges for Utility Services Description & Trend History The City charges for the sale of water and electricity to customers as well as for the collection and disposal of solid waste (garbage) within City limits. The City also operates a wastewater treatment plant for which customers pay a fee based on their water usage. Other charges for services include a recycling fee, bulk water crane sales and the RV wastewater dump. Authority City Ordinances Title 4 and Title 8 Forecast Assumptions The FY12‐13 projection is based on the actual revenue received through January plus a percent‐of‐year projection through June. The FY13‐14 budget is based on the prior year projection plus a modest growth rate for new services. FY10‐11 Actual FY11‐12 Actual FY12‐13 Projected FY13‐14 Budget Charges for Utility Services $15,530,144 $16,294,146 $17,762,631 $18,185,710 % Change 4.92% 9.01% 2.38% $4,000,000 $8,000,000 $12,000,000 $16,000,000 $20,000,000 63 ---PAGE BREAK--- REVENUE OVERVIEW City of Cody FY13-14 Budget Customer Connection Charges Description & Trend History The City charges various fees to customers for connecting to City water, wastewater and electric services. There are also fees for new subdivision developments, line extensions, pole attachments and plant investment fees. Authority City Ordinances Title 4 and Title 8 Forecast Assumptions The FY12‐13 projection is based on the actual revenue received through January plus estimated fees for new developments expected between February and June. The FY13‐14 budget is based on the average annual revenue plus any new developments expected during the fiscal year. FY10‐11 Actual FY11‐12 Actual FY12‐13 Projected FY13‐14 Budget Connection Charges $269,488 $170,431 $114,715 $215,156 % Change ‐36.76% ‐32.69% 87.56% $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 64 ---PAGE BREAK--- REVENUE OVERVIEW City of Cody FY13-14 Budget Sale of Recycled Materials Description & Trend History The City sells the recycled materials collected at the Recycling Center such as plastic, aluminum cans, newspaper, office paper, cardboard and glass: Material Recycled (in tons) FY11‐12 FY12‐13 (through April) Newspaper 296.78 245.84 Office Paper 37.9 32.79 Cardboard 524.90 406.94 Aluminum Cans 9.14 2.88 Glass 96.8 73.42 Plastic 24.05 22.61 Prices for recyclables vary significantly during the year however the City attempts to maximize revenues by storing materials when it is possible and selling them when prices are higher. The current pricing trend has been low for recyclables and is not expected to increase in the short term. Authority N/A Forecast Assumptions The FY12‐13 projection is based on the actual revenue received through January plus a percent‐of‐year projection through June. The FY13‐14 budget is budgeted flat based on the prior year projection. FY10‐11 Actual FY11‐12 Actual FY12‐13 Projected FY13‐14 Budget Charges for Utility Services $62,608 $80,038 $60,845 $75,000 % Change 27.84% ‐23.98% 23.26% $10,000 $20,000 $30,000 $40,000 $50,000 $60,000 $70,000 $80,000 $90,000 65 ---PAGE BREAK--- REVENUE OVERVIEW City of Cody FY13-14 Budget Miscellaneous Revenue These revenues include investment income and other revenue sources which cannot be easily categorized into a specific line item in the budget. Miscellaneous revenues account for $113,750 representing .61% of the operating budgets for the Business‐Type funds. Investment Income Description & Trend History The City of Cody maintains two operating bank accounts. One account is utilized for payroll expenses and electronic transactions (both incoming and outgoing), and the other account is the general operating account which is utilized for the deposit of daily receipts and the payment of general obligations (accounts payable). Both accounts are interest‐bearing checking accounts with a current interest rate of 1.125%. Interest is allocated to the individual Business‐Type funds on a basis based on each fund’s percentage of the total cash balance for the month. Authority N/A Forecast Assumptions Prior to FY09‐10 interest rates were very favorable however due to the economic slowdown and the following recession the City’s interest earnings have dropped significantly. The FY12‐13 projection is based on the actual revenue received through February plus a percent‐of‐year projection through June. The FY13‐14 budget is based on the average cash balance of the each Business‐Type fund times the interest rate. FY10‐11 Actual FY11‐12 Actual FY12‐13 Projected FY13‐14 Budget Investment Income $88,489 $92,589 $93,509 $87,950 % Change 4.63% 0.99% ‐5.94% $10,000 $20,000 $30,000 $40,000 $50,000 $60,000 $70,000 $80,000 $90,000 $100,000 66 ---PAGE BREAK--- REVENUE OVERVIEW City of Cody FY13-14 Budget Other Miscellaneous Revenues Description & Trend History These are other revenue sources which cannot be easily categorized into a specific line item in the budget. Authority N/A Forecast Assumptions The FY12‐13 projection is based on the actual revenue received through February plus a percent‐of‐year projection through June. In prior years charges for hydrant water, pole attachments and electric line extensions were classified as miscellaneous revenue. Beginning with the FY13‐14 budget they are now classified as either charges for services or customer connection type revenues. The FY13‐14 budget is conservatively based on the prior year projection less the estimated hydrant water and electric line extension charges. FY10‐11 Actual FY11‐12 Actual FY12‐13 Projected FY13‐14 Budget Miscellaneous $120,078 $88,856 $72,909 $25,800 % Change ‐26.00% ‐17.95% ‐64.61% $20,000 $40,000 $60,000 $80,000 $100,000 $120,000 $140,000 67 ---PAGE BREAK--- REVENUE OVERVIEW City of Cody FY13-14 Budget Operating Grants & Contributions Typically operating grants are not available for business‐type funds however the Solid Waste Fund does receive a contribution from Park County for the Recycling Center operations. Operating grant and contribution revenues accounts for $5,000, representing .03% of the operating budgets for the Business‐ Type funds. Operating Grants & Contributions Description & Trend History For the past few years the Solid Waste Fund has received an operating contribution from Park County for the Recycling Center. This contribution must be applied for and approved each year and is not guaranteed. Authority N/A Forecast Assumptions The FY12‐13 projection is based on the actual revenue received through February plus the remaining quarterly payments due through June. The FY13‐14 budget is based on the funding application submitted to the County. FY10‐11 Actual FY11‐12 Actual FY12‐13 Projected FY13‐14 Budget Miscellaneous $10,000 $5,000 $5,000 $5,000 % Change ‐50.00% 0.00% 0.00% $(2,000) $2,000 $4,000 $6,000 $8,000 $10,000 $12,000 68 ---PAGE BREAK--- OPERATING EXPENDITURE OVERVIEW City of Cody FY13-14 Budget Overview In an effort to simplify financial reporting, the City of Cody has organized its operating expenditure budgets into five categories: Personnel, Materials Supplies and Maintenance, Contractual and Administrative, Operating Grants and Operating Transfers Out. Personnel 33.70% Materials, Supplies & Maintenance 7.71% Contractual and Administrative 53.62% Operating Grants 0.13% Operating Transfers Out 4.88% Operating Expenditures Overview ‐ All Funds Personnel Personnel costs account for 33.70% of the City’s total operating expenditures. This category encompasses all costs associated with personnel including full time and regular part time employees, temporary and seasonal staff, payroll taxes and benefits. The General Fund is the only Governmental‐ Type fund with personnel expenditures. The total payroll including wages and benefits budgeted across all funds for FY13‐14 is $8,682,690 and includes merit pay for qualifying employees of 2.5% and a cost of living adjustment (COLA) of 2.5%. Governmental‐ Type Funds 75% Business‐Type Funds 25% Personnel 69 ---PAGE BREAK--- OPERATING EXPENDITURE OVERVIEW City of Cody FY13-14 Budget Salaries & Wages – salaries for full time and regular part time positions are based on a Position Classification Plan using a step and grade scale. Each grade has seven steps and each step is worth Based on annual performance evaluations, if employees meet or exceed their job expectations they are eligible for a one‐step merit increase. Temporary/seasonal pay rates are based on market comparisons for similar positions and have a separate step and grade scale. Each grade has seven steps worth 2.5%. Benefits – the City of Cody provides certain benefits to full time and regular part time employees. Benefits eligibility is dependent upon a variety of factors including employee classification.  Health Insurance – health insurance is offered to full time employees through a governmental joint powers entity. Limited dental insurance is included in the plan. Premiums are based on the level of coverage selected by the employee (single, couple, family, etc). The City pays 100% of the employee’s premium and 90% of the dependent coverage. The City also contributes to a health savings account for employees in the annual amount of $625 for single coverage and $1,250 for family coverage. The City will have a premium increase of 8% and the cost for health insurance for FY13‐14 is $1,400,818.  Retirement – the City participates in the Wyoming Retirement System program and participation by full time and part time employees is mandatory. Government employees contribute 3.68% and the City contributes 10.44% of the employees’ gross salary for a total of 14.12%. The contribution rate for police officers is different with the police employee contributing 6.76% and the City contributing 10.44% of the employees’ gross salary. Beginning September 1, 2013 the employee’s portion of the contribution will increase by and the cost for retirement contributions for FY13‐14 is $567,344.  Long‐Term Disability – the City pays 100% of the long term disability insurance for full time and regular part time employees (no dependent coverage). Premiums are based on each employee’s annual salary. There have been no changes to the premiums and the cost for long term disability insurance for FY13‐14 is $35,496.  Vehicle & Cell Phone Allowance – certain department head level employees receive a vehicle allowance for the use of their personal vehicle to conduct City business and some employees use their personal cell phones for conducting City business and are reimbursed a portion of the service cost. There are no increases in the allowances and the cost for FY13‐14 is $10,200.  Workers Compensation – by law, the City is required to provide a worker’s compensation program for employees. This program covers any injury or illness sustained in the course of employment that requires medical, surgical or hospital treatment. Rates are determined by the Wyoming Department of Workforce Services and are calculated on employees’ gross salaries. The City’s workers compensation rates have decreased by .78% and the cost for workers compensation insurance for FY13‐14 is $110,723. Payroll Taxes ‐ by law, the City must pay 7.65% of employees’ taxable wages to the Internal Revenue Service for Social Security and Medicare. The cost for payroll taxes for FY13‐14 is $466,133. 70 ---PAGE BREAK--- OPERATING EXPENDITURE OVERVIEW City of Cody FY13-14 Budget Materials, Supplies and Maintenance Materials, supplies and maintenance costs account for 7.71% of the City’s total operating expenditures. This category encompasses purchased goods and supplies and the types of expenditures which fall under this category include fuel, postage, chemicals, office and cleaning supplies, tools, parts etc. Total materials, supplies and maintenance costs budgeted across all funds for FY13‐14 is $1,978,325. Governmental‐ Type Funds 69% Business‐Type Funds 31% Materials, Supplies & Maintenance Contractual and Administrative Costs Contractual and administrative costs account for 53.62% of the City’s total operating expenditures. This category encompasses contracted and professional services, utilities, leases, advertising expenses etc. In the Enterprise Funds the largest expense in this category are the utility purchases for resale which include wholesale water and electricity as well as landfill dumping cost. These costs comprise approximately 79% of the City’s total contractual and administrative costs. Total contractual and administrative costs budgeted across all funds for FY13‐14 is $13,186,559. Governmental‐ Type Funds 11% Business‐Type Funds 89% Contractual & Administrative Costs 71 ---PAGE BREAK--- OPERATING EXPENDITURE OVERVIEW City of Cody FY13-14 Budget Operating Grants Expenses related to operating grants account for .13% of the City’s total operating expenditures. Operating grant expenditures are tied to operating grant revenues. The City’s required expenditure match varies depending on the terms of each grant but typically the City’s match for most operating grants range from 0% to 50%. Operating grants are utilized for several City programs such as mosquito control, recreation programs, and public safety activities such as tobacco and alcohol compliance checks. Operating grants are not a guaranteed source of revenue so the corresponding expenditures can fluctuate significantly from year to year. All the operating grants for FY13‐14 occur in the General Fund. Total operating grant costs budgeted across all funds for FY13‐14 is $32,887. Governmental‐ Type Funds 100% Business‐Type Funds 0% Operating Grants Operating Transfers Operating transfers account for 4.88% of the City’s total operating expenditures. The purpose of the operating transfers is to reimburse the General Fund for costs incurred to provide administrative and other support functions to the Enterprise Funds. These functions include paying for property and liability insurance premiums, utility billing services, information technology support, administrative staff support and other similar costs. Total operating transfers budgeted across all funds for FY13‐14 is $1,257,253. Governmental‐ Type Funds 3% Business‐Type Funds 97% Operating Transfers 72 ---PAGE BREAK--- CASH FLOW SUMMARY City of Cody Budget FY13-14 FY12-13 Budget FY12-13 Projected FY13-14 Adopted Budget BEGINNING CASH BALANCE 4,676,003 $ 4,676,003 $ 4,596,456 $ OPERATING REVENUE Local Taxes 1,427,599 $ 1,450,358 $ 1,700,872 $ Licenses & Permits 238,593 $ 303,939 $ 324,190 $ Fines & Assessments 164,802 $ 132,199 $ 125,922 $ Intergovernmental 4,025,570 $ 3,906,505 $ 3,937,968 $ Charges for Services 1,209,538 $ 1,192,330 $ 1,366,086 $ Miscellaneous Revenue 93,294 $ 103,504 $ 94,596 $ Operating Grant Revenue 177,886 $ 153,632 $ 34,807 $ Operating Contributions & Reimbursements 383,592 $ 370,867 $ 300,461 $ Operating Transfers In 1,611,226 $ 1,613,050 $ 1,532,472 $ Total Operating Revenue 9,332,100 $ 9,226,384 $ 9,417,373 $ OPERATING EXPENSES Personnel 6,417,412 $ 6,235,944 $ 6,488,394 $ Materials, Supplies & Maintenance 1,312,218 $ 1,207,294 $ 1,359,195 $ Contractual & Administrative Costs 1,531,791 $ 1,399,260 $ 1,473,896 $ Operating Grants 111,555 $ 88,391 $ 32,887 $ Operating Transfers Out - $ - $ - $ Total Operating Expenses 9,372,976 $ 8,930,889 $ 9,354,372 $ (40,876) $ 295,496 $ 63,002 $ NON-OPERATING REVENUE (EXPENSES) Sale of Assets Revenue - $ 22,578 $ 118,000 $ Non-Operating Grant Revenue - $ - $ 16,327 $ Debt Service Expenses - $ - $ - $ Non-Operating Service Contracts Expenses (222,508) $ (222,106) $ (252,801) $ Non-Operating Equipment & Improvements Expenses (1,300) $ (182) $ (142,902) $ Community Funding Program Expenses - $ - $ - $ Total Non-Operating Revenues (Expenses) (223,808) $ (199,710) $ (261,376) $ PASS THROUGH GRANT REVENUE (EXPENSES) Pass Through Grant Revenue 4,254,602 $ 469,615 $ 2,956,806 $ Pass Through Grant Expenses (4,254,602) $ (1,239,660) $ (2,711,286) $ Total Pass Through Grant Revenue (Expenses) - $ (770,045) $ 245,520 $ Capital Grant Revenue 623,674 $ 116,603 $ 611,835 $ Capital Direct Distribution Funding - $ - $ 800,688 $ Capital Contribution Revenue - $ - $ - $ Capital Debt Issuance Proceeds - $ - $ - $ Capital Interfund Transfers In - $ - $ - $ Capital Interfund Transfers Out (227,640) $ (227,637) $ (369,497) $ Capital Outlay Expenses (653,616) $ (149,503) $ (1,043,908) $ Total Capital Improvements Revenues (Expenses) (257,582) $ (260,537) $ (882) $ Increase(Decrease) to Beginning Cash (522,266) $ (934,796) $ 46,263 $ Depreciation 1,310,154 $ 1,194,653 $ - $ Bad Debt Writeoffs 43,880 $ 42,614 $ 31,948 $ Total Non-Cash Expenses 1,354,034 $ 1,237,267 $ 31,948 $ - $ 855,249 $ - $ PROJECTED TOTAL CASH 4,153,737 $ 4,596,456 $ 4,642,720 $ Restricted - Operating Reserve 2,311,145 $ 2,202,137 $ 2,306,557 $ Restricted - Specific Use Reserve 151,627 $ 151,627 $ 151,627 $ Restricted - Capital Reserve - $ - $ - $ Restricted - WWDC Reserve - $ - $ - $ PROJECTED ENDING UNRESTRICTED CASH 1,690,965 $ 2,242,692 $ 2,184,535 $ ACCRUED LIABILITIES & RECEIVABLES CAPITAL IMPROVEMENTS PROGRAM REVENUE (EXPENSES) NON-CASH EXPENDITURES OPERATING SURPLUS (DEFICIT) General Fund 73 ---PAGE BREAK--- CASH FLOW SUMMARY City of Cody Budget FY13-14 BEGINNING CASH BALANCE OPERATING REVENUE Local Taxes Licenses & Permits Fines & Assessments Intergovernmental Charges for Services Miscellaneous Revenue Operating Grant Revenue Operating Contributions & Reimbursements Operating Transfers In Total Operating Revenue OPERATING EXPENSES Personnel Materials, Supplies & Maintenance Contractual & Administrative Costs Operating Grants Operating Transfers Out Total Operating Expenses NON-OPERATING REVENUE (EXPENSES) Sale of Assets Revenue Non-Operating Grant Revenue Debt Service Expenses Non-Operating Service Contracts Expenses Non-Operating Equipment & Improvements Expenses Community Funding Program Expenses Total Non-Operating Revenues (Expenses) PASS THROUGH GRANT REVENUE (EXPENSES) Pass Through Grant Revenue Pass Through Grant Expenses Total Pass Through Grant Revenue (Expenses) Capital Grant Revenue Capital Direct Distribution Funding Capital Contribution Revenue Capital Debt Issuance Proceeds Capital Interfund Transfers In Capital Interfund Transfers Out Capital Outlay Expenses Total Capital Improvements Revenues (Expenses) Increase(Decrease) to Beginning Cash Depreciation Bad Debt Writeoffs Total Non-Cash Expenses PROJECTED TOTAL CASH Restricted - Operating Reserve Restricted - Specific Use Reserve Restricted - Capital Reserve Restricted - WWDC Reserve PROJECTED ENDING UNRESTRICTED CASH ACCRUED LIABILITIES & RECEIVABLES CAPITAL IMPROVEMENTS PROGRAM REVENUE (EXPENSES) NON-CASH EXPENDITURES OPERATING SURPLUS (DEFICIT) FY12-13 Budget FY12-13 Projected FY13-14 Adopted Budget 1,661,460 $ 1,661,460 $ 1,742,242 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 2,482,452 $ 2,486,745 $ 2,583,543 $ 16,034 $ 23,053 $ 21,825 $ - $ - $ - $ 5,000 $ 5,000 $ 5,000 $ - $ - $ - $ 2,503,486 $ 2,514,798 $ 2,610,368 $ 562,244 $ 567,622 $ 579,138 $ 219,592 $ 225,834 $ 191,406 $ 1,058,882 $ 977,857 $ 1,103,526 $ - $ - $ - $ 167,315 $ 167,315 $ 178,273 $ 2,008,033 $ 1,938,628 $ 2,052,343 $ 495,453 $ 576,170 $ 558,025 $ - $ 23 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ (43,000) $ - $ - $ - $ - $ 23 $ (43,000) $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ (78,262) $ (78,261) $ (87,907) $ (689,045) $ (409,950) $ - $ (767,307) $ (488,211) $ (87,907) $ (271,854) $ 87,982 $ 427,118 $ 79,873 $ 87,103 $ 98,975 $ 2,940 $ 2,919 $ 3,000 $ 82,813 $ 90,022 $ 101,975 $ - $ (7,200) $ - $ 1,389,606 $ 1,742,242 $ 2,169,360 $ 495,131 $ 478,018 $ 506,057 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 894,475 $ 1,264,224 $ 1,663,303 $ Solid Waste Fund 74 ---PAGE BREAK--- CASH FLOW SUMMARY City of Cody Budget FY13-14 BEGINNING CASH BALANCE OPERATING REVENUE Local Taxes Licenses & Permits Fines & Assessments Intergovernmental Charges for Services Miscellaneous Revenue Operating Grant Revenue Operating Contributions & Reimbursements Operating Transfers In Total Operating Revenue OPERATING EXPENSES Personnel Materials, Supplies & Maintenance Contractual & Administrative Costs Operating Grants Operating Transfers Out Total Operating Expenses NON-OPERATING REVENUE (EXPENSES) Sale of Assets Revenue Non-Operating Grant Revenue Debt Service Expenses Non-Operating Service Contracts Expenses Non-Operating Equipment & Improvements Expenses Community Funding Program Expenses Total Non-Operating Revenues (Expenses) PASS THROUGH GRANT REVENUE (EXPENSES) Pass Through Grant Revenue Pass Through Grant Expenses Total Pass Through Grant Revenue (Expenses) Capital Grant Revenue Capital Direct Distribution Funding Capital Contribution Revenue Capital Debt Issuance Proceeds Capital Interfund Transfers In Capital Interfund Transfers Out Capital Outlay Expenses Total Capital Improvements Revenues (Expenses) Increase(Decrease) to Beginning Cash Depreciation Bad Debt Writeoffs Total Non-Cash Expenses PROJECTED TOTAL CASH Restricted - Operating Reserve Restricted - Specific Use Reserve Restricted - Capital Reserve Restricted - WWDC Reserve PROJECTED ENDING UNRESTRICTED CASH ACCRUED LIABILITIES & RECEIVABLES CAPITAL IMPROVEMENTS PROGRAM REVENUE (EXPENSES) NON-CASH EXPENDITURES OPERATING SURPLUS (DEFICIT) FY12-13 Budget FY12-13 Projected FY13-14 Adopted Budget 1,476,443 $ 1,476,443 $ 1,452,261 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 2,904,647 $ 2,914,525 $ 3,065,292 $ 54,695 $ 30,582 $ 31,309 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 2,959,342 $ 2,945,107 $ 3,096,601 $ 338,250 $ 345,709 $ 371,616 $ 127,228 $ 106,237 $ 124,493 $ 1,604,523 $ 1,656,966 $ 1,699,485 $ - $ - $ - $ 286,887 $ 286,887 $ 261,867 $ 2,356,888 $ 2,395,799 $ 2,457,461 $ 602,454 $ 549,308 $ 639,140 $ - $ - $ - $ - $ - $ - $ (119,729) $ (119,728) $ - $ - $ - $ - $ - $ - $ (87,275) $ - $ - $ - $ (119,729) $ (119,728) $ (87,275) $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 408,700 $ 198,814 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ (53,892) $ (53,892) $ (24,855) $ (823,885) $ (593,865) $ (130,000) $ (469,077) $ (448,943) $ (154,855) $ 13,648 $ (19,363) $ 397,010 $ 342,166 $ 323,262 $ 340,514 $ 2,700 $ 2,701 $ 3,050 $ 344,866 $ 325,963 $ 343,564 $ - $ (4,819) $ - $ 1,490,091 $ 1,452,261 $ 1,849,271 $ 581,150 $ 590,745 $ 605,949 $ - $ - $ - $ - $ - $ - $ 70,000 $ 70,000 $ 90,000 $ 838,941 $ 791,516 $ 1,153,322 $ Water Fund 75 ---PAGE BREAK--- CASH FLOW SUMMARY City of Cody Budget FY13-14 BEGINNING CASH BALANCE OPERATING REVENUE Local Taxes Licenses & Permits Fines & Assessments Intergovernmental Charges for Services Miscellaneous Revenue Operating Grant Revenue Operating Contributions & Reimbursements Operating Transfers In Total Operating Revenue OPERATING EXPENSES Personnel Materials, Supplies & Maintenance Contractual & Administrative Costs Operating Grants Operating Transfers Out Total Operating Expenses NON-OPERATING REVENUE (EXPENSES) Sale of Assets Revenue Non-Operating Grant Revenue Debt Service Expenses Non-Operating Service Contracts Expenses Non-Operating Equipment & Improvements Expenses Community Funding Program Expenses Total Non-Operating Revenues (Expenses) PASS THROUGH GRANT REVENUE (EXPENSES) Pass Through Grant Revenue Pass Through Grant Expenses Total Pass Through Grant Revenue (Expenses) Capital Grant Revenue Capital Direct Distribution Funding Capital Contribution Revenue Capital Debt Issuance Proceeds Capital Interfund Transfers In Capital Interfund Transfers Out Capital Outlay Expenses Total Capital Improvements Revenues (Expenses) Increase(Decrease) to Beginning Cash Depreciation Bad Debt Writeoffs Total Non-Cash Expenses PROJECTED TOTAL CASH Restricted - Operating Reserve Restricted - Specific Use Reserve Restricted - Capital Reserve Restricted - WWDC Reserve PROJECTED ENDING UNRESTRICTED CASH ACCRUED LIABILITIES & RECEIVABLES CAPITAL IMPROVEMENTS PROGRAM REVENUE (EXPENSES) NON-CASH EXPENDITURES OPERATING SURPLUS (DEFICIT) FY12-13 Budget FY12-13 Projected FY13-14 Adopted Budget 1,236,625 $ 1,236,625 $ 1,396,830 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 1,191,547 $ 1,123,766 $ 1,448,558 $ 8,069 $ 22,917 $ 25,244 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 1,199,616 $ 1,146,683 $ 1,473,802 $ 282,057 $ 287,004 $ 289,234 $ 98,760 $ 75,743 $ 102,805 $ 373,650 $ 329,856 $ 257,582 $ - $ - $ - $ 194,606 $ 194,606 $ 201,608 $ 949,073 $ 887,209 $ 851,228 $ 250,543 $ 259,474 $ 622,574 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ (44,920) $ - $ - $ - $ - $ - $ (44,920) $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ (9,503) $ (9,503) $ (39,225) $ (113,235) $ (81,854) $ (480,240) $ (122,738) $ (91,357) $ (519,465) $ 127,805 $ 168,117 $ 58,188 $ 434,486 $ 422,318 $ 450,443 $ 1,500 $ 1,481 $ 1,500 $ 435,986 $ 423,799 $ 451,943 $ - $ (7,912) $ - $ 1,364,430 $ 1,396,830 $ 1,455,018 $ 234,018 $ 218,764 $ 209,892 $ - $ - $ - $ 50,000 $ 50,000 $ 262,214 $ - $ - $ - $ 1,080,412 $ 1,128,066 $ 982,913 $ Wastewater Fund 76 ---PAGE BREAK--- CASH FLOW SUMMARY City of Cody Budget FY13-14 BEGINNING CASH BALANCE OPERATING REVENUE Local Taxes Licenses & Permits Fines & Assessments Intergovernmental Charges for Services Miscellaneous Revenue Operating Grant Revenue Operating Contributions & Reimbursements Operating Transfers In Total Operating Revenue OPERATING EXPENSES Personnel Materials, Supplies & Maintenance Contractual & Administrative Costs Operating Grants Operating Transfers Out Total Operating Expenses NON-OPERATING REVENUE (EXPENSES) Sale of Assets Revenue Non-Operating Grant Revenue Debt Service Expenses Non-Operating Service Contracts Expenses Non-Operating Equipment & Improvements Expenses Community Funding Program Expenses Total Non-Operating Revenues (Expenses) PASS THROUGH GRANT REVENUE (EXPENSES) Pass Through Grant Revenue Pass Through Grant Expenses Total Pass Through Grant Revenue (Expenses) Capital Grant Revenue Capital Direct Distribution Funding Capital Contribution Revenue Capital Debt Issuance Proceeds Capital Interfund Transfers In Capital Interfund Transfers Out Capital Outlay Expenses Total Capital Improvements Revenues (Expenses) Increase(Decrease) to Beginning Cash Depreciation Bad Debt Writeoffs Total Non-Cash Expenses PROJECTED TOTAL CASH Restricted - Operating Reserve Restricted - Specific Use Reserve Restricted - Capital Reserve Restricted - WWDC Reserve PROJECTED ENDING UNRESTRICTED CASH ACCRUED LIABILITIES & RECEIVABLES CAPITAL IMPROVEMENTS PROGRAM REVENUE (EXPENSES) NON-CASH EXPENDITURES OPERATING SURPLUS (DEFICIT) FY12-13 Budget FY12-13 Projected FY13-14 Adopted Budget 2,312,538 $ 2,312,538 $ 2,391,779 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 11,274,984 $ 11,413,155 $ 11,378,473 $ 85,381 $ 90,385 $ 35,372 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 11,360,365 $ 11,503,540 $ 11,413,845 $ 896,447 $ 924,669 $ 954,310 $ 182,603 $ 178,818 $ 199,426 $ 9,088,994 $ 9,068,814 $ 9,282,070 $ - $ - $ - $ 627,131 $ 627,131 $ 578,675 $ 10,795,175 $ 10,799,432 $ 11,014,481 $ 565,190 $ 704,108 $ 399,364 $ 15,000 $ 48,989 $ 10,000 $ - $ - $ - $ (489,550) $ (466,494) $ - $ - $ - $ - $ - $ - $ (179,095) $ - $ - $ - $ (474,550) $ (417,505) $ (169,095) $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 212,212 $ 39,277 $ 205,812 $ - $ - $ - $ - $ - $ 43,229 $ - $ - $ - $ - $ - $ - $ (24,308) $ (24,308) $ (163,340) $ (465,827) $ (308,243) $ (403,404) $ (277,923) $ (293,274) $ (317,703) $ (187,283) $ (6,671) $ (87,434) $ 432,457 $ 399,037 $ 473,092 $ 4,600 $ 4,587 $ 8,400 $ 437,057 $ 403,624 $ 481,492 $ - $ 85,912 $ - $ 2,125,255 $ 2,391,779 $ 2,304,345 $ 1,774,549 $ 1,775,249 $ 2,414,133 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 350,706 $ 616,530 $ (109,787) $ Electric Fund 77 ---PAGE BREAK--- CASH FLOW SUMMARY City of Cody Budget FY13-14 BEGINNING CASH BALANCE OPERATING REVENUE Local Taxes Licenses & Permits Fines & Assessments Intergovernmental Charges for Services Miscellaneous Revenue Operating Grant Revenue Operating Contributions & Reimbursements Operating Transfers In Total Operating Revenue OPERATING EXPENSES Personnel Materials, Supplies & Maintenance Contractual & Administrative Costs Operating Grants Operating Transfers Out Total Operating Expenses NON-OPERATING REVENUE (EXPENSES) Sale of Assets Revenue Non-Operating Grant Revenue Debt Service Expenses Non-Operating Service Contracts Expenses Non-Operating Equipment & Improvements Expenses Community Funding Program Expenses Total Non-Operating Revenues (Expenses) PASS THROUGH GRANT REVENUE (EXPENSES) Pass Through Grant Revenue Pass Through Grant Expenses Total Pass Through Grant Revenue (Expenses) Capital Grant Revenue Capital Direct Distribution Funding Capital Contribution Revenue Capital Debt Issuance Proceeds Capital Interfund Transfers In Capital Interfund Transfers Out Capital Outlay Expenses Total Capital Improvements Revenues (Expenses) Increase(Decrease) to Beginning Cash Depreciation Bad Debt Writeoffs Total Non-Cash Expenses PROJECTED TOTAL CASH Restricted - Operating Reserve Restricted - Specific Use Reserve Restricted - Capital Reserve Restricted - WWDC Reserve PROJECTED ENDING UNRESTRICTED CASH ACCRUED LIABILITIES & RECEIVABLES CAPITAL IMPROVEMENTS PROGRAM REVENUE (EXPENSES) NON-CASH EXPENDITURES OPERATING SURPLUS (DEFICIT) FY12-13 Budget FY12-13 Projected FY13-14 Adopted Budget 1,865,060 $ 1,865,060 $ 2,007,667 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 16,071 $ 22,496 $ 21,247 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 16,071 $ 22,496 $ 21,247 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 16,071 $ 22,496 $ 21,247 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 20,343 $ - $ - $ - $ - $ 393,605 $ 393,604 $ 684,824 $ - $ - $ - $ (424,000) $ (293,836) $ (300,000) $ (30,395) $ 120,111 $ 384,824 $ (14,324) $ 142,607 $ 406,071 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 1,850,736 $ 2,007,667 $ 2,413,738 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 1,850,736 $ 2,007,667 $ 2,413,738 $ Vehicle Replacement Fund 78 ---PAGE BREAK--- CASH FLOW SUMMARY City of Cody Budget FY13-14 BEGINNING CASH BALANCE OPERATING REVENUE Local Taxes Licenses & Permits Fines & Assessments Intergovernmental Charges for Services Miscellaneous Revenue Operating Grant Revenue Operating Contributions & Reimbursements Operating Transfers In Total Operating Revenue OPERATING EXPENSES Personnel Materials, Supplies & Maintenance Contractual & Administrative Costs Operating Grants Operating Transfers Out Total Operating Expenses NON-OPERATING REVENUE (EXPENSES) Sale of Assets Revenue Non-Operating Grant Revenue Debt Service Expenses Non-Operating Service Contracts Expenses Non-Operating Equipment & Improvements Expenses Community Funding Program Expenses Total Non-Operating Revenues (Expenses) PASS THROUGH GRANT REVENUE (EXPENSES) Pass Through Grant Revenue Pass Through Grant Expenses Total Pass Through Grant Revenue (Expenses) Capital Grant Revenue Capital Direct Distribution Funding Capital Contribution Revenue Capital Debt Issuance Proceeds Capital Interfund Transfers In Capital Interfund Transfers Out Capital Outlay Expenses Total Capital Improvements Revenues (Expenses) Increase(Decrease) to Beginning Cash Depreciation Bad Debt Writeoffs Total Non-Cash Expenses PROJECTED TOTAL CASH Restricted - Operating Reserve Restricted - Specific Use Reserve Restricted - Capital Reserve Restricted - WWDC Reserve PROJECTED ENDING UNRESTRICTED CASH ACCRUED LIABILITIES & RECEIVABLES CAPITAL IMPROVEMENTS PROGRAM REVENUE (EXPENSES) NON-CASH EXPENDITURES OPERATING SURPLUS (DEFICIT) FY12-13 Budget FY12-13 Projected FY13-14 Adopted Budget 1,442 $ 1,442 $ 17,580 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 90,000 $ 94,237 $ 96,717 $ - $ - $ - $ 410 $ 568 $ 704 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 90,410 $ 94,805 $ 97,421 $ - $ - $ - $ 1,000 $ 885 $ 1,000 $ - $ - $ - $ - $ - $ - $ - $ 1,832 $ 36,830 $ 1,000 $ 2,717 $ 37,830 $ 89,410 $ 92,088 $ 59,591 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ (79,200) $ (75,950) $ (70,507) $ (79,200) $ (75,950) $ (70,507) $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 10,210 $ 16,138 $ (10,916) $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 11,652 $ 17,580 $ 6,664 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 11,652 $ 17,580 $ 6,664 $ Lodging Tax Fund 79 ---PAGE BREAK--- CASH FLOW SUMMARY City of Cody Budget FY13-14 BEGINNING CASH BALANCE OPERATING REVENUE Local Taxes Licenses & Permits Fines & Assessments Intergovernmental Charges for Services Miscellaneous Revenue Operating Grant Revenue Operating Contributions & Reimbursements Operating Transfers In Total Operating Revenue OPERATING EXPENSES Personnel Materials, Supplies & Maintenance Contractual & Administrative Costs Operating Grants Operating Transfers Out Total Operating Expenses NON-OPERATING REVENUE (EXPENSES) Sale of Assets Revenue Non-Operating Grant Revenue Debt Service Expenses Non-Operating Service Contracts Expenses Non-Operating Equipment & Improvements Expenses Community Funding Program Expenses Total Non-Operating Revenues (Expenses) PASS THROUGH GRANT REVENUE (EXPENSES) Pass Through Grant Revenue Pass Through Grant Expenses Total Pass Through Grant Revenue (Expenses) Capital Grant Revenue Capital Direct Distribution Funding Capital Contribution Revenue Capital Debt Issuance Proceeds Capital Interfund Transfers In Capital Interfund Transfers Out Capital Outlay Expenses Total Capital Improvements Revenues (Expenses) Increase(Decrease) to Beginning Cash Depreciation Bad Debt Writeoffs Total Non-Cash Expenses PROJECTED TOTAL CASH Restricted - Operating Reserve Restricted - Specific Use Reserve Restricted - Capital Reserve Restricted - WWDC Reserve PROJECTED ENDING UNRESTRICTED CASH ACCRUED LIABILITIES & RECEIVABLES CAPITAL IMPROVEMENTS PROGRAM REVENUE (EXPENSES) NON-CASH EXPENDITURES OPERATING SURPLUS (DEFICIT) FY12-13 Budget FY12-13 Projected FY13-14 Adopted Budget 445 $ 445 $ 182,386 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 540,248 $ 540,249 $ - $ - $ - $ - $ 2,840 $ 3,996 $ 1,107 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 543,088 $ 544,245 $ 1,107 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 543,088 $ 544,245 $ 1,107 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 10,000 $ 73,155 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ (562,546) $ (429,417) $ - $ (552,546) $ (356,262) $ - $ (9,458) $ 187,983 $ 1,107 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 9,664 $ (6,042) $ - $ 651 $ 182,386 $ 183,493 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 651 $ 182,386 $ 183,493 $ Public Improvements Fund 80 ---PAGE BREAK--- CASH FLOW SUMMARY City of Cody Budget FY13-14 BEGINNING CASH BALANCE OPERATING REVENUE Local Taxes Licenses & Permits Fines & Assessments Intergovernmental Charges for Services Miscellaneous Revenue Operating Grant Revenue Operating Contributions & Reimbursements Operating Transfers In Total Operating Revenue OPERATING EXPENSES Personnel Materials, Supplies & Maintenance Contractual & Administrative Costs Operating Grants Operating Transfers Out Total Operating Expenses NON-OPERATING REVENUE (EXPENSES) Sale of Assets Revenue Non-Operating Grant Revenue Debt Service Expenses Non-Operating Service Contracts Expenses Non-Operating Equipment & Improvements Expenses Community Funding Program Expenses Total Non-Operating Revenues (Expenses) PASS THROUGH GRANT REVENUE (EXPENSES) Pass Through Grant Revenue Pass Through Grant Expenses Total Pass Through Grant Revenue (Expenses) Capital Grant Revenue Capital Direct Distribution Funding Capital Contribution Revenue Capital Debt Issuance Proceeds Capital Interfund Transfers In Capital Interfund Transfers Out Capital Outlay Expenses Total Capital Improvements Revenues (Expenses) Increase(Decrease) to Beginning Cash Depreciation Bad Debt Writeoffs Total Non-Cash Expenses PROJECTED TOTAL CASH Restricted - Operating Reserve Restricted - Specific Use Reserve Restricted - Capital Reserve Restricted - WWDC Reserve PROJECTED ENDING UNRESTRICTED CASH ACCRUED LIABILITIES & RECEIVABLES CAPITAL IMPROVEMENTS PROGRAM REVENUE (EXPENSES) NON-CASH EXPENDITURES OPERATING SURPLUS (DEFICIT) FY12-13 Budget FY12-13 Projected FY13-14 Adopted Budget 13,230,016 $ 13,230,016 $ 13,787,201 $ 1,427,599 $ 1,450,358 $ 1,700,872 $ 238,593 $ 303,939 $ 324,190 $ 164,802 $ 132,199 $ 125,922 $ 4,655,818 $ 4,540,991 $ 4,034,685 $ 19,063,168 $ 19,130,521 $ 19,841,951 $ 276,794 $ 297,501 $ 231,404 $ 177,886 $ 153,632 $ 34,807 $ 388,592 $ 375,867 $ 305,461 $ 1,611,226 $ 1,613,050 $ 1,532,472 $ 28,004,478 $ 27,998,058 $ 28,131,764 $ 8,496,410 $ 8,360,948 $ 8,682,690 $ 1,941,401 $ 1,794,811 $ 1,978,325 $ 13,657,840 $ 13,432,753 $ 13,816,559 $ 111,555 $ 88,391 $ 32,887 $ 1,275,939 $ 1,277,771 $ 1,257,253 $ 25,483,145 $ 24,954,674 $ 25,767,715 $ 2,521,333 $ 3,043,385 $ 2,364,049 $ 15,000 $ 71,590 $ 128,000 $ - $ - $ 16,327 $ (609,279) $ (586,222) $ - $ (222,508) $ (222,106) $ (252,801) $ (1,300) $ (182) $ (497,192) $ (79,200) $ (75,950) $ (70,507) $ (897,287) $ (812,870) $ (676,173) $ 4,254,602 $ 469,615 $ 2,956,806 $ (4,254,602) $ (1,239,660) $ (2,711,286) $ - $ (770,045) $ 245,520 $ 1,254,586 $ 427,849 $ 817,647 $ - $ - $ 800,688 $ - $ 20,343 $ 43,229 $ - $ - $ - $ 393,605 $ 393,604 $ 684,824 $ (393,605) $ (393,601) $ (684,824) $ (3,732,154) $ (2,266,668) $ (2,357,552) $ (2,477,568) $ (1,818,473) $ (695,988) $ (853,522) $ (358,003) $ 1,237,408 $ 2,599,136 $ 2,426,373 $ 1,363,024 $ 55,620 $ 54,302 $ 47,898 $ 2,654,756 $ 2,480,675 $ 1,410,922 $ 9,664 $ 915,188 $ - $ 12,386,158 $ 13,787,201 $ 15,024,609 $ 5,395,994 $ 5,264,913 $ 6,042,589 $ 151,627 $ 151,627 $ 151,627 $ 50,000 $ 50,000 $ 262,214 $ 70,000 $ 70,000 $ 90,000 $ 6,718,537 $ 8,250,662 $ 8,478,180 $ Total All Funds 81 ---PAGE BREAK--- ---PAGE BREAK--- Category Amount Category Amount Operating Revenues Operating Expenses Local Taxes 1,700,872 $ Personnel 6,488,394 $ Licenses & Permits 324,190 $ Materials, Supplies & Maintenance 1,359,195 $ Fines & Forfeitures 125,922 $ Contractual & Administrative Costs 1,473,896 $ Intergovernmental 3,937,968 $ Operating Grants 32,887 $ Charges for Services 1,366,086 $ 9,354,372 $ Miscellaneous Revenue 94,596 $ Non-Operating Expenses Operating Grants & Contributions 335,268 $ Debt Service - $ Operating Transfers In 1,532,472 $ Interfund Transfers 369,497 $ 9,417,373 $ Capital Improvements Program 1,043,908 $ Non-Operating Revenues Community Funding Program - $ Sale of Assets 118,000 $ Non-Operating Contractual Services 252,801 $ Non-Operating Grants 16,327 $ Non-Capital Equip & Improvements 142,902 $ Capital Grants & Contributions 611,835 $ 1,809,108 $ Direct Distribution Funding 800,688 $ Non Cash Expenses 1,546,850 $ Depreciation - $ Error Bad Debt Write Offs 31,948 $ Total Revenue 10,964,223 $ Total Expenses 11,195,428 $ BEGINNING CASH BALANCE 4,596,456 $ OPERATING REVENUE 9,417,373 $ OPERATING EXPENSES 9,354,372 $ 63,002 $ NON-OPERATING REVENUE (EXPENSES) (261,376) $ PASS THROUGH GRANT REVENUE(EXPENSES) 245,520 $ CAPITAL IMPROVEMENTS REVENUE(EXPENSES) (882) $ TOTAL PROJECTED CASH BALANCE 4,642,720 $ Restricted - Cash Reserves 2,458,184 $ PROJECTED ENDING UNRESTRICTED CASH 2,184,535 $ 2011-2012 2013-2014 Actual Budget Projected Budget STAFF LEVELS - Full Time 81 77 77 77 STAFF LEVELS - Regular Part Time 8 8 8 8 Fund Revenue 10,817,286 $ 9,955,774 $ $ 9,365,566 10,964,223 $ Fund Expenses by Category 6,103,167 $ 6,417,412 $ 6,235,944 $ 6,488,394 $ 1,448,762 $ 1,312,218 $ 1,207,294 $ 1,359,195 $ 1,231,403 $ 1,531,791 $ 1,399,260 $ 1,473,896 $ Operating Grants 65,199 $ 111,555 $ 88,391 $ 32,887 $ - $ - $ - $ - $ 316,004 $ 227,640 $ 227,637 $ 369,497 $ 749,208 $ 653,616 $ 149,503 $ 1,043,908 $ 145,982 $ - $ - $ - $ 188,159 $ 222,508 $ 222,106 $ 252,801 $ 95,831 $ 1,300 $ 182 $ 142,902 $ 10,343,716 $ 10,478,040 $ 9,530,317 $ 11,163,480 $ $473,570 ($522,266) ($164,751) ($199,257) 1,301,855 $ 1,310,154 $ 1,194,653 $ - $ 25,319 $ 43,880 $ 42,614 $ 31,948 $ 11,670,891 $ 11,832,074 $ 10,767,584 $ 11,195,428 $ Pass Through Grant Summary 1,613,514 $ 4,254,602 $ 469,615 $ 2,956,806 $ 1,197,377 $ 4,254,602 $ 1,239,660 $ 2,711,286 $ 416,137 $ - $ (770,045) $ 245,520 $ General Fund Summary The General Fund is the chief operating fund and is used to account for resources traditionally associated with government which are not required legally or by sound financial management to be accounted for in another fund. Departments included in this fund are: Mayor-Council, Administrative Services, Police, Parks Maintenance, Public Facilities, Recreation & Aquatics, Community Development, Streets, and Vehicle Maintenance. Revenue FY13-14 Expenses FY13-14 3-Year Comparison 2012-2013 Fund Cash Flow Summary FY13-14 OPERATING SURPLUS(DEFICIT) Pass Through Grant Revenue Pass Through Grant Expenses Total Pass Through Grant Activity Total Expenditures Personnel Materials, Supplies & Maintenance Depreciation Bad Debt Write Offs Non-Operating Contractual Services Contractual & Administrative Costs Community Funding Program Debt Service Capital Improvements Program Revenue Over(Under) Expenditures Interfund Transfers Non-Capital Equipment & Improvements Revenue, $10,964,223 Expenses, $11,195,428 $10,500,000 $10,900,000 $11,300,000 Revenue Compared to Expenses 82 ---PAGE BREAK--- ---PAGE BREAK--- FY11-12 FY12-13 FY12-13 FY13-14 Prior Year Approved Year End Adopted Actual Budget Projected Actual Budget GENERAL REVENUE 10-200-4110 ADVALOREM TAXES 553,480 $ 555,129 $ 552,680 $ 562,201 $ 10-200-4120 FRANCHISES FEES 850,891 $ 872,470 $ 897,678 $ 1,138,671 $ 10-200-4130 MOTOR VEHICLE FEES 128,401 $ 129,689 $ 129,675 $ 130,976 $ 10-200-4220 BUSINESS LICENSES 2,127 $ 3,500 $ 2,602 $ 2,500 $ 10-200-4240 LIQUOR LICENSES 48,399 $ 41,351 $ 66,845 $ 65,190 $ 10-200-4405 CIGARETTE TAXES 89,342 $ 94,043 $ 86,577 $ 90,000 $ 10-200-4410 GASOLINE TAXES 213,586 $ 223,678 $ 230,528 $ 381,264 $ 10-200-4415 FEDERAL MINERAL ROYALTIES 469,325 $ 468,019 $ 468,858 $ 463,597 $ 10-200-4425 OIL ROYALTIES 16,153 $ 14,884 $ 12,400 $ 13,000 $ 10-200-4430 SALES TAXES 2,310,840 $ 2,351,013 $ 2,217,662 $ 2,125,113 $ 10-200-4435 SEVERANCE TAXES 349,356 $ 354,564 $ 353,582 $ 354,564 $ 10-200-4440 USE TAXES 432,461 $ 354,564 $ 388,976 $ 357,454 $ 10-200-4446 STATE FUEL REIMBURSEMENT 6,059 $ 5,900 $ 5,865 $ 6,008 $ 10-200-4541 UTILITY PENALTIES & FEES 95,368 $ 97,000 $ 86,514 $ 87,000 $ 10-200-4610 CASH OVER/SHORT (37) $ - $ $ - $ 10-200-4630 MISCELLANEOUS REVENUE 18,756 $ 6,300 $ 8,384 $ 7,500 $ 10-200-4640 APPOINTED BOARD REIMBURSEMENTS 1,078 $ 1,000 $ 1,109 $ 1,100 $ 10-200-4735 CONTRIBUTIONS - OTHER - $ 100,000 $ 73,841 $ - $ 10-200-4743 STATE DIRECT DISTRIBUTION FUNDING 708,262 $ - $ - $ 800,688 $ 10-200-4745 INTEREST REVENUE 43,728 $ 42,702 $ 46,938 $ 46,025 $ 10-200-4760 SALE OF ASSETS 583 $ - $ 5,818 $ 38,000 $ 10-200-4790 TRANSFERS IN 1,419,560 $ 1,275,939 $ 1,277,771 $ 1,257,253 $ 7,757,718 $ 6,991,745 $ 6,914,294 $ 7,928,105 $ PUBLIC SAFETY REVENUE 10-300-4310 COURT FINES 131,753 $ 118,802 $ 103,995 $ 95,133 $ 10-300-4315 PUBLIC DEFENDER REIMBURSEMENT 25,084 $ 28,000 $ 15,783 $ 19,982 $ 10-300-4320 JAIL REIMBURSEMENTS 18,442 $ 18,000 $ 12,421 $ 10,808 $ 10-300-4326 ANIMAL LICENSING FEES - $ - $ - $ 27,500 $ 10-300-4330 POLICE FEES 10,135 $ 5,000 $ 3,328 $ 5,000 $ 10-300-4340 POLICE RESTITUTION PAYMENTS 6,391 $ 3,800 $ 3,018 $ 2,365 $ 10-300-4630 MISCELLANEOUS REVENUE 1,156 $ - $ 8,515 $ - $ 10-300-4712 EQUITABLE SHARING DISTRIBUTION 149 $ - $ - $ - $ 10-300-4715 SRO - SCHOOL DIST REIMBURSEMENT 36,714 $ 42,201 $ 44,235 $ 45,012 $ 10-300-4735 CONTRIBUTIONS - OTHER 2,100 $ - $ - $ - $ 10-300-4738 CONTRIBUTIONS - TIPSY TAXI 10,615 $ 5,500 $ 1,050 $ - $ 10-300-4745 INTEREST REVENUE 127 $ 127 $ 130 $ 125 $ 10-300-4760 SALE OF ASSETS 271 $ - $ 1,585 $ - $ 10-300-4805 GRANTS - STATE TOBACCO 2,805 $ 2,720 $ 2,720 $ 2,720 $ 10-300-4806 GRANTS - FED VEST PROGRAM 1,595 $ 1,842 $ 2,743 $ 1,200 $ 10-300-4840 GRANTS - FED JAG 2009 ARRA 8,955 $ 320 $ - $ - $ 10-300-4841 GRANTS - FED COPS CHRP 78,719 $ 65,419 $ 60,256 $ - $ 10-300-4867 GRANTS - FED HOMELAND SECURITY 16,491 $ - $ - $ - $ 10-300-4871 GRANTS - ST ALCOHOL COMPLIANCE 4,165 $ 4,250 $ 6,460 $ 4,250 $ 10-300-4872 GRANTS - FED HMLD SEC BOMB SQUAD 2,181 $ - $ - $ - $ 10-300-4887 GRANTS - FED HOMELAND SECURITY 2010 17,690 $ 2,447 $ 2,717 $ - $ 10-300-4897 GRANTS - FED HOMELAND SECURITY 2011 - $ 18,894 $ 8,256 $ 9,828 $ 10-300-4906 GRANTS - FED HOMELAND SECURITY 2012 - $ - $ - $ 8,309 $ 375,536 $ 317,322 $ 277,212 $ 232,231 $ PARKS, FACILITIES & RECREATION REVENUE 10-400-4501 RECREATION PROGRAM REVENUE 236,093 $ 244,108 $ 239,302 $ 267,597 $ 10-400-4505 VENDING REVENUE 4,753 $ 5,000 $ 4,425 $ 4,993 $ 10-400-4506 REC FACILITY RENTAL 66,588 $ 69,405 $ 62,553 $ 71,968 $ 10-400-4507 COUNTY WEED/PEST REIMB 39,713 $ 50,000 $ 30,647 $ 35,000 $ 10-400-4510 MEMBERSHIPS & DAILY USE FEES 697,185 $ 700,000 $ 697,516 $ 805,260 $ 10-400-4511 MINIATURE GOLF REVENUE 19,832 $ 20,000 $ 19,591 $ 35,200 $ 10-400-4512 AUDITORIUM/EQUIPMENT RENTALS 25,590 $ 27,500 $ 31,151 $ 31,915 $ 10-400-4513 PARKS/BALLFIELD RENTAL 12,231 $ 14,700 $ 16,685 $ 16,651 $ 10-400-4519 CHILD CARE FEES - $ - $ - $ 12,669 $ 10-400-4539 POINT OF SALE REVENUE 13,797 $ 13,981 $ 11,588 $ 13,488 $ 10-400-4610 CASH OVER/SHORT (10) $ - $ - $ - $ GENERAL FUND REVENUE City of Cody FY13-14 Budget Account Description TOTAL GENERAL REVENUE TOTAL PUBLIC SAFETY REVENUE 83 ---PAGE BREAK--- FY11-12 FY12-13 FY12-13 FY13-14 Prior Year Approved Year End Adopted Actual Budget Projected Actual Budget GENERAL FUND REVENUE City of Cody FY13-14 Budget Account Description 10-400-4630 MISCELLANEOUS REVENUE 3,516 $ - $ - $ - $ 10-400-4710 CONTRIBUTIONS - PARKS - $ 846 $ 1,106 $ - $ 10-400-4725 CONTRIBUTIONS - CONCERTS IN THE PARK 1,700 $ 9,425 $ 9,925 $ 9,802 $ 10-400-4730 CONTRIBUTIONS - REC CENTER 134,294 $ 135,585 $ 146,887 $ 149,320 $ 10-400-4731 CONTRIBUTIONS - SRD REC PROGRAMS 25,852 $ 24,000 $ 21,074 $ 24,000 $ 10-400-4732 CONTRIBUTIONS - STAY SAFE PROGRAM - $ - $ 1,209 $ 1,009 $ 10-400-4735 CONTRIBUTIONS - OTHER 15,671 $ 5,550 $ 6,758 $ 5,550 $ Private donations miscellaneous program contributions FY13-14 1,800 $ National Sports Day event FY13-14 1,250 $ Senior programs at Senior Center (SRD contribution) FY13-14 2,500 $ 10-400-4740 ENDOWMENT - STOCK FOUNDATION 59,835 $ 54,585 $ 58,917 $ 59,760 $ 10-400-4755 LEASE REVENUE - FACILITIES 16,125 $ 23,825 $ 26,224 $ 23,825 $ Nichol Mall Central WY Neurosurgery FY13-14 13,200 $ Mackay & Jacobs Jay Mackey FY13-14 9,600 $ Chamber & Stock Center FY13-14 1,000 $ Humane Society FY13-14 25 $ 10-400-4760 SALE OF ASSETS 624 $ - $ 77 $ 75,000 $ 10-400-4807 GRANTS - ST COMMUNITY LEARNING 30,219 $ 17,500 $ 15,454 $ - $ 10-400-4835 GRANTS - ST MOSQUITO CONTROL 5,000 $ 5,000 $ - $ 2,000 $ 10-400-4839 GRANTS - WY ARTS COUNCIL CONCERTS IN THE PARK 4,581 $ 5,994 $ 5,994 $ 4,750 $ 10-400-4846 GRANTS - CDBG AUDITORIUM ADA IMPR 120,636 $ - $ - $ - $ 10-400-4847 GRANTS - ARRA CDBG CITY HALL RETROFIT 178,121 $ - $ - $ - $ 10-400-4873 GRANTS - WY ARTS COUNCIL 750 $ 2,500 $ - $ 750 $ 10-400-4877 GRANTS - PARK CO TRAVEL COUNCIL 1,000 $ 1,000 $ 1,000 $ 1,000 $ 10-400-4889 GRANTS - SLIB VIETNAM MEMORIAL IMPR 46,197 $ - $ - $ - $ 10-400-4901 GRANTS - SLIB SHOSHONE TRAIL - $ 7,354 $ - $ 16,327 $ 1,759,891 $ 1,437,858 $ 1,408,083 $ 1,667,834 $ PUBLIC WORKS REVENUE 10-500-4210 BUILDING PERMITS 177,184 $ 165,742 $ 204,366 $ 200,000 $ 10-500-4230 CONTRACTORS LICENSES 27,700 $ 26,000 $ 27,250 $ 27,000 $ 10-500-4250 ENCROACHMENT PERMITS 2,206 $ 2,000 $ 2,876 $ 2,000 $ 10-500-4537 VEHICLE MAINTENANCE ALLOCATIONS 293,954 $ 335,287 $ 335,279 $ 275,219 $ 10-500-4540 DEVELOPMENT FEES 14,711 $ 13,000 $ 12,794 $ 14,000 $ 10-500-4630 MISCELLANEOUS REVENUE - $ 500 $ 3,678 $ 1,000 $ 10-500-4760 SALE OF ASSETS 6,664 $ - $ 15,098 $ 5,000 $ 10-500-4830 GRANTS - WYDOT SAFE SCHOOL ROUTES - $ 50,000 $ - $ - $ 10-500-4888 GRANTS - SLIB 16TH STREET STORM SEWER 119,441 $ - $ - $ - $ 10-500-4890 GRANTS - WBC MASTER PLAN - $ 50,000 $ 48,032 $ - $ 10-500-4891 GRANTS - SLIB COUGAR AVE 282,281 $ - $ - $ - $ 10-500-4896 GRANTS - SLIB ROBERT ST - $ 120,376 $ 109,504 $ - $ 924,141 $ 762,905 $ 758,877 $ 524,219 $ CAPITAL IMPROVEMENTS PROGRAM REVENUE 10-500-4902 Grants - SLIB 16th Street Storm Sewer Alger FY13-14 $ 462,173 - $ 445,944 $ 7,099 $ 462,173 $ 10-500-6501 Grants - SLIB Storm Drainage 16th & Street Resonstruction Stampede FY13-14 $ 149,662 - $ - $ - $ 149,662 $ - $ 445,944 $ 7,099 $ 611,835 $ 10,817,286 $ 9,955,774 $ 9,365,566 $ 10,964,223 $ TOTAL CAPITAL IMPROVEMENTS PROGRAM REVENUE TOTAL GENERAL FUND REVENUE TOTAL PARKS, FACILITIES & RECREATION REVENUE TOTAL PUBLIC WORKS REVENUE 84 ---PAGE BREAK--- Category Amount Department Revenue 1,546,465 $ Department Expenses Personnel 1,080,028 $ Materials, Supplies & Maintenance 88,422 $ Contractual & Administrative Costs 509,464 $ Operating Grants - $ Capital Improvements Program - $ Debt Service - $ Interfund Transfers 2,912 $ Non-Operating Contractual Services 252,801 $ Non-Capital Equipment & Improvements 36,150 $ Community Funding Program - $ 1,969,776 $ Revenue Over(Under) Expenses (423,311) $ Non Cash Expenditures Depreciation - $ Bad Debt Write Offs 31,523 $ Total Expenses 2,001,299 $ 2011-2012 2013-2014 Actual Budget Projected Budget STAFF LEVELS - Full Time 16 13 13 13 STAFF LEVELS - Regular Part Time 1 0 0 0 Department Revenue 1,760,530 $ 1,589,892 $ $ 1,575,415 1,546,465 $ Department Expenses by Category 1,030,157 $ 1,040,162 $ 1,047,642 $ 1,080,028 $ 86,273 $ 97,674 $ 72,803 $ 88,422 $ 497,465 $ 635,971 $ 552,899 $ 509,464 $ Operating Grants - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 6,852 $ 1,040 $ 1,040 $ 2,912 $ 188,159 $ 222,508 $ 222,106 $ 252,801 $ 95,831 $ 1,300 $ 182 $ 36,150 $ 145,982 $ - $ - $ - $ 2,050,720 $ 1,998,655 $ 1,896,672 $ 1,969,776 $ ($290,189) ($408,763) ($321,257) ($423,311) 26,149 $ 24,950 $ 31,309 $ - $ 24,870 $ 42,763 $ 41,684 $ 31,523 $ 2,101,739 $ 2,066,368 $ 1,969,665 $ 2,001,299 $ 3-Year Comparison 2012-2013 Personnel Materials, Supplies & Maintenance General Government Budget Summary The City Administrator’s office provides administrative direction and coordination for the entire City organization. The City Administrator is charged with implementing legislative policies and managing all affairs of the City as directed by the Council. This division accomplishes these services with support from professional and technical staff throughout the various departments of the City. Budget Summary FY12-13 City Administrator City Council The legislative officers of the City consist of a mayor and six council members. Collectively, this body is called the City Council. The Council has the responsibility of determining community needs and establishing immediate and long-range policies consistent with those needs. In addition, the Council is responsible for the appointment of the City Administrator, City Attorney, and Municipal Court Judge. Administrative Services The Administrative Services division is responsible for many administrative and financial functions of the City including budgeting and expenditure management, accounts payable, payroll, human resources, grant administration, financial reporting, utility billing, revenue collection, and coordination of the annual audit process. This department also maintains the City’s computer network and numerous workstations, ensuring software licensing compliance and computer upgrades. The daily activities and management of Municipal Court are overseen by Administrative Services. Contractual & Administrative Costs Debt Service Interfund Transfers Community Funding Program Revenue Over(Under) Expenses Depreciation Bad Debt Write Offs Non-Operating Contractual Services Non-Capital Equipment & Improvements Total Expenses Capital Improvements Program Revenue, $1,546,465 Expenses, $2,001,299 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 Revenue Compared to Expenses 85 ---PAGE BREAK--- General Government Budget Summary Revenue Sources - the revenue sourses generated from the activities of the General Government Department include utility penalties & fees, business & liquor licenses & permits, court fines & assessments, and the interfund operating transfers from the Enterprise Funds. Licenses & Permits 67,690 $ 3.4% Fines & Assessments 125,922 $ 6.4% Charges for Services 87,000 $ 4.4% Misc Revenue 8,600 $ 0.4% Operating Transfers In 1,257,253 $ 63.8% General Fund Subsidy 423,311 $ 21.5% FY11-12 290,189 $ FY12-13 321,257 $ FY13-14 423,311 $ General Government Funding Summary FY13-14 $290,189 $321,257 $423,311 $200,000 $400,000 $600,000 FY11-12 FY12-13 FY13-14 Licenses & Permits 3.4% Fines & Assessments 6.4% Charges for Services 4.4% Misc Revenue 0.4% Operating Transfers In 63.8% General Fund Subsidy 21.5% 86 ---PAGE BREAK--- FY11-12 FY12-13 FY12-13 FY13-14 Year End Approved Year End Adopted Actual Budget Projected Actual Budget EXPENSES 10-210-5110 SALARIES - REGULAR 81,500 $ 76,800 $ 77,223 $ 81,600 $ 10-210-5130 FICA EXPENSE 6,235 $ 5,875 $ 5,907 $ 6,242 $ 10-210-5134 WORKERS COMPENSATION 416 $ 276 $ 277 $ 204 $ 10-210-5140 EDUCATION & TRAINING - $ 2,000 $ 475 $ 1,500 $ 10-210-5160 TRAVEL & MEETINGS EXPENSE 4,707 $ 6,000 $ 5,500 $ 5,000 $ 10-210-5234 MATERIALS & SUPPLIES 1,409 $ 2,200 $ 1,633 $ 1,500 $ 10-210-5321 APPOINTED BOARD EXPENSE 2,601 $ 1,500 $ 1,352 $ 1,700 $ 10-210-5325 CONTINGENCY FUND 4,498 $ - $ - $ - $ 10-210-5327 DUES & SUBSCRIPTIONS 12,884 $ 13,000 $ 13,115 $ 12,500 $ 10-210-5328 ELECTION EXPENSE - $ - $ 8,470 $ - $ 10-210-5333 PROFESSIONAL FEES & SERVICES - $ 100,000 $ 59,341 $ - $ 10-210-5336 TIPSY TAXI PROGRAM - $ - $ - $ 10,000 $ 10-210-5339 CONTRACTUAL LEGAL SERVICES 74,120 $ 83,587 $ 76,800 $ 81,755 $ 10-210-5710 COMMUNITY SUPPORT CONTRIBUTION 145,982 $ - $ - $ - $ 10-210-5716 YELLOWSTONE AIRPORT FUNDING 188,159 $ 167,708 $ 167,708 $ 152,701 $ 10-210-5717 CODY COUNCIL ON AGING - $ 54,800 $ 54,398 $ 55,100 $ 10-210-5718 PARK COUNTY ANIMAL SHELTER - $ - $ - $ 45,000 $ 522,510 $ 513,746 $ 472,199 $ 454,802 $ CAPITAL IMPROVEMENTS PROGRAM Land - $ - $ - $ - $ Land Improvements - $ - $ - $ - $ Buildings - $ - $ - $ - $ Improvements Other Than Buildings - $ - $ - $ - $ Infrastructure - $ - $ - $ - $ Machinery & Equipment - $ - $ - $ - $ Furniture & Fixtures - $ - $ - $ - $ Intangibles - $ - $ - $ - $ - $ - $ - $ - $ 522,510 $ 513,746 $ 472,199 $ 454,802 $ MAYOR-COUNCIL City of Cody FY13-14 Budget Account Description TOTAL EXPENSES CAPITAL IMPROVEMENTS PROGRAM EXPENSES DEPARTMENT TOTAL 87 ---PAGE BREAK--- ---PAGE BREAK--- FY11-12 FY12-13 FY12-13 FY13-14 Year End Approved Year End Adopted Actual Budget Projected Actual Budget EXPENSES 10-230-5110 SALARIES - REGULAR 95,950 $ 99,641 $ 99,640 $ 100,801 $ 10-230-5130 FICA EXPENSE 6,944 $ 7,340 $ 7,279 $ 7,711 $ 10-230-5131 HEALTH INSURANCE EXPENSE 16,897 $ 15,961 $ 15,964 $ 18,679 $ 10-230-5132 RETIREMENT CONTRIBUTIONS 10,017 $ 10,403 $ 10,402 $ 10,524 $ 10-230-5134 WORKERS COMPENSATION 517 $ 345 $ 378 $ 252 $ 10-230-5136 VEHICLE ALLOWANCE 5,400 $ 5,400 $ 5,400 $ 5,400 $ 10-230-5137 LONG TERM DISABILITY INS 566 $ 652 $ 652 $ 685 $ 10-230-5140 EDUCATION & TRAINING 94 $ 1,500 $ 900 $ 1,500 $ 10-230-5160 TRAVEL & MEETINGS EXPENSE 1,516 $ 2,000 $ 1,798 $ 2,000 $ 10-230-5234 MATERIALS & SUPPLIES 496 $ 750 $ 143 $ 500 $ 10-230-5327 DUES & SUBSCRIPTIONS 760 $ 1,000 $ 967 $ 1,000 $ 10-230-5425 FURNITURE & FIXTURES 626 $ 300 $ - $ 300 $ 10-230-5430 COMPUTER EQUIPMENT & SOFTWARE - $ - $ - $ 139,783 $ 145,292 $ 143,523 $ 149,353 $ CAPITAL IMPROVEMENTS PROGRAM Land - $ - $ - $ - $ Land Improvements - $ - $ - $ - $ Buildings - $ - $ - $ - $ Improvements Other Than Buildings - $ - $ - $ - $ Infrastructure - $ - $ - $ - $ Machinery & Equipment - $ - $ - $ - $ Furniture & Fixtures - $ - $ - $ - $ Intangibles - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 139,783 $ 145,292 $ 143,523 $ 149,353 $ City of Cody FY13-14 Budget CAPITAL IMPROVEMENTS PROGRAM EXPENSES DEPARTMENT TOTAL CITY ADMINISTRATOR Account Description EXPENSES 88 ---PAGE BREAK--- ---PAGE BREAK--- FY11-12 FY12-13 FY12-13 FY13-14 Year End Approved Year End Adopted Actual Budget Projected Actual Budget EXPENSES 10-240-5110 SALARIES - REGULAR 575,209 $ 593,671 $ 603,757 $ 606,157 $ 10-240-5112 SALARIES - TEMPORARY / SEASONAL 1,400 $ 1,800 $ 1,350 $ 1,200 $ 10-240-5113 SALARIES - OVERTIME 258 $ 500 $ 137 $ 500 $ 10-240-5130 FICA EXPENSE 42,830 $ 45,592 $ 45,721 $ 46,501 $ 10-240-5131 HEALTH INSURANCE EXPENSE 118,734 $ 107,748 $ 104,706 $ 125,597 $ 10-240-5132 RETIREMENT CONTRIBUTIONS 56,121 $ 58,089 $ 58,791 $ 59,577 $ 10-240-5134 WORKERS COMPENSATION 7,939 $ 6,339 $ 6,394 $ 4,545 $ 10-240-5135 UNEMPLOYMENT INSURANCE 114 $ - $ - $ - $ 10-240-5137 LONG TERM DISABILITY INS 3,109 $ 3,730 $ 3,664 $ 3,852 $ 10-240-5140 EDUCATION & TRAINING 3,634 $ 2,615 $ 1,297 $ 2,750 $ WAMCAT Spring Conference FY13-14 $ 300 Municipal Court Conference FY13-14 $ 100 Finance & Accounting FY13-14 $ 1,200 PCLI FY13-14 $ 350 CISCO IT Testing FY13-14 $ 300 Other Trainings FY13-14 $ 500 10-240-5142 SUBSTANCE TESTING - $ 40 $ - $ 40 $ 10-240-5151 EXCELLENCE PROGRAM 2,500 $ 1,700 $ 1,630 $ 2,000 $ Employee Summer Picnic FY13-14 $ 600 Employee Years of Service Awards FY13-14 $ 1,400 10-240-5160 TRAVEL & MEETINGS EXPENSE 975 $ 1,300 $ 1,187 $ 3,700 $ WAMCAT Spring Conference FY13-14 $ 300 PIO Training FY13-14 $ 1,500 ICMA - 2nd person FY13-14 $ 800 CISCO IT Testing FY13-14 $ 150 Municipal Court Conference FY13-14 $ 450 Misc FY13-14 $ 500 10-240-5165 LEADERSHIP & TECHNICAL TRAINING 495 $ 1,000 $ 599 $ 3,000 $ Star12 Webinars FY13-14 $ 200 PIO Training FY13-14 $ 1,000 ICMA - 2nd person FY13-14 $ 800 Other Trainings FY13-14 $ 1,000 10-240-5170 UNIFORMS 146 $ 250 $ 235 $ 200 $ 10-240-5211 GASOLINE 3,655 $ 3,500 $ 3,063 $ 3,500 $ 10-240-5234 MATERIALS & SUPPLIES 17,578 $ 18,350 $ 13,622 $ 15,000 $ 10-240-5236 SAFETY SUPPLIES & EQUIPMENT 1,290 $ 1,500 $ 1,350 $ 1,500 $ Flu Shots FY13-14 $ 1,500 10-240-5241 MAINTENANCE & REPAIRS - EQUIPMENT 11,075 $ 9,700 $ 9,804 $ 10,050 $ Office Shop Agreement FY13-14 $ 4,850 Itron Agreement FY13-14 $ 3,000 Phone System Agreement FY13-14 $ 1,700 Misc FY13-14 $ 500 10-240-5244 POSTAGE 32,217 $ 41,500 $ 27,798 $ 33,000 $ Postage Machine FY13-14 $ 9,000 Postage Outsourcing Bills FY13-14 $ 23,500 misc mailing expenses FY13-14 $ 500 10-240-5249 ALLOCATED FLEET MAINTENANCE 4,487 $ 1,769 $ 1,769 $ 1,682 $ 10-240-5310 BAD DEBT EXPENSE 3,054 $ 4,000 $ 2,242 $ 2,300 $ 10-240-5311 BANKING FEES 49,574 $ 45,600 $ 55,574 $ 55,000 $ 10-240-5313 TAXES & ASSESSMENTS 23,262 $ 1,897 $ 2,003 $ 2,043 $ 10-240-5314 UTILITIES 69,268 $ 78,650 $ 63,719 $ 41,211 $ City of Cody FY13-14 $ 21,671 Energy West FY13-14 $ 2,300 Bresnan/Optimum FY13-14 $ 960 Verizon FY13-14 $ 1,200 WCSTELECOM FY13-14 $ 2,100 Century Link FY13-14 $ 12,500 Rocky Mountain Power FY13-14 $ 480 10-240-5320 ADVERTISING 52,437 $ 45,000 $ 53,628 $ 52,000 $ 10-240-5323 COMPUTER SUPPORT SERVICES 35,261 $ 41,934 $ 40,691 $ 45,984 $ Caselle Support & GL Conversion FY13-14 $ 20,634 Symantic Licensing FY13-14 $ 4,000 LogMeIn Subscriptions FY13-14 $ 1,200 website hosting FY13-14 $ 4,200 .gov name fee FY13-14 $ 150 Granicus FY13-14 $ 7,500 City of Cody FY13-14 Budget ADMINISTRATIVE SERVICES Account Description 89 ---PAGE BREAK--- FY11-12 FY12-13 FY12-13 FY13-14 Year End Approved Year End Adopted Actual Budget Projected Actual Budget City of Cody FY13-14 Budget ADMINISTRATIVE SERVICES Account Description Firewall Service - City Shop FY13-14 $ 500 Firewall Service - City Hall FY13-14 $ 500 Google email hosting FY13-14 $ 5,400 Carbonite Backup Subs FY13-14 $ 1,000 Carbonite SQL Backup FY13-14 $ 400 Sterling Codifiers Web Hosting FY13-14 $ 500 10-240-5327 DUES & SUBSCRIPTIONS 1,711 $ 1,845 $ 1,774 $ 2,075 $ WAMCAT Membership FY13-14 $ 130 SHRM FY13-14 $ 185 Cody Enterprise FY13-14 $ 30 Human Resourse Publications FY13-14 $ 650 Western Pathology FY13-14 $ 75 GASB Update Subscription FY13-14 $ 575 PPC Gov't Update FY13-14 $ 180 GFOA Membership FY13-14 $ 250 10-240-5331 INSURANCE - LIABILITY & PROPERTY 83,810 $ 112,808 $ 112,376 $ 122,385 $ LGLP Liability FY13-14 $ 55,370 Travelers Property FY13-14 $ 66,000 Merco Detention Ponds FY13-14 $ 1,015 10-240-5333 PROFESSIONAL FEES & SERVICES 65,551 $ 83,950 $ 49,262 $ 63,286 $ AIS Outsourcing Bills FY13-14 $ 16,451 Jurors FY13-14 $ 2,000 Judges FY13-14 $ 2,000 Public Defender FY13-14 $ 15,000 Audit FY13-14 $ 20,500 Sterling Codifiers FY13-14 $ 4,000 Business Reply Permits FY13-14 $ 835 MIsc FY13-14 $ 2,500 10-240-5360 LEASES & RENTALS - EQUIPMENT 5,863 $ 3,200 $ 2,465 $ 3,225 $ Postage Machine Rental FY13-14 $ 2,500 PO Box Rental FY13-14 $ 225 Other FY13-14 $ 500 10-240-5365 LEASES & RENTALS - FACILITIES 12,810 $ 18,000 $ 9,120 $ 13,000 $ 10-240-5425 FURNITURE & FIXTURES 851 $ 1,000 $ 182 $ 500 $ 10-240-5430 COMPUTER EQUIPMENT & SOFTWARE 93,312 $ - $ - $ 35,350 $ Desktop PC's ACAD Capable FY13-14 $ 12,000 Dessktop PC's Standard FY13-14 $ 8,000 Laptop w/dock FY13-14 $ 2,200 PD File Server FY13-14 $ 4,500 Laptop (Granicus/Chambers) FY13-14 $ 2,000 Supbs FY13-14 $ 600 Shop 24 Port GB Switch FY13-14 $ 250 Scanners FY13-14 $ 500 Printer(Network Chief) FY13-14 $ 300 Misc Funding FY13-14 $ 5,000 10-240-5435 MACHINERY & EQUIPMENT 1,042 $ - $ - $ - $ 10-240-5770 BAD DEBT WRITE OFFS 24,870 $ 42,763 $ 41,684 $ 31,523 $ Utilities FY13-14 $ 1,023 Court Fines FY13-14 $ 30,500 10-240-5780 VEHICLE REPLACEMENT ALLOCATION 6,852 $ 1,040 $ 1,040 $ 2,912 $ 10-240-5785 DEPRECIATION EXPENSE 26,149 $ 24,950 $ 31,309 $ - $ 1,439,446 $ 1,407,330 $ 1,353,943 $ 1,397,144 $ CAPITAL IMPROVEMENTS PROGRAM Land - $ - $ - $ - $ Land Improvements - $ - $ - $ - $ Buildings - $ - $ - $ - $ Improvements Other Than Buildings - $ - $ - $ - $ Infrastructure - $ - $ - $ - $ Machinery & Equipment - $ - $ - $ - $ Furniture & Fixtures - $ - $ - $ - $ Intangibles - $ - $ - $ - $ - $ - $ - $ - $ 1,439,446 $ 1,407,330 $ 1,353,943 $ 1,397,144 $ CAPITAL IMPROVEMENTS PROGRAM EXPENSES DEPARTMENT TOTAL EXPENSES 90 ---PAGE BREAK--- Category Amount Department Revenue 2,956,806 $ Department Expenses Personnel - $ Materials, Supplies & Maintenance - $ Contractual & Administrative Costs - $ Capital Improvements Program - $ Debt Service - $ Interfund Transfers - $ Non-Operating Contractual Services - $ Pass Through Grants 2,711,286 $ 2,711,286 $ Revenue Over(Under) Expenses 245,520 $ Non Cash Expenses Depreciation - $ Bad Debt Write Offs - $ Total Expenses 2,711,286 $ 2011-2012 2013-2014 Actual Budget Projected Budget STAFF LEVELS - Full Time 0 0 0 0 STAFF LEVELS - Regular Part Time 0 0 0 0 1,613,514 $ 4,254,602 $ 469,615 $ 2,956,806 $ 1,197,377 $ 4,254,602 $ 1,239,660 $ 2,711,286 $ 416,137 $ - $ ($770,045) 245,520 $ Pass Through Grants Budget Summary Pass Through Grant Revenue Pass Through Grant Expenses Total Pass Through Grant Activity Pass Through Grants Included in the General Fund are revenues and expenditures for various pass through grants. Pass through grants are defined under GASB Statement 24 as: "Grants received by a recipient government to transfer or spend on behalf of a secondary recipient and should be recognized as revenues and expenditures/expenses in a governmental, proprietary or trust fund." The funding for these expenses are derived from state and federal grants and no City funds are used for these programs. The City's only obligation is the administration of the grant function. Budget Summary FY12-13 3-Year Comparison 2012-2013 Revenue, $2,956,806 Expenses, $2,711,286 $2,550,000 $2,600,000 $2,650,000 $2,700,000 $2,750,000 $2,800,000 $2,850,000 $2,900,000 $2,950,000 $3,000,000 Revenue Compared to Expenses 91 ---PAGE BREAK--- ---PAGE BREAK--- FY11-12 FY12-13 FY12-13 FY13-14 Year End Approved Year End Adopted Actual Budget Projected Actual Budget PASS THROUGH GRANT REVENUE 10-200-4717 CONTRIBUTIONS - STAMPEDE BOARD - $ 250,000 $ 203,648 $ 219,577 $ 10-200-4849 GRANTS - ELEUTIAN TECH 1,613,514 $ - $ - $ - $ 10-200-4898 GRANTS - WBC WYO AUTHENTIC PRODUCTS - $ 1,223,178 $ 251,019 $ 200,000 $ 10-200-4899 GRANTS - WBC CODY LABS - $ 2,531,424 $ - $ 2,431,424 $ 10-200-4909 GRANTS - WBC STAMPEDE BOARD - $ 250,000 $ 14,948 $ 105,805 $ 1,613,514 $ 4,254,602 $ 469,615 $ 2,956,806 $ PASS THROUGH GRANT EXPENSES 10-240-5849 GRANTS - ELEUTIAN TECH 1,197,377 $ - $ - $ - $ 10-240-5898 GRANTS - WBC WYO AUTHENTIC PRODUCTS - $ 1,223,178 $ 806,100 $ - $ 10-240-5899 GRANTS - WBC CODY LABS - $ 2,531,424 $ - $ 2,431,424 $ 10-240-5909 GRANTS - WBC STAMPEDE BOARD - $ 500,000 $ 433,560 $ 279,862 $ 1,197,377 $ 4,254,602 $ 1,239,660 $ 2,711,286 $ City of Cody FY13-14 Budget Account Description PASS THROUGH GRANT EXPENSES PASS THROUGH GRANTS PASS THROUGH GRANT REVENUE 92 ---PAGE BREAK--- ---PAGE BREAK--- Category Amount Department Revenue 106,184 $ Department Expenses Personnel 2,058,116 $ Materials, Supplies & Maintenance 174,514 $ Contractual & Administrative Costs 426,595 $ Operating Grants 22,387 $ Capital Improvements Program - $ Debt Service - $ Non-Capital Equipment & Improvements 5,750 $ Interfund Transfers 87,721 $ 2,775,083 $ Revenue Over(Under) Expenses (2,668,900) $ Non Cash Expenses Depreciation - $ Bad Debt Write Offs - $ Total Expenses 2,775,083 $ 2011-2012 2013-2014 Actual Budget Projected Budget STAFF LEVELS - Full Time 24 24 24 23 STAFF LEVELS - Regular Part Time 1 1 1 0 Department Revenue 200,258 $ 152,520 $ $ 145,013 106,184 $ Department Expenses by Category 1,926,409 $ 2,035,442 $ 1,976,620 $ 2,058,116 $ 193,027 $ 216,333 $ 185,637 $ 174,514 $ 210,883 $ 350,520 $ 360,745 $ 426,595 $ Operating Grants 44,598 $ 28,361 $ 15,715 $ 22,246 $ 1,600 $ 1,481 $ 22,387 $ - $ - $ - $ - $ - $ - $ - $ 5,750 $ 31,863 $ 68,775 $ 68,775 $ 87,721 $ 2,429,027 $ 2,701,031 $ 2,608,973 $ 2,775,083 $ ($2,228,769) ($2,548,511) ($2,463,960) ($2,668,900) 204,904 $ 171,917 $ 167,192 $ - $ - $ - $ - $ - $ 2,633,931 $ 2,872,948 $ 2,776,165 $ 2,775,083 $ Depreciation Bad Debt Write Offs Total Expenses Revenue Over(Under) Expenses Capital Improvements Program Debt Service Interfund Transfers Personnel Materials, Supplies & Maintenance Contractual & Administrative Costs Non-Capital Equipment & Improvements 3-Year Comparison 2012-2013 Police Budget Summary Budget Summary FY13-14 The Police Chief provides administrative and policy direction for the department. Sworn uniformed police officers perform the functions thought of as traditional police work; traffic enforcement, investigating crimes, routine patrol, and responding to service calls. Detectives are responsible for the major criminal investigations such as drug related offenses, abuse-related cases, and fraud. The Police Department also supports several law enforcement programs within the division such as the school resource officer, K-9 drug unit, bomb squad, Community Service Officer program, and participates in a regional multi-agency Emergency Response Team. 0 0.2 0.4 0.6 0.8 1 1.2 Expenditure Type Comparison Revenue, $106,184 Expenses, $2,775,083 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 Revenue Compared to Expenses 93 ---PAGE BREAK--- Revenue Sources - the revenue sources generated by this department include fees for police reports, records searches, animal licenses, Tipsy Taxi program contributions, and the reimbursement for the School Resource Officer program. The Police Department also receives various State and Federal grants for equipment and operating costs as wells as local grants for the alcohol and tobacco compliance program. Licenses & Permits 27,500 $ 1.0% Charges for Services 7,365 $ 0.3% Contributions 45,012 $ 1.6% Operating Grants 26,307 $ 0.9% General Fund Subsidy 2,668,900 $ 96.2% FY11-12 2,228,769 $ FY12-13 2,463,960 $ FY13-14 2,668,900 $ Police Funding Sources FY13-14 $2,228,769 $2,463,960 $2,668,900 $2,000,000 $2,100,000 $2,200,000 $2,300,000 $2,400,000 $2,500,000 $2,600,000 $2,700,000 $2,800,000 FY11-12 FY12-13 FY13-14 Licenses & Permits 1.0% Charges for Services 0.3% Contributions 1.6% Operating Grants 0.9% General Fund Subsidy 96.2% 94 ---PAGE BREAK--- FY11-12 FY12-13 FY12-13 FY13-14 Year End Approved Year End Adopted Actual Budget Projected Actual Budget EXPENDITURES 10-310-5110 SALARIES - REGULAR 1,244,692 $ 1,310,273 $ 1,304,357 $ 1,329,327 $ 10-310-5111 SALARIES - REG PART TIME 18,743 $ 28,042 $ 25,442 $ - $ 10-310-5113 SALARIES - OVERTIME 68,846 $ 85,000 $ 60,793 $ 81,325 $ 10-310-5130 FICA EXPENSE 98,015 $ 109,549 $ 102,236 $ 107,915 $ 10-310-5131 HEALTH INSURANCE EXPENSE 307,961 $ 306,954 $ 294,953 $ 355,572 $ 10-310-5132 RETIREMENT CONTRIBUTIONS 137,456 $ 149,066 $ 143,962 $ 147,142 $ 10-310-5134 WORKERS COMPENSATION 43,559 $ 37,641 $ 36,528 $ 27,977 $ 10-310-5137 LONG TERM DISABILITY INS 7,138 $ 8,917 $ 8,349 $ 8,858 $ 10-310-5140 EDUCATION & TRAINING 5,126 $ 4,650 $ 3,206 $ 5,800 $ 9 Officers need training hours in 2014 to maintain cerifications. Average LE Training class is $400 (3 day course). FY13-14 $ 3,600 Upper LE management level courses average are routinely $500 per class FY13-14 $ 1,500 NTOA Tactical Commander (Van Auken) FY13-14 $ 700 10-310-5142 SUBSTANCE TESTING 1,264 $ 1,400 $ 1,371 $ 1,400 $ 10-310-5160 TRAVEL & MEETINGS EXPENSE 4,128 $ 6,922 $ 12,903 $ 7,800 $ Estimated 12 Officers will need to travel for training in 2013-2014 (9 officers, 3 first line supervisors). Average class length for officer training class is 3 days; average class length for executive training is 4-5 days FY13-14 $ 6,600 NTOA Tactical Commander(VanAuken) FY13-14 $ 1,200 10-310-5170 UNIFORMS 10,190 $ 10,650 $ 7,479 $ 11,350 $ 3 Det/2 Admin @ $250 ea FY13-14 $ 1,250 3 PT CEO @ $200 ea FY13-14 $ 600 16 Officers @ $500 ea FY13-14 $ 8,000 Misc. FY13-14 $ 1,500 10-310-5210 DIESEL 299 $ 600 $ 89 $ 300 $ 10-310-5211 GASOLINE 49,442 $ 50,000 $ 40,710 $ 50,000 $ 10-310-5222 ANIMAL CONTROL EXPENSES 49,950 $ 50,700 $ 45,645 $ 3,200 $ Animal exams/euthanasia FY13-14 $ 1,200 Seized Animals - Animal Abuse FY13-14 $ 2,000 10-310-5225 BOMB UNIT PROGRAM - $ - $ - $ 500 $ 10-310-5226 TACTICAL UNIT PROGRAM - $ 1,998 $ 1,809 $ 6,415 $ 12.5 Inch AR-15 Upper Receivers and Shipping FY13-14 $ 4,200 9 C-A-T Tourniquets FY13-14 $ 315 Hydra Ram II Hydraulic Forcible Entry Tool FY13-14 $ 1,900 10-310-5227 POLICE DOG PROGRAM 1,561 $ 1,600 $ 142 $ - $ 10-310-5232 FIREARMS MAINTENANCE & SUPPLIES 7,543 $ 7,743 $ 345 $ 5,179 $ 150 Targets FY13-14 $ 38 150 Target Backers FY13-14 $ 130 40 Target Supports FY13-14 $ 150 Hearing Protection; Balloons; T- Shirt; Batteries; BinderClips FY13-14 $ 75 10 Glock Magazines FY13-14 $ 280 5 AR15 Firing Pins FY13-14 $ 35 2 AR-15 Bolt Carrier Groups FY13-14 $ 260 Firearm Cleanining Solvent FY13-14 $ 13 3 Chamber Brushes FY13-14 $ 12 2400 rounds of training ammo - Pistol FY13-14 $ 1,180 3000 rounds of training ammo - rifle FY13-14 $ 1,500 2000 rounds of frangible ammunition FY13-14 $ 906 Firearms Maintenance Misc FY13-14 $ 600 10-310-5233 LESS-LETHAL AMMUNITION & SUPPLIES 1,115 $ 2,826 $ 2,664 $ 1,862 $ 8 40mm CS Ferret Rnds $23.75 ea. FY13-14 $ 190 City of Cody FY13-14 Budget Account Description POLICE DEPARTMENT 95 ---PAGE BREAK--- FY11-12 FY12-13 FY12-13 FY13-14 Year End Approved Year End Adopted Actual Budget Projected Actual Budget City of Cody FY13-14 Budget Account Description POLICE DEPARTMENT 10 CS Tri-Chamber $40.60 ea FY13-14 $ 406 8 40mm OC Ferret Rnds $22.35 ea. FY13-14 $ 179 16 #25 1gram reload $31.55 ea FY13-14 $ 505 5 1oz. OC Aerosol Fogger $15.30 ea. FY13-14 $ 77 4 Military Style Max Smoke $34.10 ea. FY13-14 $ 137 6 Direct Impact CS Extended Range $28.50 ea. FY13-14 $ 171 20 12g Drag Stalized $5.35 ea. FY13-14 $ 107 2 CS Triple Chasers $44.90 ea. FY13-14 $ 90 10-310-5234 MATERIALS & SUPPLIES 22,126 $ 29,880 $ 21,818 $ 31,311 $ Investigations FY13-14 $ 6,000 Patrol FY13-14 $ 2,200 Promotional FY13-14 $ - SRO/TIPS Training FY13-14 $ 500 Materials/Supplies FY13-14 $ 19,500 Bicycle tubes, chain oil, etc. FY13-14 $ 150 Bomb Squad FY13-14 $ - 21 Bail Out and Active Shooter Bags ($141 ea.) FY13-14 $ 2,961 10-310-5236 SAFETY SUPPLIES & EQUIPMENT 341 $ 400 $ 380 $ 400 $ First Aid Supplies; Latex Gloves; Masks; PPE FY13-14 $ 400 10-310-5239 FORFEITURES PURCHASES 42 $ 25 $ 73 $ 50 $ Tobacco/Alcohol Compliance check; Bait money FY13-14 $ 50 10-310-5241 MAINTENANCE & REPAIRS - EQUIPMENT 6,102 $ 8,450 $ 8,039 $ 13,300 $ Radar certification FY13-14 $ 1,100 Vehicle Repairs FY13-14 $ 5,000 Copier Service Contract FY13-14 $ 2,500 Repairs for office equipment, officer equipment, radars; Alco-Sensors, ICOP, Video Equipment, radios; etc. FY13-14 $ 3,500 Car Washes FY13-14 $ 1,200 10-310-5244 POSTAGE 1,838 $ 1,200 $ 1,676 $ 2,000 $ 10-310-5249 ALLOCATED FLEET MAINTENANCE 31,961 $ 37,289 $ 37,288 $ 33,647 $ 10-310-5314 UTILITIES 10,018 $ 11,320 $ 9,681 $ 28,256 $ Bresnan $69/mo FY13-14 $ 828 Verizon $810/mo (IPADS) FY13-14 $ 9,720 LE Center FY13-14 $ 9,600 Remote IPAD Fees (21) FY13-14 $ - Century Link - SRO FY13-14 $ 415 City of Cody FY13-14 $ 625 Verizon Cell Phones FY13-14 $ 7,068 10-310-5318 MEDICAL EXAMS & SUPPLIES 7,180 $ 4,150 $ 11,651 $ 7,550 $ Sexual Assault Exams ($375 ea.) FY13-14 $ 1,125 DUI Blood Draw Kits FY13-14 $ 800 DUI Blood Draws FY13-14 $ 3,000 On-Ste Kit (Urine Test) FY13-14 $ 300 WY Dept. Health Urine Kit FY13-14 $ 225 Drug Kits (Narco Pouches) FY13-14 $ 200 Crime Lab - Out of Lab Testing FY13-14 $ 400 Pre-employment Testing FY13-14 $ 1,500 10-310-5323 COMPUTER SUPPORT SERVICES - $ 1,800 $ 1,548 $ 1,100 $ Cellebrite upgrade FY13-14 $ 1,100 10-310-5327 DUES & SUBSCRIPTIONS 1,512 $ 1,800 $ 1,191 $ 1,675 $ Search and Seizure Buletin FY13-14 $ 225 WASCOP FY13-14 $ 350 NTOA FY13-14 $ 150 WIA FY13-14 $ 50 IACP.net FY13-14 $ 500 IACP dues FY13-14 $ 120 RMIN FY13-14 $ 50 WPOA FY13-14 $ 200 96 ---PAGE BREAK--- FY11-12 FY12-13 FY12-13 FY13-14 Year End Approved Year End Adopted Actual Budget Projected Actual Budget City of Cody FY13-14 Budget Account Description POLICE DEPARTMENT Cody Enterprise FY13-14 $ 30 10-310-5333 PROFESSIONAL FEES & SERVICES 186,995 $ 324,950 $ 327,534 $ 388,014 $ Dispatch Services FY13-14 $ 378,914 Facility Maintenance & Insurance FY13-14 $ 8,300 Vehicle Tows FY13-14 $ 800 10-310-5336 TIPSY TAXI PROGRAM 5,179 $ 6,500 $ 9,140 $ - $ 10-310-5420 IMPROVEMENTS OTHER THAN BUILDINGS 2,690 $ - $ - $ - $ 10-310-5425 FURNITURE & FIXTURES 1,165 $ 1,600 $ 1,481 $ 1,500 $ Chairs FY13-14 $ 1,500 10-310-5430 COMPUTER EQUIPMENT & SOFTWARE 2,736 $ - $ - $ - $ 10-310-5435 MACHINERY & EQUIPMENT 15,655 $ - $ - $ 4,250 $ Tasers $850 ea. FY13-14 $ 4,250 10-310-5780 VEHICLE REPLACEMENT ALLOCATION 31,863 $ 68,775 $ 68,775 $ 87,721 $ 10-310-5785 DEPRECIATION EXPENSE 204,904 $ 171,917 $ 167,192 $ - $ 10-310-5805 GRANTS - ST TOBACCO COMPLIANCE 620 $ 1,000 $ 590 $ 1,000 $ 10-310-5806 GRANTS - FED VEST PROGRAM 5,582 $ 4,500 $ 2,213 $ 2,250 $ New officer, 2 Replacement Vests ($750 ea) (Menig, Burlingame, New Officer). FY13-14 $ 2,250 10-310-5840 GRANTS - FED JAG 2009 ARRA 8,955 $ 320 $ - $ - $ 10-310-5867 GRANTS - FED HOMELAND SECURITY 11,202 $ - $ - $ - $ 10-310-5871 GRANTS - ST ALCOHOL COMPLIANCE 940 $ 1,200 $ 1,000 $ 1,000 $ 10-310-5887 GRANTS - FED HOMELAND SECURITY 2010 17,299 $ 2,447 $ 2,446 $ - $ 10-310-5897 GRANTS - FED HOMELAND SECURITY 2011 - $ 18,894 $ 9,466 $ 9,828 $ Crime Reports/Command Central FY13-14 $ 3,576 9 IPADS @ $670 FY13-14 $ 6,030 Misc-TBD FY13-14 $ 222 10-310-5906 GRANTS - FED HOMELAND SECURITY 2012 - $ - $ - $ 8,309 $ 4 IPADS @ $670 FY13-14 $ 2,680 16 IPAD Veh. mounts w/ Key Board @ $285 ea. + shipping FY13-14 $ 4,750 Misc-TBD FY13-14 $ 879 2,633,931 $ 2,872,948 $ 2,776,165 $ 2,775,083 $ CAPITAL IMPROVEMENTS PROGRAM Land - $ - $ - $ - $ Land Improvements - $ - $ - $ - $ Buildings - $ - $ - $ - $ Improvements Other Than Buildings - $ - $ - $ - $ Infrastructure - $ - $ - $ - $ Machinery & Equipment - $ - $ - $ - $ Furniture & Fixtures - $ - $ - $ - $ Intangibles - $ - $ - $ - $ - $ - $ - $ - $ 2,633,931 $ 2,872,948 $ 2,776,165 $ 2,775,083 $ EXPENDITURES CAPITAL IMPROVEMENTS PROGRAM EXPENDITURES DEPARTMENT TOTAL 97 ---PAGE BREAK--- ---PAGE BREAK--- Category Amount Department Revenue 1,667,834 $ Department Expenses Personnel 2,141,186 $ Materials, Supplies & Maintenance 328,455 $ Contractual & Administrative Costs 478,725 $ Operating Grants 10,500 $ Capital Improvements Program 18,500 $ Debt Service - $ Non-Capital Equipment & Improvements 95,002 $ Interfund Transfers 63,873 $ 3,136,242 $ Revenue Over(Under) Expenses (1,468,407) $ Non Cash/Other Expenses Depreciation - $ Bad Debt Write Offs 410 $ Total Expenses 3,136,652 $ 2011-2012 2013-2014 Actual Budget Projected Budget STAFF LEVELS - Full Time 22 22 22 21 STAFF LEVELS - Regular Part Time 6 7 7 6 Department Revenue 1,759,891 $ 1,437,858 $ $ 1,408,083 1,667,834 $ Department Expenses by Category 1,983,614 $ 2,053,836 $ 2,020,827 $ 2,141,186 $ 301,328 $ 335,785 $ 314,719 $ 328,455 $ 481,867 $ 482,969 $ 436,285 $ 478,725 $ Operating Grants 20,600 $ 21,194 $ 12,635 $ 10,500 $ 301,377 $ 35,696 $ 13,672 $ 18,500 $ - $ - $ - $ - $ - $ - $ - $ 95,002 $ 69,635 $ 19,093 $ 19,092 $ 63,873 $ 3,158,421 $ 2,948,573 $ 2,817,230 $ 3,136,242 $ ($1,398,530) ($1,510,715) ($1,409,147) ($1,468,407) 575,863 $ 617,118 $ 543,382 $ - $ 125 $ 1,117 $ 930 $ 410 $ 3,734,409 $ 3,566,808 $ 3,361,542 $ 3,136,652 $ Personnel Debt Service Interfund Transfers Revenue Over(Under) Expenses Depreciation Bad Debt Write Offs Total Expenses Contractual & Administrative Costs Non-Capital Equipment & Improvements Parks, Facilities & Recreation Budget Summary The Public Facilities division provides maintenance support to all City facilities as well as providing oversight of the City Auditorium. The auditorium is available for public use on a fee basis and has various amenities such as a large convention area, full service kitchen, and a smaller meeting room. The auditorium also rents out tables, chairs, and display booths for conventions and shows held at City facilities. Budget Summary FY13-14 Recreation & Aquatics The Paul Stock Aquatics and Recreation Center operates seven days per week and offers a variety of youth and adult activities including aerobics, swimming lessons, and organized sports. The facility boasts many amenities including a full gymnasium, sport courts, suspended walking/jogging track, exercise equipment, and pool area. Parks Maintenance Public Facilities The Parks Maintenance division provides general maintenance of the City parks system, landscaping, and maintenance of the athletic fields. Functions include turf mowing, trimming, weed control, repairs to park amenities, planting and pruning, and sprinkler system installation and maintenance. 3-Year Comparison 2012-2013 Materials, Supplies & Maintenance Capital Improvements Program 0 0.1 0.2 0.3 0.4 0.5 0.6 0.7 0.8 0.9 1 Expenditure Type Comparison 0 0.2 0.4 0.6 0.8 1 1.2 Expenditure Type Comparison Revenue, $1,667,834 Expenses, $3,136,652 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 Revenue Compared to Expenses 98 ---PAGE BREAK--- Revenue Sources - the revenue sources generated by this division include memberships, program fees, rec center facility rentals, grants, conributions from the Shoshone Recreation District and the Paul Stock endowment through the Wyoming Community Foundation. Memberships 805,260 $ 43.7% Programs & Misc 344,757 $ 18.7% Endowment 59,760 $ 3.2% Rec District Contribution 173,320 $ 9.4% Leases & Facility Rental 71,968 $ 3.9% Operating Grants 6,500 $ 0.4% General Fund Subsidy 383,142 $ 20.8% FY11-12 474,933 $ FY12-13 430,241 $ FY13-14 383,142 $ Revenue Sources - the revenue sources generated by this department include leases of public buildings, auditorium & club room rentals equipment rentals, parks & ballfield rentals, and weed & pest control reimbursements. Leases & Equipment Rentals 72,392 $ 5.6% Contributions 5,550 $ 0.4% Grants & Reimbursements 53,327 $ 4.1% Sale of Assets 75,000 $ 5.8% General Fund Subsidy 1,085,266 $ 84.0% FY11-12 923,597 $ FY12-13 978,906 $ FY13-14 1,085,266 $ FY13-14 FY13-14 Recreation Center Funding Sources Parks & Public Facilities Funding Sources $474,933 $430,241 $383,142 $200,000 $400,000 $600,000 FY11-12 FY12-13 FY13-14 Memberships 44% Programs & Misc 19% Endowment 3% Rec District Contribution 9% Leases & Facility Rental 4% Operating Grants General Fund Subsidy 21% $923,597 $978,906 $1,085,266 $800,000 $850,000 $900,000 $950,000 $1,000,000 $1,050,000 $1,100,000 FY11-12 FY12-13 FY13-14 Leases & Equipment Rentals 5.61% Contributions 0.43% Grants & Reimburse- ments 26% Sale of Assets 5.81% General Fund Subsidy 84.03% 99 ---PAGE BREAK--- FY11-12 FY12-13 FY12-13 FY13-14 Year End Approved Year End Adopted Actual Budget Projected Actual Budget EXPENDITURES 10-410-5110 SALARIES - REGULAR 177,671 $ 186,124 $ 194,133 $ 195,877 $ 10-410-5111 SALARIES - REGULAR PART TIME 26,639 $ 26,068 $ 29,360 $ 29,142 $ 10-410-5112 SALARIES - TEMPORARY / SEASONAL 89,653 $ 97,570 $ 93,998 $ 95,000 $ 10-410-5113 SALARIES - OVERTIME 5,667 $ 7,500 $ 4,947 $ 5,000 $ 10-410-5130 FICA EXPENSE 22,303 $ 24,270 $ 24,228 $ 24,759 $ 10-410-5131 HEALTH INSURANCE EXPENSE 60,830 $ 66,290 $ 50,395 $ 58,093 $ 10-410-5132 RETIREMENT CONTRIBUTIONS 21,441 $ 22,936 $ 23,648 $ 23,870 $ 10-410-5134 WORKERS COMPENSATION 9,532 $ 8,546 $ 8,265 $ 6,599 $ 10-410-5135 UNEMPLOYMENT INSURANCE 11,829 $ - $ 10,733 $ - $ 10-410-5136 VEHICLE ALLOWANCE 360 $ 360 $ 360 $ 1,080 $ 10-410-5137 LONG TERM DISABILITY INS 1,150 $ 1,391 $ 1,377 $ 1,482 $ 10-410-5140 EDUCATION & TRAINING 1,651 $ 646 $ 599 $ 690 $ Ryan-WRPA & Univ. Online FY13-14 $ 300 Monte-ISA Arborist Training FY13-14 $ 90 Gary-Irrigation Install Cert. FY13-14 $ 275 Tim-Commercial Applic. License FY13-14 $ 25 10-410-5142 SUBSTANCE TESTING 680 $ 800 $ 440 $ 680 $ 10-410-5160 TRAVEL & MEETINGS EXPENSE 697 $ 1,344 $ 1,360 $ 1,250 $ Ryan-WRPA FY13-14 $ 350 Monte-ISA Arborist Training FY13-14 $ 550 Gary-Irrigation Install Cert. FY13-14 $ 350 10-410-5170 UNIFORMS 451 $ 500 $ 603 $ 780 $ Seasonal uniforms FY13-14 $ 280 Full Time FY13-14 $ 500 10-410-5210 DIESEL FUEL 5,324 $ 5,000 $ 5,165 $ 6,000 $ 10-410-5211 GASOLINE 17,910 $ 17,000 $ 17,103 $ 18,000 $ 10-410-5213 TOOLS 1,116 $ 1,200 $ 1,146 $ 1,200 $ Hand tools FY13-14 $ 1,200 10-410-5220 CLAIMS AGAINST THE CITY 1,507 $ - $ - $ - $ 10-410-5231 CHEMICALS 9,154 $ 10,000 $ 9,933 $ 10,000 $ 10-410-5234 MATERIALS & SUPPLIES 17,952 $ 18,500 $ 18,381 $ 19,000 $ Mutt Mitts FY13-14 $ 2,100 Park & Restroom Supplies FY13-14 $ 5,150 Shop supplies FY13-14 $ 4,000 Flags FY13-14 $ 1,000 Office Supplies FY13-14 $ 1,000 Christmas Lights (LED replacement bulbs) FY13-14 $ 2,000 Fencing, light/ballasts, signs, other material & supplies FY13-14 $ 3,750 10-410-5236 SAFETY SUPPLIES & EQUIPMENT 455 $ 500 $ 427 $ 335 $ PPE FY13-14 $ 150 Tractor sun canopy FY13-14 $ 110 Chainsaw chaps FY13-14 $ 75 Flammable safety cabinet-fuel FY 13/14 $ - 10-410-5240 MAINTENANCE & REPAIRS - BUILDINGS 6,247 $ 3,700 $ 3,518 $ 3,500 $ Restroom & Shelter repairs FY13-14 $ 1,700 Repairs to Park Shop FY13-14 $ 300 Add supervisor office space FY13-14 $ 1,500 10-410-5241 MAINTENANCE & REPAIRS - EQUIPMENT 3,522 $ 3,500 $ 3,493 $ 5,500 $ Small engine equip FY13-14 $ 1,500 Playground accessories & repairs FY13-14 $ 1,000 ADA compliant/fall protection- Glendale FY13-14 $ 2,000 East Sheridan softball playground- digger to replace broken slide FY13-14 $ 1,000 Highland Park-replace section of cracked slide FY 14/15 $ 600 10-410-5242 MAINTENANCE & REPAIRS - LAND 23,711 $ 21,000 $ 20,417 $ 24,500 $ Tree care, removal, replacement FY13-14 $ 7,000 Green house flower production FY13-14 $ 3,000 Shrubs/flowers FY13-14 $ 2,000 Replacement Flower beds (Glendale & Highland) FY13-14 $ 5,000 Arbor Day (publicity, vol, prizes) FY13-14 $ 2,000 City of Cody FY13-14 Budget PARKS MAINTENANCE Account Description 100 ---PAGE BREAK--- FY11-12 FY12-13 FY12-13 FY13-14 Year End Approved Year End Adopted Actual Budget Projected Actual Budget City of Cody FY13-14 Budget PARKS MAINTENANCE Account Description Sports Fields (chalk, paint, nets, bases) FY13-14 $ 5,500 10-410-5243 MAINTENANCE & REPAIRS - SYSTEMS 10,041 $ 12,060 $ 12,418 $ 12,000 $ Irrigation (fittings, pipe, controllers) FY13-14 $ 3,000 Irrigation replacement heads, bodies, nozzles FY13-14 $ 4,000 Flagpoles, lights, Cody signs FY13-14 $ 2,500 Irrigation pressure regulators FY13-14 $ 2,500 10-410-5249 ALLOCATED FLEET MAINTENANCE 9,317 $ 18,944 $ 18,944 $ 14,900 $ 10-410-5314 UTILITIES 112,312 $ 124,713 $ 88,932 $ 100,975 $ City of Cody & Energy West FY13-14 $ 99,975 Century Link FY13-14 $ 1,000 Cell Phone Reimbursements FY 13/14 $ - 10-410-5323 COMPUTER SUPPORT SERVICES - $ - $ - $ 1,770 $ Facility Mgmt. system (split charge with Facilities Dept.) FY13-14 $ 1,770 10-410-5324 CONCERTS IN THE PARK 8,972 $ - $ - $ - $ 10-410-5327 DUES & SUBSCRIPTIONS 300 $ 322 $ 430 $ 332 $ ISA FY13-14 $ 182 Arbor Day FY13-14 $ 30 Parks & Rec FY13-14 $ 120 10-410-5332 MINIATURE GOLF OPERATIONS 2,796 $ 3,000 $ 2,999 $ - $ 10-410-5333 PROFESSIONAL FEES & SERVICES 255 $ 200 $ 185 $ 250 $ Service Fire Extinguishers FY13-14 $ 250 10-410-5335 SECURITY SYSTEM MONITORING 200 $ - $ - $ - $ 10-410-5338 WEED & PEST CONTROL 2,569 $ 3,400 $ 3,167 $ 3,400 $ Non Turf (Non selective weed control) FY13-14 $ 1,500 Turf (broadleaf weed control) FY13-14 $ 1,500 Pre-Emergent herbicide FY13-14 $ 400 10-410-5360 LEASES & RENTALS - EQUIPMENT 341 $ 622 $ 495 $ 630 $ O2& Acetylene bottle rental FY13-14 $ 380 Equip. Rental FY13-14 $ 250 10-410-5420 IMPROVEMENTS OTHER THAN BUILDING 12,603 $ 3,300 $ 3,066 $ 4,000 $ Occurrences throughout the year FY13-14 $ 1,000 Add motion sensor to light-City Park FY13-14 $ 200 Replace sign at Dacken Park FY13-14 $ 1,300 Bring electrical wiring to code-Ball field shop FY13-14 $ 1,500 Contract painting park restrooms. Mentock, Glendale, Hugh Smith, City Park (old restroom) FY 13/14 $ - 10-410-5425 FURNITURE & FIXTURES 2,688 $ 2,846 $ 1,005 $ 2,000 $ Park furniture replacement (picnic table) FY13-14 $ 1,000 Replace BBQ at Hugh Smith Park FY13-14 $ 1,000 Christmas Lighting LED program FY13/14 $ - - $ 10-410-5430 COMPUTER EQUIPMENT & SOFTWARE - $ - $ - $ - $ 10-410-5435 MACHINERY & EQUIPMENT 1,218 $ 5,350 $ 3,260 $ 6,500 $ Landscape bed edger FY13-14 $ 3,000 Push mower replacement FY13-14 $ 500 Replacement Tiller FY13-14 $ 1,000 Replacement trimmer/edger combination FY13-14 $ 500 Replacement teeth for flail mower FY13-14 $ 1,500 10-410-5465 SYSTEMS UPGRADE & EXPANSION 4,041 $ - $ - $ - $ 10-410-5532 PATHWAYS IMPROVEMENTS 1,947 $ 7,500 $ - $ 7,000 $ Beck Lake trail finish overlay FY13-14 $ 5,000 Beck Lake erosion control FY13-14 $ 2,000 Shoshone River Trail path/parking FY 13/14 $ - Paul Stock Trail, Master plan Implement FY14-15 $ 20,000 10-410-5534 CITY PARK IMPROVEMENTS - $ 3,000 $ 2,084 $ - $ 101 ---PAGE BREAK--- FY11-12 FY12-13 FY12-13 FY13-14 Year End Approved Year End Adopted Actual Budget Projected Actual Budget City of Cody FY13-14 Budget PARKS MAINTENANCE Account Description Concrete edging around play equipment FY14-15 $ 5,000 10-410-5545 BLM BIKE TRAIL DEVELOPMENT 4,145 $ - $ - $ - $ 10-410-5780 VEHICLE REPLACEMENT ALLOCATION 60,598 $ 16,941 $ 16,941 $ 57,848 $ 10-410-5785 DEPRECIATION EXPENSE 230,396 $ 258,720 $ 222,973 $ - $ 10-410-5835 GRANTS - MOSQUITO CONTROL 9,725 $ 10,000 $ 4,029 $ 4,000 $ City match w/ WY Dept. of Ag 50/50 FY13-14 $ 4,000 10-410-5839 GRANTS - WY ARTS COUNCIL CONCERTS IN THE PARK 4,581 $ - $ - $ - $ 10-410-5873 GRANTS - WY ARTS COUNCIL 750 $ - $ - $ - $ 10-410-5877 GRANTS - PARK CO TRAVEL COUNCIL 1,000 $ - $ - $ - $ 10-410-5889 GRANTS - SLIB VIETNAM MEMORIAL IMPR 50,150 $ - $ - $ - $ 10-410-5901 GRANTS - SLIB SHOSHONE TRAIL - $ 7,500 $ - $ 16,327 $ 1,048,396 $ 1,003,163 $ 904,957 $ 764,269 $ CAPITAL IMPROVEMENTS PROGRAM Land - $ - $ - $ - $ Land Improvements - $ - $ - $ - $ Buildings - $ - $ - $ - $ Improvements Other Than Buildings - $ - $ - $ - $ Infrastructure - $ - $ - $ - $ Machinery & Equipment - $ - $ - $ - $ 10-410-7602 Beck Lake automated gate FY13-14 $ 6,000 - $ - $ - $ 6,000 $ 10-410-7603 TD100 top dresser gator slide-in FY13-14 $ 7,000 - $ - $ - $ 7,000 $ Furniture & Fixtures - $ - $ - $ - $ Intangibles - $ - $ - $ - $ - $ - $ - $ 13,000 $ 1,048,396 $ 1,003,163 $ 904,957 $ 777,269 $ CAPITAL IMPROVEMENTS PROGRAM EXPENDITURES DEPARTMENT TOTAL EXPENDITURES 102 ---PAGE BREAK--- ---PAGE BREAK--- FY11-12 FY12-13 FY12-13 FY13-14 Year End Approved Year End Adopted Actual Budget Projected Actual Budget EXPENDITURES 10-420-5110 SALARIES - REGULAR 202,019 $ 208,187 $ 214,201 $ 214,845 $ 10-420-5111 SALARIES - REG PART TIME 23,315 $ 23,302 $ 24,184 $ 25,035 $ 10-420-5112 SALARIES - TEMPORARY / SEASONAL 1,803 $ - $ 1,498 $ 1,714 $ 10-420-5113 SALARIES - OVERTIME 4,510 $ 4,600 $ 3,955 $ 4,600 $ 10-420-5130 FICA EXPENSE 17,118 $ 18,061 $ 18,269 $ 18,834 $ 10-420-5131 HEALTH INSURANCE EXPENSE 41,099 $ 47,234 $ 47,239 $ 55,181 $ 10-420-5132 RETIREMENT CONTRIBUTIONS 23,537 $ 24,648 $ 25,256 $ 25,524 $ 10-420-5134 WORKERS COMPENSATION 7,164 $ 6,306 $ 6,139 $ 4,980 $ 10-420-5136 VEHICLE ALLOWANCE 360 $ 360 $ 360 $ 480 $ 10-420-5137 LONG TERM DISABILITY INS 1,250 $ 1,540 $ 1,529 $ 1,607 $ 10-420-5140 EDUCATION & TRAINING - $ 700 $ 149 $ 4,850 $ HVAC, Electric, Boiler, Refrigeration Training, PCLI FY13-14 $ 4,850 10-420-5160 TRAVEL & MEETINGS EXPENSE 154 $ 425 $ 187 $ 2,500 $ HVAC, Electric, Boiler, Refrigeration Training FY13-14 $ 2,500 10-420-5170 UNIFORMS 205 $ 500 $ 176 $ 750 $ Shirts and Hats 6 employees Ft & RPT FY13-14 $ 750 10-420-5211 GASOLINE 2,445 $ 2,700 $ 3,422 $ 3,000 $ 10-420-5213 TOOLS 48 $ 250 $ 297 $ 800 $ Drill Kit FY13-14 $ 400 Amp Read Multi-meter FY13-14 $ 400 10-420-5234 MATERIALS & SUPPLIES 30,613 $ 27,800 $ 26,854 $ 28,800 $ Cleaning Supplies for all City facilities (Auditorium, Club Room, Rec Center, City Hall. FY13-14 $ 23,500 Streets, Water, Recycle Center, Electric Shop FY13-14 $ 5,300 10-420-5240 MAINTENANCE & REPAIRS - BUILDINGS 11,509 $ 22,400 $ 18,107 $ 24,950 $ Chamber of Commerce, Cody Cupboard, Art League, Nichol Mall, Senior Center- Misc. maintenance & repair items & service work. FY13-14 $ 5,000 Service work for City Hall, Auditorium and Shops. FY13-14 $ 3,000 Service work for Rec Center FY13-14 $ 8,000 Light Bulb Replacement for ALL City facilities FY13-14 $ 2,000 Lighting Repairs Including; Ballast Repairs/Replacements ALL City facilities FY13-14 $ 2,000 Roof Repairs to ALL City facilities FY13-14 $ 2,000 Draw St Annual Sprinkler Test FY13-14 $ 500 Rec Center Annual Sprinkler Test FY13-14 $ 500 Rec Center Annual Carpet Cleaning FY13-14 $ 1,500 Exterior glass repair at Nichol Mall FY13-14 $ 450 10-420-5241 MAINTENANCE & REPAIRS - EQUIPMENT 11,047 $ 11,950 $ 11,837 $ 13,000 $ Repairs to hot water pump at Rec Center FY13-14 $ 500 Boiler Maintenance at Rec Center including; complete tear down and repairs FY13-14 $ 5,000 Replacement air filters quarterly for Rec Center, Auditorium, City Hall and Nichol Mall. FY13-14 $ 6,500 Elevator Certification & Inspection FY13-14 $ 1,000 10-420-5249 ALLOCATED FLEET MAINTENANCE 2,874 $ 815 $ 815 $ 2,480 $ 10-420-5314 UTILITIES 18,211 $ 20,000 $ 18,508 $ 23,884 $ Park County Landfill Fees FY13-14 $ 150 City of Cody & Energy West FY13-14 $ 20,340 Century Link FY13-14 $ 2,394 Verizon FY13-14 $ 1,000 10-420-5323 COMPUTER SUPPORT SERVICES - $ - $ - $ 1,770 $ City of Cody FY13-14 Budget PUBLIC FACILITIES Account Description 103 ---PAGE BREAK--- FY11-12 FY12-13 FY12-13 FY13-14 Year End Approved Year End Adopted Actual Budget Projected Actual Budget EXPENDITURES 10-420-5110 SALARIES - REGULAR 202,019 $ 208,187 $ 214,201 $ 214,845 $ 10-420-5111 SALARIES - REG PART TIME 23,315 $ 23,302 $ 24,184 $ 25,035 $ 10-420-5112 SALARIES - TEMPORARY / SEASONAL 1,803 $ - $ 1,498 $ 1,714 $ 10-420-5113 SALARIES - OVERTIME 4,510 $ 4,600 $ 3,955 $ 4,600 $ 10-420-5130 FICA EXPENSE 17,118 $ 18,061 $ 18,269 $ 18,834 $ 10-420-5131 HEALTH INSURANCE EXPENSE 41,099 $ 47,234 $ 47,239 $ 55,181 $ 10-420-5132 RETIREMENT CONTRIBUTIONS 23,537 $ 24,648 $ 25,256 $ 25,524 $ 10-420-5134 WORKERS COMPENSATION 7,164 $ 6,306 $ 6,139 $ 4,980 $ 10-420-5136 VEHICLE ALLOWANCE 360 $ 360 $ 360 $ 480 $ 10-420-5137 LONG TERM DISABILITY INS 1,250 $ 1,540 $ 1,529 $ 1,607 $ 10-420-5140 EDUCATION & TRAINING - $ 700 $ 149 $ 4,850 $ HVAC, Electric, Boiler, Refrigeration Training, PCLI FY13-14 $ 4,850 10-420-5160 TRAVEL & MEETINGS EXPENSE 154 $ 425 $ 187 $ 2,500 $ HVAC, Electric, Boiler, Refrigeration Training FY13-14 $ 2,500 10-420-5170 UNIFORMS 205 $ 500 $ 176 $ 750 $ Shirts and Hats 6 employees Ft & RPT FY13-14 $ 750 10-420-5211 GASOLINE 2,445 $ 2,700 $ 3,422 $ 3,000 $ 10-420-5213 TOOLS 48 $ 250 $ 297 $ 800 $ Drill Kit FY13-14 $ 400 Amp Read Multi-meter FY13-14 $ 400 10-420-5234 MATERIALS & SUPPLIES 30,613 $ 27,800 $ 26,854 $ 28,800 $ Cleaning Supplies for all City facilities (Auditorium, Club Room, Rec Center, City Hall. FY13-14 $ 23,500 Streets, Water, Recycle Center, Electric Shop FY13-14 $ 5,300 10-420-5240 MAINTENANCE & REPAIRS - BUILDINGS 11,509 $ 22,400 $ 18,107 $ 24,950 $ Chamber of Commerce, Cody Cupboard, Art League, Nichol Mall, Senior Center- Misc. maintenance & repair items & service work. FY13-14 $ 5,000 Service work for City Hall, Auditorium and Shops. FY13-14 $ 3,000 Service work for Rec Center FY13-14 $ 8,000 Light Bulb Replacement for ALL City facilities FY13-14 $ 2,000 Lighting Repairs Including; Ballast Repairs/Replacements ALL City facilities FY13-14 $ 2,000 Roof Repairs to ALL City facilities FY13-14 $ 2,000 Draw St Annual Sprinkler Test FY13-14 $ 500 Rec Center Annual Sprinkler Test FY13-14 $ 500 Rec Center Annual Carpet Cleaning FY13-14 $ 1,500 Exterior glass repair at Nichol Mall FY13-14 $ 450 10-420-5241 MAINTENANCE & REPAIRS - EQUIPMENT 11,047 $ 11,950 $ 11,837 $ 13,000 $ Repairs to hot water pump at Rec Center FY13-14 $ 500 Boiler Maintenance at Rec Center including; complete tear down and repairs FY13-14 $ 5,000 Replacement air filters quarterly for Rec Center, Auditorium, City Hall and Nichol Mall. FY13-14 $ 6,500 Elevator Certification & Inspection FY13-14 $ 1,000 10-420-5249 ALLOCATED FLEET MAINTENANCE 2,874 $ 815 $ 815 $ 2,480 $ 10-420-5314 UTILITIES 18,211 $ 20,000 $ 18,508 $ 23,884 $ Park County Landfill Fees FY13-14 $ 150 City of Cody & Energy West FY13-14 $ 20,340 Century Link FY13-14 $ 2,394 Verizon FY13-14 $ 1,000 10-420-5323 COMPUTER SUPPORT SERVICES - $ - $ - $ 1,770 $ PUBLIC FACILITIES Account Description City of Cody FY13-14 Budget 104 ---PAGE BREAK--- FY11-12 FY12-13 FY12-13 FY13-14 Year End Approved Year End Adopted Actual Budget Projected Actual Budget PUBLIC FACILITIES Account Description City of Cody FY13-14 Budget Facilities Management system (Megamation, 50% of $3540 paid by Parks) FY13-14 $ 1,770 10-420-5327 DUES & SUBSCRIPTIONS 118 $ 170 $ 168 $ 220 $ WRPA FY13-14 $ 50 NRPA FY13-14 $ 120 Food License Auditorium FY13-14 $ 50 10-420-5333 PROFESSIONAL FEES & SERVICES 4,584 $ 4,300 $ 3,017 $ 4,336 $ Rugs Biweekly for City Hall/Nichol Mall, $51x2x12=$1224 FY13-14 $ 1,224 Rugs for Auditorium/Clubroom, $176x12=$2040 FY13-14 $ 2,112 WY Fire Safety (Fire extinguisher and Annual Hood Inspections) FY13-14 $ 1,000 10-420-5335 SECURITY SYSTEM MONITORING 618 $ 3,750 $ 472 $ 3,750 $ Kenco (Rec Center& City Hall) FY13-14 $ 1,270 Fire Alarm Inspection-Rec Center FY13-14 $ 980 Fire Alarm Inspection-City Hall FY13-14 $ 500 Kenco sprinkler head replacement FY13-14 $ 500 Misc. Alarm Equipment FY13-14 $ 500 10-420-5338 WEED & PEST CONTROL 2,368 $ 2,400 $ 1,525 $ 1,810 $ Pest Control- City Hall, $60 FY13-14 $ 720 Pest Control- Auditorium/Clubroom, $70 FY13-14 $ 840 Unanticipated Pest control for ALL City Facilities FY13-14 $ 250 10-420-5360 LEASES & RENTALS - EQUIPMENT 500 $ 600 $ 570 $ 750 $ Lift Rentals for cleaning week FY13-14 $ 500 Unanticipated Rental Equipment including; Woodward, Ace, Boone's Machine. FY13-14 $ 250 10-420-5420 IMPROVEMENTS OTHER THAN BUILDING 4,653 $ - $ - $ 35,800 $ Light Switch Bank Safety Upgrade(Identified by Fire Marshal) Auditorium/Clubroom FY13-14 $ 2,500 Office Addition(To provide privacy for meetings) FY13-14 $ 1,500 Auditorium/Clubroom Floor Refurbishment FY13-14 $ 16,800 Rec center Gym & Racquetball floor resurface FY13-14 $ 15,000 10-420-5425 FURNITURE & FIXTURES 2,967 $ - $ - $ 1,000 $ Public Facilities Office Space FY13-14 $ 1,000 10-420-5435 MACHINERY & EQUIPMENT 2,625 $ 700 $ 816 $ - $ 10-420-5780 VEHICLE REPLACEMENT ALLOCATION 2,275 $ 542 $ 541 $ 1,517 $ 10-420-5785 DEPRECIATION EXPENSE 86,240 $ 83,292 $ 68,204 $ - $ 10-420-5847 GRANTS - ARRA CITY HALL HVAC 177,021 $ - $ - $ - $ 683,248 $ 517,532 $ 498,295 $ 508,766 $ CAPITAL IMPROVEMENTS PROGRAM Land - $ - $ - $ - $ Land Improvements - $ - $ - $ - $ Buildings - $ - $ - $ - $ Improvements Other Than Buildings - $ - $ - $ - $ Infrastructure - $ - $ - $ - $ Machinery & Equipment - $ - $ - $ - $ 10-420-7604 Walk behind floor scrubber FY13-14 $ 5,500 - $ - $ - $ 5,500 $ Furniture & Fixtures - $ - $ - $ - $ Intangibles - $ - $ - $ - $ - $ - $ - $ 5,500 $ 683,248 $ 517,532 $ 498,295 $ 514,266 $ CAPITAL IMPROVEMENTS PROGRAM EXPENDITURES DEPARTMENT TOTAL EXPENDITURES 105 ---PAGE BREAK--- ---PAGE BREAK--- FY11-12 FY12-13 FY12-13 FY13-14 Year End Approved Year End Adopted Actual Budget Projected Actual Budget EXPENDITURES 10-430-5110 SALARIES - REGULAR 323,432 $ 331,615 $ 345,563 $ 341,319 $ 10-430-5111 SALARIES - REG PART TIME 104,665 $ 104,885 $ 97,831 $ 96,523 $ 10-430-5112 SALARIES - TEMPORARY / SEASONAL 111,782 $ 156,059 $ 121,970 $ 199,219 $ 10-430-5113 SALARIES - OVERTIME 6,495 $ 5,000 $ 2,650 $ 4,500 $ 10-430-5130 FICA EXPENSE 39,923 $ 45,713 $ 41,558 $ 49,079 $ 10-430-5131 HEALTH INSURANCE EXPENSE 118,805 $ 111,225 $ 111,261 $ 130,021 $ 10-430-5132 RETIREMENT CONTRIBUTIONS 44,838 $ 46,093 $ 46,235 $ 46,181 $ 10-430-5134 WORKERS COMPENSATION 17,377 $ 13,658 $ 12,372 $ 11,130 $ 10-430-5135 UNEMPLOYMENT INSURANCE 7,345 $ - $ 95 $ - $ 10-430-5136 VEHICLE ALLOWANCE 540 $ 540 $ 540 $ 720 $ 10-430-5137 LONG TERM DISABILITY INS 2,442 $ 2,883 $ 2,801 $ 2,955 $ 10-430-5140 EDUCATION & TRAINING 1,088 $ 1,575 $ 837 $ 1,575 $ Rec WRPA--Doyle, Julie FY13-14 $ 400 CECS--Wellness--Kelly FY13-14 $ 600 PCLI--Doyle FY13-14 $ 350 WRPA Rick (50% Rec, 50% Aquatics) FY13-14 $ 100 Local Education FY13-14 $ 125 10-430-5142 SUBSTANCE TESTING 584 $ 400 $ 451 $ 400 $ 10-430-5160 TRAVEL & MEETINGS EXPENSE 709 $ 730 $ 875 $ 500 $ Rec WRPA--Doyle, Julie FY13-14 $ 400 WRPA Rick (50% Rec, 50% Aquatics) FY13-14 $ 100 10-430-5170 UNIFORMS 295 $ 1,050 $ 1,041 $ 1,050 $ 10-430-5210 DIESEL FUEL 2,933 $ 3,000 $ 2,614 $ 3,000 $ 10-430-5211 GASOLINE 456 $ 600 $ 561 $ 600 $ 10-430-5234 MATERIALS & SUPPLIES 10,316 $ 10,300 $ 7,942 $ 10,000 $ Office Supplies: Paper, Pens, Folders, Toner, etc. FY13-14 $ 8,500 Supplies (locker keys, misc. tools, etc.) FY13-14 $ 1,500 10-430-5236 SAFETY SUPPLIES & EQUIPMENT 446 $ 1,000 $ 262 $ 500 $ First aid kits for Rec Center, bus, vehicles, programs FY13-14 $ 500 10-430-5238 RECREATION PROGRAM EXPENSES 15,148 $ 15,000 $ 13,625 $ 15,500 $ Dept of Family Services Background Checks (coaches 100 @ $10 each) FY13-14 $ 1,000 Dept of Family Services Background Checks (20 employees @ $10 each) FY13-14 $ 200 Summer Camps FY13-14 $ 4,500 Camp Safety Shirts FY13-14 $ 500 Tiny Tots FY13-14 $ 900 Youth Sports FY13-14 $ 3,300 ASAP FY13-14 $ 2,000 Special Events FY13-14 $ 500 Fit For Fun FY13-14 $ 100 Adult Program Supplies FY13-14 $ 200 Cody Art League FY13-14 $ 550 Gym Tape + Whistles FY13-14 $ 75 Halloween Pumpkin Decorating FY13-14 $ 150 Rec Photo Wall FY13-14 $ 225 Ski Bus FY13-14 $ 1,000 Basketball Goals + Nets FY13-14 $ 300 10-430-5240 MAINTENANCE & REPAIRS - BUILDING 5,797 $ 10,000 $ 5,746 $ 500 $ Annual maintenance costs FY13-14 $ 500 10-430-5241 MAINTENANCE & REPAIRS - EQUIPM 9,056 $ 9,950 $ 11,433 $ 10,500 $ Copier Agreement FY13-14 $ 6,000 Annual exercise equipment maintenance FY13-14 $ 4,500 10-430-5244 POSTAGE 1,223 $ 1,500 $ 2,570 $ 2,000 $ 10-430-5249 ALLOCATED FLEET MAINTENANCE 2,357 $ 7,656 $ 7,656 $ 2,200 $ 10-430-5250 SRD RECREATION PROGRAM EXPENSES 15,282 $ 17,000 $ 15,199 $ 18,000 $ Trip Challenge FY13-14 $ 1,750 Triathlon FY13-14 $ 1,000 Runners Stampede FY13-14 $ 2,000 Youth Sports (Leagues + Classes) FY13-14 $ 5,200 City of Cody FY13-14 Budget RECREATION Account Description 106 ---PAGE BREAK--- FY11-12 FY12-13 FY12-13 FY13-14 Year End Approved Year End Adopted Actual Budget Projected Actual Budget City of Cody FY13-14 Budget RECREATION Account Description Senior Events FY13-14 $ 900 Gym Balls FY13-14 $ 1,700 Recreation Program Expenses FY13-14 $ 2,700 Fitness Equipment FY13-14 $ 1,250 Halloween Carnival FY13-14 $ 1,500 10-430-5252 STAY SAFE PROGRAM - $ 1,210 $ 770 $ 3,000 $ Food, Art & Program Supplies FY13-14 $ 3,000 10-430-5310 BAD DEBT EXPENSE 1,515 $ 1,700 $ 1,792 $ 1,750 $ 10-430-5311 BANKING FEES 7,153 $ 7,080 $ 6,644 $ 6,600 $ 10-430-5314 UTILITIES 72,096 $ 67,000 $ 72,521 $ 73,150 $ Bresnan FY13-14 $ 1,100 City of Cody utilities Rec approx. 25% FY13-14 $ 39,050 Energy West Rec approx. 25% FY13-14 $ 29,600 Park County Landfill Fees FY13-14 $ 200 Century Link FY13-14 $ 1,850 Verizon FY13-14 $ 1,350 10-430-5320 ADVERTISING 6,133 $ 6,678 $ 6,246 $ 19,000 $ Brochure FY13-14 $ 7,000 Marketing Campaign: Cody Enterprise + Big Horn Radio Network (SRD/City Match) FY13-14 $ 12,000 10-430-5323 COMPUTER SUPPORT SERVICES 1,524 $ 1,524 $ 1,524 $ 1,524 $ RecTrac annual service agreement (50% Split with Aquatics) FY13-14 $ 1,524 10-430-5324 CONCERTS IN THE PARK - $ 13,425 $ 11,139 $ 9,425 $ Entertainers, Advertising, Concert Sound Technician Training, Miscellaneous FY13-14 $ 9,425 10-430-5326 CONTRACTUAL SERVICES 21,727 $ 6,622 $ 6,622 $ 7,105 $ Adult Golf Lessons FY13-14 $ 520 Friday at the Movies FY13-14 $ 4,352 Archery FY13-14 $ 770 Cup Cake Wars FY13-14 $ 560 Football & Cheerleading FY13-14 $ 300 Hunter Safety FY13-14 $ 187 Yellowstone Fire / Futsal FY13-14 $ 416 10-430-5327 DUES & SUBSCRIPTIONS 2,171 $ 2,688 $ 2,157 $ 2,635 $ Zumba FY13-14 $ 360 WELCOA FY13-14 $ 300 Concessions license FY13-14 $ 50 IDEA FY13-14 $ 109 Magazines FY13-14 $ 262 Rotary (Rick – Rec 50%, Aq – 50%) FY13-14 $ 300 ICMA (Rick – Rec 50%, Aq – 50%) FY13-14 $ 175 ASCAP (Music license) FY13-14 $ 325 SESAC (Music license) FY13-14 $ 459 NRPA FY13-14 $ 120 WRPA FY13-14 $ 125 Cody County Chamber of Commerce (Rec & Aquatics 50% each) FY13-14 $ 50 10-430-5332 MINIATURE GOLF OPERATIONS - $ - $ - $ 3,500 $ 10-430-5333 PROFESSIONAL FEES & SERVICES 8,423 $ 9,600 $ 9,643 $ 13,700 $ Volleyball Officials FY13-14 $ 4,000 Umpires Girls Softball FY13-14 $ 1,500 Umpires Men's Softball FY13-14 $ 1,000 Umpires Co-ed Softball FY13-14 $ 1,800 Youth Basketball FY13-14 $ 700 ALSCO (towels & rugs Rec Center) FY13-14 $ 3,700 Kenco (security monitoring & inspection) FY13-14 $ 1,000 10-430-5338 WEED & PEST CONTROL 695 $ 690 $ 719 $ 732 $ Eco Labs - 50% aquatics, 50% rec FY13-14 $ 732 10-430-5355 INVENTORY PURCHASES 8,336 $ 8,326 $ 7,957 $ 9,226 $ 10-430-5420 IMPROVEMENTS OTHER THAN BUILDING 3,896 $ 2,000 $ - $ - $ 10-430-5425 FURNITURE & FIXTURES 306 $ 2,700 $ 2,700 $ 1,750 $ 107 ---PAGE BREAK--- FY11-12 FY12-13 FY12-13 FY13-14 Year End Approved Year End Adopted Actual Budget Projected Actual Budget City of Cody FY13-14 Budget RECREATION Account Description File Cabinets FY13-14 $ 1,100 42" TV + DVD - Conference Room FY13-14 $ 650 10-430-5435 MACHINERY & EQUIPMENT 18,237 $ - $ - $ 15,000 $ Various Exercise & Fitness Equipment FY13-14 $ 15,000 10-430-5770 BAD DEBT WRITE OFFS 125 $ 1,117 $ 930 $ 410 $ 10-430-5780 VEHICLE REPLACEMENT ALLOCATION 6,762 $ 1,610 $ 1,610 $ 4,508 $ 10-430-5785 DEPRECIATION EXPENSE 76,972 $ 76,421 $ 72,255 $ - $ 10-430-5807 GRANTS - ST COMMUNITY LEARNING 4,545 $ 1,700 $ 1,612 $ - $ 10-430-5839 GRANTS - WY ARTS COUNCIL CONCERTS IN THE PARK - $ 5,994 $ 5,994 $ 4,750 $ 10-430-5873 GRANTS - WY ARTS COUNCIL - $ 2,500 $ - $ 750 $ 10-430-5877 GRANTS - PARK CO TRAVEL COUNCIL - $ 1,000 $ 1,000 $ 1,000 $ 1,083,950 $ 1,119,017 $ 1,067,523 $ 1,127,489 $ CAPITAL IMPROVEMENTS PROGRAM Land - $ - $ - $ - $ Land Improvements - $ - $ - $ - $ Buildings - $ - $ - $ - $ Improvements Other Than Buildings - $ - $ - $ - $ Infrastructure - $ - $ - $ - $ Machinery & Equipment - $ - $ - $ - $ Furniture & Fixtures - $ - $ - $ - $ Intangibles - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 1,083,950 $ 1,119,017 $ 1,067,523 $ 1,127,489 $ CAPITAL IMPROVEMENTS PROGRAM EXPENDITURES DEPARTMENT TOTAL EXPENDITURES 108 ---PAGE BREAK--- ---PAGE BREAK--- FY11-12 FY12-13 FY12-13 FY13-14 Year End Approved Year End Adopted Actual Budget Projected Actual Budget EXPENDITURES 10-435-5110 SALARIES - REGULAR 195,046 $ 192,990 $ 180,687 $ 183,108 $ 10-435-5112 SALARIES - TEMPORARY / SEASONAL 148,256 $ 155,676 $ 168,453 $ 175,000 $ Aquatics I FY 13/14 $ 7,513 Aquatics II FY 13/14 $ 52,589 Aquatics III FY 13/14 $ 75,127 Aquatics IV FY 13/14 $ 15,026 10-435-5113 SALARIES - OVERTIME 3,576 $ 5,000 $ 103 $ 2,500 $ 10-435-5130 FICA EXPENSE 25,579 $ 27,055 $ 25,775 $ 27,587 $ 10-435-5131 HEALTH INSURANCE EXPENSE 51,484 $ 48,224 $ 41,987 $ 49,022 $ 10-435-5132 RETIREMENT CONTRIBUTIONS 20,297 $ 20,670 $ 18,831 $ 19,378 $ 10-435-5134 WORKERS COMPENSATION 10,826 $ 9,446 $ 8,688 $ 7,289 $ 10-435-5135 UNEMPLOYMENT INSURANCE - $ - $ 7,663 $ - $ 10-435-5136 VEHICLE ALLOWANCE 540 $ 540 $ 540 $ 720 $ 10-435-5137 LONG TERM DISABILITY INS 1,119 $ 1,271 $ 1,150 $ 1,234 $ 10-435-5140 EDUCATION & TRAINING 1,395 $ 1,300 $ 963 $ 1,025 $ CPO training FY13-14 $ 375 WRPA Registration Fee FY13-14 $ 180 Unanticipated training FY13-14 $ 370 WRPA Rick (50% Rec, 50% Aquatics) FY13-14 $ 100 10-435-5142 SUBSTANCE TESTING - $ 40 $ - $ 40 $ 10-435-5160 TRAVEL & MEETINGS EXPENSE 1,177 $ 1,300 $ 1,222 $ 1,100 $ CPO travel FY13-14 $ 300 WRPA travel FY13-14 $ 400 WRPA Rick (50% Rec, 50% Aquatics) FY13-14 $ 100 Unanticipated meeting expense FY13-14 $ 300 10-435-5170 UNIFORMS 405 $ 1,097 $ 1,096 $ 1,300 $ FT-uniform FY13-14 $ 600 staff uniform FY13-14 $ 700 10-435-5211 GASOLINE 179 $ 300 $ 207 $ 300 $ 10-435-5220 CLAIMS AGAINST THE CITY - $ - $ 1,500 $ - $ 10-435-5231 CHEMICALS 21,672 $ 22,000 $ 19,762 $ 22,000 $ 10-435-5234 MATERIALS & SUPPLIES 3,000 $ 2,903 $ 3,057 $ 3,000 $ Office supplies, toner FY13-14 $ 1,500 Supplies FY13-14 $ 1,000 Nuts, bolts, etc. FY13-14 $ 500 10-435-5236 SAFETY SUPPLIES & EQUIPMENT 1,993 $ 3,000 $ 2,197 $ 2,900 $ Backboard (replace wooden one) FY13-14 $ 800 Manikins FY13-14 $ 400 Life jackets FY13-14 $ 300 Safety Supplies (band aids, gauze, etc.) FY13-14 $ 600 Water Rescue Manikin FY13-14 $ 800 10-435-5238 RECREATION PROGRAM EXPENSES 9,658 $ 10,000 $ 8,818 $ 10,000 $ New Birthday party packages FY13-14 $ 1,500 Easter Egg Hunt FY13-14 $ 500 Anniversary Party FY13-14 $ 700 No School Day activities FY13-14 $ 1,500 Kickboards, aqua belts, dumbbells, etc. FY13-14 $ 2,500 Program Supplies FY13-14 $ 2,300 Toddler programs FY13-14 $ 1,000 10-435-5240 MAINTENANCE & REPAIRS - BUILDING 5,104 $ 6,100 $ 6,247 $ 500 $ Annual Maintenance FY13-14 $ 500 10-435-5241 MAINTENANCE & REPAIRS - EQUIPM 14,407 $ 16,540 $ 14,675 $ 11,000 $ Boiler, pump & valve repairs FY13-14 $ 5,000 Copier Maintenance Agreement FY13-14 $ 4,000 Valve Replacements FY13-14 $ 2,000 10-435-5244 POSTAGE 526 $ 1,000 $ 18 $ 500 $ 10-435-5250 SRD RECREATION PROGRAM EXPENSES 7,492 $ 7,000 $ 7,584 $ 6,000 $ ARC books FY13-14 $ 2,000 ARC supplies (masks, wipes, training AED pads, etc.) FY13-14 $ 1,000 ARC Certification fees FY13-14 $ 2,000 Program supplies FY13-14 $ 1,000 City of Cody FY13-14 Budget AQUATICS Account Description 109 ---PAGE BREAK--- FY11-12 FY12-13 FY12-13 FY13-14 Year End Approved Year End Adopted Actual Budget Projected Actual Budget City of Cody FY13-14 Budget AQUATICS Account Description 10-435-5314 UTILITIES 193,405 $ 187,000 $ 184,035 $ 180,450 $ Bresnan FY 13/14 $ - City of Cody & Energy West utilities Aquatics approx. 75% FY13-14 $ 180,450 Park County Landfill Fees FY 13/14 $ - Cell Phone Reimbursement $ - 10-435-5320 ADVERTISING 1,211 $ 1,000 $ - $ - $ 10-435-5323 COMPUTER SUPPORT SERVICES 1,524 $ 1,524 $ 1,524 $ 1,524 $ RecTrac annual service agreement (50% Split with Aquatics) FY13-14 $ 1,524 10-435-5326 CONTRACTUAL SERVICES 240 $ 1,500 $ 576 $ 1,500 $ Learn to Scuba FY13-14 $ 1,200 Kayaking programs FY13-14 $ 300 10-435-5327 DUES & SUBSCRIPTIONS 876 $ 1,245 $ 799 $ 1,595 $ Pool licenses FY13-14 $ 200 American Red Cross Learn to Swim FY13-14 $ 600 Cody County Chamber of Commerce (Rec & Aquatics 50% each) FY13-14 $ 50 Rotary FY13-14 $ 300 ICMA FY13-14 $ 175 WRPA FY13-14 $ 150 NRPA FY13-14 $ 120 10-435-5338 WEED & PEST CONTROL 695 $ 690 $ 719 $ 732 $ 10-435-5360 LEASES & RENTALS - EQUIPMENT - $ 1,200 $ 1,200 $ 700 $ Rain for Rent FY13/14 $ - Additional Rentals FY13-14 $ 700 10-435-5420 IMPROVEMENTS OTHER THAN BUILDING 1,534 $ - $ - $ 3,000 $ Locker room electric outlet updates FY13-14 $ 3,000 Fish slide refurbish FY13/14 $ - Tint southern windows in pool area FY 13/14 $ - Concrete pad outside on the lawn area FY 13/14 $ - 10-435-5425 FURNITURE & FIXTURES - $ 800 $ 741 $ 1,000 $ Fish Slide Pad FY13-14 $ 1,000 Wall clock/pace clock FY13/14 $ - Locker room doors FY13/14 $ - 10-435-5430 COMPUTER EQUIPMENT & SOFTWARE - $ - $ - $ - $ 10-435-5435 MACHINERY & EQUIPMENT 13,346 $ - $ - $ 1,625 $ Swim suit dryers(1) FY13-14 $ 1,625 10-435-5785 DEPRECIATION EXPENSE 182,255 $ 198,685 $ 179,950 $ - $ 918,815 $ 927,096 $ 890,767 $ 717,628 $ CAPITAL IMPROVEMENTS PROGRAM Land - $ - $ - $ - $ Land Improvements - $ - $ - $ - $ Buildings - $ - $ - $ - $ Improvements Other Than Buildings - $ - $ - $ - $ Infrastructure - $ - $ - $ - $ Machinery & Equipment - $ - $ - $ - $ Furniture & Fixtures - $ - $ - $ - $ Intangibles - $ - $ - $ - $ - $ - $ - $ - $ 918,815 $ 927,096 $ 890,767 $ 717,628 $ CAPITAL IMPROVEMENTS PROGRAM EXPENDITURES DEPARTMENT TOTAL EXPENDITURES 110 ---PAGE BREAK--- Category Amount Department Revenue 1,367,656 $ Department Expenses Personnel 1,209,063 $ Materials, Supplies & Maintenance 767,804 $ Contractual & Administrative Costs 59,112 $ Operating Grants - $ Capital Improvements Program 1,025,408 $ Debt Service - $ Non-Capital Equipment & Improvements 6,000 $ Interfund Transfers 214,991 $ 3,282,379 $ Revenue Over(Under) Expenses (1,914,723) $ Non Cash Expenses Depreciation - $ Bad Debt Write Offs 15 $ Total Expenses 3,282,394 $ 2011-2012 2013-2014 Actual Budget Projected Budget STAFF LEVELS - Full Time 19 18 18 16 STAFF LEVELS - Regular Part Time 0 0 0 0 Department Revenue 1,137,727 $ 986,583 $ $ 989,405 1,367,656 $ Department Expenses by Category 1,162,987 $ 1,287,972 $ 1,190,855 $ 1,209,063 $ 868,134 $ 662,426 $ 634,135 $ 767,804 $ 41,189 $ 62,331 $ 49,331 $ 59,112 $ Operating Grants - $ 62,000 $ 60,041 $ - $ 425,585 $ 616,320 $ 134,350 $ 1,025,408 $ - $ - $ - $ - $ - $ - $ - $ 6,000 $ 207,654 $ 138,732 $ 138,730 $ 214,991 $ 2,705,548 $ 2,829,781 $ 2,207,442 $ 3,282,379 $ ($1,567,821) ($1,843,198) ($1,218,037) ($1,914,723) 494,940 $ 496,169 $ 452,770 $ - $ 324 $ - $ - $ 15 $ 3,200,812 $ 3,325,950 $ 2,660,212 $ 3,282,394 $ Revenue Over(Under) Expenses Depreciation Bad Debt Write Offs Total Expenses Public Works Budget Summary Budget Summary FY13-14 This division provides for the labor and equipment required to maintain all police cruisers, city cars and trucks, heavy equipment, smaller specialty equipment, and tools for all City departments. The majority of all specific parts, supplies and labor are charged directly to the appropriate divisions. This division is also responsible for coordinating the City-wide vehicle replacement schedule. 3-Year Comparison 2012-2013 Community Development Previously separated betwen Engineering and Building Inspection this division now also encompasses the planning functions for the City. The activities in this division include consultant selection, design and contract preparation, GIS system operation and maintenance, pavement management program operation and maintenance, plan review and approval, inspection and construction coordination for major capital improvements within the City. Other activities include technical review of construction documents, annexations, subdivision plats, planned unit developments, special use proposals and related construction inspections and technical assistance to other departments. Additionally, this division encompasses a variety of construction related activities including construction consultation, review of plans and specifications of buildings and structures, issuing building and utility permits, maintaining permit and files, and attending various IBCO sponsored classes and meetings related to building code enforcement. Staff conducts on-site inspections, answers questions related to the building codes, plans and specifications and assists customers with permits. Streets Vehicle Maintenance This division is responsible for the maintenance and repair of all city streets and alleys. This includes the maintenance of the City’s storm drainage system, patching and repairing of streets, chip sealing, curb and street striping, and street sweeping and cleaning. Snow removal and coordination of the large item pickup service are others major area of responsibility of this division Capital Improvements Program Debt Service Interfund Transfers Contractual & Administrative Costs Personnel Materials, Supplies & Maintenance Non-Capital Equipment & Improvements 0 0.2 0.4 0.6 0.8 1 1.2 Expenditure Type Comparison 0 0.1 0.2 0.3 0.4 0.5 0.6 0.7 0.8 0.9 1 Expenditure Type Comparison 0 0.2 0.4 0.6 0.8 1 1.2 Expenditure Type Comparison Revenue, $1,367,656 Expenses, $3,282,394 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 Revenue Compared to Expenses 111 ---PAGE BREAK--- Revenue Sources - the revenue sources generated by this department include building permits, encroachment permits, contractor licenses, development fees and operating transfers from other City departments for allocated vehicle maintenance costs. Gasoline taxes reecived from the State are allocated to this department for street maintenance costs. Licenses & Permits 229,000 $ 7.0% Charges for Services 14,000 $ 0.4% Misc Revenue 6,000 $ 0.2% Taxes 381,264 $ 11.6% Operating Transfers In 275,219 $ 8.4% Grants 462,173 $ 14.1% General Fund Subsidy 1,914,723 $ 58.3% FY11-12 1,567,821 $ FY12-13 1,218,037 $ FY13-14 1,914,723 $ Public Works Funding Summary FY13-14 $1,567,821 $1,218,037 $1,914,723 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 FY11-12 FY12-13 FY13-14 Licenses & Permits 7.0% Charges for Services 0.4% Misc Revenue 0.2% Taxes 11.6% Operating Transfers In 8.4% Grants 14.1% General Fund Subsidy 58.3% 112 ---PAGE BREAK--- FY11-12 FY12-13 FY12-13 FY13-14 Year End Approved Year End Adopted Actual Budget Projected Actual Budget EXPENSES 10-505-5110 SALARIES - REGULAR 309,873 $ 349,581 $ 361,986 $ 357,959 $ 10-505-5112 SALARIES - TEMPORARY / SEASONAL - $ 600 $ - $ 800 $ 10-505-5113 SALARIES - OVERTIME 151 $ 515 $ 19 $ 445 $ 10-505-5130 FICA EXPENSE 23,038 $ 26,838 $ 26,847 $ 27,479 $ 10-505-5131 HEALTH INSURANCE EXPENSE 64,271 $ 69,722 $ 69,643 $ 92,252 $ 10-505-5132 RETIREMENT CONTRIBUTIONS 32,327 $ 36,543 $ 37,656 $ 37,417 $ 10-505-5134 WORKERS COMPENSATION 9,727 $ 9,683 $ 9,143 $ 6,805 $ 10-505-5135 UNEMPLOYMENT INSURANCE 147 $ - $ - $ - $ 10-505-5136 VEHICLE ALLOWANCE 1,800 $ 1,800 $ 1,800 $ 1,800 $ 10-505-5137 LONG TERM DISABILITY INS 1,796 $ 2,332 $ 2,317 $ 2,425 $ 10-505-5140 EDUCATION & TRAINING 1,641 $ 2,250 $ 1,235 $ 2,375 $ WCBO Registration Fall FY 13-14 $ 300 WCBO Registration Spring FY 13-14 $ 150 Electrical Code Update Conference FY 13-14 $ 300 Scott King Exam FY 13-14 $ 200 Evan Bennett Exam FY 13-14 $ 200 WYOPASS Conference-Fall Todd FY 13-14 $ 300 WYOPASS Conference-Spring Todd FY 13-14 $ 150 APWA Click Listen and Learn FY 13-14 $ 525 APWA Conference FY 13-14 $ 250 10-505-5142 SUBSTANCE TESTING 40 $ 50 $ - $ 50 $ 10-505-5160 TRAVEL & MEETINGS EXPENSE 752 $ 2,400 $ 366 $ 1,970 $ WBCO Conference Hotel FY 13-14 $ 800 WCBO Conference Food FY 13-14 $ 500 WYOPASS Conference - Todd FY 13-14 $ 450 APWA Conference Hotel FY 13-14 $ 220 10-505-5170 UNIFORMS 168 $ 350 $ 204 $ 600 $ 10-505-5211 GASOLINE 2,233 $ 2,625 $ 1,929 $ 2,650 $ 10-505-5234 MATERIALS & SUPPLIES 7,951 $ 7,933 $ 6,131 $ 10,000 $ 10-505-5236 SAFETY SUPPLIES & EQUIPMENT - $ 100 $ - $ 100 $ 10-505-5240 MAINTENANCE & REPAIRS - 1,884 $ 300 $ 193 $ - $ 10-505-5241 MAINTENANCE & REPAIRS - EQUIPMENT 844 $ 1,790 $ 1,263 $ 1,923 $ Traffic Study Equipment Maintenance FY 13-14 $ 200 Carwash FY 13-14 $ 300 Office Equipment Maintenance FY 13-14 $ 200 Service Contract for Plotter FY 13-14 $ 373 Service Contract Cannon Imagerunner 3300 Copier FY 13-14 $ 750 GPS Batteries FY 13-14 $ 100 10-505-5249 ALLOCATED FLEET MAINTENANCE 1,279 $ 3,818 $ 3,818 $ 2,523 $ 10-505-5314 UTILITIES - $ - $ - $ 1,220 $ Verizon FY 13-14 $ 1,220 10-505-5323 COMPUTER SUPPORT SERVICES - $ 8,442 $ 10,528 $ 14,667 $ Autodesk Subscription Upgrade FY 13-14 $ 2,195 AutoCAD Map 3D Network License FY 13-14 $ 1,500 AutoCAD Map 3D Subscription FY 13-14 $ 7,722 Micropaver Subscription FY 13-14 $ 605 Bentley Systems (WaterCAD) 2000 Pipe Model FY 13-14 $ 2,646 10-505-5327 DUES & SUBSCRIPTIONS 1,212 $ 1,614 $ 1,157 $ 1,844 $ Steve - PE and APWA FY 13-14 $ 530 Todd - AICP FY 13-14 $ 715 Utana - Engineering Tech Cert FY 13-14 $ 172 ICC Governmental Dues FY 13-14 $ 150 WCBO Dues FY 13-14 $ 50 IAEI Membership dues - Scott FY 13-14 $ 102 Scott Dues FY 13-14 $ 125 10-505-5333 PROFESSIONAL FEES & SERVICES 819 $ 2,000 $ 1,539 $ 2,000 $ 10-505-5425 FURNITURE & FIXTURES - $ 2,000 $ 1,263 $ - $ 10-505-5430 COMPUTER EQUIPMENT & SOFTWARE 4,846 $ - $ - $ - $ 10-505-5435 MACHINERY & EQUIPMENT 420 $ - $ - $ - $ 10-505-5770 BAD DEBT WRITE OFFS 324 $ - $ - $ 15 $ 10-505-5780 VEHICLE REPLACEMENT ALLOCATION 5,320 $ 1,600 $ 1,599 $ 3,547 $ 10-505-5785 DEPRECIATION EXPENSE 18,929 $ 18,929 $ 4,193 $ - $ COMMUNITY DEVELOPMENT Account Description City of Cody FY13-14 Budget 113 ---PAGE BREAK--- FY11-12 FY12-13 FY12-13 FY13-14 Year End Approved Year End Adopted Actual Budget Projected Actual Budget COMMUNITY DEVELOPMENT Account Description City of Cody FY13-14 Budget 10-505-5890 GRANTS - WBC MASTER PLAN - $ 62,000 $ 60,041 $ - $ 491,792 $ 615,815 $ 604,870 $ 572,867 $ CAPITAL IMPROVEMENTS PROGRAM Land - $ - $ - $ - $ Land Improvements - $ - $ - $ - $ Buildings - $ - $ - $ - $ Improvements Other Than Buildings - $ - $ - $ - $ Infrastructure - $ - $ - $ - $ Machinery & Equipment - $ - $ - $ - $ Furniture & Fixtures - $ - $ - $ - $ Intangibles - $ - $ - $ - $ - $ - $ - $ - $ 491,792 $ 615,815 $ 604,870 $ 572,867 $ CAPITAL IMPROVEMENTS PROGRAM EXPENSES DEPARTMENT TOTAL EXPENSES 114 ---PAGE BREAK--- FY11-12 FY12-13 FY12-13 FY13-14 Year End Approved Year End Adopted Actual Budget Projected Actual Budget EXPENSES 10-520-5110 SALARIES - REGULAR 335,615 $ 387,285 $ 332,237 $ 322,648 $ 10-520-5112 SALARIES - TEMPORARY / SEASONAL 15,052 $ 30,000 $ 20,918 $ 45,800 $ 10-520-5113 SALARIES - OVERTIME 5,600 $ 8,000 $ 2,969 $ 7,000 $ 10-520-5130 FICA EXPENSE 26,289 $ 32,534 $ 26,195 $ 28,722 $ 10-520-5131 HEALTH INSURANCE EXPENSE 117,391 $ 115,146 $ 101,582 $ 117,047 $ 10-520-5132 RETIREMENT CONTRIBUTIONS 35,361 $ 41,268 $ 34,508 $ 34,415 $ 10-520-5134 WORKERS COMPENSATION 12,256 $ 11,738 $ 9,828 $ 7,847 $ 10-520-5135 UNEMPLOYMENT INSURANCE 1,203 $ - $ 2,532 $ - $ 10-520-5137 LONG TERM DISABILITY INS 1,870 $ 2,507 $ 2,019 $ 2,081 $ 10-520-5140 EDUCATION & TRAINING 698 $ 2,000 $ 2,387 $ 2,500 $ T2 WYDOT Training FY13-14 $ 1,690 Norm Clark Safety Training FY13-14 $ 810 10-520-5142 SUBSTANCE TESTING 897 $ 850 $ 1,005 $ 850 $ 10-520-5160 TRAVEL & MEETINGS EXPENSE 1,084 $ 1,500 $ 1,172 $ 1,000 $ T2 WYDOT Training FY13-14 $ 1,000 10-520-5170 UNIFORMS 1,429 $ 1,750 $ 1,303 $ 1,750 $ 10-520-5210 DIESEL FUEL 52,117 $ 55,000 $ 47,433 $ 52,000 $ 10-520-5211 GASOLINE 9,618 $ 10,000 $ 9,030 $ 10,000 $ 10-520-5213 TOOLS 1,856 $ 3,000 $ 314 $ 2,500 $ 10-520-5220 CLAIMS AGAINST THE CITY 408 $ - $ - $ - $ 10-520-5234 MATERIALS & SUPPLIES 7,239 $ 6,500 $ 6,987 $ 6,500 $ 10-520-5236 SAFETY SUPPLIES & EQUIPMENT 1,288 $ 2,500 $ 2,568 $ 2,500 $ 10-520-5240 MAINTENANCE & REPAIRS - BUILDINGS 27,814 $ 3,000 $ 3,067 $ 3,000 $ 10-520-5241 MAINTENANCE & REPAIRS - EQUIPMENT 12,945 $ 12,000 $ 15,074 $ 18,000 $ 10-520-5243 MAINTENANCE & REPAIRS - SYSTEMS 322,578 $ 321,340 $ 317,991 $ 193,816 $ Crack Sealing FY13-14 $ 30,000 Paint Striping FY13-14 $ 33,316 Salt and Ice slicer FY13-14 $ 6,000 Sand and Winter Maintenance FY13-14 $ 10,000 Concrete Barriers FY13-14 $ 6,000 Oil Chip Seal FY13-14 $ 44,000 Chip Seal Oil Transportation FY13-14 $ 2,500 Chip Sealing Costs FY13-14 $ 500 Concrete Crushing FY13-14 $ 7,500 Snow Removal FY13-14 $ 4,000 Grading H FY13-14 $ 50,000 10-520-5245 ASPHALT 112,389 $ - $ - $ 100,000 $ 10-520-5246 CONCRETE 83,763 $ - $ - $ 165,889 $ ADA Ramps FY13-14 $ 47,000 Sidewalks & Curbing FY13-14 $ 118,889 10-520-5247 STREET SIGNS 6,167 $ 9,000 $ 8,790 $ 9,000 $ 10-520-5249 ALLOCATED FLEET MAINTENANCE 98,247 $ 87,832 $ 87,831 $ 55,339 $ 10-520-5314 UTILITIES - $ - $ - $ 22,300 $ City of Cody FY13-14 $ 14,282 Energy West FY13-14 $ 4,493 Bresnan FY13-14 $ 1,185 Century Link FY13-14 $ 1,427 Verizon FY13-14 $ 913 10-520-5333 PROFESSIONAL FEES AND SERVICES 1,138 $ 1,860 $ 1,913 $ 1,000 $ 10-520-5337 RIGHT OF WAY CLEARING 2,210 $ 2,500 $ - $ - $ 10-520-5360 LEASES & RENTALS - EQUIPMENT 6,177 $ 10,000 $ 2,666 $ 8,000 $ 10-520-5425 FURNITURE AND FIXTURES - $ - $ - $ 1,000 $ 10-520-5435 MACHINERY & EQUIPMENT 5,421 $ - $ - $ - $ 10-520-5460 STORM SEWERS 5,422 $ - $ - $ 5,000 $ 10-520-5507 SHERIDAN AVE URBAN SYSTEM 7,218 $ 1,000 $ - $ - $ 10-520-5780 VEHICLE REPLACEMENT ALLOCATION 199,583 $ 136,477 $ 136,476 $ 209,611 $ 10-520-5785 DEPRECIATION EXPENSE 460,535 $ 457,526 $ 412,450 $ - $ 10-520-5830 GRANTS - WYDOT SAFE SCHOOL ROUTES - $ 50,000 $ 2,454 $ - $ 10-520-5888 GRANTS - SLIB 16TH STREET STORM SEWER 98,674 $ - $ - $ - $ 10-520-5891 GRANTS - SLIB COUGAR AVE 295,971 $ - $ - $ - $ STREETS Account Description City of Cody FY13-14 Budget 115 ---PAGE BREAK--- FY11-12 FY12-13 FY12-13 FY13-14 Year End Approved Year End Adopted Actual Budget Projected Actual Budget STREETS Account Description City of Cody FY13-14 Budget 10-520-5896 GRANTS - SLIB ROBERT ST 3,000 $ 117,376 $ 106,504 $ - $ 2,376,522 $ 1,921,489 $ 1,700,203 $ 1,437,114 $ CAPITAL IMPROVEMENTS PROGRAM Land - $ - $ - $ - $ Land Improvements - $ - $ - $ - $ Buildings - $ - $ - $ - $ Improvements Other Than Buildings - $ - $ - $ - $ 10-520-7401 Rumsey Parking Lot & Alley FY13-14 $ 54,159 54,159 $ 10-520-7402 Auditorium Parking Lot Paving FY13-14 $ 50,000 50,000 $ Infrastructure - $ - $ - $ 10-520-5902 Grants - SLIB 16th St Storm Sewer & Street Reconstruction Alger (consensus) FY13-14 621,926 $ - $ 445,944 $ 24,129 $ 621,926 $ 10-520-7501 Grants - SLIB Storm Drainage & Street Reconstruction 16th Stampede (MRG) FY13-14 $ 299,323 - $ - $ - $ 299,323 $ Machinery & Equipment - $ - $ - $ - $ Furniture & Fixtures - $ - $ - $ - $ Intangibles - $ - $ - $ - $ - $ 445,944 $ 24,129 $ 1,025,408 $ 2,376,522 $ 2,367,433 $ 1,724,332 $ 2,462,522 $ CAPITAL IMPROVEMENTS PROGRAM EXPENSES DEPARTMENT TOTAL EXPENSES 116 ---PAGE BREAK--- FY11-12 FY12-13 FY12-13 FY13-14 Year End Approved Year End Adopted Actual Budget Projected Actual Budget EXPENSES 10-525-5110 SALARIES - REGULAR 121,785 $ 107,454 $ 103,720 $ 78,611 $ 10-525-5113 SALARIES - OVERTIME - $ 300 $ - $ 300 $ 10-525-5130 FICA EXPENSE 9,080 $ 7,519 $ 7,861 $ 6,014 $ 10-525-5131 HEALTH INSURANCE EXPENSE 23,024 $ 33,610 $ 22,715 $ 20,650 $ 10-525-5132 RETIREMENT CONTRIBUTIONS 10,885 $ 9,661 $ 10,828 $ 8,207 $ 10-525-5134 WORKERS COMPENSATION 3,848 $ 2,713 $ 2,862 $ 1,643 $ 10-525-5137 LONG TERM DISABILITY INS 598 $ 623 $ 670 $ 695 $ 10-525-5140 EDUCATION & TRAINING 1,119 $ 1,500 $ 1,174 $ 1,500 $ ASE Certifications FY13-14 $ 1,500 10-525-5142 SUBSTANCE TESTING 102 $ 200 $ 193 $ 200 $ 10-525-5160 TRAVEL & MEETINGS EXPENSE - $ 850 $ 184 $ 850 $ 10-525-5170 UNIFORMS 114 $ 500 $ - $ 500 $ 10-525-5211 GASOLINE 644 $ 800 $ 826 $ 800 $ 10-525-5213 TOOLS 588 $ 1,500 $ 1,459 $ 1,500 $ 10-525-5234 MATERIALS & SUPPLIES 1,461 $ 5,000 $ 1,794 $ 5,000 $ 10-525-5236 SAFETY SUPPLIES & EQUIPMENT 279 $ 450 $ 251 $ 450 $ 10-525-5240 MAINTENANCE & REPAIRS - BUILDINGS 1,846 $ 1,500 $ 881 $ 1,500 $ 10-525-5241 MAINTENANCE & REPAIRS - EQUIPMENT 1,041 $ 585 $ 579 $ 585 $ 10-525-5249 ALLOCATED FLEET MAINTENANCE 2,382 $ 1,653 $ 1,653 $ 2,684 $ 10-525-5314 UTILITIES 29,633 $ 33,000 $ 28,915 $ 5,469 $ City of Cody FY13-14 $ 3,652 Energy West FY13-14 $ 1,149 Bresnan FY13-14 $ 303 Century Link FY13-14 $ 365 10-525-5323 COMPUTER SUPPORT SERVICES - $ 2,915 $ 2,613 $ 2,613 $ 10-525-5355 INVENTORY PURCHASES 101,228 $ 110,000 $ 105,050 $ 105,400 $ 10-525-5430 COMPUTER EQUIPMENT & SOFTWARE 4,613 $ - $ - $ - $ 10-525-5780 VEHICLE REPLACEMENT ALLOCATION 2,751 $ 655 $ 655 $ 1,834 $ 10-525-5785 DEPRECIATION EXPENSE 15,476 $ 19,714 $ 36,127 $ - $ 332,498 $ 342,702 $ 331,010 $ 247,004 $ CAPITAL IMPROVEMENTS PROGRAM Land - $ - $ - $ - $ Land Improvements - $ - $ - $ - $ Buildings - $ - $ - $ - $ Improvements Other Than Buildings - $ - $ - $ - $ Infrastructure - $ - $ - $ - $ Machinery & Equipment - $ - $ - $ - $ Furniture & Fixtures - $ - $ - $ - $ Intangibles - $ - $ - $ - $ - $ - $ - $ - $ 332,498 $ 342,702 $ 331,010 $ 247,004 $ DEPARTMENT TOTAL VEHICLE MAINTENANCE Account Description EXPENSES CAPITAL IMPROVEMENTS PROGRAM EXPENSES City of Cody FY13-14 Budget 117 ---PAGE BREAK--- ---PAGE BREAK--- Category Amount Category Amount Operating Revenues Operating Expenses Local Taxes - $ Personnel - $ Licenses & Permits - $ Materials, Supplies & Maintenance - $ Fines & Assessments - $ Contractual & Administrative Costs - $ Intergovernmental - $ Operating Grants - $ Charges for Services - $ Operating Transfers Out - $ Miscellaneous Revenue 21,247 $ - $ Operating Grants & Contributions - $ Non-Operating Expenses Operating Transfers In - $ Debt Service - $ 21,247 $ Community Funding Program - $ Non-Operating Revenues Capital Outlay 300,000 $ Sale of Assets - $ 300,000 $ Capital Grants & Contributions - $ Non Cash Expenses Capital Transfers In 684,824 $ Depreciation - $ 684,824 $ Bad Debt Write Offs - $ Total Revenue 706,071 $ Total Expenses 300,000 $ BEGINNING CASH BALANCE 2,007,667 $ OPERATING REVENUE 21,247 $ OPERATING EXPENSES - $ 21,247 $ NON-OPERATING REVENUE (EXPENSES) - $ PASS THROUGH GRANT REVENUE(EXPENSES) - $ CAPITAL IMPROVEMENTS REVENUE(EXPENSES) 384,824 $ TOTAL PROJECTED CASH BALANCE 2,413,738 $ Restricted - Cash Reserves - $ PROJECTED ENDING UNRESTRICTED CASH 2,413,738 $ 2011-2012 2013-2014 Actual Budget Projected Budget STAFF LEVELS - Full Time 0 0 0 0 STAFF LEVELS - Regular Part Time 0 0 0 0 Fund Revenue 667,034 $ 409,676 $ $ 436,443 706,071 $ Fund Expenses by Category - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ Transfers Out - $ - $ - $ - $ - $ - $ - $ - $ 379,629 $ 424,000 $ 293,836 $ 300,000 $ 379,629 $ 424,000 $ 293,836 $ 300,000 $ 287,405 $ (14,324) 142,607 $ 406,071 $ - $ - $ - $ - $ - $ - $ - $ - $ 379,629 $ 424,000 $ 293,836 $ 300,000 $ Vehicle Replacement Fund Summary In FY 2000-2001 the City established the Vehicle Replacement Fund to provide a constant source of funding for the replacement and acquisition of new vehicles and equipment. The funding formula for each division is based on the vehicles and equipment currently in use and each one's target replacment. Each vehicle is assigned a life (which may differ from the expected life used for actual depreciation purposes) and a replacement cost. The replacement cost is then divided by the number of years remaining in the assigned life. This amount is charged to the division that owns the equipment on an annual basis and accumulated in the Vehicle Replacement Fund. When the vehicle is due for replacement, the funds are drawn from the replacement fund and the formula is recalculated and the annual funding starts over. Revenue Over(Under) Expenses Personnel Materials, Supplies & Maintenance Contractual & Administrative Costs Operating Grants Capital Outlay Revenue FY13-14 Expenses FY13-14 3-Year Comparison 2012-2013 Debt Service Fund Cash Flow Summary FY13-14 OPERATING SURPLUS(DEFICIT) Depreciation Bad Debt Write Offs Total Expenses Revenue, $706,071 Expenses, $300,000 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 Revenue Compared to Expenses 118 ---PAGE BREAK--- ---PAGE BREAK--- FY11-12 FY12-13 FY12-13 FY13-14 Year End Approved Year End Adopted Account Description Actual Budget Projected Actual Budget REVENUE 33-200-4739 INSURANCE REIMBURSEMENT - $ - $ 20,343 $ - $ 33-200-4745 INTEREST REVENUE 20,568 $ 16,071 $ 22,496 $ 21,247 $ 33-200-4790 TRANSFERS IN 646,467 $ 393,605 $ 393,604 $ 684,824 $ 667,034 $ 409,676 $ 436,443 $ 706,071 $ CAPITAL IMPROVEMENTS PROGRAM Land - $ - $ - $ - $ Land Improvements - $ - $ - $ - $ Buildings - $ - $ - $ - $ Improvements Other Than Buildings - $ - $ - $ - $ Infrastructure - $ - $ - $ - $ Machinery & Equipment 379,629 $ 424,000 $ 293,836 $ 300,000 $ 33-630-7601 Vehicle Replacement Schedule FY13-14 300,000 $ Furniture & Fixtures - $ - $ - $ - $ Intangibles - $ - $ - $ - $ 379,629 $ 424,000 $ 293,836 $ 300,000 $ City of Cody FY13-14 Budget TOTAL FUND REVENUE TOTAL FUND EXPENSES VEHICLE REPLACEMENT FUND 119 ---PAGE BREAK--- ---PAGE BREAK--- Category Amount Category Amount Operating Revenues Operating Expenses Local Taxes - $ Personnel - $ Licenses & Permits - $ Materials, Supplies & Maintenance 1,000 $ Fines & Assessments - $ Contractual & Administrative Costs - $ Intergovernmental 96,717 $ Operating Grants - $ Charges for Services - $ Operating Transfers Out 36,830 $ Miscellaneous Revenue 704 $ 37,830 $ Operating Grants & Contributions - $ Non-Operating Expenses Operating Transfers In - $ Debt Service - $ 97,421 $ Community Funding Program 70,507 $ Non-Operating Revenues Capital Transfers Out - $ Sale of Assets - $ Capital Outlay - $ Capital Grants & Contributions - $ 70,507 $ Capital Transfers In - $ Non Cash Expenses - $ Depreciation - $ Bad Debt Write Offs - $ Total Revenue 97,421 $ Total Expenses 108,337 $ BEGINNING CASH BALANCE 17,580 $ OPERATING REVENUE 97,421 $ OPERATING EXPENSES 37,830 $ 59,591 $ NON-OPERATING REVENUE (EXPENSES) (70,507) $ PASS THROUGH GRANT REVENUE(EXPENSES) - $ CAPITAL IMPROVEMENTS REVENUE(EXPENSES) - $ TOTAL PROJECTED CASH BALANCE 6,664 $ Restricted - Cash Reserves - $ PROJECTED ENDING UNRESTRICTED CASH 6,664 $ 2011-2012 2013-2014 Actual Budget Projected Budget STAFF LEVELS - Full Time 0 0 0 0 STAFF LEVELS - Regular Part Time 0 0 0 0 Fund Revenue 91,665 $ 90,410 $ $ 94,805 97,421 $ Fund Expenses by Category - $ - $ - $ - $ 911 $ 1,000 $ 885 $ 1,000 $ - $ - $ - $ - $ - $ - $ - $ - $ Transfers Out 123,000 $ - $ 1,832 $ 36,830 $ - $ - $ - $ - $ - $ 79,200 $ 75,950 $ 70,507 $ - $ - $ - $ - $ 123,911 $ 80,200 $ 78,667 $ 108,337 $ ($32,246) $10,210 $16,138 ($10,916) - $ - $ - $ - $ - $ - $ - $ - $ 123,911 $ 80,200 $ 78,667 $ 108,337 $ Capital Outlay Revenue Over(Under) Expenses Depreciation Bad Debt Write Offs Total Expenses Community Funding Program Personnel Materials, Supplies & Maintenance Contractual & Administrative Costs Lodging Tax Fund Summary In January 1997 Park County increased its collection of lodging tax from 2% to 4% in addition to state sales and use taxes on lodging services authorized by Wyoming State Statute 39-6-412. Lodging taxes are distributed under a complex formula consisting of the first 1% of total amount collected distributed to the State for administrative costs and the remaining 99% distributed to the County in which it was collected. Of the County distribution, 90% is distributed to the Park County Travel Council to promote travel and tourism to the area. The remaining 10% is distributed to the cities and towns within the County based on the percentage of the amount collected within each city and town. Revenue FY13-14 Expenses FY13-14 3- Year Comparison 2012-2013 Debt Service Operating Grants OPERATING SURPLUS(DEFICIT) Fund Cash Flow Summary FY13-14 Revenue, $97,421 Expenses, $108,337 $90,000 $92,000 $94,000 $96,000 $98,000 $100,000 $102,000 $104,000 $106,000 $108,000 $110,000 Revenue Compared to Expenses 120 ---PAGE BREAK--- ---PAGE BREAK--- FY11-12 FY12-13 FY12-13 FY13-14 Year End Approved Year End Adopted Actual Budget Projected Actual Budget REVENUE 35-200-4445 LODGING TAX REVENUES 91,358 $ 90,000 $ 94,237 $ 96,717 $ 35-200-4745 INTEREST REVENUE 307 $ 410 $ 568 $ 704 $ 91,665 $ 90,410 $ 94,805 $ 97,421 $ EXPENSES 35-640-5150 ICE CREAM SOCIAL 911 $ 1,000 $ 885 $ 1,000 $ 35-640-5710 COMMUNITY SUPPORT CONTRIBUTION - $ 79,200 $ 75,950 $ 70,507 $ Absoraka Head Start 667 $ Big Brothers Big Sisters of NW WY 617 $ Boys & Girls Club of Park Co 1,667 $ Bright Futures Mentoring 583 $ Cody Skylighters 1,333 $ Cody Stampede Board 1,600 $ Cody Stampede Parade Committee 1,933 $ Cody Yellowstone Air Improvements 7,632 $ Concerts in the Park 1,500 $ Crisis Intervention Services 3,667 $ Forward Cody WY 22,542 $ Heart Mountain Volunteer Medical Clinic 1,583 $ Olive Glenn Golf & Country Club 8,350 $ Park Co Court Supervised Treatment Program 6,833 $ Contingency 10,000 $ 35-640-5790 TRANSFERS OUT 123,000 $ - $ 1,832 $ 36,830 $ 123,911 $ 80,200 $ 78,667 $ 108,337 $ City of Cody FY13-14 Budget TOTAL FUND EXPENSES LODGING TAX FUND Account Description TOTAL FUND REVENUE 121 ---PAGE BREAK--- ---PAGE BREAK--- Category Amount Category Amount Operating Revenues Operating Expenses Local Taxes - $ Personnel - $ Licenses & Permits - $ Materials, Supplies & Maintenance - $ Fines & Assessments - $ Contractual & Administrative Costs - $ Intergovernmental - $ Operating Grants - $ Charges for Services - $ Operating Transfers Out - $ Miscellaneous Revenue 1,107 $ - $ Operating Grants & Contributions - $ Non-Operating Expenses Operating Transfers In - $ Debt Service - $ 1,107 $ Capital Transfers Out - $ Non-Operating Revenues Capital Outlay - $ Sale of Assets - $ - $ Capital Grants & Contributions - $ Non Cash Expenses Capital Transfers In - $ Depreciation - $ - $ Bad Debt Write Offs - $ Total Revenue 1,107 $ Total Expenses - $ BEGINNING CASH BALANCE 182,386 $ OPERATING REVENUE 1,107 $ OPERATING EXPENSES - $ 1,107 $ NON-OPERATING REVENUE (EXPENSES) - $ PASS THROUGH GRANT REVENUE(EXPENSES) - $ CAPITAL IMPROVEMENTS REVENUE(EXPENSES) - $ TOTAL PROJECTED CASH BALANCE 183,493 $ Restricted - Cash Reserves - $ PROJECTED ENDING UNRESTRICTED CASH 183,493 $ 2011-2012 2013-2014 Actual Budget Projected Budget STAFF LEVELS - Full Time 0 0 0 0 STAFF LEVELS - Regular Part Time 0 0 0 0 Fund Revenue 287,655 $ 553,088 $ $ 617,400 1,107 $ Fund Expenses by Category - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ Transfers Out - $ - $ - $ - $ - $ - $ - $ - $ 366,797 $ 562,546 $ 429,417 $ - $ 366,797 $ 562,546 $ 429,417 $ - $ (79,142) (9,458) 187,983 1,107 - $ - $ - $ - $ - $ - $ - $ - $ 366,797 $ 562,546 $ 429,417 $ - $ Public Improvements Fund Summary In Fiscal Year 2002-2003 the City sold approximately 9 acres of land to the Cody Stampede Board for their use at the rodeo grounds. The Council designated the proceeds from the sale to be used for future public improvements. Historically, the projects which are included in this fund are are parks and public facilities projects. Due to legislative restrictions placed in FY12-13 the City has started budgeting the State Direct Distribution allocation into this fund to better track expenditures to the revenue received. Personnel Materials, Supplies & Maintenance Contractual & Administrative Costs Operating Grants Debt Service Revenue FY13-14 Expenses FY13-14 3-Year Comparison Fund Cash Flow Summary FY13-14 OPERATING SURPLUS(DEFICIT) 2012-2013 Revenue Over(Under) Expenses Depreciation Bad Debt Write Offs Total Expenses Capital Outlay Revenue, $1,107 Expenses, $200 $400 $600 $800 $1,000 $1,200 Revenue Compared to Expenses 122 ---PAGE BREAK--- ---PAGE BREAK--- FY11-12 FY12-13 FY12-13 FY13-14 Year End Approved Year End Adopted Actual Budget Projected Actual Budget REVENUE 38-200-4743 STATE DIRECT DISTRIBUTION FUNDING - $ 540,248 $ 540,249 $ - $ 38-200-4745 INTEREST REVENUE 1,055 $ 2,840 $ 3,996 $ 1,107 $ 38-400-4735 CONTRIBUTIONS - OTHER 5,000 $ - $ - $ - $ 38-400-4893 GRANTS - SHERIDAN AVENUE STREETSCAPE 31,600 $ 10,000 $ 6,105 $ - $ 38-400-4894 GRANTS - VETERANS PARK PROJECT 250,000 $ - $ - $ - $ 38-400-4895 GRANTS - SLIB BOB MOORE LOT - $ - $ 67,050 $ - $ 287,655 $ 553,088 $ 617,400 $ 1,107 $ CAPITAL IMPROVEMENTS PROGRAM REVENUE - $ - $ - $ - $ 287,655 $ 553,088 $ 617,400 $ 1,107 $ EXPENSES 38-650-5541 DOG PARK 17,563 $ - $ - $ - $ 38-650-5548 TED EBERT PARK TRAIL/SHELTER (PHASE 2) 3,781 $ 6,219 $ 6,219 $ - $ 38-650-5554 DIRECT DISTRIBUTION EXPENSES - $ 520,551 $ 402,059 $ - $ 38-650-5893 GRANTS - WYDOT SHERIDAN AVENUE STREETSCAPE 41,314 $ 12,686 $ 6,350 $ - $ 38-650-5894 GRANTS - STATE PARKS VETERANS PARK PROJECT 237,081 $ 12,919 $ 12,919 $ - $ 38-650-5895 GRANTS - SLIB BOB MOORE LOT 67,059 $ 10,171 $ 1,870 $ - $ 366,797 $ 562,546 $ 429,417 $ - $ CAPITAL IMPROVEMENTS PROGRAM Land - $ - $ - $ - $ Land Improvements - $ - $ - $ - $ Buildings - $ - $ - $ - $ Improvements Other Than Buildings - $ - $ - $ - $ Infrastructure - $ - $ - $ - $ Machinery & Equipment - $ - $ - $ - $ Furniture & Fixtures - $ - $ - $ - $ Intangibles - $ - $ - $ - $ - $ - $ - $ - $ 366,797 $ 562,546 $ 429,417 $ - $ City of Cody FY13-14 Budget Account Description PUBLIC IMPROVEMENTS FUND CAPITAL IMPROVEMENTS PROGRAM EXPENSES TOTAL FUND EXPENSES REVENUE EXPENSES CAPITAL IMPROVEMENTS PROGRAM REVENUE TOTAL FUND REVENUE 123 ---PAGE BREAK--- ---PAGE BREAK--- Category Amount Category Amount Operating Revenues Operating Expenditures Local Taxes - $ Personnel 579,138 $ Licenses & Permits - $ Materials, Supplies & Maintenance 191,406 $ Fines & Assessments - $ Contractual & Administrative Costs 1,103,526 $ Intergovernmental - $ Operating Grants - $ Charges for Services 2,583,543 $ Operating Transfers Out 178,273 $ Miscellaneous Revenue 21,825 $ 2,052,343 $ Operating Grants & Contributions 5,000 $ Non-Operating Expenditures Operating Transfers In - $ Debt Service - $ 2,610,368 $ Capital Transfers Out 87,907 $ Capital Outlay - $ Non-Operating Revenues Non-Capital Equip & Improvements 43,000 $ Sale of Assets - $ 130,907 $ Capital Grants & Contributions - $ Non Cash Expenses Capital Transfers In - $ Depreciation 98,975 $ - $ Bad Debt Write Offs 3,000 $ Total Revenue 2,610,368 $ Total Expenditures 2,285,225 $ BEGINNING CASH BALANCE 1,742,242 $ OPERATING REVENUE 2,610,368 $ OPERATING EXPENDITURES 2,052,343 $ 558,025 $ NON-OPERATING REVENUE (EXPENSES) (43,000) $ PASS THROUGH GRANT REVENUE(EXPENSES) - $ CAPITAL IMPROVEMENTS REVENUE(EXPENSES) (87,907) $ TOTAL PROJECTED CASH BALANCE 2,169,360 $ Restricted - Cash Reserves 506,057 $ PROJECTED ENDING UNRESTRICTED CASH 1,663,303 $ 2011-2012 2013-2014 Actual Budget Projected Budget STAFF LEVELS - Full Time 8 8 8 8 STAFF LEVELS - Regular Part Time 0 0 0 1 Fund Revenue 2,514,448 $ 2,503,486 $ $ 2,514,821 2,610,368 $ Fund Expenditures by Category 535,813 $ 562,244 $ 567,622 $ 579,138 $ 198,983 $ 219,592 $ 225,834 $ 191,406 $ 1,008,721 $ 1,058,882 $ 977,857 $ 1,103,526 $ - $ - $ - $ - $ Transfers Out 353,666 $ 245,577 $ 245,576 $ 266,180 $ - $ - $ - $ - $ Capital Outlay 364,912 $ 689,045 $ 409,950 $ - $ - $ - $ - $ 43,000 $ 2,462,095 $ 2,775,340 $ 2,426,839 $ 2,183,250 $ $52,353 ($271,854) $87,982 $427,118 69,338 $ 79,873 $ 87,103 $ 98,975 $ 2,634 $ 2,940 $ 2,919 $ 3,000 $ 2,534,066 $ 2,858,153 $ 2,516,861 $ 2,285,225 $ Materials, Supplies & Maintenance Debt Service Non-Capital Equip & Improvements Revenue Over(Under) Expenditures Depreciation Bad Debt Write Offs Total Expenditures Personnel Contractual & Administrative Costs Operating Grants Solid Waste Fund Summary This department provides for the collection of all solid waste and recycling efforts within the City boundaries. The City provides both rollout and dumpster solid waste service to residential and commercial customers. This department also operates a full time recycling center which handles cardboard, plastic, glass and newsprint materials. 3-Year Comparison 2012-2013 Revenue FY13-14 Expenses FY13-14 Fund Cash Flow Summary FY13-14 OPERATING SURPLUS(DEFICIT) Revenue, $2,610,368 Expenditures, $2,285,225 $2,100,000 $2,200,000 $2,300,000 $2,400,000 $2,500,000 $2,600,000 $2,700,000 Revenue Compared to Expenses 124 ---PAGE BREAK--- ---PAGE BREAK--- FY11-12 FY12-13 FY12-13 FY13-14 Year End Approved Year End Adopted Actual Budget Projected Actual Budget OPERATING REVENUE 52-200-4630 MISCELLANEOUS REVENUE 210 $ 328 $ 941 $ 1,000 $ 52-200-4735 CONTRIBUTIONS - OTHER 5,000 $ 5,000 $ 5,000 $ 5,000 $ 52-200-4745 INTEREST REVENUE 19,157 $ 15,706 $ 22,112 $ 20,825 $ 52-200-4760 SALE OF ASSETS 28 $ - $ 23 $ - $ 52-500-4514 RECYCLING REVENUE 80,038 $ 65,000 $ 60,845 $ 75,000 $ 52-500-4523 CHARGES FOR UTILITY SERVICES 2,298,665 $ 2,305,811 $ 2,313,987 $ 2,396,542 $ 52-500-4526 CHARGES FOR UTILITY SERVICES - RECYCLING 111,350 $ 111,641 $ 111,913 $ 112,001 $ 2,514,448 $ 2,503,486 $ 2,514,821 $ 2,610,368 $ CAPITAL IMPROVEMENTS PROGRAM REVENUE - $ - $ - $ - $ 2,514,448 $ 2,503,486 $ 2,514,821 $ 2,610,368 $ EXPENSE 52-530-5110 SALARIES - REGULAR 338,753 $ 351,936 $ 374,139 $ 356,657 $ 52-535-5111 SALARIES - REG PART TIME - $ - $ - $ 18,836 $ 52-530-5112 SALARIES - TEMPORARY / SEASONAL 2,023 $ 3,016 $ 2,385 $ 3,016 $ 52-530-5113 SALARIES - OVERTIME 7,976 $ 7,500 $ 10,042 $ 7,500 $ 52-530-5130 FICA EXPENSE 25,499 $ 27,455 $ 28,126 $ 29,530 $ 52-530-5131 HEALTH INSURANCE EXPENSE 111,479 $ 122,872 $ 100,367 $ 112,694 $ 52-530-5132 RETIREMENT CONTRIBUTIONS 36,119 $ 37,037 $ 39,295 $ 40,299 $ 52-530-5134 WORKERS COMPENSATION 12,000 $ 9,905 $ 10,919 $ 8,068 $ 52-530-5137 LONG TERM DISABILITY INS 1,965 $ 2,523 $ 2,349 $ 2,539 $ 52-530-5140 EDUCATION & TRAINING - $ 650 $ 327 $ 500 $ 52-530-5142 SUBSTANCE TESTING 498 $ 560 $ 634 $ 560 $ 52-530-5160 TRAVEL & MEETINGS EXPENSE 48 $ 550 $ 9 $ 550 $ 52-530-5170 UNIFORMS 1,744 $ 1,568 $ 1,302 $ 1,568 $ 52-530-5210 DIESEL FUEL 77,135 $ 70,000 $ 77,134 $ 73,500 $ 52-530-5211 GASOLINE 3,602 $ 4,000 $ 3,507 $ 4,000 $ 52-530-5213 TOOLS - $ - $ - $ 1,000 $ 52-530-5220 CLAIMS AGAINST THE CITY - $ - $ 896 $ - $ 52-530-5231 CHEMICALS - $ 950 $ - $ - $ 52-530-5234 MATERIALS & SUPPLIES 7,159 $ 10,145 $ 11,602 $ 10,500 $ 52-530-5236 SAFETY SUPPLIES & EQUIPMENT 1,054 $ 800 $ 1,325 $ 800 $ 52-530-5240 MAINTENANCE & REPAIRS - BUILDINGS 1,664 $ 2,332 $ 2,462 $ 1,500 $ 52-530-5241 MAINTENANCE & REPAIRS - EQUIPMENT 2,952 $ 7,125 $ 5,724 $ 7,125 $ 52-530-5249 ALLOCATED FLEET MAINTENANCE 103,127 $ 120,912 $ 120,912 $ 89,803 $ 52-530-5310 BAD DEBT EXPENSE 1,083 $ 1,200 $ 526 $ 450 $ 52-530-5314 UTILITIES 6,062 $ 5,500 $ 5,425 $ 14,096 $ City of Cody FY13-14 $ 10,000 Energy West FY13-14 $ 2,700 Bresnan FY13-14 $ 675 Century Link FY13-14 $ 417 Verizon FY13-14 $ 304 52-530-5317 FRANCHISE FEES 114,933 $ 115,291 $ 115,699 $ 125,427 $ 52-530-5323 COMPUTER SUPPORT SERVICES - $ - $ - $ 52-530-5329 LANDFILL CHARGES 879,640 $ 922,058 $ 844,963 $ 949,720 $ 52-530-5333 PROFESSIONAL FEES & SERVICES 6,995 $ 9,558 $ 8,996 $ 9,558 $ Blackboard FY13-14 $ 2,058 Hazardous Waste Day FY13-14 $ 7,500 52-530-5337 RIGHT OF WAY CLEARING - $ 4,275 $ 2,248 $ 4,275 $ 52-530-5360 LEASES & RENTALS - EQUIPMENT 9 $ 1,000 $ - $ - $ 52-530-5410 LAND 242,621 $ - $ - $ - $ 52-530-5415 BUILDINGS 91,163 $ 647,000 $ 389,910 $ - $ 52-530-5435 MACHINERY & EQUIPMENT 31,127 $ 42,045 $ 20,040 $ 43,000 $ 52-530-5770 BAD DEBT WRITE OFFS 2,634 $ 2,940 $ 2,919 $ 3,000 $ 52-530-5780 VEHICLE REPLACEMENT ALLOCATION 171,096 $ 78,262 $ 78,261 $ 87,907 $ 52-530-5785 DEPRECIATION EXPENSE 69,338 $ 79,873 $ 87,103 $ 98,975 $ 52-530-5790 TRANSFERS OUT 182,570 $ 167,315 $ 167,315 $ 178,273 $ 2,534,066 $ 2,858,153 $ 2,516,861 $ 2,285,225 $ SOLID WASTE FUND Account Description OPERATING REVENUE CAPITAL IMPROVEMENTS PROGRAM REVENUE TOTAL FUND REVENUE EXPENSES City of Cody FY13-14 Budget 125 ---PAGE BREAK--- FY11-12 FY12-13 FY12-13 FY13-14 Year End Approved Year End Adopted Actual Budget Projected Actual Budget SOLID WASTE FUND Account Description City of Cody FY13-14 Budget CAPITAL IMPROVEMENTS PROGRAM Land - $ - $ - $ - $ Land Improvements - $ - $ - $ - $ Buildings - $ - $ - $ - $ Improvements Other Than Buildings - $ - $ - $ - $ Infrastructure - $ - $ - $ - $ Machinery & Equipment - $ - $ - $ - $ Furniture & Fixtures - $ - $ - $ - $ Intangibles - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 2,534,066 $ 2,858,153 $ 2,516,861 $ 2,285,225 $ TOTAL FUND EXPENSES CAPITAL IMPROVEMENTS PROGRAM EXPENSES 126 ---PAGE BREAK--- Category Amount Category Amount Operating Revenues Operating Expenses Local Taxes - $ Personnel 371,616 $ Licenses & Permits - $ Materials, Supplies & Maintenance 124,493 $ Fines & Assessments - $ Contractual & Administrative Costs 1,699,485 $ Intergovernmental - $ Operating Grants - $ Charges for Services 3,065,292 $ Operating Transfers Out 261,867 $ Miscellaneous Revenue 31,309 $ 2,457,461 $ Operating Grants & Contributions - $ Non-Operating Expenses Operating Transfers In - $ Debt Service - $ 3,096,601 $ Capital Transfers Out 24,855 $ Capital Improvements Program 130,000 $ Non-Operating Revenues Non-Capital Equip & Improvements 87,275 $ Sale of Assets - $ 242,130 $ Capital Grants & Contributions - $ Non Cash Expenses Capital Transfers In - $ Depreciation 340,514 $ - $ Bad Debt Write Offs 3,050 $ Total Revenue 3,096,601 $ Total Expenses 3,043,155 $ BEGINNING CASH BALANCE 1,452,261 $ OPERATING REVENUE 3,096,601 $ OPERATING EXPENSES 2,457,461 $ 639,140 $ NON-OPERATING REVENUE (EXPENSES) (87,275) $ PASS THROUGH GRANT REVENUE(EXPENSES) - $ CAPITAL IMPROVEMENTS REVENUE(EXPENSES) (154,855) $ TOTAL PROJECTED CASH BALANCE 1,849,271 $ Restricted - Cash Reserves 695,949 $ PROJECTED ENDING UNRESTRICTED CASH 1,153,322 $ 2011-2012 2013-2014 Actual Budget Projected Budget STAFF LEVELS - Full Time 5 5 5 5 STAFF LEVELS - Regular Part Time 0 0 0 0 Fund Revenue 2,983,952 $ 3,368,042 $ $ 3,143,921 3,096,601 $ Fund Expenses by Category 336,710 $ 338,250 $ 345,709 $ 371,616 $ 103,594 $ 127,228 $ 106,237 $ 124,493 $ 1,658,547 $ 1,604,523 $ 1,656,966 $ 1,699,485 $ - $ - $ - $ - $ Transfers Out 322,507 $ 340,779 $ 340,779 $ 286,722 $ 497,673 $ 119,729 $ 119,728 $ - $ 195,343 $ 823,885 $ 593,865 $ 130,000 $ - $ - $ - $ 87,275 $ 3,114,374 $ 3,354,394 $ 3,163,284 $ 2,699,591 $ ($130,422) $13,648 ($19,363) $397,010 366,848 $ 342,166 $ 323,262 $ 340,514 $ 6,030 $ 2,700 $ 2,701 $ 3,050 $ 3,487,251 $ 3,699,260 $ 3,489,247 $ 3,043,155 $ Non-Capital Equip & Improvements Revenue Over(Under) Expenses Depreciation Bad Debt Write Offs Total Expenses Capital Improvements Program Operating Grants Debt Service Water Fund Summary This department provides for the operation and maintenance of the City’s treated water and raw water systems and storage tanks. It provides maintenance and support for water mains, valves, fire hydrants, pumps, and reservoirs within the water systems. Personnel Contractual & Administrative Costs Materials, Supplies & Maintenance Revenue FY13-14 Expenses FY13-14 3-Year Comparison 2012-2013 Fund Cash Flow Summary FY13-14 OPERATING SURPLUS(DEFICIT) Revenue, $3,096,601 Expenses, $3,043,155 $3,010,000 $3,020,000 $3,030,000 $3,040,000 $3,050,000 $3,060,000 $3,070,000 $3,080,000 $3,090,000 $3,100,000 $3,110,000 Revenue Compared to Expenses 127 ---PAGE BREAK--- ---PAGE BREAK--- FY11-12 FY12-13 FY12-13 FY13-14 Year End Approved Year End Adopted Actual Budget Projected Actual Budget OPERATING REVENUE 53-200-4630 MISCELLANEOUS REVENUE 36,205 $ 36,451 $ 11,743 $ 13,000 $ 53-200-4745 INTEREST REVENUE 20,755 $ 18,244 $ 18,839 $ 18,309 $ 53-200-4760 SALE OF ASSETS 732 $ - $ - $ - $ 53-200-4790 TRANSFERS IN 5,561 $ - $ - $ - $ 53-500-4523 CHARGES FOR UTILITY SERVICES 2,515,662 $ 2,525,781 $ 2,542,860 $ 2,674,792 $ 53-500-4526 CHARGES FOR UTILITY SERVICES - RW 320,298 $ 318,939 $ 320,655 $ 320,000 $ 53-500-4527 TAP FEES 28,542 $ 20,000 $ 12,270 $ 10,000 $ 53-500-4528 TAP FEES - RW 3,050 $ 700 $ 1,200 $ 500 $ 53-500-4529 HOOK UP FEES 33,027 $ 23,627 $ 22,356 $ 20,000 $ 53-500-4530 HOOK UP FEES - RW - $ 600 $ - $ - $ 53-500-4531 WATER CRANE SALES 16,515 $ 15,000 $ 15,184 $ 16,000 $ 53-500-4532 METER FEES 3,605 $ - $ - $ - $ 53-500-4544 HYDRANT WATER SALES - $ - $ - $ 24,000 $ 53-500-4903 GRANTS - WWDC WEST STRIP WATERMAIN PROJECT - $ 408,700 $ 198,814 $ - $ 2,983,952 $ 3,368,042 $ 3,143,921 $ 3,096,601 $ CAPITAL IMPROVEMENTS PROGRAM REVENUE - $ - $ - $ - $ 2,983,952 $ 3,368,042 $ 3,143,921 $ 3,096,601 $ EXPENSE 53-545-5110 SALARIES - REGULAR 208,524 $ 210,916 $ 219,359 $ 222,193 $ 53-545-5112 SALARIES - TEMPORARY / SEASONAL - $ - $ 1,035 $ 10,000 $ 53-545-5113 SALARIES - OVERTIME 6,211 $ 10,500 $ 7,848 $ 10,500 $ 53-545-5130 FICA EXPENSE 15,852 $ 16,938 $ 16,796 $ 18,566 $ 53-545-5131 HEALTH INSURANCE EXPENSE 73,963 $ 69,271 $ 68,998 $ 79,533 $ 53-545-5132 RETIREMENT CONTRIBUTIONS 22,384 $ 23,116 $ 23,678 $ 24,293 $ 53-545-5134 WORKERS COMPENSATION 7,387 $ 6,111 $ 6,299 $ 5,072 $ 53-545-5135 UNEMPLOYMENT INSURANCE 1,196 $ - $ 299 $ - $ 53-545-5137 LONG TERM DISABILITY INS 1,192 $ 1,398 $ 1,397 $ 1,458 $ 53-545-5140 EDUCATION & TRAINING 1,166 $ 2,375 $ 1,058 $ 2,375 $ Rural Water Assn FY13-14 $ 1,925 Norm Clark Safety Training FY13-14 $ 450 53-545-5142 SUBSTANCE TESTING 308 $ 350 $ 438 $ 350 $ 53-545-5160 TRAVEL & MEETINGS EXPENSE 607 $ 1,000 $ - $ 1,000 $ Rural Water Assn -Casper FY13-14 $ 1,000 53-545-5170 UNIFORMS 1,273 $ 1,900 $ 1,370 $ 1,900 $ 53-545-5210 DIESEL FUEL 3,924 $ 6,000 $ 5,282 $ 5,000 $ 53-545-5211 GASOLINE 9,346 $ 10,246 $ 9,766 $ 10,246 $ 53-545-5213 TOOLS 2,879 $ 3,000 $ 2,121 $ 3,000 $ 53-545-5220 CLAIMS AGAINST THE CITY 5,238 $ - $ - $ - $ 53-545-5234 MATERIALS & SUPPLIES 4,380 $ 5,700 $ 3,319 $ 5,700 $ 53-545-5236 SAFETY SUPPLIES & EQUIPMENT 1,071 $ 950 $ 905 $ 950 $ 53-545-5240 MAINTENANCE & REPAIRS - BUILDINGS 2,054 $ 2,850 $ 2,986 $ 1,350 $ 53-545-5241 MAINTENANCE & REPAIRS - EQUIPMENT 401 $ 1,500 $ 1,622 $ 1,500 $ 53-545-5243 MAINTENANCE & REPAIRS - SYSTEMS 50,955 $ 56,000 $ 46,742 $ 60,000 $ 53-545-5244 POSTAGE 955 $ 1,000 $ 1,638 $ 1,200 $ 53-545-5245 ASPHALT 11,298 $ 14,500 $ 9,133 $ 14,500 $ 53-545-5249 ALLOCATED FLEET MAINTENANCE 7,740 $ 19,857 $ 19,857 $ 15,422 $ 53-545-5310 BAD DEBT EXPENSE 750 $ 1,000 $ 553 $ 600 $ 53-545-5313 TAXES AND ASSESSMENTS 34,713 $ 35,466 $ 35,626 $ 36,340 $ 53-545-5314 UTILITIES 67,928 $ 67,373 $ 71,689 $ 84,157 $ City of Cody FY13-14 $ 71,386 Energy West FY13-14 $ 3,394 Rocky Mountain Power FY13-14 $ 6,422 Bresnan FY13-14 $ 791 Century Link FY13-14 $ 642 Verizon FY13-14 $ 1,523 53-545-5317 FRANCHISE FEES 125,799 $ 142,236 $ 141,835 $ 149,740 $ 53-545-5327 DUES & SUBSCRIPTIONS 842 $ 890 $ 625 $ 890 $ 53-545-5333 PROFESSIONAL FEES & SERVICES 225 $ 4,558 $ 2,774 $ 7,258 $ WATER FUND Account Description OPERATING REVENUE CAPITAL IMPROVEMENTS PROGRAM REVENUE TOTAL FUND REVENUE City of Cody FY13-14 Budget 128 ---PAGE BREAK--- FY11-12 FY12-13 FY12-13 FY13-14 Year End Approved Year End Adopted Actual Budget Projected Actual Budget WATER FUND Account Description City of Cody FY13-14 Budget Blackboard FY13-14 $ 2,058 Stage 2 DPR Testing FY13-14 $ 5,200 53-545-5350 UTILITY PURCHASES FOR RESALE 1,424,099 $ 1,350,000 $ 1,401,138 $ 1,417,500 $ 53-545-5360 LEASES & RENTALS - EQUIPMENT 4,191 $ 3,000 $ 2,726 $ 3,000 $ 53-545-5420 IMPROVEMENTS OTHER THAN BUILDING - $ - $ - $ 5,000 $ 53-545-5440 METERS 63,969 $ 66,560 $ 66,474 $ 64,000 $ 53-545-5450 FIRE HYDRANTS / EXTENSIONS 1,213 $ 14,000 $ 8,390 $ 14,000 $ 53-545-5464 SYSTEMS UPGRADE & EXPANSION - RW 16,253 $ 4,275 $ - $ 4,275 $ 53-545-5546 SPIRIT MTN SUBDIVISION WATERLINE REHAB 3,472 $ 96,527 $ 80,057 $ - $ 53-545-5550 SKYLINE/WEST STRIP WATERLINE 110,436 $ - $ - $ - $ 53-545-5552 WATER MAIN REHAB LT CHILDERS TO DUGGELEBY - $ 32,523 $ 17,660 $ - $ 53-545-5610 LOAN REPAYMENTS 466,722 $ 114,408 $ 114,407 $ - $ 53-545-5611 INTEREST EXPENSE 30,952 $ 5,321 $ 5,321 $ - $ 53-545-5770 BAD DEBT WRITE OFFS 6,030 $ 2,700 $ 2,701 $ 3,050 $ 53-545-5780 VEHICLE REPLACEMENT ALLOCATION 35,248 $ 53,892 $ 53,892 $ 24,855 $ 53-545-5785 DEPRECIATION EXPENSE 366,848 $ 342,166 $ 323,262 $ 340,514 $ 53-545-5790 TRANSFERS OUT 287,259 $ 286,887 $ 286,887 $ 261,867 $ 53-545-5903 GRANTS - WWDC WEST STRIP WATERMAIN PROJECT - $ 610,000 $ 421,284 $ - $ 3,487,251 $ 3,699,260 $ 3,489,247 $ 2,913,155 $ CAPITAL IMPROVEMENTS PROGRAM Land - $ - $ - $ - $ Land Improvements - $ - $ - $ - $ Buildings - $ - $ - $ - $ Improvements Other Than Buildings - $ - $ - $ - $ Infrastructure - $ - $ - $ - $ 53-545-7501 Water Main Replacement 16th St from Stampede to Park Ave. FY13-14 $ 130,000 130,000 $ Machinery & Equipment - $ - $ - $ - $ Furniture & Fixtures - $ - $ - $ - $ Intangibles - $ - $ - $ - $ - $ - $ - $ 130,000 $ 3,487,251 $ 3,699,260 $ 3,489,247 $ 3,043,155 $ TOTAL WATER FUND EXPENSES EXPENSES TOTAL CAPITAL IMPROVEMENTS PROGRAM EXPENSES 129 ---PAGE BREAK--- Category Amount Category Amount Operating Revenues Operating Expenses Local Taxes - $ Personnel 289,234 $ Licenses & Permits - $ Materials, Supplies & Maintenance 102,805 $ Fines & Assessments - $ Contractual & Administrative Costs 257,582 $ Intergovernmental - $ Operating Grants - $ Charges for Services 1,448,558 $ Operating Transfers Out 201,608 $ Miscellaneous Revenue 25,244 $ 851,228 $ Operating Grants & Contributions - $ Non-Operating Expenses Operating Transfers In - $ Debt Service - $ 1,473,802 $ Capital Transfers Out 39,225 $ Capital Improvements Program 480,240 $ Non-Operating Revenues Non-Capital Equip & Improvements 44,920 $ Sale of Assets - $ 564,385 $ Capital Grants & Contributions - $ Non Cash Expenses Capital Transfers In - $ Depreciation 450,443 $ - $ Bad Debt Write Offs 1,500 $ Total Revenue 1,473,802 $ Total Expenses 1,867,556 $ BEGINNING CASH BALANCE 1,396,830 $ OPERATING REVENUE 1,473,802 $ OPERATING EXPENSES 851,228 $ 622,574 $ NON-OPERATING REVENUE (EXPENSES) (44,920) $ PASS THROUGH GRANT REVENUE(EXPENSES) - $ CAPITAL IMPROVEMENTS REVENUE(EXPENSES) (519,465) $ TOTAL PROJECTED CASH BALANCE 1,455,018 $ Restricted - Cash Reserves 472,106 $ PROJECTED ENDING UNRESTRICTED CASH 982,913 $ 2011-2012 2013-2014 Actual Budget Projected Budget STAFF LEVELS - Full Time 3 3 3 3 STAFF LEVELS - Regular Part Time 0 0 0 0 Fund Revenue 1,155,464 $ 1,199,616 $ $ 1,146,683 1,473,802 $ Fund Expenses by Category 270,713 $ 282,057 $ 287,004 $ 289,234 $ 92,755 $ 98,760 $ 75,743 $ 102,805 $ 222,888 $ 373,650 $ 329,856 $ 257,582 $ - $ - $ - $ - $ Transfers Out 219,951 $ 204,109 $ 204,109 $ 240,833 $ - $ - $ - $ - $ 62,203 $ 113,235 $ 81,854 $ 480,240 $ - $ - $ - $ 44,920 $ 868,509 $ 1,071,811 $ 978,566 $ 1,415,613 $ $286,955 $127,805 $168,117 $58,188 404,513 $ 434,486 $ 422,318 $ 450,443 $ 2,584 $ 1,500 $ 1,481 $ 1,500 $ 1,275,606 $ 1,507,797 $ 1,402,365 $ 1,867,556 $ Expenses FY13-14 3-Year Comparison 2012-2013 Personnel Operating Grants Debt Service Non-Capital Equip & Improvements Revenue Over(Under) Expenses Depreciation Bad Debt Write Offs Total Expenses Fund Cash Flow Summary FY13-14 OPERATING SURPLUS(DEFICIT) Capital Improvements Program Wastewater Fund Summary This department provides for the treatment, monitoring, and maintenance of the City’s sewer lines, manholes, lagoons, and related systems. It also provides for monitoring, sampling, and testing of wastewater flows as required by the EPA and DEQ. Materials, Supplies & Maintenance Contractual & Administrative Costs Revenue FY13-14 Revenue, $1,473,802 Expenses, $1,867,556 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 $1,600,000 $1,800,000 $2,000,000 Revenue Compared to Expenses 130 ---PAGE BREAK--- ---PAGE BREAK--- FY11-12 FY12-13 FY12-13 FY13-14 Year End Approved Year End Adopted Actual Budget Projected Actual Budget OPERATING REVENUE 54-200-4630 MISCELLANEOUS REVENUE 5,207 $ 500 $ 6,704 $ 10,000 $ 54-200-4745 INTEREST REVENUE 13,093 $ 7,569 $ 16,213 $ 15,244 $ 54-200-4760 SALE OF ASSETS 641 $ - $ - $ - $ 54-200-4790 TRANSFERS IN 3,314 $ - $ - $ - $ 54-500-4516 RV DUMP REVENUE 1,075 $ 980 $ 1,126 $ 1,161 $ 54-500-4522 SEWER IMPACT FEES 2,872 $ 45,055 $ 1,135 $ 45,000 $ 54-500-4523 CHARGES FOR UTILITY SERVICES 1,094,551 $ 1,115,512 $ 1,101,236 $ 1,372,397 $ 54-500-4533 PLANT INVESTMENT FEES 34,711 $ 30,000 $ 20,269 $ 30,000 $ 1,155,464 $ 1,199,616 $ 1,146,683 $ 1,473,802 $ CAPITAL IMPROVEMENTS PROGRAM REVENUE - $ - $ - $ - $ 1,155,464 $ 1,199,616 $ 1,146,683 $ 1,473,802 $ EXPENSES 54-550-5110 SALARIES - REGULAR 179,313 $ 183,967 $ 191,996 $ 192,314 $ 54-550-5112 SALARIES - TEMPORARY / SEASONAL 6,493 $ 14,191 $ 12,496 $ 7,740 $ 54-550-5113 SALARIES - OVERTIME 6,423 $ 7,000 $ 4,973 $ 7,500 $ 54-550-5130 FICA EXPENSE 14,106 $ 15,192 $ 15,299 $ 15,878 $ 54-550-5131 HEALTH INSURANCE EXPENSE 37,408 $ 35,005 $ 34,326 $ 39,330 $ 54-550-5132 RETIREMENT CONTRIBUTIONS 19,321 $ 20,014 $ 20,489 $ 20,861 $ 54-550-5134 WORKERS COMPENSATION 6,613 $ 5,481 $ 5,781 $ 4,338 $ 54-550-5135 UNEMPLOYMENT INSURANCE - $ - $ 450 $ - $ 54-550-5137 LONG TERM DISABILITY INS 1,035 $ 1,207 $ 1,194 $ 1,273 $ 54-550-5140 EDUCATION & TRAINING 1,149 $ 1,140 $ 795 $ 1,140 $ Rural Water Assn FY13-14 $ 435 WY Water Quality FY13-14 $ 435 Norm Clark Safety Training FY13-14 $ 270 54-550-5142 SUBSTANCE TESTING 319 $ 315 $ 275 $ 315 $ 54-550-5160 TRAVEL & MEETINGS EXPENSE 898 $ 1,425 $ 611 $ 1,425 $ Rural Water Assn FY13-14 $ 712 WY Water Quality FY13-14 $ 713 54-550-5170 UNIFORMS 674 $ 750 $ 750 $ 750 $ 54-550-5210 DIESEL FUEL 5,303 $ 4,600 $ 5,561 $ 4,600 $ 54-550-5211 GASOLINE 4,159 $ 4,550 $ 4,199 $ 4,550 $ 54-550-5213 TOOLS 905 $ 1,000 $ 910 $ 1,000 $ 54-550-5231 CHEMICALS - LAB SUPPLIES 1,795 $ 3,500 $ 2,487 $ 3,500 $ 54-550-5234 MATERIALS & SUPPLIES 1,949 $ 2,707 $ 2,141 $ 2,707 $ 54-550-5236 SAFETY SUPPLIES & EQUIPMENT 429 $ 950 $ 993 $ 950 $ 54-550-5240 MAINTENANCE & REPAIRS - BUILDINGS 2,853 $ 3,500 $ 681 $ 3,500 $ 54-550-5241 MAINTENANCE & REPAIRS - EQUIPMENT 23,174 $ 25,000 $ 10,904 $ 25,000 $ 54-550-5243 MAINTENANCE & REPAIRS - SYSTEMS 38,341 $ 36,700 $ 33,147 $ 36,700 $ 54-550-5244 POSTAGE - $ 2,000 $ 1,666 $ 2,000 $ 54-550-5249 ALLOCATED FLEET MAINTENANCE 10,808 $ 10,623 $ 10,623 $ 14,668 $ 54-550-5310 BAD DEBT EXPENSE 335 $ 800 $ 205 $ 200 $ 54-550-5314 UTILITIES 166,994 $ 182,418 $ 147,587 $ 178,507 $ City of Cody FY13-14 $ 169,413 Energy West FY13-14 $ 1,731 Rocky Mountain Power FY13-14 $ 4,710 Bresnan FY13-14 $ 737 Century Link FY13-14 $ 1,309 Verizon FY13-14 $ 608 54-550-5317 FRANCHISE FEES 54,728 $ 55,776 $ 55,056 $ 68,620 $ 54-550-5333 PROFESSIONAL FEES & SERVICES - $ 127,058 $ 123,643 $ 2,657 $ Blackboard FY13-14 $ 2,057 Misc FY13-14 $ 600 54-550-5335 SECURITY SYSTEM MONITORING 318 $ 325 $ 318 $ 325 $ 54-550-5337 RIGHT OF WAY CLEARING - $ 4,038 $ 2,248 $ 4,038 $ 54-550-5338 WEED & PEST CONTROL - $ 250 $ 41 $ 250 $ 54-550-5360 LEASES & RENTALS - EQUIPMENT 513 $ 2,985 $ 758 $ 2,985 $ 54-550-5435 MACHINERY & EQUIPMENT 8,420 $ 10,000 $ 2,290 $ 8,500 $ WASTEWATER FUND Account Description OPERATING REVENUE CAPITAL IMPROVEMENTS PROGRAM REVENUE TOTAL FUND REVENUE City of Cody FY13-14 Budget 131 ---PAGE BREAK--- FY11-12 FY12-13 FY12-13 FY13-14 Year End Approved Year End Adopted Actual Budget Projected Actual Budget WASTEWATER FUND Account Description City of Cody FY13-14 Budget 54-550-5440 METERS 10,373 $ 14,720 $ 14,714 $ 14,720 $ 54-550-5465 SYSTEMS UPGRADE & EXPANSION 43,410 $ 88,515 $ 64,850 $ 21,700 $ 54-550-5770 BAD DEBT WRITE OFFS 2,584 $ 1,500 $ 1,481 $ 1,500 $ 54-550-5780 VEHICLE REPLACEMENT ALLOCATION 24,897 $ 9,503 $ 9,503 $ 39,225 $ 54-550-5785 DEPRECIATION EXPENSE 404,513 $ 434,486 $ 422,318 $ 450,443 $ 54-550-5790 TRANSFERS OUT 195,054 $ 194,606 $ 194,606 $ 201,608 $ 1,275,606 $ 1,507,797 $ 1,402,365 $ 1,387,316 $ CAPITAL IMPROVEMENTS PROGRAM Land - $ - $ - $ - $ Land Improvements - $ - $ - $ - $ Buildings - $ - $ - $ - $ Improvements Other Than Buildings - $ - $ - $ - $ Infrastructure - $ - $ - $ - $ 54-550-7502 New Cooper Lane Sewer Main FY13-14 $ 480,240 - $ - $ - $ 480,240 $ Machinery & Equipment - $ - $ - $ - $ Furniture & Fixtures - $ - $ - $ - $ Intangibles - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 480,240 $ 1,275,606 $ 1,507,797 $ 1,402,365 $ 1,867,556 $ TOTAL FUND EXPENSES EXPENSES TOTAL CAPITAL IMPROVEMENTS PROGRAM EXPENSES 132 ---PAGE BREAK--- Category Amount Category Amount Operating Revenues Operating Expenses Local Taxes - $ Personnel 954,310 $ Licenses & Permits - $ Materials, Supplies & Maintenance 199,426 $ Fines & Assessments - $ Contractual & Administrative Costs 9,282,070 $ Intergovernmental - $ Operating Grants - $ Charges for Services 11,378,473 $ Operating Transfers Out 578,675 $ Miscellaneous Revenue 35,372 $ 11,014,481 $ Operating Grants & Contributions - $ Non-Operating Expenses Operating Transfers In - $ Debt Service - $ 11,413,845 $ Capital Transfers Out 163,340 $ Capital Outlay 403,404 $ Non-Operating Revenues Non-Capital Equip & Improvements 179,095 $ Sale of Assets 10,000 $ 745,839 $ Capital Grants & Contributions 249,041 $ Non Cash Expenses Capital Transfers In - $ Depreciation 473,092 $ 259,041 $ Bad Debt Write Offs 8,400 $ Total Revenue 11,672,886 $ Total Expenses 12,241,812 $ BEGINNING CASH BALANCE 2,391,779 $ OPERATING REVENUE 11,413,845 $ OPERATING EXPENSES 11,014,481 $ 399,364 $ NON-OPERATING REVENUE (EXPENSES) (169,095) $ PASS THROUGH GRANT REVENUE(EXPENSES) - $ CAPITAL IMPROVEMENTS REVENUE(EXPENSES) (317,703) $ TOTAL PROJECTED CASH BALANCE 2,304,345 $ Restricted - Cash Reserves 2,414,133 $ PROJECTED ENDING UNRESTRICTED CASH (109,787) $ 2011-2012 2013-2014 Actual Budget Projected Budget STAFF LEVELS - Full Time 10 10 10 10 STAFF LEVELS - Regular Part Time 0 0 0 0 Fund Revenue 10,131,552 $ 10,863,577 $ $ 11,591,806 11,672,886 $ Fund Expenses by Category 871,974 $ 896,447 $ 924,669 $ 954,310 $ 156,505 $ 182,603 $ 178,818 $ 199,426 $ 7,479,105 $ 9,088,994 $ 9,068,814 $ 9,282,070 $ - $ - $ - $ - $ Transfers Out 730,899 $ 651,439 $ 651,439 $ 742,015 $ 426,706 $ 489,550 $ 466,494 $ - $ Capital Outlay 900,613 $ 465,827 $ 308,243 $ 403,404 $ - $ - $ - $ 179,095 $ 10,565,802 $ 11,774,860 $ 11,598,477 $ 11,760,320 $ ($434,250) ($911,283) ($6,671) ($87,434) 406,711 $ 432,457 $ 399,037 $ 473,092 $ 11,222 $ 4,600 $ 4,587 $ 8,400 $ 10,983,735 $ 12,211,917 $ 12,002,101 $ 12,241,812 $ Expenses FY13-14 3-Year Comparison 2012-2013 Personnel Operating Grants Debt Service Non-Capital Equip & Improvements Revenue Over(Under) Expenses Depreciation Bad Debt Write Offs Total Expenses Fund Cash Flow Summary FY13-14 OPERATING SURPLUS(DEFICIT) Electric Fund Summary This department provides for the operation and maintenance of the City’s electric utility. The City provides electrical service to residential, commercial, and industrial customers within the City’s boundaries. It also provides technical support to other departments and has an established meter testing program. Materials, Supplies & Maintenance Contractual & Administrative Costs Revenue FY13-14 Revenue, $11,672,886 Expenses, $12,241,812 $11,300,000 $11,400,000 $11,500,000 $11,600,000 $11,700,000 $11,800,000 $11,900,000 $12,000,000 $12,100,000 $12,200,000 $12,300,000 Revenue Compared to Expenses 133 ---PAGE BREAK--- ---PAGE BREAK--- FY11-12 FY12-13 FY12-13 FY13-14 Year End Approved Year End Adopted Actual Budget Projected Actual Budget OPERATING REVENUE 55-200-4630 MISCELLANEOUS REVENUE 42,236 $ 50,245 $ 54,040 $ 3,800 $ 55-200-4745 INTEREST REVENUE 39,585 $ 35,136 $ 36,345 $ 31,572 $ 55-200-4760 SALE OF ASSETS 32,600 $ 15,000 $ 48,989 $ 10,000 $ 55-500-4523 CHARGES FOR UTILITY SERVICES 9,936,033 $ 10,470,509 $ 11,355,670 $ 11,268,817 $ 55-500-4529 HOOK UP FEES 6,881 $ 8,000 $ 51,304 $ 15,000 $ 55-500-4540 SUBDIVISION DEVELOPMENT FEES 61,348 $ 72,475 $ 6,181 $ 10,000 $ 55-500-4545 SERVICE EXTENSION FEES - $ - $ - $ 67,632 $ 55-500-4546 POLE ATTACHMENT FEES - $ - $ - $ 17,024 $ 55-500-4842 GRANTS - ARRA ENERGY EFFICIENT 12,869 $ - $ - $ - $ 10,131,552 $ 10,651,365 $ 11,552,529 $ 11,423,845 $ CAPITAL IMPROVEMENTS PROGRAM REVENUE 55-500-4904 Grants-SLIB Olive Glenn Subdivision Phase 1 FY12-13 $ 212,212 - $ 212,212 $ 39,277 $ - $ 55-500-6503 Grants-SLIB Olive Glenn Subdivision Phase 2 FY13-14 $ 205,812 - $ - $ - $ 205,812 $ 55-500-6506 West Strip Commercial Lines Reimbursement FY13-14 $ 43,229 - $ - $ - $ 43,229 $ - $ 212,212 $ 39,277 $ 249,041 $ 10,131,552 $ 10,863,577 $ 11,591,806 $ 11,672,886 $ EXPENSES 55-560-5110 SALARIES - REGULAR 623,083 $ 633,319 $ 656,195 $ 651,236 $ 55-560-5112 SALARIES - TEMPORARY / SEASONAL - $ - $ 2,207 $ 3,600 $ 55-560-5113 SALARIES - OVERTIME 13,293 $ 13,000 $ 14,649 $ 13,500 $ 55-560-5130 FICA EXPENSE 47,265 $ 49,400 $ 50,011 $ 51,128 $ 55-560-5131 HEALTH INSURANCE EXPENSE 96,739 $ 111,609 $ 109,748 $ 147,146 $ 55-560-5132 RETIREMENT CONTRIBUTIONS 66,188 $ 67,158 $ 69,300 $ 69,398 $ 55-560-5134 WORKERS COMPENSATION 21,891 $ 17,823 $ 18,573 $ 13,968 $ 55-560-5137 LONG TERM DISABILITY INS 3,515 $ 4,138 $ 3,986 $ 4,334 $ 55-560-5140 EDUCATION & TRAINING 1,203 $ 2,035 $ 1,677 $ 5,825 $ RMEL Fall Workshop FY13-14 $ 525 Merchant Meter Training - Ron FY13-14 $ 550 Recloser School FY13-14 $ 4,750 55-560-5142 SUBSTANCE TESTING 815 $ 1,000 $ 826 $ 1,000 $ 55-560-5160 TRAVEL & MEETINGS EXPENSE 817 $ 1,800 $ 855 $ 1,890 $ RMEL Fall Workshop - Bert FY13-14 $ 405 O&M Meetings - WMPA (Dane) FY13-14 $ 405 WUEA Meetings - Bert FY13-14 $ 405 Miscellaneous FY13-14 $ 675 55-560-5170 UNIFORMS 4,414 $ 8,625 $ 8,001 $ 7,740 $ FR Clothing - Levi's FY13-14 $ 2,880 FR Clothing - Shirts FY13-14 $ 3,600 Boots FY13-14 $ 1,260 55-560-5210 DIESEL FUEL 17,453 $ 15,000 $ 14,561 $ 15,000 $ 55-560-5211 GASOLINE 12,157 $ 10,500 $ 11,956 $ 10,500 $ 55-560-5213 TOOLS 17,452 $ 9,550 $ 9,943 $ 17,235 $ Burndy 12 Ton Crimpers FY13-14 $ 3,850 Huskie ECO-EZ Crimper FY13-14 $ 2,035 Air Compressor FY13-14 $ 1,500 Temporary Dead End Arms FY13-14 $ 2,600 Strap Hoist Link Sticks FY13-14 $ 780 1 Ton Hoist FY13-14 $ 3,060 4-Way Ripley Tool FY13-14 $ 590 M28 Batteries FY13-14 $ 500 Hydraulic Chainsaw (replacement) FY13-14 $ 1,820 Hand tools - miscellaneous FY13-14 $ 500 55-560-5220 CLAIMS AGAINST THE CITY 1,027 $ - $ - $ - $ ELECTRIC FUND Account Description OPERATING REVENUE CAPITAL IMPROVEMENTS PROGRAM REVENUE TOTAL FUND REVENUE City of Cody FY13-14 Budget 134 ---PAGE BREAK--- FY11-12 FY12-13 FY12-13 FY13-14 Year End Approved Year End Adopted Actual Budget Projected Actual Budget ELECTRIC FUND Account Description City of Cody FY13-14 Budget 55-560-5230 CABLE 11,021 $ 27,750 $ 26,321 $ 26,050 $ Primary Cable FY13-14 $ 22,500 Secondary Cable FY13-14 $ 3,000 Streetlight Cable FY13-14 $ 550 55-560-5234 MATERIALS & SUPPLIES 9,269 $ 10,000 $ 9,584 $ 10,000 $ 55-560-5235 PROMOTIONAL MATERIALS - $ 100 $ - $ - $ 55-560-5236 SAFETY SUPPLIES & EQUIPMENT 7,212 $ 7,650 $ 7,862 $ 13,305 $ Glove/Sleeve Replacement FY13-14 $ 1,350 Glove Testing FY13-14 $ 2,780 Supervisor Safety Bulletin FY13-14 $ 475 Cover-Up Replacement FY13-14 $ 2,900 Fall Protection (OSHA) - 4 FY13-14 $ 2,800 Lock-out/Tag-out Kits FY13-14 $ 500 Welding Screens & Table FY13-14 $ 2,500 55-560-5240 MAINTENANCE & REPAIRS - BUILDINGS 1,304 $ 2,010 $ 2,029 $ 1,485 $ Pest Control FY13-14 $ 660 Minske Sink Replacement FY13-14 $ 825 55-560-5241 MAINTENANCE & REPAIRS - EQUIPMENT 5,189 $ 6,150 $ 7,818 $ 7,250 $ Truck Testing FY13-14 $ 3,000 Tool Testing FY13-14 $ 1,000 Copier Maintenance FY13-14 $ 250 Outside Service Repairs FY13-14 $ 3,000 55-560-5243 MAINTENANCE & REPAIRS - SYSTEMS 22,147 $ 20,420 $ 19,970 $ 24,275 $ Power Poles FY13-14 $ 7,100 Hardware FY13-14 $ 2,175 Line Protection FY13-14 $ 1,500 Wildlife Protection FY13-14 $ 3,000 Gang Operated Switches FY13-14 $ 10,500 55-560-5249 ALLOCATED FLEET MAINTENANCE 21,960 $ 24,113 $ 24,111 $ 39,871 $ 55-560-5260 MAINTENANCE & REPAIRS - SUBSTATIONS 2,325 $ 15,500 $ 12,975 $ 3,000 $ Cover-Up Installation FY13-14 $ 3,000 55-560-5261 MAINTENANCE & REPAIRS - METERS 2,981 $ 2,000 $ 1,466 $ 3,000 $ Covers FY13-14 $ 1,000 Seals FY13-14 $ 1,000 Rings FY13-14 $ 500 Wire FY13-14 $ 500 55-560-5262 MAINTENANCE & REPAIRS-SERVICE DROPS 13,300 $ 15,000 $ 15,367 $ 7,000 $ Old Service Repairs FY13-14 $ 5,000 Replacement cable & conduit FY13-14 $ 2,000 55-560-5263 MAINTENANCE & REPAIRS - STREET LIGHTS 4,458 $ 3,400 $ 3,496 $ 5,000 $ Lamps FY13-14 $ 400 Ballasts FY13-14 $ 200 Fixtures/Poles FY13-14 $ 3,600 Photocells FY13-14 $ 800 55-560-5310 BAD DEBT EXPENSE 3,731 $ 3,800 $ 4,165 $ 4,500 $ 55-560-5313 TAXES 128,321 $ 95,454 $ 95,458 $ 83,682 $ 55-560-5314 UTILITIES 11,411 $ 12,420 $ 10,199 $ 17,316 $ City of Cody & Energy West FY13-14 $ 12,040 Bresnan FY13-14 $ 1,900 Century Link FY13-14 $ 1,176 Verizon FY13-14 $ 2,200 55-560-5315 UTILITIES - STREET LIGHTS 46,984 $ 50,940 $ 47,435 $ 52,500 $ 55-560-5317 FRANCHISE FEES 298,087 $ 314,115 $ 340,670 $ 563,441 $ 55-560-5323 COMPUTER SUPPORT SERVICES - $ 1,300 $ - $ 1,595 $ License Fee - mapping program FY13-14 $ 1,595 55-560-5327 DUES & SUBSCRIPTIONS 3,123 $ 3,675 $ 3,358 $ 3,820 $ RMEL FY13-14 $ 480 APPA FY13-14 $ 2,700 NFPA FY13-14 $ 150 Quad States FY13-14 $ 65 NEC/NESC FY13-14 $ 125 135 ---PAGE BREAK--- FY11-12 FY12-13 FY12-13 FY13-14 Year End Approved Year End Adopted Actual Budget Projected Actual Budget ELECTRIC FUND Account Description City of Cody FY13-14 Budget Utility Line Design FY13-14 $ 300 55-560-5333 PROFESSIONAL FEES & SERVICES 53,517 $ 20,790 $ 5,377 $ 22,058 $ Surveying & Staking FY13-14 $ 20,000 Blackboard System FY13-14 $ 2,058 55-560-5337 RIGHT OF WAY CLEARING 6,740 $ 6,500 $ 2,985 $ 6,500 $ Contract Line Clearing FY13-14 $ 6,500 55-560-5350 UTILITY PURCHASES FOR RESALE 6,927,191 $ 8,580,000 $ 8,503,768 $ 8,521,858 $ 55-560-5355 INVENTORY PURCHASES - $ - $ 55,399 $ - $ 55-560-5360 LEASES & RENTALS - EQUIPMENT - $ - $ - $ 4,800 $ Eqpt lease - trencher & skidsteer FY13-14 $ 4,800 55-560-5420 IMPROVEMENTS OTHER THAN BUILDING 180 $ - $ - $ 1,378 $ Shelving, Pipe Racks, Misc. $ 1,378 55-560-5425 FURNITURE & FIXTURES 460 $ - $ - $ 3,475 $ Cabinets & Counter Top FY13-14 $ 2,600 Window Tinting FY13-14 $ 550 Blue Print Stand FY13-14 $ 325 55-560-5430 COMPUTER EQUIPMENT & SOFTWARE 945 $ - $ - $ - $ 55-560-5435 MACHINERY & EQUIPMENT 8,053 $ 11,325 $ 11,550 $ 900 $ Flat Screen for Training FY13-14 $ 900 55-560-5440 METERS 72,000 $ 63,860 $ 56,976 $ 63,860 $ Commercial Meter Remote Upgrades Itron FY13-14 $ 63,860 55-560-5455 TRANSFORMERS 37,079 $ 37,244 $ 13,616 $ 26,000 $ Repair & New Svc Transformers FY13-14 $ 15,000 West Strip Car Wash FY13-14 $ 6,000 Mountain Spirit Ph 3 FY13-14 $ 5,000 55-560-5456 NEW STREET LIGHTS 57,651 $ 19,420 $ 9,242 $ 9,890 $ ARS - Big Horn Avenue Streetlight Ext. FY13-14 $ 9,890 55-560-5465 SYSTEMS UPGRADE & EXPANSION 34,332 $ 19,000 $ 19,394 $ 73,592 $ 23rd St OH Line FY13-14 $ 20,247 Cougar Ave OH Reconductor FY13-14 $ 862 Heart Mtn St OH Line FY13-14 $ 8,773 Newton Avenue OH Line FY13-14 $ 14,964 Gee Properties Line Conversion FY13-14 $ 16,037 West Strip Car Wash FY13-14 $ 10,849 16th Street Cable Replacement FY13-14 $ 1,860 55-560-5547 NORTH CODY 2AB PROJECT 646,350 $ 25,000 $ 15,074 $ - $ 55-560-5551 BLACKBURN PUD PROJECT 43,563 $ - $ - $ - $ 55-560-5553 HAMPTON INN PROJECT - $ 32,375 $ - $ - $ 55-560-5610 LOAN REPAYMENTS 375,000 $ 446,000 $ 434,194 $ - $ 55-560-5611 INTEREST EXPENSE 51,706 $ 43,550 $ 32,300 $ - $ 55-560-5770 BAD DEBT WRITE OFFS 11,222 $ 4,600 $ 4,587 $ 8,400 $ 55-560-5780 VEHICLE REPLACEMENT ALLOCATION 99,223 $ 24,308 $ 24,308 $ 163,340 $ 55-560-5785 DEPRECIATION EXPENSE 406,711 $ 432,457 $ 399,037 $ 473,092 $ 55-560-5790 TRANSFERS OUT 631,676 $ 627,131 $ 627,131 $ 578,675 $ 10,983,735 $ 11,954,314 $ 11,819,710 $ 11,838,408 $ CAPITAL IMPROVEMENTS PROGRAM Land - $ - $ - $ - $ Land Improvements - $ - $ - $ - $ Buildings - $ - $ - $ - $ Improvements Other Than Buildings - $ - $ - $ - $ Infrastructure - $ - $ - $ - $ 55-560-5904 Grants - SLIB Olive Glenn Sub Phase 1 FY12-13 $ 268,603 - $ 257,603 $ 182,391 $ - $ 55-560-7503 Grants - SLIB Olive Glenn Sub Phase 2 FY13-14 $ 206,437 - $ - $ - $ 206,437 $ 55-560-7504 Beacon Hill Tie Line Phase 1 FY13-14 $ 112,692 - $ - $ - $ 112,692 $ 55-560-7505 River's Bend Takeover FY13-14 $ 25,517 - $ - $ - $ 25,517 $ EXPENSES 136 ---PAGE BREAK--- FY11-12 FY12-13 FY12-13 FY13-14 Year End Approved Year End Adopted Actual Budget Projected Actual Budget ELECTRIC FUND Account Description City of Cody FY13-14 Budget 55-560-7506 West Strip Commercial Development Lines FY13-14 $ 43,229 - $ - $ - $ 43,229 $ Machinery & Equipment - $ - $ - $ - $ 55-560-7605 Spinlab Bird Dog Meter Analyzer FY13-14 $ 7,185 - $ 7,185 $ Furniture & Fixtures - $ - $ - $ - $ Intangibles - $ - $ - $ - $ 55-560-7801 Autodesk Utility Design Software FY13-14 $ 8,344 - $ - $ - $ 8,344 $ - $ 257,603 $ 182,391 $ 403,404 $ 10,983,735 $ 12,211,917 $ 12,002,101 $ 12,241,812 $ TOTAL FUND EXPENSES CAPITAL IMPROVEMENTS PROGRAM EXPENSES 137 ---PAGE BREAK--- CAPITAL IMPROVEMENTS OVERVIEW City of Cody FY13-14 Budget Overview In 2013 the City Council adopted the Capital Improvements Program (CIP) as part of the Financial Management Policy. The CIP is a planning process that identifies the capital investments the City of Cody intends to make over a period of time. This program is designed to:  Facilitate inter‐departmental participation in the identification of potential capital improvement projects and purchases;  Identify the current and future capital needs in each area of service within the City;  Prioritize capital projects and purchases within each service area;  Match available financial resources to the capital needs of the community. The CIP is a multi‐year, fiscal planning document that identifies long‐term improvements to the City’s infrastructure and facilities, and provides a program for prioritizing, scheduling and funding. It is comprised of two parts: a capital budget, which is the upcoming fiscal year’s plan; and a capital program, which is the plan for capital expenditures for the four years beyond the capital budget. The five‐year CIP will be evaluated annually to account for changes in funding availability, project costs and priorities. Capital Projects Defined A capital infrastructure or improvement project is defined as:  Infrastructure or improvement projects as defined by the City’s Capital Assets Policy with a minimum total cost of $25,000  Purchase of equipment as defined by the City’s Capital Assets Policy with a minimum individual cost of $5,000  Purchase of land or intangibles as defined by the City’s Capital Assets Policy with a minimum total cost of $5,000 The resulting project or purchase must have a useful life of more than one year and will result in the creation of a new asset or the extension of an existing asset’s useful life, value and/or operational capacity. CIP Development Process Each year as part of the budget process, capital project request forms are submitted by City departments. Forms are to be submitted for all needed improvements and purchases that should be constructed or started during the next five fiscal years. The request forms include a description of the scope and justification for a project as well as a budget for anticipated costs and expected funding sources. Project requests are reviewed by the Department Heads and Budget Committee as part of the budgeting process and determinations are made which projects will move forward to the proposed budget for Council consideration. If approved by the Council the CIP budget is adopted along with the annual operating budget. Occasionally, unforeseen needs, changing cost and revenue realities or shifts in City priorities will cause a project, or a number of projects, to be either bumped forward or back in the five‐year schedule and any changes of this nature would be reflected in future CIP documents. Changes to a current year’s plan would require Council action. 138 ---PAGE BREAK--- CAPITAL IMPROVEMENTS OVERVIEW City of Cody FY13-14 Budget 5‐Year Capital Improvements Program The five year CIP for FY13‐14 through FY17‐18 presents the City’s plan for infrastructure development and improvements as well as capital equipment purchases. As part of the budget process, the Council will adopt the first year of the CIP with the remaining four years recommended as a plan for future expenditures. Expenditures in the five‐year plan total $16,362,220. Two capital projects which are already in progress were moved to the CIP and have a prior year expense of $288,803 which is also reflected as part of the CIP total. $288,803 $2,057,552 $1,750,932 $3,485,328 $2,618,362 $6,161,243 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 Prior Years FY13‐14 FY14‐15 FY15‐16 FY16‐17 FY17‐18 Capital Improvements Program Summary by Year ‐ All Funds General Fund 24% Water Fund 15% Wastewater Fund 54% Electric Fund 7% Capital Improvements Program Expenditures ‐ All Funds 139 ---PAGE BREAK--- CAPITAL IMPROVEMENTS OVERVIEW City of Cody FY13-14 Budget CIP projects are funded through a variety of sources including capital grants, contributions, State funding and cash reserves. The following chart shows the relative breakdown of funding sources for all the projects contained in the FY13‐14 through FY17‐18 plan. The City anticipates issuing $1,680,267 in debt for the wastewater primary treatment plant and lagoon project scheduled in FY15‐16 through FY17‐18. Capital Grants 51% Direct Distribution 9% Contributions 1% Debt Issuance 10% Cash Reserves 29% Capital Improvements Program Funding Sources ‐ All Funds Amounts and types of funding sources can vary significantly and change from year to year based on the projects being constructed and the funding sources available. While the City actively looks to obtain grants where available, the City still provides its own source of funds for a portion of the cost. Any given project can have funding from more than one source. For instance, a major infrastructure project may be funded partially through a grant, partially through Direct Distribution funds and partially through cash reserves. Each project in the CIP has all anticipated funding sources clearly identified. FY13‐14 Capital Improvements Program Total CIP expenditure budget for FY13‐14 is $2,057,552 and is broken down by fund as follows: FUND FY 13‐14 AMOUNT General Fund $ 1,043,908 Water Fund $ 130,000 Wastewater Fund $ 480,240 Electric Fund $ 403,404 TOTAL $ 2,057,552 140 ---PAGE BREAK--- CAPITAL IMPROVEMENTS OVERVIEW City of Cody FY13-14 Budget General Fund 51% Water Fund 6% Wastewater Fund 23% Electric Fund 20% FY13‐14 Capital Improvements Expenditures ‐ All Funds A variety of expenditures are planned for FY13‐14 including machinery & equipment, improvements, intangibles, and infrastructure. Infrastructure makes up the largest portion of the capital improvements at $1,919,364. Infrastructure improvements include streets, parking lots, water and sewer lines, electric lines and systems and storm drainage systems. Improvements other than 5.06% Infrastructure 93.28% Machinery & Equipment 1.25% Intangibles 0.41% FY13‐14 Capital Improvements Expenditures by Category‐ All Funds 141 ---PAGE BREAK--- CAPITAL IMPROVEMENTS OVERVIEW City of Cody FY13-14 Budget Total revenue sources for the CIP budgets include capital grants & contributions, Direct Distribution funding and cash reserves. The City anticipates that the majority of FY13‐14 CIP expenses will be funded through capital grants, contributions and Direct Distribution funding. FUND FY 13‐14 AMOUNT Capital Grants $ 817,647 Direct Distribution $ 431,191 Capital Contributions $ 43,229 Cash Reserves $ 765,485 TOTAL $ 2,057,552 Capital Grants 40% Direct Distribution 21% Contributions 2% Cash Reserves 37% FY 13‐14 Capital Improvements Program Funding Sources ‐ All Funds 142 ---PAGE BREAK--- ---PAGE BREAK--- Project Title Category Prior Years FY13‐14 FY14‐15 FY15‐16 FY16‐17 FY17‐18 TOTAL City Hall Copy Machine Equipment $0 $0 $24,500 $0 $0 $0 $24,500 Total Administrative Services $0 $0 $24,500 $0 $0 $0 $24,500 Gator Top Dresser Slide In Equipment $0 $7,000 $0 $0 $0 $0 $7,000 Beck Lake Automated Gate Equipment $0 $6,000 $0 $0 $0 $0 $6,000 Sickle Bar Mower Equipment $0 $0 $5,000 $0 $0 $0 $5,000 Babe Ruth Multipurpose Field Light Upgrade Equipment $0 $0 $185,000 $0 $0 $0 $185,000 Glendale Park Play Equipment Equipment $0 $0 $0 $100,000 $0 $0 $100,000 Mentok Park Play Equipment Equipment $0 $0 $0 $85,000 $0 $0 $85,000 Senior Ballfield Lighting Upgrade Equipment $0 $0 $0 $0 $0 $190,550 $190,550 Soccer Complex Land Improvements 0 $0 $283,735 $0 $0 $0 $283,735 Beck Lake Bike Park Improvements other than $0 $0 $90,000 $100,000 $125,000 $0 $315,000 City Park Old Restroom Renovation Improvements other than $0 $0 $25,000 $0 $0 $0 $25,000 City Park Tennis Court Resurfacing Improvements other than $0 $0 $38,000 $0 $0 $0 $38,000 Total Parks Maintenance $0 $13,000 $626,735 $285,000 $125,000 $190,550 $1,240,285 Floor Scrubber Equipment $0 $5,500 $0 $0 $0 $0 $5,500 Auditorium Sound System Equipment $0 $0 $28,000 $0 $0 $0 $28,000 Total Public Facilities $0 $5,500 $28,000 $0 $0 $0 $33,500 Rec Center Carpet Replacement Improvements other than $0 $0 $0 $90,000 $0 $0 $90,000 Total Recreation $0 $0 $0 $90,000 $0 $0 $90,000 Replacement Pool Filter Sand Equipment $0 $0 $8,447 $0 $0 $0 $8,447 Total Aquatics $0 $0 $8,447 $0 $0 $0 $8,447 Parking Lot Paving ‐ E. Sheridan Ave Softball Field Improvements other than $0 $0 $0 $200,130 $0 $0 $200,130 Parking Lot Paving ‐ Rumsey Ave Improvements other than $0 $54,159 $0 $0 $0 $0 $54,159 Parking Lot Paving ‐ Rec Center Overflow Improvements other than $0 $0 $0 $100,030 $0 $0 $100,030 Parking Lot Paving ‐ Auditorium Improvements other than $0 $50,000 $0 $0 $0 $0 $50,000 16th Street Storm Drainage Improvements & Street Reconstruction Alger Infrastructure $20,200 $621,926 $0 $0 $0 $0 $642,126 16th Street Storm Drainage Improvements & Street Reconstruction Stampede Infrastructure $0 $299,323 $0 $0 $0 $0 $299,323 Street Reconstruction ‐ Wyoming Ave Infrastructure $0 $0 $124,387 $0 $0 $0 $124,387 Storm Drainage Improvements ‐ 12th Street Infrastructure $0 $0 $250,000 $0 $0 $0 $250,000 Street Reconstruction ‐ Bleistein Ave Infrastructure $0 $0 $0 $53,777 $0 $0 $53,777 GENERAL FUND 5‐Year Capital Improvements Program Summary 143 ---PAGE BREAK--- Project Title Category Prior Years FY13‐14 FY14‐15 FY15‐16 FY16‐17 FY17‐18 TOTAL GENERAL FUND 5‐Year Capital Improvements Program Summary Strom Drainage Improvements ‐ 8th St Infrastructure $0 $0 $0 $596,409 $0 $0 $596,409 Street Reconstruction ‐ Beck Ave Infrastructure $0 $0 $0 $0 $65,597 $0 $65,597 Total Streets $20,200 $1,025,408 $374,387 $950,346 $65,597 $0 $2,435,938 $20,200 $1,043,908 $1,062,069 $1,325,346 $190,597 $190,550 $3,832,670 Funding Source Prior Years FY13‐14 FY14‐15 FY15‐16 FY16‐17 FY17‐18 TOTAL Federal Grants $0 $0 $0 $0 $0 $0 $0 State Grants $20,200 $611,835 $70,000 $0 $0 $0 $702,035 SLIB Conensus Grants $0 $0 $250,000 $596,409 $0 $0 $846,409 Direct Distribution $0 $431,191 $420,387 $445,160 $0 $190,550 $1,487,288 Unrestricted Reserves $0 $882 $246,682 $238,777 $170,597 $0 $656,938 Restricted Reserves $0 $0 $0 $0 $0 $0 $0 Debt Issuance $0 $0 $0 $0 $0 $0 $0 Other Contributions $0 $0 $75,000 $45,000 $20,000 $0 $140,000 TOTAL FUNDING SOURCES $20,200 $1,043,908 $1,062,069 $1,325,346 $190,597 $190,550 $3,832,670 Funding Source Prior Years FY13‐14 FY14‐15 FY15‐16 FY16‐17 FY17‐18 TOTAL Land $0 $0 $0 $0 $0 $0 $0 Land Improvements $0 $0 $283,735 $0 $0 $0 $283,735 Buildings $0 $0 $0 $0 $0 $0 $0 Improvements other than $0 $104,159 $153,000 $490,160 $125,000 $0 $872,319 Infrastructure $20,200 $921,249 $374,387 $650,186 $65,597 $0 $2,031,619 Machinery & Equipment $0 $18,500 $250,947 $185,000 $0 $190,550 $644,997 Furniture & Fixtures $0 $0 $0 $0 $0 $0 $0 Intangibles $0 $0 $0 $0 $0 $0 $0 TOTAL FUNDING SOURCES $20,200 $1,043,908 $1,062,069 $1,325,346 $190,597 $190,550 $3,832,670 TOTAL CAPITAL IMPROVEMENTS PROGRAM Summary by Funding Source Summary by Category 144 ---PAGE BREAK--- Estimated Total Cost $24,500 Priority Rank High Project Specifics Project Type Department Category Needs Assessment Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 Future Years Total Cost - $24,500 $24,500 Personnel & Benefits Materials & Supplies Maintenance & Repairs Contract Fees Utilities Depreciation Other Total Cost $5,686 $4,900 $10,586 Amount % of Total Federal Grant 0% State Grant 0% SLIB Consensus 0% Direct Distribution 0% Unrestricted Reserves $24,500 100% Restricted Reserves 0% Debt Issuance 0 Other Contributions 0% $24,500 100% TOTAL Project Title City Hall Copy Machine Detailed Project Description and Impact on Operating Costs Replacement Administrative Services Machinery & Equipment Efficiency of service Needs Assessment Explanation (required for current year projects) Describe the consequences/alternatives if this project is not approved? Estimated Project Costs Estimated Impact on Continuing Annual Operational Costs (required for current year projects) TOTAL Estimated Funding Sources Type Source/Agency Name Comments TOTAL CITY HALL COPIER ADMIN IRC5185I SER # MER09303‐ IN THE PAST WE HAVE PURCHASED (WITH TRADE IN) A NEW COPIER AFTER A 5 YEAR PERIOD ‐ DURING THE 5 YEAR PROGRAM THE MAINTENANCE PROGRAM INCLUDES MAINTENANCE, PARTS AND TONER. THE COPIER AND MAINTENANCE PROGRAM WILL NEED TO BE RE‐ EVALUATED FOR FY14‐15. NONE ‐ OUTSOURCING COPYING WOULD BE AT A HIGHER RATE FOR B/W OR COLOR COPIES ‐ STAFF ALSO SEND MAJOR PRINT JOBS TO THIS COPIER/PRINTER ‐ IF THIS IS DONE AT EACH STATION WOULD HAVE TO RE‐EVALUATE PRINTERS AND IN MOST CASES HAVE TO OBTAIN A HIGHER GRADE OF PRINTER RESULTING IN ADDITIONAL COST TO PURCHASE, REPLACE AND IN MOST CASES HIGHER COST OF TONER THAN CURRENTLY BEING USED 145 ---PAGE BREAK--- Estimated Total Cost $7,000 Priority Rank Medium Project Specifics Project Type Department Category Needs Assessment Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 Out Years Total Cost $7,000 $7,000 Personnel & Benefits Materials & Supplies Maintenance & Repairs Contract Fees Utilities Depreciation Other Total Cost $1,400 $1,400 Amount % of Total Federal Grant 0% State Grant 0% SLIB Consensus 0% Direct Distribution $7,000 100% Unrestricted Reserves 0% Restricted Reserves 0% Debt Issuance 0 Other Contributions 0% $7,000 100% TOTAL Estimated Impact on Continuing Annual Operational Costs (required for current year projects) TOTAL Estimated Funding Sources Type Source Comments TOTAL Project Title TD100 Top Dresser Gator Slide-In Detailed Project Description, and Impact on Operating Costs Renovation Parks Machinery & Equipment Efficiency of service Needs Assessment Explanation (required for current year projects) Describe the consequences/alternatives if this project is not approved? Estimated Project Costs The top dresser allows sand to be dropped onto the turf areas of ball fields. Top dressers either slide into the back of a vehicle or are pulled behind. Either would work for our application. With the right kind of top dresser the Parks Dept. may be able to not only use the equipment on turf, but also in the winter to sand sidewalks and parking areas after snow removal. As part of a comprehensive turf management plan top dressing is utilized to apply sand to turf to build up a better soil. With added multiple users our parks and fields now receive and the limited watering season the turf is wearing out. The build up of sand into clay soils helps lessen compaction and unevenness giving the turf better water and nutrient absorption, which increases the quality and sustainability of the turf. There is an added cost to purchasing sand annually as well, which would limit us to putting less sand down than is needed, but would at least put us on a path to sustain and improve the turf for the future. A comprehensive turf management program requires top dressing to efficiently sustain quality and safe sports turf areas. Our parks and sports field turf is showing signs of unstainability with the annual increase of multiple uses. Top dressing with sand can only be effectively accomplished using a top dresser, which we will also attempt to turn into a multiple use for sanding icy sidewalks in the winter. We have looked at other options using equipment we already have i.e.. fertilizer spreaders but have found them to be inefficient and the coarseness of sand wears the equipment out. With the increasing use of turf areas (March‐Oct) and limited amount of irrigation time the turf is slowly thinning or patchy and the ground under the turf is uneven and hard. All of these conditions make the turf areas look unappealing and unsafe when running or fielding. The continued downward progression of turf quality uses a great deal of resources in material and labor which is only helping slow the downward progression. The only thing to improve turf quality is a good turf management plan, which includes: top 146 ---PAGE BREAK--- Estimated Total Cost $6,000 Priority Rank High Project Specifics Project Type Department Category Needs Assessment Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 Out Years Total Cost $6,000 $6,000 Personnel & Benefits Materials & Supplies Maintenance & Repairs Contract Fees Utilities Depreciation Other Total Cost $250 $1,200 $1,450 Amount % of Total Federal Grant 0% State Grant 0% SLIB Consensus 0% Direct Distribution $6,000 100% Unrestricted Reserves 0% Restricted Reserves 0% Debt Issuance 0 Other Contributions 0% $6,000 100% TOTAL Estimated Impact on Continuing Annual Operational Costs (required for current year projects) TOTAL Estimated Funding Sources Type Source Comments TOTAL Project Title Park Improvement-Beck Lake Automated Front Gate Detailed Project Description, and Impact on Operating Costs Renovation Parks Machinery & Equipment Efficiency of service Needs Assessment Explanation (required for current year projects) Describe the consequences/alternatives if this project is not approved? Estimated Project Costs Solar -$5,962 Hard wired $4,936 plus labor to trench power to gate approx. $1,000 This would take away from operating costs in not having to pay a person 2 hours of call-out overtime on Sundays to open gate for 5-6 months during the winter. This costs approximately $1,020 per year. Also the gate can be set on a timer, opened/closed remotely from computer or smart phone. Cost of automation, remove cost of employees time to open and close gate manually, allow park to stay open later and open earlier but have it closed during the night. Option 1: Keep same service‐ Cost is in overtime to have employee open park on Sunday mornings at a cost of approx. $1,690/year (low estimate) of overtime plus 1 employees time during the rest of the winter. Park not as user friendly because it closes when people are still wanting to use it. Option 2: Keep park open 24hrs/day to vehicle traffic‐ Allows users of the park to stay later for walking, fishing, bike riding, etc..., creates a place to be patrolled for 147 ---PAGE BREAK--- Estimated Total Cost $5,000 Priority Rank High Project Specifics Project Type Department Category Needs Assessment Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 Out Years Total Cost $5,000 $5,000 Personnel & Benefits Materials & Supplies Maintenance & Repairs Contract Fees Utilities Depreciation Other Total Cost $1,000 $1,000 Amount % of Total Federal Grant 0% State Grant 0% SLIB Consensus 0% Direct Distribution 0% Unrestricted Reserves $5,000 100% Restricted Reserves 0% Debt Issuance 0 Other Contributions 0% $5,000 100% TOTAL Project Title Equipment-Sickle Bar Mower Detailed Project Description, and Impact on Operating Costs New Parks Machinery & Equipment Meets Council/community goals Needs Assessment Explanation (required for current year projects) Describe the consequences/alternatives if this project is not approved? Estimated Project Costs Estimated Impact on Continuing Annual Operational Costs (required for current year projects) TOTAL Estimated Funding Sources Type Source Comments TOTAL Machinery and equipment- This piece of equipment will be a 3 point hitch that can be pulled behind the Parks Dept. tractor. It will enable us to cut along road sides and trails more efficiently and more effectively. I believe it will decrease maintenance costs associated with the flail mower. A lot of the ground that we are in charge of cutting is along curbed edged, sloped road sides and trails. The Sickle Bar mower is able to adjust to different heights and angles as well as rough terrain. Possibly trade in flail mower on this item to help absorb some of the cost. This price is for a Frontier SB3107 (6'9" sickle), we could go with a smaller sickle for less Frontier SB3106 (5'9" sickle). This piece of equipment will help create more efficiency in meeting the cities new ordinance related to weed control and weed height. Continued use of our flail mower. Cost of damage done by use in rough terrain. Replacement of blades. 148 ---PAGE BREAK--- Estimated Total Cost $185,000 Priority Rank Medium Project Specifics Project Type Department Category Needs Assessment Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 Out Years Total Cost $185,000 $185,000 Personnel & Benefits Materials & Supplies Maintenance & Repairs Contract Fees Utilities Depreciation Other Total Cost $18,500 $18,500 Amount % of Total Federal Grant % State Grant 0% SLIB Consensus 0% Direct Distribution $185,000 100% Unrestricted Reserves 0% Restricted Reserves 0% Debt Issuance 0 Other Contributions 0% $185,000 100% TOTAL Project Title Babe Ruth Multipurpose Field Light Upgrade Detailed Project Description, and Impact on Operating Costs Replacement Parks Machinery & Equipment Maintains/improves standard of service Needs Assessment Explanation (required for current year projects) Describe the consequences/alternatives if this project is not approved? Estimated Project Costs Estimated Impact on Continuing Annual Operational Costs (required for current year projects) TOTAL Estimated Funding Sources Type Source Comments TOTAL Remove current lighting system including poles and lights. Replace with new energy efficient automated lighting system similar to that on the American Legion Field. Operating costs should decrease because of the energy efficiency of the new system as well as costs associated with manually turning lights on and off (new systems can be placed on timers as well as smart phone on and off capabilities. Decreases in repairs and maintenance will also go away because of long warrenty periods. Lighting currently provided is much dimmer and costs more to operate than the newer more energy efficient systems. The light poles are aging and may become unsafe at anytime. The maintenance on the lights will become cost prohibitive as they continue to age. Costs will continue to rise on repair and maintenance. Safety of the poles may become an issue in the near future. The poles were core tested in 2011 and the result was that the poles tested safe. Lowering our standard of service and not providing lights for that field, when the lights fail beyond repair or become unsafe. 149 ---PAGE BREAK--- Estimated Total Cost $100,000 Priority Rank Urgent Project Specifics Project Type Department Category Needs Assessment Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 Out Years Total Cost $100,000 $100,000 Personnel & Benefits Materials & Supplies Maintenance & Repairs Contract Fees Utilities Depreciation Other Total Cost $10,000 $10,000 Amount % of Total Federal Grant 0% State Grant 0% SLIB Consensus 0% Direct Distribution 0% Unrestricted Reserves $100,000 100% Restricted Reserves 0% Debt Issuance 0 Other Contributions 0% $100,000 100% TOTAL Estimated Impact on Continuing Annual Operational Costs (required for current year projects) TOTAL Estimated Funding Sources Type Source Comments TOTAL Project Title Park Improvements-Glendale Play Equipment Detailed Project Description, and Impact on Operating Costs Replacement Parks Machinery & Equipment Public health & safety Needs Assessment Explanation (required for current year projects) Describe the consequences/alternatives if this project is not approved? Estimated Project Costs Complete replacement of playground equipment at Glendale Park. The current equipment was constructed in 1994. Average life of equipment is estimated at 15 years. We have had to replace several items on the playground including double slide, speaker, two tunnel sections and rewelded the elevated bridge in 2012. This playground equipment is probably the most utilized equipment in town and safety is the number one concern. Currently the playground fall zone material does not meet specifications for height of possible falls nor is it ADA compliant. Type of fall zone material will depend on available budget. Fall zone material will range from engineered wood fiber to poured in place rubber and prices range for Glendale from $25,000‐$50,000. The equipment has surpassed the average useful life of similar equipment and wear and tear is starting to show up more and more with worn safety items such as broken bolts and welds. Although this equipment is not as old as Mentock Park there is savings in doing both sets of playground equipment at the same time. Playground equipment will continue to deteriorate as heavy use will continue. Although we vigilantly check and maintain the equipment you never know when bolts and welds will break causing the structure to fail. 150 ---PAGE BREAK--- Estimated Total Cost $85,000 Priority Rank Urgent Project Specifics Project Type Department Category Needs Assessment Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 Out Years Total Cost $85,000 $85,000 Personnel & Benefits Materials & Supplies Maintenance & Repairs Contract Fees Utilities Depreciation Other Total Cost $8,500 $8,500 Amount % of Total Federal Grant 0% State Grant 0% SLIB Consensus 0% Direct Distribution 0% Unrestricted Reserves $85,000 100% Restricted Reserves 0% Debt Issuance 0 Other Contributions 0% $85,000 100% TOTAL Estimated Impact on Continuing Annual Operational Costs (required for current year projects) TOTAL Estimated Funding Sources Type Source Comments TOTAL Project Title Park Improvements-Mentock Play Equipment Detailed Project Description, and Impact on Operating Costs Replacement Parks Machinery & Equipment Public health & safety Needs Assessment Explanation (required for current year projects) Describe the consequences/alternatives if this project is not approved? Estimated Project Costs Complete replacement of playground equipment at Mentock Park. The current equipment was constructed in 1988. Average life of equipment is estimated at 15 years. This playground equipment is heavily used equipment and safety is the number one concern. Currently the playground fall zone material does not meet specifications for height of possible falls nor is it ADA compliant. Type of fall zone material will depend on available budget. Fall zone material will range from engineered wood fiber to poured in place rubber and prices range for Mentock from $25,000‐$50,000. The equipment has surpassed the average useful life by almost 2 times. With playground equipment, safety is the number one concern. When bolts and welds start to wear in hidden places on the equipment the only way to find out is when it fails which could be catastrophic. Replacing the equipment and the surface under the equipment would bring the playground into compliance for ADA and fall zone. Playground equipment will continue to deteriorate as heavy use will continue. Although we vigilantly check and maintain the equipment you never know when bolts and welds will break causing the structure to fail. 151 ---PAGE BREAK--- Estimated Total Cost $190,550 Priority Rank Low Project Specifics Project Type Department Category Needs Assessment Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 Out Years Total Cost $190,550 $190,550 Personnel & Benefits Materials & Supplies Maintenance & Repairs Contract Fees Utilities Depreciation Other Total Cost $0 Amount % of Total Federal Grant 0% State Grant 0% SLIB Consensus 0% Direct Distribution $190,550 100% Unrestricted Reserves 0% Restricted Reserves 0% Debt Issuance 0 Other Contributions 0% $190,550 100% TOTAL Project Title Senior Field Lighting Upgrade Detailed Project Description, and Impact on Operating Costs Replacement Parks Machinery & Equipment Maintains/improves standard of service Needs Assessment Explanation (required for current year projects) Describe the consequences/alternatives if this project is not approved? Estimated Project Costs Estimated Impact on Continuing Annual Operational Costs (required for current year projects) TOTAL Estimated Funding Sources Type Source Comments TOTAL User Assoc., SRD/PCRB Lighting currently provided is much dimmer and costs more to operate than the newer more energy efficient systems. The light poles are aging and may become unsafe at anytime. The maintenance on the lights will become cost prohibitive as they continue to age. Remove current lighting system including poles and lights. Replace with new energy efficient automated lighting system and new electrical similar to that on the American Legion Field. Operating costs should decrease because of the energy efficiency of the new system as well as costs associated with manually turning lights on and off (new systems can be placed on timers as well as smart phone with internet based on and off capabilities. Decreases in repairs and maintenance will also decrease due to 25 year warrenty period on all maintenance and labor. Costs will continue to rise on repair and maintenance. Safety of the poles may become an issue in the near future (In 2011 two poles failed the core test, those poles were replaced in 2012 by City of Cody Electric). Lowering our standard of service and not providing lights for that field, when the lights fail beyond repair or become unsafe. 152 ---PAGE BREAK--- Estimated Total Cost $283,735 Priority Rank Medium Project Specifics Project Type Department Category Needs Assessment Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 Out Years Total Cost $283,735 $283,735 Personnel & Benefits Materials & Supplies Maintenance & Repairs Contract Fees Utilities Depreciation Other Total Cost $11,349 $11,349 Amount % of Total Federal Grant 0% State Grant 0% SLIB Consensus 0% Direct Distribution 0% Unrestricted Reserves $208,735 74% Restricted Reserves 0% Debt Issuance 0 Other Contributions $75,000 26% $283,735 100% TOTAL Project Title Soccer Complex Detailed Project Description, and Impact on Operating Costs New Parks Land Improvements Public perception of need Needs Assessment Explanation (required for current year projects) Describe the consequences/alternatives if this project is not approved? Estimated Project Costs Estimated Impact on Continuing Annual Operational Costs (required for current year projects) TOTAL Estimated Funding Sources Type Source Comments TOTAL User Assoc./SRD/PCRB/Other Grants $25,000 SRD, $25,000 PCRB, $25,000 Cody Rec Foundation Build a soccer complex on City of Cody property just west of the East Sheridan Softball Complex. See Soccer Complex Master Plan for information of scope of complex, lighting and infrastructure. The impact on operating costs would be determined by scope of project (grass vs. artificial playing surfaces, etc...) Complex could generate revenue for city with tournaments, user fees and multi-use. As the popularity of soccer continues to grow annually so does a need for space to play. Soccer requires a very large area to play and as the number of partisipants continues to grow so does the amount of space they require. Currently parks are being used at capacity during the soccer season (which is most of the Spring and Summer). A dedicated area for soccer will free up parks for other non soccer users to enjoy as well as attract tournaments for economic development and give space for the sport to continue to grow. Soccer will continue to fill the larger areas of our current parks which may hender the growth of the sport and fill valuable space for other park users to recreate. Decrease the standard of service we are able to provide by over use of the parks and deteriorating the turf to a point that we are unable to maintain it to a satisfactory level. 153 ---PAGE BREAK--- Estimated Total Cost $315,000 Priority Rank Medium Project Specifics Project Type Department Category Needs Assessment Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 Out Years Total Cost $90,000 $100,000 $125,000 $315,000 Personnel & Benefits Materials & Supplies Maintenance & Repairs Contract Fees Utilities Depreciation Other Total Cost $100-1,000 $250/yr $31,500 $31,500 Amount % of Total Federal Grant 0% State Grant $70,000 22% SLIB Consensus 0% Direct Distribution $120,000 38% Unrestricted Reserves $105,000 33% Restricted Reserves 0% Debt Issuance 0 Other Contributions $20,000 6% $315,000 100% TOTAL Project Title Park Improvements-Beck Lake Bike Park Detailed Project Description, and Impact on Operating Costs New Parks Land Improvements Public perception of need Needs Assessment Explanation (required for current year projects) Describe the consequences/alternatives if this project is not approved? Estimated Project Costs Estimated Impact on Continuing Annual Operational Costs (required for current year projects) TOTAL Estimated Funding Sources Type Source Comments Non-motorized trails fund TOTAL User group fundraising and volunteers Develop trails according to the Bike Park Master Plan created. Operating costs would be afftected with possible trail maintenance, trash pick-up, restroom use and more users of Beck Lake Park in general. Would possibly bring in economic development for the city of Cody in both full time residents and tourism from races and events. The more the possible users want this the more likely it will be needed. Users would continue to use the current trails. Loss of possible revenue for the city from loss of future events. 154 ---PAGE BREAK--- Estimated Total Cost $25,000 Priority Rank High Project Specifics Project Type Department Category Needs Assessment Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 Out Years Total Cost $25,000 $25,000 Personnel & Benefits Materials & Supplies Maintenance & Repairs Contract Fees Utilities Depreciation Other Total Cost $2,500 $2,500 Amount % of Total Federal Grant 0% State Grant 0% SLIB Consensus 0% Direct Distribution $25,000 100% Unrestricted Reserves 0% Restricted Reserves 0% Debt Issuance 0 Other Contributions 0% $25,000 100% TOTAL Estimated Impact on Continuing Annual Operational Costs (required for current year projects) TOTAL Estimated Funding Sources Type Source Comments TOTAL Project Title Park Improvements-City Park Old Restroom Renovation Detailed Project Description, and Impact on Operating Costs Renovation Parks Improv Other Than Maintains/improves standard of service Needs Assessment Explanation (required for current year projects) Describe the consequences/alternatives if this project is not approved? Estimated Project Costs This project does not qualify as CIP but I believe would be a good use of at best, an eye sore. This would at least create a shelter and or larger picnic area for park users to utilize rather than just having a big unused building in the middle of the park blocking spectators views of concerts and activities. The walls could be cut out by a mason, in sections. Leaving supports on the corners and in the middle. May have to put up some sort of iron or wood beem where the walls are cut out as a header to help support the roof. Option 2: Remove building completely to eliminate repairs and maintenance to an unused building. The building is currently serves no purpose yet we have to maintain the entire building. The park is heavily used in the summer for picnics. This would create a space at a minimal cost using an existing structure that would improve the look of the park and make it more user friendly. The building will continue to need painting, staining, roofing repairs and maintenance yet serve no purpose. The current picnic shelter is small in comparison to the amount of people that utilize the park. If the building is not made into a shelter an alternative would be to remove the building completely to reduce maintenance costs and open the park up for viewing concerts. 155 ---PAGE BREAK--- Estimated Total Cost $38,000 Priority Rank High Project Specifics Project Type Department Category Needs Assessment Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 Out Years Total Cost $38,000 $38,000 Personnel & Benefits Materials & Supplies Maintenance & Repairs Contract Fees Utilities Depreciation Other Total Cost year ($100)/yr $3,800 $3,800 Amount % of Total Federal Grant 0% State Grant 0% SLIB Consensus 0% Direct Distribution $38,000 100% Unrestricted Reserves 0% Restricted Reserves 0% Debt Issuance 0 Other Contributions 0% $38,000 100% TOTAL Project Title Park Improvements-City Park Tennis Court Detailed Project Description, and Impact on Operating Costs Replacement Parks Improv Other Than Maintains/improves standard of service Needs Assessment Explanation (required for current year projects) Describe the consequences/alternatives if this project is not approved? Estimated Project Costs Estimated Impact on Continuing Annual Operational Costs (required for current year projects) TOTAL Estimated Funding Sources Type Source Comments TOTAL Schools, User associations Remove existing Omni court surface and asphalt subsurface (possibly just an overlay and repair to subsurface). Replace Omni Court surface with new. If deemed necessary completely replace asphalt subsurface with new asphalt. Since the structure already exists and we would be mearly replacing the surface operating costs would not increase. However maintenance costs related to repairs of the existing court would decrease. Currently the court surface has aged to the point of not being able to repair it. We have patched the surface in many places over the years but are now unable to keep up with it. The subsurface court has been deteriorating for many years and large tree roots around the court have pushed the surface up and cracked it away making it hazardous. This court has been heavily used in the past by High School and Tennis Tournament partisipants, but has now eroded to the point that they use it as a last resort. This is a court that many tourist use because of its location in City Park. The court will further deteriorate until it is unusable as a tennis court, at which time we will have to close it off to use. If not approved the court has an undetermined usefull life during which time money will need to be spent in maintenance to keep it safe from tripping hazards and the useability of the court will detract from the usefullness and look of City Park. Alternatives would be the implementation of the City Park Master Plan and/or the implementation of the Tennis Complex. 156 ---PAGE BREAK--- Estimated Total Cost $5,500 Priority Rank High Project Specifics Project Type Department Category Needs Assessment Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 Out Years Total Cost $5,500 $5,500 Personnel & Benefits Materials & Supplies Maintenance & Repairs Contract Fees Utilities Depreciation Other Total Cost $0 Amount % of Total Federal Grant 0% State Grant 0% SLIB Consensus 0% Direct Distribution $5,500 100% Unrestricted Reserves 0% Restricted Reserves 0% Debt Issuance 0 Other Contributions 0% $5,500 100% TOTAL Project Title 17"/20" Floor Scrubber Replacement Detailed Project Description, and Impact on Operating Costs Replacement Public Facilities Machinery & Equipment Efficiency of service Needs Assessment Explanation (required for current year projects) Describe the consequences/alternatives if this project is not approved? Estimated Project Costs Estimated Impact on Continuing Annual Operational Costs (required for current year projects) TOTAL Estimated Funding Sources Type Source Comments TOTAL This machine would be direct replacemnt to out current floor scrubber. Our current floor scrubber is approximately Ten years old and is becoming obsolete for part replacement. This piece of equipment is Vidal to our ability to maintain the floors at the Recreation center. If this machine is not replaced it would affect our efficiency and maintainability of the floors at the Rec Center. An alternative to replacement of this machine would be to purchase a late model used machine. 157 ---PAGE BREAK--- Estimated Total Cost $28,000 Priority Rank High Project Specifics Project Type Department Category Needs Assessment Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 Out Years Total Cost $28,000 $28,000 Personnel & Benefits Materials & Supplies Maintenance & Repairs Contract Fees Utilities Depreciation Other Total Cost $5,600 $5,600 Amount % of Total Federal Grant 0% State Grant 0% SLIB Consensus 0% Direct Distribution $28,000 100% Unrestricted Reserves 0% Restricted Reserves 0% Debt Issuance 0 Other Contributions 0% $28,000 100% TOTAL Project Title Auditorium Sound System Detailed Project Description, and Impact on Operating Costs New Public Facilities Machinery & Equipment Efficiency of service Needs Assessment Explanation (required for current year projects) Describe the consequences/alternatives if this project is not approved? Estimated Project Costs Estimated Impact on Continuing Annual Operational Costs (required for current year projects) TOTAL Estimated Funding Sources Type Source Comments TOTAL Improve the system to the new recommended system at the Cody Auditorium. Potential revenue/cost recovery source to the City for groups wishing to utilize new sound system. The system will continue to function poorly, which will result in continued complaints, and may possibly lead to reduction in the usage of the facility. Potential revenue/cost recovery source to the City for groups wishing to utilize new sound system. We have received complaints from renters that use the building for events like the Rocky Mountain Elk Foundation. The Cody Auditorium serves as a back up to Council Chambers and the existing sound system is inadequate. The system will continue to function poorly, which will result in continued complaints, and may possibly lead to reduction in the usage of the facility. 158 ---PAGE BREAK--- Estimated Total Cost $90,000 Priority Rank High Project Specifics Project Type Department Category Needs Assessment Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 Out Years Total Cost $90,000 $90,000 Personnel & Benefits Materials & Supplies Maintenance & Repairs Contract Fees Utilities Depreciation Other Total Cost $0 Amount % of Total Federal Grant 0% State Grant 0% SLIB Consensus 0% Direct Distribution $45,000 50% Unrestricted Reserves 0% Restricted Reserves 0% Debt Issuance 0 Other Contributions $45,000 50% $90,000 100% TOTAL Estimated Impact on Continuing Annual Operational Costs (required for current year projects) TOTAL Estimated Funding Sources Type Source Comments TOTAL Project Title Recreation Center Carpet Replacement Detailed Project Description, and Impact on Operating Costs Replacement Public Facilities Improv Other Than Maintains/improves standard of service Needs Assessment Explanation (required for current year projects) Describe the consequences/alternatives if this project is not approved? Estimated Project Costs This project would be a complete replacement of ALL carpeted areas of the Recreation center. This project will not impact the operating costs of the Recreation center but will maintain a clean and healthy environment for patrons. Estimate includes removal of existing carpet. City staff will remove furniture prior to installation. In replacing the Recreation Center carpet in will maintain a clean and safe environment for patrons. This project would be best to do in one phase but could be spread out over three phases to impact the fiscal budget less per year. If this project is not approved in could become a health risk to patrons and will impact our quality of service that patrons expect. 159 ---PAGE BREAK--- Estimated Total Cost $8,447 Priority Rank Medium Project Specifics Project Type Department Category Needs Assessment Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 Future Years Total Cost $8,447 $8,447 Personnel & Benefits Materials & Supplies Maintenance & Repairs Contract Fees Utilities Depreciation Other Total Cost $0 Amount % of Total Federal Grant 0% State Grant 0% SLIB Consensus 0% Direct Distribution 0% Unrestricted Reserves $8,447 100% Restricted Reserves 0% Debt Issuance 0 Other Contributions 0% $8,447 100% TOTAL Project Title Replacement filter sand for pools Detailed Project Description and Impact on Operating Costs Replacement Aquatics Machinery & Equipment Efficiency of service Needs Assessment Explanation (required for current year projects) Describe the consequences/alternatives if this project is not approved? Estimated Project Costs Estimated Impact on Continuing Annual Operational Costs (required for current year projects) TOTAL Estimated Funding Sources Type Source/Agency Name Comments TOTAL I would like to replace the sand in the main, leisure, & spa filters. I believe this would reduce water costs as we would not have to backwash our pools as often to stay within the recommended guidelines on our influent and effluent gauges. While the total cost of the project is $25,340, the expectation is that Shoshone Recreation District and Park County Recreation Board would pay for 66% of this project directly to the contractor, leaving a cash outlay by the City of $8,447. There is sand in our pool filters. As the sand gets older and older it is less effective in cleaning the water in the pools. We have never changed the sand in the main pool filter, or leisure pool filter. There is also sand getting into our pools which means we may have a broken lateral inside the filter. It has been about 8 years since the sand has been changed in the therapy pool filter and the spa filter. If this project is not approved, we will continue to get sand in our pools as well as have to back wash more and more frequently to keep our pools within recommended guidelines. 160 ---PAGE BREAK--- Estimated Total Cost $200,130 Priority Rank Low Project Specifics Project Type Department Category Needs Assessment Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 Out Years Total Cost $200,130 $200,130 Personnel & Benefits Materials & Supplies Maintenance & Repairs Contract Fees Utilities Depreciation Other Total Cost $0 Amount % of Total Federal Grant 0% State Grant 0% SLIB Consensus 0% Direct Distribution $200,130 100% Unrestricted Reserves 0% Restricted Reserves 0% Debt Issuance 0 Other Contributions 0% $200,130 100% TOTAL Estimated Impact on Continuing Annual Operational Costs (required for current year projects) TOTAL Estimated Funding Sources Type Source Comments TOTAL Project Title East Sheridan Softball Parking Asphalt Detailed Project Description, and Impact on Operating Costs New Parks Improv Other Than Maintains/improves standard of service Needs Assessment Explanation (required for current year projects) Describe the consequences/alternatives if this project is not approved? Estimated Project Costs Option 1--Status Quo. Leave as a aphalt parking lot. No additional cost to city. Option 2--Install 3" of asphalt parking area with drains. Cost: $200,130.00 this would include 1,538 tons of asphalt laid down=$130,730, 6" of base material=$1,200, Removal and Prep approx $55,000 (this cost would be decreased if city crews performed the work), Stripping=$2,000, Drains (2)=$6,400 Staff recommends option 2. Possibly package with all parking lot improvements and seek Direct Distribution funding to complete the project. This would improve the asthetics of the complex as well as add more parking as it would be stripped and not just random parking. Option 1: Dusty and material is constantly being torn up by vehicles spinning cookies. Parking during tournaments and games is poor due to no stripping or lining of lot. 161 ---PAGE BREAK--- Estimated Total Cost $54,159 Priority Rank Medium Project Specifics Project Type Department Category Needs Assessment Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 Future Years Total Cost $54,159 $54,159 Personnel & Benefits Materials & Supplies Maintenance & Repairs Contract Fees Utilities Depreciation Other Total Cost $5,416 $5,416 Amount % of Total Federal Grant 0% State Grant 0% SLIB Consensus 0% Direct Distribution $54,159 100% Unrestricted Reserves 0% Restricted Reserves 0% Debt Issuance 0 Other Contributions 0% $54,159 100% TOTAL Future maintenance costs would include chip seal, but not for 8 years. Estimated Impact on Continuing Annual Operational Costs (required for current year projects) TOTAL Estimated Funding Sources Type Source/Agency Name Comments TOTAL Project Title Rumsey Parking Lot (Behind Gambles) Detailed Project Description and Impact on Operating Costs Renovation Streets Improv Other Than Supports economic development Needs Assessment Explanation (required for current year projects) Describe the consequences/alternatives if this project is not approved? Estimated Project Costs The purpose of this project is to reconstruct the City owned parking lot located on Rumsey Avenue between Gambles and Dr. Taylor's dental office. This parking lot is used heavily by the public. Often times, the parking is disorganized and the lot is utilized for other situations other than for parking. If we reconstruct the lot, repave it with asphalt and stripe it, the parking will be better organized, it will look better, and hopefully, there will be more efficiency in parking creating more opporunities for parking in the downtown area. This is a need based upon community comment that the down town area lacks parking. This could increase the available parking spaces simply by organizing them by striping them. This could help the economic development and vitality of our down town area as well as clean up the aesthetic look of this section of Rumsey. If this project is not approved, there are no immediate consequences. It will continue to be inefficiently used, and be non attractive. 162 ---PAGE BREAK--- Estimated Total Cost $100,030 Priority Rank Medium Project Specifics Project Type Department Category Needs Assessment Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 Future Years Total Cost $100,030 $100,030 Personnel & Benefits Materials & Supplies Maintenance & Repairs Contract Fees Utilities Depreciation Other Total Cost $820 $10,003 $10,823 Amount % of Total Federal Grant 0% State Grant 0% SLIB Consensus 0% Direct Distribution $100,030 100% Unrestricted Reserves 0% Restricted Reserves 0% Debt Issuance 0 Other Contributions 0% $100,030 100% TOTAL Future maintenance costs would include chip seal, but not for 8 years. Estimated Impact on Continuing Annual Operational Costs (required for current year projects) TOTAL Estimated Funding Sources Type Source/Agency Name Comments TOTAL Project Title Rec Center Overflow Parking Lot Detailed Project Description and Impact on Operating Costs Renovation Streets Improv Other Than Meets Council/community goals Needs Assessment Explanation (required for current year projects) Describe the consequences/alternatives if this project is not approved? Estimated Project Costs The purpose of this project is to reconstruct the City owned parking lot located south of the Recreation Center between the Aquatics side and the Park County Complex. Currently, this is a dirt parking area largely used by staff. Occassionally, it is utilized for parking trailers and as overflow during events. The impact on operating costs would be that this should be put in the schedule for chip sealing as with the rec center parking lot, and will need to be striped periodically over the years. This would be a community beautification project as well as create better efficiency for parking at the recreation center. If this project is not approved, there are no immediate consequences. It will continue to be inefficiently used, and be non attractive. 163 ---PAGE BREAK--- Estimated Total Cost $50,000 Priority Rank Medium Project Specifics Project Type Department Category Needs Assessment Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 Out Years Total Cost $50,000 $50,000 Personnel & Benefits Materials & Supplies Maintenance & Repairs Contract Fees Utilities Depreciation Other Total Cost $0 Amount % of Total Federal Grant 0% State Grant 0% SLIB Consensus 0% Direct Distribution $50,000 100% Unrestricted Reserves 0% Restricted Reserves 0% Debt Issuance 0 Other Contributions 0% $50,000 100% TOTAL Estimated Impact on Continuing Annual Operational Costs (required for current year projects) TOTAL Estimated Funding Sources Type Source Comments TOTAL Project Title Paving Cody Auditorium Parking Lot and Alley Detailed Project Description, and Impact on Operating Costs New Public Facilities Improv Other Than Public perception of need Needs Assessment Explanation (required for current year projects) Describe the consequences/alternatives if this project is not approved? Estimated Project Costs This project would entail paving the entire parking lot and alley adjacent to the Auditorium/Clubroom. In addition the parking lot would have parking spaces and directional arrows painted for ease of use. The Auditorium currently has a dirt parking lot. Currently, the parking and alley way can be very dusty in the summer months and muddy during the winter months. Visitors to the Auditorium would benefit from the ease of use and it would able us to have designated parking places for ADA accessibility. Currently, the parking lot at the Auditorium/Clubroom is NOT ADA compliant. In approving this project it would able us to bring the parking lot up to code. In the adjacent alley way we have had slope issues that have caused flooding into the auditorium basement, and paving the alley to the proper drain slope it would alleviate damage in the future. The alternative to this project would be to re‐slope and surface the current parking lot base annually to prevent damage and pot holing. 164 ---PAGE BREAK--- Estimated Total Cost $642,126 Priority Rank High Project Specifics Project Type Department Category Needs Assessment Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 Future Years Total Cost $20,200 $621,926 $642,126 Personnel & Benefits Materials & Supplies Maintenance & Repairs Contract Fees Utilities Depreciation Other Total Cost $12,843 $12,843 Amount % of Total Federal Grant 0% State Grant $482,373 75% SLIB Consensus 0% Direct Distribution $159,753 25% Unrestricted Reserves 0% Restricted Reserves 0% Debt Issuance 0% Other Contributions 0% $642,126 100% TOTAL Type Source/Agency Name Comments Public health & safety Needs Assessment Explanation (required for current year projects) Describe the consequences/alternatives if this project is not approved? Estimated Project Costs TOTAL Estimated Impact on Continuing Annual Operational Costs (required for current year projects) TOTAL Estimated Funding Sources Infrastructure Project Title Storm Drainage and Street Reconstruction - 16th Street (Alger to Alley North of Walgreens) Detailed Project Description and Impact on Operating Costs Replacement Streets This project involves the replacement of storm drainage piping on 16th Street between Alger Ave. and the alley north of Walgreens. This portion of the drainage system is vastly undersized and provides the connection to the State drainage system and the storm drainage system from the top of the hill. The purpose of this project is to complete the drainage reconstruction of the section identified. The street, curb and gutter will also be replaced throughout most of the project area. This project involves the total reconstruction of 16th Street from Sheridan Ave. to Alger Ave. along with some curb and gutter replacement. The road has a low operating condition index which is a result of cracking, spalling, shoving, and structural challenges. The City will be contracting for the installation of storm drainage along the east side of this section of the roadway, but only the portion of the roadway impacted by the excavation will be rebuilt. The purpose of this project is to complete the roadway reconstruction. This is a carry over project from the 2012‐2013 fiscal year budget. Periodic flooding will continue to occur on Alger Ave. The roadway is and will continue to be drivable. The roadway will continue to deteriorate until it has been repaired. Potholes will developed more frequently and be larger in scale until the roadway is reconstructed. 165 ---PAGE BREAK--- Estimated Total Cost $299,323 Priority Rank Project Specifics Project Type Department Category Needs Assessment Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 Future Years Total Cost $299,323 $299,323 Personnel & Benefits Materials & Supplies Maintenance & Repairs Contract Fees Utilities Depreciation Other Total Cost $5,986 $5,986 Amount % of Total Federal Grant 0% State Grant $149,662 50% SLIB Consensus 0% Direct Distribution $149,661 50% Unrestricted Reserves 0% Restricted Reserves 0% Debt Issuance 0% Other Contributions 0% $299,323 100% Infrastructure Project Title Storm Drainage Improvements & Street Reconstruction - 16th Street Between Stampede and N. Park Detailed Project Description and Impact on Operating Costs Replacement Streets Type Source/Agency Name Comments Public health & safety Needs Assessment Explanation (required for current year projects) Describe the consequences/alternatives if this project is not approved? Estimated Project Costs TOTAL Estimated Impact on Continuing Annual Operational Costs (required for current year projects) TOTAL Estimated Funding Sources TOTAL This project involves the replacement of storm drainage piping on 16th Street between Stampede and N. Park. This portion of the drainage system is vastly undersized, the system has numerous holes in the existing pipe leading to leaks and sinking roadways. The purpose of this project is to complete the drainage reconstruction of the section identified. This project also involves the reconstruction of 16th Street from N. Park Ave to Stampede Ave. along with some curb and gutter replacement. The road has a low operating condition index which is a result of cracking, spalling, shoving, and is showing some structural challenges. The City will be contracting for the installation of storm drainage during this same year, but only the portion of the roadway impacted by the excavation will be rebuilt. The purpose of this project is to have a totally reconstructed roadway surface. This is the only storm drainage reconstruction project proposed for fiscal year 2013‐2014 for the Streets Dept. The roadway is and will continue to be drivable. The roadway will continue to deteriorate until it has been repaired. Potholes will developed more frequently and be larger in scale until the roadway is reconstructed. 166 ---PAGE BREAK--- Estimated Total Cost $124,387 Priority Rank Medium Project Specifics Project Type Department Category Needs Assessment Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 Future Years Total Cost $124,387 $124,387 Personnel & Benefits Materials & Supplies Maintenance & Repairs Contract Fees Utilities Depreciation Other Total Cost $2,488 $2,488 Amount % of Total Federal Grant 0% State Grant 0% SLIB Consensus 0% Direct Distribution $124,387 100% Unrestricted Reserves 0% Restricted Reserves 0% Debt Issuance 0% Other Contributions 0% $124,387 100% Infrastructure Project Title Wyoming (16th to 19th) Detailed Project Description and Impact on Operating Costs Replacement Streets Type Source/Agency Name Comments Public health & safety Needs Assessment Explanation (required for current year projects) Describe the consequences/alternatives if this project is not approved? Estimated Project Costs TOTAL Estimated Impact on Continuing Annual Operational Costs (required for current year projects) TOTAL Estimated Funding Sources TOTAL This project involves the total reconstruction of Wyoming Ave. from 16th to 19th Street along with some curb and gutter replacement as well as some sidewalk repairs. This section of roadway is the primary corridor for the buses to and from Eastside School. The road has a low operating condition index which is a result of aligator cracking, rutting, shoving and structural challenges. The purpose of this project is to complete the roadway reconstruction of the section identified. This is the only reconstruction project proposed for fiscal year 2014‐2015 for the Streets Dept The roadway is and will continue to be drivable. The roadway will continue to deteriorate until it has been repaired. Potholes will develop more frequently and be larger in scale until the roadway is reconstructed. 167 ---PAGE BREAK--- Estimated Total Cost $250,000 Priority Rank Medium Project Specifics Project Type Department Category Needs Assessment Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 Future Years Total Cost $250,000 $250,000 Personnel & Benefits Materials & Supplies Maintenance & Repairs Contract Fees Utilities Depreciation Other Total Cost $5,000 $5,000 Amount % of Total Federal Grant 0% State Grant 0% SLIB Consensus $250,000 100% Direct Distribution 0% Unrestricted Reserves 0% Restricted Reserves 0% Debt Issuance 0% Other Contributions 0% $250,000 100% Infrastructure Project Title Storm Drainage Improvements on 12th Street between Elm and Outlet Detailed Project Description and Impact on Operating Costs Replacement Streets Type Source/Agency Name Comments Public health & safety Needs Assessment Explanation (required for current year projects) Describe the consequences/alternatives if this project is not approved? Estimated Project Costs TOTAL Estimated Impact on Continuing Annual Operational Costs (required for current year projects) TOTAL Estimated Funding Sources State of Wyoming TOTAL This project involves the replacement of storm drainage piping on 12th Street between Elm and the outlet to the Shoshone River. This portion of the drainage system is vastly undersized and the outlet is highly erosive. The purpose of this project is to complete the drainage reconstruction of the section identified. This is the only reconstruction project proposed for fiscal year 2014‐2015 for the Streets Dept The roadway is and will continue to be drivable. The draiange occassionally is under such pressure the manhole lids are lifted from the surface of the street and large holes are left open for the public to drive into. 168 ---PAGE BREAK--- Estimated Total Cost $53,777 Priority Rank Medium Project Specifics Project Type Department Category Needs Assessment Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 Future Years Total Cost $53,777 $53,777 Personnel & Benefits Materials & Supplies Maintenance & Repairs Contract Fees Utilities Depreciation Other Total Cost $1,076 $1,076 Amount % of Total Federal Grant 0% State Grant 0% SLIB Consensus 0% Direct Distribution 0% Unrestricted Reserves $53,777 100% Restricted Reserves 0% Debt Issuance 0% Other Contributions 0% $53,777 100% Infrastructure Project Title Bleistein (16th to 17th) Detailed Project Description and Impact on Operating Costs Replacement Streets Type Source/Agency Name Comments Public health & safety Needs Assessment Explanation (required for current year projects) Describe the consequences/alternatives if this project is not approved? Estimated Project Costs TOTAL Estimated Impact on Continuing Annual Operational Costs (required for current year projects) TOTAL Estimated Funding Sources TOTAL This project involves the total reconstruction of Bleistein from 16th to 17th Street along with some curb and gutter replacement as well as some sidewalk repairs. This section of roadway has long been beset by drainage problem. The roadway has very little slope, drainage pools at the surface and causes maintenance concerns on almost weekly basis. The road has a low operating condition index which is a result of cracking, and structural challenges. The purpose of this project is to complete the roadway reconstruction of the section identified. This is the only reconstruction project proposed for fiscal year 2015‐2016 for the Streets Dept The roadway is and will continue to be drivable. The roadway will continue to deteriorate until it has been repaired. Potholes will developed more frequently and be larger in scale until the roadway is reconstructed. 169 ---PAGE BREAK--- Estimated Total Cost $596,409 Priority Rank Medium Project Specifics Project Type Department Category Needs Assessment Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 Future Years Total Cost $596,409 $596,409 Personnel & Benefits Materials & Supplies Maintenance & Repairs Contract Fees Utilities Depreciation Other Total Cost $11,928 $11,928 Amount % of Total Federal Grant 0% State Grant 0% SLIB Consensus $596,409 100% Direct Distribution 0% Unrestricted Reserves 0% Restricted Reserves 0% Debt Issuance 0% Other Contributions 0% $596,409 100% TOTAL State Consensus Funds Type Source/Agency Name Comments Public health & safety Needs Assessment Explanation (required for current year projects) Describe the consequences/alternatives if this project is not approved? Estimated Project Costs TOTAL Estimated Impact on Continuing Annual Operational Costs (required for current year projects) TOTAL Estimated Funding Sources Infrastructure Project Title Hospital and Canyon Meadows Storm Drainage Improvements Detailed Project Description and Impact on Operating Costs Replacement Streets This project involves the replacement of storm drainage along 8th Street (east of the Hospital), down the Hill to the Canyon Meadows Subdivision and the through the Canyon Meadows Subdivision to the outlet to the Shoshone River. This portion of the drainage system is vastly undersized, was highlighted as a priority porject on the Storm Drainage Master Plan and will illiminate flooding and blown off storm manhole lids. The purpose of this project is to complete the drainage reconstruction of the section identified. Periodic flooding will continue to occur on within the subdivision, ponding will continue to occur on 8th Street and manhole lids assoicted with the storm drainage sstem wll continue to get blown off during large storm events. 170 ---PAGE BREAK--- Estimated Total Cost $65,597 Priority Rank Medium Project Specifics Project Type Department Category Needs Assessment Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 Future Years Total Cost $65,597 $65,597 Personnel & Benefits Materials & Supplies Maintenance & Repairs Contract Fees Utilities Depreciation Other Total Cost $1,312 $1,312 Amount % of Total Federal Grant 0% State Grant 0% SLIB Consensus 0% Direct Distribution 0% Unrestricted Reserves $65,597 100% Restricted Reserves 0% Debt Issuance 0% Other Contributions 0% $65,597 100% Infrastructure Project Title Beck Ave (17th to 19th) Detailed Project Description and Impact on Operating Costs Replacement Streets Type Source/Agency Name Comments Public health & safety Needs Assessment Explanation (required for current year projects) Describe the consequences/alternatives if this project is not approved? Estimated Project Costs TOTAL Estimated Impact on Continuing Annual Operational Costs (required for current year projects) TOTAL Estimated Funding Sources TOTAL This project involves the total reconstruction of Beck from 17th to 19th Street. This section of roadway has long been beset by drainage problems, the road has a low operating condition index which is a result of cracking, and structural challenges. The purpose of this project is to complete the roadway reconstruction of the section identified. This is the only reconstruction project proposed for fiscal year 2016‐2017 for the Streets Dept The roadway is and will continue to be drivable. The roadway will continue to deteriorate until it has been repaired. Potholes will developed more frequently and be larger in scale until the roadway is reconstructed. 171 ---PAGE BREAK--- ---PAGE BREAK--- Project Title Category Prior Years FY13‐14 FY14‐15 FY15‐16 FY16‐17 FY17‐18 TOTAL Water Main Replacement ‐ 16th Street Infrastructure $0 $130,000 $0 $0 $0 $0 $130,000 Water Main Replacement ‐ Rumsey Ave Infrastructure $0 $0 $103,691 $0 $0 $0 $103,691 Water Main Replacement ‐ Monument St Infrastructure $0 $0 $0 $166,838 $0 $0 $166,838 Water Main Replacement ‐ Sunset Blvd Infrastructure $0 $0 $0 $0 $282,006 $0 $282,006 Beacon Hill Water Tank Infrastructure $0 $0 $0 $0 $0 $1,765,988 $1,765,988 $0 $130,000 $103,691 $166,838 $282,006 $1,765,988 $2,448,523 Funding Source Prior Years FY13‐14 FY14‐15 FY15‐16 FY16‐17 FY17‐18 TOTAL Federal Grants $0 $0 $0 $0 $0 $0 $0 State Grants $0 $0 $0 $0 $0 $1,183,211 $1,183,211 SLIB Conensus Grants $0 $0 $0 $0 $0 $0 $0 Direct Distribution $0 $0 $0 $0 $0 $0 $0 Unrestricted Reserves $0 $130,000 $103,691 $166,838 $282,006 $582,776 $1,265,311 Restricted Reserves $0 $0 $0 $0 $0 $0 $0 Debt Issuance $0 $0 $0 $0 $0 $0 $0 Other Contributions $0 $0 $0 $0 $0 $0 $0 TOTAL FUNDING SOURCES $0 $130,000 $103,691 $166,838 $282,006 $1,765,988 $2,448,523 Funding Source Prior Years FY13‐14 FY14‐15 FY15‐16 FY16‐17 FY17‐18 TOTAL Land $0 $0 $0 $0 $0 $0 $0 Land Improvements $0 $0 $0 $0 $0 $0 $0 Buildings $0 $0 $0 $0 $0 $0 $0 Improvements other than $0 $0 $0 $0 $0 $0 $0 Infrastructure $0 $130,000 $103,691 $166,838 $282,006 $1,765,988 $2,448,523 Machinery & Equipment $0 $0 $0 $0 $0 $0 $0 Furniture & Fixtures $0 $0 $0 $0 $0 $0 $0 Intangibles $0 $0 $0 $0 $0 $0 $0 TOTAL FUNDING SOURCES $0 $130,000 $103,691 $166,838 $282,006 $1,765,988 $2,448,523 Water Fund 5‐Year Capital Improvements Program Summary TOTAL CAPITAL IMPROVEMENTS PROGRAM Summary by Funding Source Summary by Category 172 ---PAGE BREAK--- ---PAGE BREAK--- Estimated Total Cost $130,000 Priority Rank Medium Project Specifics Project Type Department Category Needs Assessment Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 Future Years Total Cost $130,000 $130,000 Personnel & Benefits Materials & Supplies Maintenance & Repairs Contract Fees Utilities Depreciation Other Total Cost $2,600 $2,600 Amount % of Total Federal Grant 0% State Grant 0% SLIB Consensus 0% Direct Distribution 0% Unrestricted Reserves $130,000 100% Restricted Reserves 0% Debt Issuance 0% Other Contributions 0% $130,000 100% TOTAL Project Title Water Main Replacement - 16th Street Detailed Project Description and Impact on Operating Costs New Water Infrastructure Public health & safety Needs Assessment Explanation (required for current year projects) Describe the consequences/alternatives if this project is not approved? Estimated Project Costs Estimated Impact on Continuing Annual Operational Costs (required for current year projects) TOTAL Estimated Funding Sources Type Source/Agency Name Comments TOTAL This project involves the replacement of 800 feet of 8" PVC along 16th Street from Stampede Ave. to Park Ave. There is no water main in this area and the work would dovetail with work planned by Streets and Electric. The water main was required by the WWDC study completed by EA and provides for better looping of our water system. This is the only project proposed for fiscal year 2013‐2014 for the Water Department. The City has lived with the existing condition for quite some time. As mentioned above, the Water Main project was outlined as required in a previous study of our system and would be done in concert with work by other divisions. 173 ---PAGE BREAK--- Estimated Total Cost $103,691 Priority Rank Medium Project Specifics Project Type Department Category Needs Assessment Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 Future Years Total Cost $103,691 $103,691 Personnel & Benefits Materials & Supplies Maintenance & Repairs Contract Fees Utilities Depreciation Other Total Cost $2,074 $2,074 Amount % of Total Federal Grant 0% State Grant 0% SLIB Consensus 0% Direct Distribution 0% Unrestricted Reserves $103,691 100% Restricted Reserves 0% Debt Issuance 0 Other Contributions 0% $103,691 100% TOTAL Project Title Water Main Replacement - Rumsey Ave Detailed Project Description and Impact on Operating Costs Replacement Water Infrastructure Public health & safety Needs Assessment Explanation (required for current year projects) Describe the consequences/alternatives if this project is not approved? Estimated Project Costs Estimated Impact on Continuing Annual Operational Costs (required for current year projects) TOTAL Estimated Funding Sources Type Source/Agency Name Comments TOTAL This project involves the replacement of 600 feet of 4" PVC along Rumsey Ave. West of 19th Street with 600 feet of 8" PVC. The line is a deadend line and the existing 4" line does not adequately provide fire flows as required by the WWDC study completed by EA. This is the only project proposd for fiscal year 2014‐2015 for the Water Department. The City has lived with the existing condition for quite some time, so the line could continue to funcition as is for some time. The line is beyond its design life, is to small, does not meet the current DEQ requirements for a deadend main and does not adequately meet fire flow requirements as set by the Council when they adopted the WWDC Level I Study completed in 2009. 174 ---PAGE BREAK--- Estimated Total Cost $166,838 Priority Rank Medium Project Specifics Project Type Department Category Needs Assessment Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 Future Years Total Cost $166,838 $166,838 Personnel & Benefits Materials & Supplies Maintenance & Repairs Contract Fees Utilities Depreciation Other Total Cost $3,337 $3,337 Amount % of Total Federal Grant 0% State Grant 0% SLIB Consensus 0% Direct Distribution 0% Unrestricted Reserves $166,838 100% Restricted Reserves 0% Debt Issuance 0 Other Contributions 0% $166,838 100% TOTAL Project Title Water Main Replacement - Monument Street Detailed Project Description and Impact on Operating Costs Replacement Water Infrastructure Public health & safety Needs Assessment Explanation (required for current year projects) Describe the consequences/alternatives if this project is not approved? Estimated Project Costs Estimated Impact on Continuing Annual Operational Costs (required for current year projects) TOTAL Estimated Funding Sources Type Source/Agency Name Comments TOTAL This project involves the replacement of 1075 feet of 6" PVC along Monument Street with 1075 feet of 8" PVC. The existing 6" line does not adequately provide fire flows as required by the WWDC study completed by EA. This is the only project proposd for fiscal year 2015‐2016 for the Water Department. The City has lived with the existing condition since 1951, so the line could continue to funcition as is for some time. The line is beyond its design life, is too small, does not adequately meet fire flow requirements as set by the Council when they adopted the WWDC Level I Study completed in 2009. 175 ---PAGE BREAK--- Estimated Total Cost $282,006 Priority Rank Medium Project Specifics Project Type Department Category Needs Assessment Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 Future Years Total Cost $282,006 $282,006 Personnel & Benefits Materials & Supplies Maintenance & Repairs Contract Fees Utilities Depreciation Other Total Cost $5,640 $5,640 Amount % of Total Federal Grant 0% State Grant 0% SLIB Consensus 0% Direct Distribution 0% Unrestricted Reserves $282,006 100% Restricted Reserves 0% Debt Issuance 0 Other Contributions 0% $282,006 100% TOTAL Project Title Water Main Replacement - Sunset Blvd Detailed Project Description and Impact on Operating Costs Replacement Water Infrastructure Public health & safety Needs Assessment Explanation (required for current year projects) Describe the consequences/alternatives if this project is not approved? Estimated Project Costs Estimated Impact on Continuing Annual Operational Costs (required for current year projects) TOTAL Estimated Funding Sources Type Source/Agency Name Comments TOTAL This project involves the replacement of 1900 feet of 4" PVC along Sunset Blvd North and South with 1900 feet of 6" PVC. The existing 4" line does not adequately provide fire flows as required by the WWDC study completed by EA or criteria set by the DEQ‐ WQD. This is the only project proposd for fiscal year 2016‐2017 for the Water Department. The City has lived with the existing condition since 1951, so the line could continue to funcition as is for some time. The line is beyond its design life, is too small, does not meet the current DEQ requirements for water mains and does not adequately meet fire flow requirements as set by the Council when they adopted the WWDC Level I Study completed in 2009. The existing water line is also beyond its design life. 176 ---PAGE BREAK--- Estimated Total Cost $1,765,988 Priority Rank Medium Project Specifics Project Type Department Category Needs Assessment Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 Future Years Total Cost $1,765,988 $1,765,988 Personnel & Benefits Materials & Supplies Maintenance & Repairs Contract Fees Utilities Depreciation Other Total Cost $70,640 $70,640 Amount % of Total Federal Grant 0% State Grant $1,183,211 67% SLIB Consensus 0% Direct Distribution 0% Unrestricted Reserves $582,776 33% Restricted Reserves 0% Debt Issuance 0 Other Contributions 0% $1,765,988 100% TOTAL Project Title BEACON HILL WATER TANK Detailed Project Description and Impact on Operating Costs Replacement Water Infrastructure Public health & safety Needs Assessment Explanation (required for current year projects) Describe the consequences/alternatives if this project is not approved? Estimated Project Costs Estimated Impact on Continuing Annual Operational Costs (required for current year projects) TOTAL Estimated Funding Sources Type Source/Agency Name Comments WY Water Development Commission TOTAL This project involves the construction of a 1 MG Water Tank off of Beacon Hill Road. The City's storage facilities are considerably underszed based on the WWDC Level 1 Water Study completed in 2009. In the event that there are problems with the existing 2 MG tank, the City has minimal fire protection to the City as a whole except to float off of the SMP system. The project ould improve fire fighting capacities, improve supply and help with back‐up uses. This is the only project proposd for fiscal year 2017‐2018 for the Water Department. The City has lived with the existing condition since the inceptioin of the SMP pipeline. We have a letter from SMP that inidcates for the foreseeable future we can float off of their system in the event of an emergency. The project will increase fire fighting capacity at the airport, the YRA Business Park, Big Horn Ave and the businesses and residences along Mt. View Drive. 177 ---PAGE BREAK--- ---PAGE BREAK--- Project Title Category Prior Years FY13‐14 FY14‐15 FY15‐16 FY16‐17 FY17‐18 TOTAL Cooper Lane Sewer Main Infrastructure $0 $480,240 $0 $0 $0 $0 $480,240 Relocation of Sewer Discharge Infrastructure $0 $0 $414,000 $0 $0 $0 $414,000 Entry Road, Embankment, & Influent Sewer for Primary Treatment Building Infrastructure $0 $0 $0 $1,799,520 $0 $0 $1,799,520 Primary Treatment Building Buildings $0 $0 $0 $0 $2,056,200 $0 $2,056,200 Primary Lagoon Infrastructure $0 $0 $0 $0 $0 $4,119,500 $4,119,500 $0 $480,240 $414,000 $1,799,520 $2,056,200 $4,119,500 $8,869,460 Funding Source Prior Years FY13‐14 FY14‐15 FY15‐16 FY16‐17 FY17‐18 TOTAL Federal Grants $0 $0 $0 $0 $0 $0 $0 State Grants $0 $0 $0 $1,169,688 $1,336,530 $2,677,675 $5,183,893 SLIB Conensus Grants $0 $0 $0 $0 $0 $0 $0 Direct Distribution $0 $0 $0 $0 $0 $0 $0 Unrestricted Reserves $0 $480,240 $414,000 $0 $0 $0 $894,240 Restricted Reserves $0 $0 $0 $629,832 $269,016 $212,212 $1,111,060 Debt Issuance $0 $0 $0 $0 $450,654 $1,229,613 $1,680,267 Other Contributions $0 $0 $0 $0 $0 $0 $0 TOTAL FUNDING SOURCES $0 $480,240 $414,000 $1,799,520 $2,056,200 $4,119,500 $8,869,460 Funding Source Prior Years FY13‐14 FY14‐15 FY15‐16 FY16‐17 FY17‐18 TOTAL Land $0 $0 $0 $0 $0 $0 $0 Land Improvements $0 $0 $0 $0 $0 $0 $0 Buildings $0 $0 $0 $0 $0 $0 $0 Improvements other than $0 $0 $0 $0 $0 $0 $0 Infrastructure $0 $480,240 $414,000 $1,799,520 $2,056,200 $4,119,500 $8,869,460 Machinery & Equipment $0 $0 $0 $0 $0 $0 $0 Furniture & Fixtures $0 $0 $0 $0 $0 $0 $0 Intangibles $0 $0 $0 $0 $0 $0 $0 TOTAL FUNDING SOURCES $0 $480,240 $414,000 $1,799,520 $2,056,200 $4,119,500 $8,869,460 Wastewater Fund 5‐Year Capital Improvements Program Summary TOTAL CAPITAL IMPROVEMENTS PROGRAM Summary by Funding Source Summary by Category 178 ---PAGE BREAK--- ---PAGE BREAK--- Estimated Total Cost $480,240 Priority Rank Project Specifics Project Type Department Category Needs Assessment Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 Future Years Total Cost $480,240 $480,240 Personnel & Benefits Materials & Supplies Maintenance & Repairs Contract Fees Utilities Depreciation Other Total Cost $9,605 $9,605 Amount % of Total Federal Grant 0% State Grant 0% SLIB Consensus 0% Direct Distribution 0% Unrestricted Reserves $480,240 100% Restricted Reserves 0% Debt Issuance 0% Other Contributions 0% $480,240 100% TOTAL Project Title Cooper Lane Sewer Main Detailed Project Description and Impact on Operating Costs New Wastewater Infrastructure Public health & safety Needs Assessment Explanation (required for current year projects) Describe the consequences/alternatives if this project is not approved? Estimated Project Costs Estimated Impact on Continuing Annual Operational Costs (required for current year projects) TOTAL Estimated Funding Sources Type Source/Agency Name Comments TOTAL This project involves the construction of an 18" sewer main on Cooper Lane and then into the Lagoon Property. A sewer study completed by EA indicates the installation of this sewer main will position the City for future work at the Lagoons and enable future improvements to affluent treatment. This is the only project proposed for fiscal year 2013‐2014 for the Wastewater Division. The City appropriated funds for a sewer study in the 2012‐2013 fiscal budget. Preliminarily, the sewer lagoon system has reached its original design life. The lagoon system is functioning well and will continue to do so for the near term, but some challenges have been identified; build up of biosolids in Cell 1, high power costs, excessive plastics and by‐products floating in Cell 1 and creating maintenance concerns. All require attention with a total projected cost of over $8.5 Million. The installation of this sewer main will position the City for future work at the Lagoons 179 ---PAGE BREAK--- Estimated Total Cost $414,000 Priority Rank Project Specifics Project Type Department Category Needs Assessment Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 Future Years Total Cost $414,000 $414,000 Personnel & Benefits Materials & Supplies Maintenance & Repairs Contract Fees Utilities Depreciation Other Total Cost $8,280 $8,280 Amount % of Total Federal Grant 0% State Grant 65% SLIB Consensus 0% Direct Distribution 0% Unrestricted Reserves $414,000 100% Restricted Reserves 0% Debt Issuance 0% Other Contributions 0% $414,000 165% TOTAL Project Title Relocation of Sewer Discharge Detailed Project Description and Impact on Operating Costs Replacement Wastewater Infrastructure Public health & safety Needs Assessment Explanation (required for current year projects) Describe the consequences/alternatives if this project is not approved? Estimated Project Costs Estimated Impact on Continuing Annual Operational Costs (required for current year projects) TOTAL Estimated Funding Sources Type Source/Agency Name Comments TOTAL This project involves the relocation of the sewer discharge to the River Level. A sewer study completed by EA indicates the relocation of the discharge is necessary to assure the system can continue to function as designed and will enable future improvements to affluent treatment. This is the only project proposed for fiscal year 2014‐2015 for the Wastewater Division. The City appropriated funds for a sewer study in the 2012‐2013 fiscal budget. Preliminarily, the sewer lagoon system has reached its original design life. The lagoon system currently discharges to the Shoshone River, but does so from the cliff edge. Excessive erosion has occurred and the discharge point must be relocated. 180 ---PAGE BREAK--- Estimated Total Cost $1,799,520 Priority Rank Project Specifics Project Type Department Category Needs Assessment Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 Future Years Total Cost $1,799,520 $1,799,520 Personnel & Benefits Materials & Supplies Maintenance & Repairs Contract Fees Utilities Depreciation Principal & Interest Total Cost $35,990 $35,990 Amount % of Total Federal Grant 0% State Grant $1,169,688 65% SLIB Consensus 0% Direct Distribution 0% Unrestricted Reserves $0 0% Restricted Reserves $629,832 35% Debt Issuance 0% Other Contributions 0% $1,799,520 100% TOTAL Project Title New Entry Road, Embankment, Influent Sewer, Embankment for PTB Detailed Project Description and Impact on Operating Costs New Wastewater Infrastructure Public health & safety Needs Assessment Explanation (required for current year projects) Describe the consequences/alternatives if this project is not approved? Estimated Project Costs Estimated Impact on Continuing Annual Operational Costs (required for current year projects) TOTAL Estimated Funding Sources Type Source/Agency Name Comments WY Clean Water State Revolving Fund No idea if we will be funded, but we will be on the list as of 2014 TOTAL WY Clean Water State Revolving Fund 2.5% from Loan, 20 yr loan $40,402/yr single payment This project involves the construction of a New Entry Road, a new Embankment, revisions to the Influent Sewer Main, and the construction of an Embankment for Primary Treatment Building. A sewer study completed by EA indicates the installation of these facilities will position the City for the future and will enable the Lagoons to function more effectively both in costs and in efficiency . This is the only project proposed for fiscal year 2015‐2016 for the Wastewater Division. The City will need to increase fees by about $1.56 per month to complete the work and pay for debt. The City appropriated funds for a sewer study in the 2012‐2013 fiscal budget. Preliminarily, the sewer lagoon system has reached its original design life. The lagoon system is functioning well and will continue to do so for the near term, but some challenges have been identified; build up of biosolids in Cell 1, high power costs, excessive plastics and by‐products floating in Cell 1 and creating maintenance concerns. The installation of the aforementioned improvements will position the City for future and enable improvements to affluent treatment. 181 ---PAGE BREAK--- Estimated Total Cost $2,056,200 Priority Rank Project Specifics Project Type Department Category Needs Assessment Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 Future Years Total Cost $2,056,200 $2,056,200 Personnel & Benefits Materials & Supplies Maintenance & Repairs Contract Fees Utilities Depreciation Principal & Interest Total Cost $41,124 $28,908 $70,032 Amount % of Total Federal Grant 0% State Grant $1,336,530 65% SLIB Consensus 0% Direct Distribution 0% Unrestricted Reserves 0% Restricted Reserves $269,016 13% Debt Issuance $450,654 22% Other Contributions 0% $2,056,200 100% TOTAL Project Title Primary Treatment Building and Biosolids Pumping System for Cell #1 Detailed Project Description and Impact on Operating Costs New Wastewater Buildings Public health & safety Needs Assessment Explanation (required for current year projects) Describe the consequences/alternatives if this project is not approved? Estimated Project Costs Estimated Impact on Continuing Annual Operational Costs (required for current year projects) TOTAL Estimated Funding Sources Type Source/Agency Name Comments WY Clean Water State Revolving Fund No idea if we will be funded, but we will be on the list as of 2014 TOTAL WY Clean Water State Revolving Fund 2.5% from Loan, 20 yr loan will require an additional $46,165/yr single This project involves the construction of a new Primary Treatment Building and Biosolids Pumping System for Cell A sewer study completed by EA indicates the installation of these facilities will position the City for the future and will enable the Lagoons to function more effectively both in costs and in efficiency . This is the only project proposed for fiscal year 2016‐2017 for the Wastewater Division. Please see the attached breakdown of costs. The City will need to increase fees by another $1.56 per month to complete the work and pay for debt. The City appropriated funds for a sewer study in the 2012‐2013 fiscal budget. Preliminarily, the sewer lagoon system has reached its original design life. The lagoon system is functioning well and will continue to do so for the near term, but some challenges have been identified; build up of biosolids in Cell 1, high power costs, excessive plastics and by‐products floating in Cell 1 and creating maintenance concerns. The installation of the aforementioned improvements will position the City for future and enable improvements to affluent treatment. 182 ---PAGE BREAK--- Estimated Total Cost $4,119,500 Priority Rank Project Specifics Project Type Department Category Needs Assessment Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 Future Years Total Cost $4,119,500 $4,119,500 Personnel & Benefits Materials & Supplies Maintenance & Repairs Contract Fees Utilities Depreciation Principal & Interest Total Cost $57,000 $82,390 $78,876 $218,266 Amount % of Total Federal Grant 0% State Grant $2,677,675 65% SLIB Consensus 0% Direct Distribution 0% Unrestricted Reserves $0 0% Restricted Reserves $212,212 5% Debt Issuance $1,229,613 30% Other Contributions 0% $4,119,500 100% TOTAL Project Title Primary Lagoon Detailed Project Description and Impact on Operating Costs New Wastewater Infrastructure Public health & safety Needs Assessment Explanation (required for current year projects) Describe the consequences/alternatives if this project is not approved? Estimated Project Costs Estimated Impact on Continuing Annual Operational Costs (required for current year projects) TOTAL Estimated Funding Sources Type Source/Agency Name Comments WY Clean Water State Revolving Fund No idea if we will be funded, but we will be on the list as of 2014 TOTAL WY Clean Water State Revolving Fund 2.5% from Loan, 20 yr loan will require an additional $92,489/yr single This project involves the construction of a new Primary Lagoon. A preliminary review of the sewer study completed by EA indicates the installation of these facilities will position the City for the future and will enable the Lagoons to function more effectively both in costs and in efficiency . This is the only project proposed for fiscal year 2017‐2018 for the Wastewater Division. Please see the attached breakdown of costs. The City will need to increase fees by another $3.11 per month to complete the work and pay for debt. The City appropriated funds for a sewer study in the 2012‐2013 fiscal budget. Preliminarily, the sewer lagoon system has reached its original design life. The lagoon system is functioning well and will continue to do so for the near term, but some challenges have been identified; build up of biosolids in Cell 1, high power costs, excessive plastics and by‐products floating in Cell 1 and creating maintenance concerns. The installation of the aforementioned improvements will position the City for future and enable improvements to affluent treatment. 183 ---PAGE BREAK--- ---PAGE BREAK--- Project Title Category Prior Years FY13‐14 FY14‐15 FY15‐16 FY16‐17 FY17‐18 TOTAL Olive Glenn Subdivision Cable Replacement Infrastructure $268,603 $206,437 $0 $0 $0 $0 $475,040 Rivers Bend Area Takeover Infrastructure $0 $25,517 $0 $0 $0 $0 $25,517 Auto Desk Software Intangibles $0 $8,344 $0 $0 $0 $0 $8,344 Bird Dog CT Testing Device Machinery & Equipment $0 $7,185 $0 $0 $0 $0 $7,185 West Strip Commercial Development Lines Infrastructure $0 $43,229 $0 $0 $0 $0 $43,229 Beacon Hill Tie Line Infrastructure $0 $112,692 $112,692 $0 $0 $0 $225,384 E. Sheridan Backfeed Infrastructure $0 $0 $58,480 $0 $0 $0 $58,480 Conifer Subdivision Cable Replacement Infrastructure $0 $0 $0 $45,670 $0 $0 $45,670 Stock Addition Cable Replacement Infrastructure $0 $0 $0 $58,395 $0 $0 $58,395 Skyline Subdivision Cable Replacement Infrastructure $0 $0 $0 $89,559 $89,559 $0 $179,118 Adix Addition Cable Replacement Infrastructure $0 $0 $0 $0 $0 $40,382 $40,382 Country Estates Cable Replacement Infrastructure $0 $0 $0 $0 $0 $44,823 $44,823 $268,603 $403,404 $171,172 $193,624 $89,559 $85,205 $1,211,567 Funding Source Prior Years FY13‐14 FY14‐15 FY15‐16 FY16‐17 FY17‐18 TOTAL Federal Grants $0 $0 $0 $0 $0 $0 $0 State Grants $0 $0 $0 $0 $0 $0 $0 SLIB Conensus Grants $212,212 $205,812 $0 $0 $0 $0 $418,024 Direct Distribution $0 $0 $0 $0 $0 $0 $0 Unrestricted Reserves $56,391 $154,363 $171,172 $193,624 $89,559 $85,205 $750,314 Restricted Reserves $0 $0 $0 $0 $0 $0 $0 Debt Issuance $0 $0 $0 $0 $0 $0 $0 Other Contributions $0 $43,229 $0 $0 $0 $0 $43,229 TOTAL FUNDING SOURCES $268,603 $403,404 $171,172 $193,624 $89,559 $85,205 $1,211,567 Funding Source Prior Years FY13‐14 FY14‐15 FY15‐16 FY16‐17 FY17‐18 TOTAL Land $0 $0 $0 $0 $0 $0 $0 Land Improvements $0 $0 $0 $0 $0 $0 $0 Buildings $0 $0 $0 $0 $0 $0 $0 Improvements other than $0 $0 $0 $0 $0 $0 $0 Infrastructure 268,603 $387,875 $171,172 $193,624 $89,559 $85,205 $1,196,038 Machinery & Equipment $0 $7,185 $0 $0 $0 $0 $7,185 Furniture & Fixtures $0 $0 $0 $0 $0 $0 $0 Intangibles $0 $8,344 $0 $0 $0 $0 $8,344 TOTAL FUNDING SOURCES $268,603 $403,404 $171,172 $193,624 $89,559 $85,205 $1,211,567 Electric Fund 5‐Year Capital Improvements Program Summary TOTAL CAPITAL IMPROVEMENTS PROGRAM Summary by Funding Source Summary by Category 184 ---PAGE BREAK--- ---PAGE BREAK--- Estimated Total Cost $455,040 Priority Rank Urgent Project Specifics Project Type Department Category Needs Assessment Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 Future Years Total Cost 268,603 $206,437 $475,040 Personnel & Benefits Materials & Supplies Maintenance & Repairs Contract Fees Utilities Depreciation Other Total Cost $9,501 $9,501 Amount % of Total Federal Grant $0 State Grant 0% SLIB Consensus $418,024 88% Direct Distribution 0% Unrestricted Reserves $57,016 12% Restricted Reserves 0% Debt Issuance 0% Other Contributions 0% $475,040 100% TOTAL State of Wyoming Estimated Funding Sources Type Source/Agency Name Comments Project Title Olive Glenn Subdivision Cable Replacement Project Detailed Project Description and Impact on Operating Costs TOTAL Replacement Electric Infrastructure Maintains/improves standard of service Needs Assessment Explanation (required for current year projects) Describe the consequences/alternatives if this project is not approved? Estimated Project Costs TOTAL Estimated Impact on Continuing Annual Operational Costs (required for current year projects) This project began in FY12‐13 with the replacement of the underground primary cable in the Olive Glenn subdivision. The FY13‐14 phase of the project will be to replace underground primary cable in the Dale Drive area of the Olive Glenn Subdivision. Work will install conduit and cable to replace the existing direct buried underground power lines. This project will retire underground power cable that is 40 years old and beyond its useful life. The cable in this area is among the oldest underground cable in the City of Cody. The area is currently served at 2400 volts through a step‐down transformer. By replacing the cable and transformers in this area we will retire cable that is 20 years past its expected life span and can convert this area to 7200 volt operation. The existing primary cable in this area is 40 years old and beyond its useful life of 20 years. Failure of the cable is highly probable. The cable is obsolete and repairs would be difficult and costly. If this cable is not replaced it will result in frequent power outages. There is no economic alternative to this project. 185 ---PAGE BREAK--- Estimated Total Cost $25,517 Priority Rank Urgent Project Specifics Project Type Department Category Needs Assessment Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 Future Years Total Cost $25,517 $25,517 Personnel & Benefits Materials & Supplies Maintenance & Repairs Contract Fees Utilities Depreciation Other Total Cost $510 $510 Amount % of Total Federal Grant 0% State Grant 0% SLIB Consensus 0% Direct Distribution 0% Unrestricted Reserves $25,517 100% Restricted Reserves 0% Debt Issuance 0% Other Contributions 0% $25,517 100% TOTAL Estimated Impact on Continuing Annual Operational Costs (required for current year projects) TOTAL Estimated Funding Sources Type Source/Agency Name Comments TOTAL Project Title River's Bend Takeover Project Detailed Project Description and Impact on Operating Costs Replacement Electric Infrastructure Maintains/improves standard of service Needs Assessment Explanation (required for current year projects) Describe the consequences/alternatives if this project is not approved? Estimated Project Costs This will complete the last phase of the North Cody Annex project by transferring the Rocky Mountain Power distribution equipment and lines serving the River's Bend Trailer Court to the City of Cody. The cost for this project is based on estimates for the takeover from Rocky Mountain Power for sale of equipment and seperation costs associated with the transfer. Since the River's Bend Trailer Court is within the City Limits, it is the City's obligation to supply its residents with all City services. This will complete that requirement for this area. The River's Bend Trailer Court would continue to be served by Rocky Mountain Power and the City would not be meeting its goal of providing service to all residents within the City limits. 186 ---PAGE BREAK--- Estimated Total Cost $8,344 Priority Rank Urgent Project Specifics Project Type Department Category Needs Assessment Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 Future Years Total Cost $8,344 $8,344 Personnel & Benefits Materials & Supplies Maintenance & Repairs Contract Fees Utilities Depreciation Other Total Cost $2,781 $2,781 Amount % of Total Federal Grant 0% State Grant 0% SLIB Consensus 0% Direct Distribution 0% Unrestricted Reserves $8,344 100% Restricted Reserves 0% Debt Issuance 0% Other Contributions 0% $8,344 100% Detailed Project Description and Impact on Operating Costs AutoDesk AUD 2013 Software Project Title Estimated Funding Sources TOTAL Type Source/Agency Name Comments TOTAL Replacement Electric Intangibles Maintains/improves standard of service Needs Assessment Explanation (required for current year projects) Describe the consequences/alternatives if this project is not approved? Estimated Project Costs TOTAL Estimated Impact on Continuing Annual Operational Costs (required for current year projects) AutoDesk Utility Design (AUD) Software is need as AutoCAD no longer supports access database information and will not run our current design and query macors. AUD software runs with the new AutoCAD software and will update easily when new AutoCAD software is deployed. Our map designs will be easier and the requirement to maintain an Access database will be eliminated. Our current software requires macro programs and links to Access Databases to keep all of our equipment information. The new AutoDesk AutoCAD software no longer supports Access database or the macro programs we use to design and update our maps. AUD will interface easily with the new AutoCAD software and provide the same or better functionality. We will not longer be able to easily access important system data from our maps and we will not be able to use AutoCAD to design our mapping systems quickly or easily. This will mean a loss of productivity and the need for cumbersome work‐arounds to maintain our database information. 187 ---PAGE BREAK--- Estimated Total Cost $7,185 Priority Rank Urgent Project Specifics Project Type Department Category Needs Assessment Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 Future Years Total Cost $7,185 $7,185 Personnel & Benefits Materials & Supplies Maintenance & Repairs Contract Fees Utilities Depreciation Other Total Cost $1,437 $1,437 Amount % of Total Federal Grant 0% State Grant 0% SLIB Consensus 0% Direct Distribution 0% Unrestricted Reserves $7,185 100% Restricted Reserves 0% Debt Issuance 0% Other Contributions 0% $7,185 100% TOTAL Estimated Funding Sources Type Source/Agency Name Comments Project Title Upgrade to Spinlab Bird Dog Plus Detailed Project Description and Impact on Operating Costs TOTAL Replacement Electric Machinery & Equipment Efficiency of service Needs Assessment Explanation (required for current year projects) Describe the consequences/alternatives if this project is not approved? Estimated Project Costs TOTAL Estimated Impact on Continuing Annual Operational Costs (required for current year projects) This is an upgrade to our Bird Dog Plus CT Testing device. We are currently beginning the replacement of commercial demand metering systems that require the use of CT's to get accurate demand and energy usage numbers for billing purposes. As part of this project it is essential that existing CT's be tested for accuracy to insure proper billing for these accounts. This upgrade is needed to insure proper metering accuracy for out demand account customers. Incorrect CT's can cause inaccurate metering and a loss of revenue from demand meter accounts. If this system is not upgraded, the City could lose electric revenues associated with demand meter accounts. 188 ---PAGE BREAK--- Estimated Total Cost $43,229 Priority Rank High Project Specifics Project Type Department Category Needs Assessment Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 Future Years Total Cost $43,229 $43,229 Personnel & Benefits Materials & Supplies Maintenance & Repairs Contract Fees Utilities Depreciation Other Total Cost $0 Amount % of Total Federal Grant 0% State Grant 0% SLIB Consensus 0% Direct Distribution 0% Unrestricted Reserves 0% Restricted Reserves 0% Debt Issuance 0% Other Contributions $43,229 100% $43,229 100% Hampton Inn TOTAL Estimated Funding Sources Type Source/Agency Name Comments Project Title West Strip Commercial Development Detailed Project Description and Impact on Operating Costs TOTAL New Electric Infrastructure Related to other projects Needs Assessment Explanation (required for current year projects) Describe the consequences/alternatives if this project is not approved? Estimated Project Costs TOTAL Estimated Impact on Continuing Annual Operational Costs (required for current year projects) Install new underground conduit, cable and primary equipment to serve the proposed Hampton Inn & Suites. The proposed Hampton Inn project cannot proceed without the electrical infrastructure to supply power to the building and property. The Hampton Inn could not be constructed without this project. 189 ---PAGE BREAK--- Estimated Total Cost $225,384 Priority Rank High Project Specifics Project Type Department Category Needs Assessment Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 Future Years Total Cost $112,692 $112,692 $225,384 Personnel & Benefits Materials & Supplies Maintenance & Repairs Contract Fees Utilities Depreciation Other Total Cost $4,508 $4,508 Amount % of Total Federal Grant 0% State Grant 0% SLIB Consensus 0% Direct Distribution 0% Unrestricted Reserves $225,384 100% Restricted Reserves 0% Debt Issuance 0% Other Contributions 0% $225,384 100% TOTAL Estimated Impact on Continuing Annual Operational Costs (required for current year projects) TOTAL Estimated Funding Sources Type Source/Agency Name Comments TOTAL Project Title Beacon Hill Tie Line Detailed Project Description and Impact on Operating Costs New Electric Infrastructure Efficiency of service Needs Assessment Explanation (required for current year projects) Describe the consequences/alternatives if this project is not approved? Estimated Project Costs Complete an underground power line from the North Wright Brothers Drive to the intersection of Beacon Hill Road and Highway 14A. This work will provide a tie line between the Pendley X4 Circuit and the Glendale 302 circuit for backfeed purposes. This will provide an important tie line between Glendale Circuit 302 and Pendley Circuit X4. In an outage situation this will allos the City to backfeed the airport area from the Pendley Substation. The primary consequence of this line would be the ability to serve the Southeast Glendale 302 area from the Pendley Substation during outage situations. This would improve system reliability and reduce customer complaints during outages because power would be restored much faster. The alternative to this project is to leave the southeast Glendale area supplied only through the more heavily loaded Pendley X2 circuit which limits the amount of load that can be picked up. 190 ---PAGE BREAK--- Estimated Total Cost $58,480 Priority Rank High Project Specifics Project Type Department Category Needs Assessment Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 Future Years Total Cost $58,480 $58,480 Personnel & Benefits Materials & Supplies Maintenance & Repairs Contract Fees Utilities Depreciation Other Total Cost $1,170 $1,170 Amount % of Total Federal Grant 0% State Grant 0% SLIB Consensus 0% Direct Distribution 0% Unrestricted Reserves $58,480 100% Restricted Reserves 0% Debt Issuance 0% Other Contributions 0% $58,480 100% TOTAL Estimated Funding Sources Type Source/Agency Name Comments Project Title East Sheridan Back Feed Line Detailed Project Description and Impact on Operating Costs TOTAL New Electric Infrastructure Maintains/improves standard of service Needs Assessment Explanation (required for current year projects) Describe the consequences/alternatives if this project is not approved? Estimated Project Costs TOTAL Estimated Impact on Continuing Annual Operational Costs (required for current year projects) Extend the underground power line along East Sheridan Avenue to the east from 36th Street to the intersection with Beacon Hill Road. At this point it will tie into the proposed Beacon Hill Tie Line project. This provides a back feed to East Sheridan from either the Pendley X4 circuit or the Glendale 302 circuit. This project will reduce the outage time during power outages by providing a way to feed customers along East Sheridan from another direction should the main feed to the area be disrupted. The alternative is to leave this area on a radial feed which requires that when a power outage occurs, it cannot be restored until the line is repaired. 191 ---PAGE BREAK--- Estimated Total Cost $45,670 Priority Rank High Project Specifics Project Type Department Category Needs Assessment Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 Future Years Total Cost $45,670 $45,670 Personnel & Benefits Materials & Supplies Maintenance & Repairs Contract Fees Utilities Depreciation Other Total Cost $913 $913 Amount % of Total Federal Grant 0% State Grant 0% SLIB Consensus 0% Direct Distribution 0% Unrestricted Reserves $45,670 100% Restricted Reserves 0% Debt Issuance 0% Other Contributions 0% $45,670 100% TOTAL Estimated Impact on Continuing Annual Operational Costs (required for current year projects) TOTAL Estimated Funding Sources Type Source/Agency Name Comments TOTAL Project Title Conifer Subdivision Cable Replacement Detailed Project Description and Impact on Operating Costs Replacement Electric Infrastructure Maintains/improves standard of service Needs Assessment Explanation (required for current year projects) Describe the consequences/alternatives if this project is not approved? Estimated Project Costs Replace underground primary cable in the Conifer Subdivision. Work will install conduit and cable to replace the existing direct buried underground power lines. This project will retire underground power cable that is 40 years old and beyond its useful life. The primary impact on operating costs will frequent power outages in the Conifer Subdivision. The existing primary cable in this area is 40 years old and beyond its useful life of 20 years. Failure of the cable is highly probable. The cable is obsolete and repairs would be difficult and costly. If this cable is not replaced it will result in frequent power outages. There is no economic alternative to this project. 192 ---PAGE BREAK--- Estimated Total Cost $58,395 Priority Rank High Project Specifics Project Type Department Category Needs Assessment Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 Future Years Total Cost $58,395 $58,395 Personnel & Benefits Materials & Supplies Maintenance & Repairs Contract Fees Utilities Depreciation Other Total Cost $1,168 $1,168 Amount % of Total Federal Grant 0% State Grant 0% SLIB Consensus 0% Direct Distribution 0% Unrestricted Reserves $58,395 100% Restricted Reserves 0% Debt Issuance 0 Other Contributions 0% $58,395 100% TOTAL Estimated Funding Sources Type Source/Agency Name Comments Project Title Stock Addition Cable Replacement Detailed Project Description and Impact on Operating Costs TOTAL Replacement Electric Infrastructure Maintains/improves standard of service Needs Assessment Explanation (required for current year projects) Describe the consequences/alternatives if this project is not approved? Estimated Project Costs TOTAL Estimated Impact on Continuing Annual Operational Costs (required for current year projects) Replace underground primary cable in the Stock Addition. Work will install conduit and cable to replace the existing direct buried underground power lines. This project will retire underground power cable that is 40 years old and beyond its useful life. The primary impact on operating costs will be frequent power outages in the Stock Addition as well as to the Brown Addition. The existing primary cable in this area is 40 years old and beyond its useful life of 20 years. Failure of the cable is highly probable. The cable is obsolete and repairs would be difficult and costly. If this cable is not replaced it will result in frequent power outages. There is no economic alternative to this project. 193 ---PAGE BREAK--- Estimated Total Cost $179,118 Priority Rank High Project Specifics Project Type Department Category Needs Assessment Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 Future Years Total Cost $89,559 $89,559 $179,118 Personnel & Benefits Materials & Supplies Maintenance & Repairs Contract Fees Utilities Depreciation Other Total Cost $3,582 $3,582 Amount % of Total Federal Grant 0% State Grant 0% SLIB Consensus 0% Direct Distribution 0% Unrestricted Reserves $179,118 100% Restricted Reserves 0% Debt Issuance 0% Other Contributions 0% $179,118 100% TOTAL Estimated Funding Sources Type Source/Agency Name Comments Project Title Skyline Subdivision Cable Replacement Detailed Project Description and Impact on Operating Costs TOTAL Replacement Electric Infrastructure Maintains/improves standard of service Needs Assessment Explanation (required for current year projects) Describe the consequences/alternatives if this project is not approved? Estimated Project Costs TOTAL Estimated Impact on Continuing Annual Operational Costs (required for current year projects) Replace underground primary cable in the Skyline Subdivision. Work will install conduit and cable to replace the existing direct buried underground power lines. This project will retire underground power cable that is 40 years old and beyond its useful life. The primary impact on operating costs will frequent power outages in the Conifer Subdivision. The existing primary cable in this area is 40 years old and beyond its useful life of 20 years. Failure of the cable is highly probable. The cable is obsolete and repairs would be difficult and costly. If this cable is not replaced it will result in frequent power outages. There is no economic alternative to this project. 194 ---PAGE BREAK--- Estimated Total Cost $40,382 Priority Rank Medium Project Specifics Project Type Department Category Needs Assessment Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 Future Years Total Cost $40,382 $40,382 Personnel & Benefits Materials & Supplies Maintenance & Repairs Contract Fees Utilities Depreciation Other Total Cost $808 $808 Amount % of Total Federal Grant 0% State Grant 0% SLIB Consensus 0% Direct Distribution 0% Unrestricted Reserves $40,382 100% Restricted Reserves 0% Debt Issuance 0% Other Contributions 0% $40,382 100% TOTAL Estimated Impact on Continuing Annual Operational Costs (required for current year projects) TOTAL Estimated Funding Sources Type Source/Agency Name Comments TOTAL Project Title Adix Addition Cable Replacement Detailed Project Description and Impact on Operating Costs Replacement Electric Infrastructure Maintains/improves standard of service Needs Assessment Explanation (required for current year projects) Describe the consequences/alternatives if this project is not approved? Estimated Project Costs Replace existing direct buried primary cable in this subdivision with new conduit and cable. The existing cable is 40 years old and has been repaired several times. Due to the characteristics of the aging process with primary cable, it is highly probable that cable failure will become frequent in this area. The existing cable is 40 years old and is well beyond its useful life of 20 years. Failure to replace this cable will result in excessive power outages in the Adix Addition. There is no economic alternative to this project. 195 ---PAGE BREAK--- Estimated Total Cost $44,823 Priority Rank Medium Project Specifics Project Type Department Category Needs Assessment Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 Future Years Total Cost $44,823 $44,823 Personnel & Benefits Materials & Supplies Maintenance & Repairs Contract Fees Utilities Depreciation Other Total Cost $896 $896 Amount % of Total Federal Grant 0% State Grant 0% SLIB Consensus 0% Direct Distribution 0% Unrestricted Reserves $44,823 100% Restricted Reserves 0% Debt Issuance 0% Other Contributions 0% $44,823 100% TOTAL Estimated Funding Sources Type Source/Agency Name Comments Project Title Country Estates Cable Replacement Detailed Project Description and Impact on Operating Costs TOTAL Replacement Electric Infrastructure Maintains/improves standard of service Needs Assessment Explanation (required for current year projects) Describe the consequences/alternatives if this project is not approved? Estimated Project Costs TOTAL Estimated Impact on Continuing Annual Operational Costs (required for current year projects) Replace underground primary cable in the Country Estates Subdivision. Work will install conduit and cable to replace the existing direct buried underground power lines. This project will retire underground power cable that is 40 years old and beyond its useful life. The primary impact on operating costs will frequent power outages in the Conifer Subdivision. The existing primary cable in this area is 35 years old and beyond its useful life of 20 years. Failure of the cable is highly probable. The cable is obsolete and repairs would be difficult and costly. If this cable is not replaced it will result in frequent power outages. There is no economic alternative to this project. 196