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1 CITY OF CODY COMMUNITY FUNDING PROGRAM POLICY I. Intent and Criteria of the Community Funding Program 1. Funding requests must satisfy the following minimum criteria and be used for the purposes described below to be considered: a. The funding must be used for a public benefit b. Adequate consideration must be exchanged c. Authority must exist pursuant to the Wyoming Constitution Article 16, Section 6, and Wyoming Statutes 15-1-103; 15-1-111 or 15-1-701. Specifically, the funds shall be used for the following: 1. Further industrial and economic development in the City of Cody 2. Provide necessary support of the poor 3. Promote services and programs that provide a direct benefit to the citizens of Cody 4. Advertising the resources of the City 5. Encouraging exhibits at fairs, expositions and conventions II. Funding Availability 1. Requests for funding may be awarded as cash or in-kind staffing and services provided. 2. Funding requests will be for the actual expenses associated with a specific program, event or capital purchase. No funding shall be provided for the following: • Any private citizen, firm or corporation, or other for-profit entity • General operational expenses not directly related to a specific program or event • Salaries not directly related to a specific program or event • Re-distribution as an award, contribution or financial support to other organizations or individuals 3. Funding is not guaranteed. The Governing Body reserves the right to deny funding to any applicant for any reason including but not limited to the following: • The request does not meet the intent of the Community Funding Program • Funding the request would be a violation of any Federal, State or local law • The applicant is a private individual or for-profit enterprise • The applicant does not establish a funding need • The applicant primarily serves citizens who reside outside the Cody area • The applicant’s audit report reflects internal management problems • The applicant is requesting funding for programs or events which are outside the scope of traditionally sponsored governmental programs • Funds are not allocated in the budget • The application is received late, is incomplete or is found to contain false information. 4. Approved requests shall be funded from sources designated by Resolution of the City Council. ---PAGE BREAK--- 2 III. Award Process 1. In order to be considered, applications must be received by the due date indicated on the application form. Late and incomplete applications will not be accepted or considered. 2. Once the applications have been processed by staff, the City Council will meet to discuss the applications. Select applicants may be invited to address the Council to clarify their applications and answer questions. 3. Council will conduct a public meeting to determine which applications will receive consideration during the budget process. Those applications that are not supported by the majority of the Council will not be given further consideration for funding during the proposed fiscal year. 4. Organizations whose applications that are not selected for further consideration will be notified in writing. 5. Organizations whose applications are funded will be required to enter into a contract with the City of Cody for providing the services/programs approved. IV. Payments under the Contract 1. Funding is payable on a reimbursable basis. In order to receive funds, approved organizations shall be required to submit a reimbursement request on a form provided by the City. 2. Supporting documentation, such as receipts, invoices, detail ledger reports and other records which may be requested by the City must be attached to the reimbursement request and shall be reviewed by the City prior to processing. If the reimbursement request is for advertising, attach a copy of the affidavit of publication. 3. Reimbursement checks will generally be issued within 45 days of receipt of the request. 4. The City reserves the right to deny any reimbursement requests for expenses outside of the scope of the contract for services. 5. Funds awarded are for one Fiscal Year and any funds which are unused as of June 30th will revert back to the City. Unused funds cannot be carried over into the next year. V. Mid-Year Requests 1. The City Council may choose to accept funding requests which are received outside the budgeting process if: a. Funding is available AND b. Requests meet the intent and policy of the Community Funding Program 2. The Council may also consider emergency funding requests that cannot wait until the normal funding process timeline.