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TOWN OF MENTZ REGULAR MEETING NOVEMBER 21, 2017 Supervisor Nielens called the meeting to order at 7:05 PM; led the Pledge of Allegiance to the Flag and requested a moment of silence. Members Present: Supervisor Nielens, Councilman Mark Emerson, Councilwoman Barbara Clancy, Councilman Jeff Mills and Councilman Matt Poyneer. Others Present: Attorney Kevin Cox, Town Clerk Charleen Wood, Deputy Town Clerk/Cemetery Superintendent Lucy Ware, Highway Superintendent David Nielens, Code Enforcement Officer Jay Moose, Court Clerk Debbie Dennis, Historian Mike Riley, and Kari Terwilliger of County Planning. Minutes Approval: Minutes of the Regular Meeting October 17, 2017 Under Minutes approval of October 10, 2017, motion was seconded by Barbara Clancy. Motion made by Mark Emerson and seconded by Barbara Clancy to approve/accept the minutes as amended. Motion carried 3-0-2 with Jeff Mills and Matt Poyneer abstaining. Minutes of the Public Hearing/Budget Workshop October 25, 2017 Meeting Motion made by Jeff Mills and seconded by Mark Emerson to approve/accept the minutes as presented. Minutes of the Public Hearing November 9, 2017 Meeting Motion made by Jeff Mills and seconded by Barbara Clancy to accept/approve the minutes as presented. Motion carried 4-0-1 with Matt Poyneer abstaining. Budget Transfers: Motion made by Mark Emerson and seconded by Jeff Mills to approve the following transfers. Motion carried 5-0. FROM: A1990.4 Contingency $3,435.00 TO: A1420.4 Attorney $1,971.00 A7140.1 Playgrounds $ 223.10 A8810.1 Cemetery $1,240.90 FROM: DA5120.2 Bridges $13,776.27 TO: DA5120.4 Bridges $13,776.27 Audit of Bills: Motion made by Jeff Mills and seconded by Matt Poyneer to approve the following audit of bills. Motion carried 5-0. General A $ 9,871.05 VO 266-296 Highway DB $13,172.69 VO 75-79 HF $ 2,322.11 VO 16-19 TA $ 1,645.82 VO 18-19 DA $19,325.14 VO 9-10 ---PAGE BREAK--- Old Business: Ag Protection Plan – Kari Terwilliger – discussed the Ag plan and the SEQRA and the Town being the lead agency. The Town Clerk read the resolution “Declaration of the intent of the Mentz Town Board be lead agency for environmental review of the Town of Mentz agriculture and farmland protection plan, initiation of the SEQRA process” Motion made by Matt Poyneer and seconded by Mark Emerson authorizing the Supervisor to sign the SEQRA documents stating the Town of Mentz would be the lead agency in the SEQRA process. Motion carried 5-0. Road Preservation Local Law – discussion on the local law preserving our highways and the need to protect the damage to them by large vehicles. Motion made by Matt Poyneer and seconded by Barbara Clancy to hold a public hearing on 12/19/17 to address the local law. Motion carried 5-0. Scat Van Contract – the proof of insurance has been secured – Motion made by Jeff Mills and seconded by Matt Poyneer authorizing the supervisor to sign the 2018 Scat Van Contract in the amount of $600.00. Motion carried 5-0. Verizon – B & L has reviewed the Cell Tower issue and stated that they would handle the request for upgrading the tower. Apparently, CMS did not have the necessary qualifications. Motion made by Matt Poyneer and seconded by Barbara Clancy to grant the permit based upon the B & L engineers and application dated 9/1/2017, all items A-K. Motion carried 5-0. Reports: Highway Department – David Nielens – Written Report Roads & Bridges – Matt Poyneer – stated that material from Tappan Zee Bridge is available, maybe we should consider this; also, the shoulders of the roads need attention Code Enforcement – Jay Moose – Written Report Buildings & Grounds – Mark Emerson – stated the all is ok – batteries need to be replaced on the Exit Signs; David Nielens stated that he would like to purchase a LED lights with protector shields that would cost approximately $150, for the chimney, the board had no objection to the purchase. Discussion on the building security and security system. As of now we have the fire alarm system. Kevin Cox, Attorney, stated that property on Route 31 had 30 days to be demolished, and if not done within that time frame the Town can act. Dog Control – Lucy Ware – Written Report Youth, Parks & Rec – Jeff Mills – We will be receiving the fence, posts and dirt from the ball fields from the school in the spring/summer. Landfill – Mark Emerson – Stated the survey had 77 participants and the majority were in favor of a transfer station. After the first of the year we will consider transfer station grants. Cemetery – Lucy Ware – Cemetery is closed; Barbara Clancy and her husband have repaired the gap in the cemetery fence at their expense. The Cemetery Superintendent stated that if a bill was submitted, reimbursement would be made. Planning Board – Dwight Wethey/Mike Riley – The Planning Board did a subdivision for David Mills ZBA Board – Lucy Ware – stated that they had a request for an area variance, but needed more information. Historian – Mike Riley – stated that there were 17,000 visitors to the Erie Canal Museum. There is a possibility that there will new operators next year and not volunteers. Village Liaison – Dick Nielens – all OK Town Clerk – Charleen Wood – stated that 11/29 would be the Tax Collector meeting at the County Office Building and an IT Seminar on 12/4 in Syracuse sponsored by the State. ---PAGE BREAK--- Veteran’s Memorial – Joe Felice/Lucy Ware – flags have been taken down and no further work with be done on the Memorial until spring. Attorney for Town: Kevin Cox No additional items to discuss Communications/Reminders: On Monday, December 11, 2017 at 7:30 the Town will present Judge Warrick with a plaque for his years of service to the Town. Executive Session: None Required Motion made by Matt Poyneer and seconded by Mark Emerson to adjourn at 8:45 PM. Motion carried 5-0 Meeting adjourned at 8:45 PM Charleen Wood Town Clerk