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1 Village of Fair Haven Board of Trustees Meeting March 14, 2016 The meeting was called to order at 7:00 p.m. followed by the Pledge of Allegiance. Board members present Mayor William McVea, Deputy Mayor Walter Krehling, Trustee Judith Dunaway and Trustee Holley Webster-Goolden. Trustee Pete Hanford was excused. Also present Clerk-Treasurer Terri DiGregorio, Deputy Clerk Johanne Van Der Linden, Water Operator Carrie Bolton, Frank Perkins, George Hanford, Vivian Sciarabba and David COMMUNICATIONS: A budget work session was held before the agenda meeting on March 10th. A public hearing on the 2016-2017 proposed tentative budget will be held at 6:00 pm on April 11th followed by the organizational meeting. There will be no tax increase. The Cayuga County Association of Villages (CCAV) meeting sponsored by the Village of Cayuga will be held at Balloons Restaurant in Auburn 6:30 pm March 22nd. RSVP by 3/16. Mayor McVea plans to attend depending on the outcome of the election tomorrow. A representative of Seneca County Code Enforcement spoke at the last CCAV meeting. He explained how Seneca County provides 4 code enforcement officers throughout the county with a supervisor and deputy supervisor. In receipt of Fair Haven Library Trustees meeting minutes from 2/15/2016 and library’s Annual Report for the period of 1/1/2015 – 12/31/2015. In receipt of Town of Wolcott ambulance contract funds of $3,768.00. Mayor McVea attended Town of Sterling revaluation informational meeting regarding the revaluation of properties in the Town of Sterling and Village of Fair Haven for this year. Due to properties on Little Sodus Bay selling for well over their assessment value, half will go up this year, about one third will go down and the rest stay about the same. It was noted farm land in the Town has also increased in value partly due to corn growth for ethanol sales. In receipt of the quarterly Time Warner Cable franchise payment of $1,938.64. Zoning Board of Appeals (ZBA) members Dave Guynn, Susan Stanistreet & Chris Drogi attended 4 hours of training at the Onondaga County Planning Federation Symposium held at the OnCenter in Syracuse on March 9th. ZBA and Planning Board members are required to have 4 hours of training annually. Deputy Clerk Van Der Linden and Clerk-Treasurer DiGregorio also attended for credit. In receipt of $7,972.56 from Cayuga County for 2015 relevied village taxes which include $291.90 in past due 2014 water rents. PUBLIC FORUM: George Hanford expressed concern regarding the current Community Development Block Grant as he had bid and was awarded a contract to perform home rehabilitation for a grant recipient who now has been refused the grant due to property ownership issues. This was an unfortunate oversite on the part of Thoma Development Associates who administer the grant for the Village of Fair Haven. Mayor McVea stressed that it may be resolved soon as it was now in the hands of the property’s occupant. He plans to speak with her tomorrow. Frank Perkins conveyed his appreciation to the Village for obtaining the use of Cayuga County inmates to sand & varnish the hardwood floors and install tile at the American Legion Community Center. The kitchen cabinets have also been painted. They are hopeful to obtain the inmates to fix the basement floors. Mr. Perkins also thanked the Board for the funds given for the Senior Citizens bus trips as it is greatly appreciated by all. Yoga classes are currently being offered at the Community Center and people are getting together regularly for board games and card games. Computers are also available for seniors to use. MINUTES: The February 8th meeting minutes were approved on a motion by Trustee Webster-Goolden and seconded by Trustee Dunaway. All aye, motion carried. ABSTRACT #10 VOUCHERS: On a motion by Deputy Mayor Krehling and seconded by Trustee Webster-Goolden the following vouchers from abstract #10 were approved for payment. All aye, motion carried. General Fund: $33,776.14 Water Fund: $14,708.41 Trust & Agency: $3,714.26 NYMS Grant: $8,250.00 2013 CDBG: $34,853.63 February payroll: $33,776.60 ---PAGE BREAK--- 2 The following budget modifications were approved on a motion by Trustee Dunaway and seconded by Deputy Mayor Krehling. All aye, motion carried. General Fund Budget modifications: Transfer $2,680.30 from ambulance contractual to ambulance contractual-meds-supplies Transfer $1,824.34 from state retirement to street maintenance personal services Water Fund Budget modifications: Transfer $53.29 from contingent to workers compensation COMMITTEE REPORTS: February DPW report submitted by Roger Granatiero and read by Carrie Bolton. Checked Pump House daily; Took water samples to Lab in Auburn; Read Water Meters; Picked up remaining Christmas Trees; Replaced State Park 4” meter with a new Master Meter; Replaced Pump House #2 6” meter with a new Master Meter; Pump House #2 had a new pump, motor, 50’ pipe replaced, well was cleaned and prepped; Electrical work was done on Pump House #2 and inside will need to be repainted from work done; Fording Station was cleaned out and newly built shelves were installed, also water inventory organized; Plowed and Sanded roads / Snow blow Sidewalks; Control Panel was replaced on International; Plow pin on Ford 550 was fixed and replaced; Snow blower had minor repairs fixed on the drive shaft; Repaired pot holes on West Bay Rd. with cold patch. Door hangers will be distributed to let village residents know paper leaf bags are encouraged this spring for pick up by the DPW. Plastic bags can no longer be placed in the village brush & leaf landfill. The report was accepted on a motion by Deputy Mayor Krehling and seconded by Trustee Webster-Goolden. All aye, motion carried. Treasurer’s report submitted by Terri DiGregorio for period ending 2/29/2016. General fund balance $307,999.12 includes WBB balance $4,226.22, Water fund $88,300.23, 2001 CDBG $1,013.65, Trust & Agency $286.45, $3,888.07, 2013 CDBG $1.00. Approval given to transfer $12,940.00 from general fund reserve A202 to Central Garage A1640.4 to hire Genson Overhead Door Inc. to replace the overhead doors in the garage and the Treasurer’s report accepted on a motion by Trustee Dunaway and seconded by Deputy Mayor Krehling. All aye, motion carried. February Ambulance report submitted by Stan The ambulance service answered 33 calls: 4 BLS, 22 ALS, 6 no transport, 1 air medical. A total of 73 calls to date. Of these 33 calls 13 were in the Village, 9 in the Town of Sterling, 2 in the Town of Martville, 8 mutual aid to Lakeshore Ambulance. Vehicles responding to calls: 3 for Ambulance 23 for Ambulance 5 for Medic Car, 6 for both the medic car and ambulance together. The response time was 3.04 minutes with a big thank you to the fire department who supply drivers. The report was accepted on a motion by Trustee Dunaway and seconded by Trustee Webster-Goolden. All aye, motion carried. February Code Enforcement report submitted by Stan 2 building permits issued; 6 violation letters sent for abandoned furniture, peeling paint and lack of premise identification; 7 onsite inspections conducted; 2 village wide inspections performed. Stan attended the Codes Conference in Lake Placid for required 24 hours annual in service training. The report was accepted on a motion by Trustee Webster- Goolden and seconded by Trustee Dunaway. All aye, motion carried. UNFINISHED BUSINESS: No changes will occur to the current sign law and was reconfirmed to leave as is on a motion by Trustee Dunaway and seconded by Trustee Webster-Goolden. All aye, motion carried. Tomorrow March 15th is the Village of Fair Haven election. Voting will be at the Village Hall from Noon to 9:00 am. Judy Dunaway and Walter Krehling are both up for re-election as Trustees. William McVea is up for re-election as Mayor and James Basile is also running for Mayor. Cayuga County is proceeding with a Temporary Incidents of Ownership process for the old LVRR station aka the Timerson Canning site aka Wash Tub Laundromat. This will allow the county to assess any environmental concerns at the site. Last year approximately $64,000.00 in back taxes were due to the county. If the county forecloses on the property the back taxes are forgiven and it would go up for sale. A revised maintenance agreement has been received by the Village from the Verdin Clock Co. regarding the clock in Central Park. This is a 3 year contract for annual maintenance to clean and make minor adjustments for $1,425.00. On a motion by Deputy Mayor Krehling and seconded by Trustee Dunaway approval was given to honor the contract and pay the price to maintain the clock. The Commemorative Park Foundation will be billed for half the cost. All aye, motion carried. In 1992 the Village of Fair Haven entered into a water user agreement with New York State Parks, Recreation and Historic Preservation regarding Fair Haven Beach State Park. Both parties agreed the State Park would pay an annual flat fee of $12,000.00 for water used. Mayor McVea noted the rental camps on Lake St. Ext. are separately metered. This was a 20 year agreement that expired in 2012. The Village recently installed a new Master Meter to better monitor water use at the State Park as the previous meter was not operating properly. Carrie Bolton stated in the last few months 100,000 gallons of water has been going through the old meter Recently a leak was discovered at the men’s bathhouse on the east beach. An analysis will be done and reviewed at the next board meeting. ---PAGE BREAK--- 3 On a motion by Trustee Dunaway and seconded by Trustee Webster-Goolden home rehabilitation applicants Melissa Cannady and David & Kelly Teeter were approved to receive 2013 CDBG funds. All aye, motion carried. NEW BUSINESS: MONTH OF APRIL IS FAIR HOUSING MONTH WHEREAS, in accordance with the Title VIII Fair Housing Policy of the Civil Rights Act of 1968 and the Fair Housing Amendments Act of 1988 and, WHEREAS, the month of April 2016 has been designated by the U.S. Department of Housing and Urban Development’s Office of Fair Housing and Equal Opportunity as Fair Housing Month. NOW THEREFORE BE IT RESOLVED, that the Village Board of the Village of Fair Haven hereby declares and proclaims April as Fair Housing Month in the Village. On a motion by Trustee Dunaway and a second by Trustee Webster-Goolden the resolution was approved. All aye, motion carried. Voting on Resolution Yes No Absent/Abstained William McVea, Mayor [ ] [ ] [ ] Walter Krehling, Deputy Mayor [ ] [ ] [ ] Holley Webster-Goolden, Trustee [ ] [ ] [ ] Judith Dunaway, Trustee [ ] [ ] [ ] George Hanford, Trustee [ ] [ ] [ ] Terri M. DiGregorio Clerk-Treasurer Dated: March 14, 2016 One Request for Proposals (RFP) to administer the New York Main Street Technical Assistance Grant was received from Thoma Development Consultants. This grant will pay to hire an architect to design plans to improve Main Street so the Village can apply for another Main Street grant. On a motion by Trustee Dunaway and seconded by Deputy Mayor Krehling the RFP from Thoma Development Consultants was accepted. All aye, motion carried. A phone call was received by Richard Tesoriero regarding the drainage at the end of 12th street where his property is located. He believes the Village needs to address this situation once again as his basement recently was flooded due to the plowing and melting of snow. The Board discussed removing the present drainage pipe and replacing it with an open ditch. This could be a costly project due to what may be in the ground from the old railroad and breaking through the seawall. Easements have already been obtained. The Board agreed to advise Mr. Tesoriero to hire a contractor to fix his drainage problem as the Village of Fair Haven has done all possible to remedy the problem. Paul Sheneman of PLS Engineering, DPW Superintendent Granatiero and Mayor McVea discussed improvements needed for the village water system such as new telemetry between the water towers and the pump house, generator, indicator lights for the water towers, relocation of a water line that runs through the vineyard on the west side of the village, 18 new fire hydrants, underground wiring for the pump house and pump house water lines that need to be rerouted regarding valves. The estimated cost for these improvements according to Mr. Sheneman is around $900,000.00. It would cost the Village $5,000.00 for PLS to perform the study. Presently CDBG grants of $600,000.00 are available for application. Environmental Facilities Corporation (EFC) also has grant money available. An EFC representative was recently in to discuss the availability of funds and stated the Village of Fair Haven would score low regarding the updates to the water system. The Board of Trustees will table the water system improvement study for discussion at a later meeting. ADJOURNMENT: The meeting was adjourned at 8:21 p.m. on a motion by Trustee Webster-Goolden and seconded by Trustee Dunaway. All aye, motion carried. Unapproved minutes respectfully submitted. Terri M. DiGregorio Clerk-Treasurer