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Scipio Town Board Meeting Wednesday January 21, 2015 This regular scheduled meeting was called to order at 7:00 pm on Wednesday, January 21, 2015 by Supervisor Janet Reohr with the following people present: Supervisor: Janet Reohr Town Clerk: Debra Kellogg Council Members: Howard Nelson Highway Superintendent: Mark Chamberlain Greg Rury Keith Welch Gary Whitten (absent) Visitors: Sharon, Aaron, and Matthew VanOstrand Supervisor Reohr reviewed the agenda. Issues to come before the board from town residents: Supervisor Reohr asked that Sharon VanOstrand come before the board to resolve the ongoing fencing, access, and maintenance issues at Gould-Aiken cemetery located at the VanOstrand farm on Black Street, Town of Scipio. The issue came to light a few years ago when a citizen reported that the VanOstrand cows had broken through the fence and were grazing in the cemetery. At the time, Keith Batman was supervisor and an agreement on maintenance and adding a fence was drawn up and both parties agreed. The agreement was never signed and the discussion remains open. Sharon stated that she did not want to be responsible for the maintenance of the fence. It was decided that Supervisor Reohr will have our attorneys reword the agreement that the town will maintain the fence and cemetery and will have them add a clause regarding the creation of a access path on the northeast corner of the cemetery. After much discussion Sharon stated that she will have the revised agreement to her attorney as soon as possible and get it back to the Board. Review and approval of minutes Motion: to approve the minutes for the December 30, 2014 Board meeting as corrected. (Nelson/Rury) All in favor. Annual Issues Motion: to approve the Public Hearing process with corrections and to post it on the website when completed. (Welch/Reohr) All in favor. Motion: to approve the Code of Ethics, that will be on file with the town clerk. (Welch/Rury) All in favor. Motion: to approve the Sexual Harassment policy. (Nelson/Welch) All in favor. ---PAGE BREAK--- Motion: to approve the Workplace Violence and Incident Reporting document. (Rury/Nelson) All in favor. Motion: to approve the Procurement policy and procedures. (Welch/Nelson) All in favor. Motion: to approve the dates for the Town Board meetings for 2015 as reviewed at the December 30, 2014 meeting. (Nelson/Reohr) All in favor. Motion: to approve the list of appointees to Town positions. (Nelson/Rury) All in favor. Motion: to approve prepayment of specific recurring bills. (Reohr/Nelson) All in favor. Resolution: be it resolved that the elected Town Supervisor, Janet R Reohr, be the appointed signatory for the following accounts at Chemung Canal Trust Company: General Account (19001247), Highway Account (190012570), and Trust and Agency Account (190012544) (Reohr/Welch) All in favor. And that: The Deputy Town Supervisor, Keith Welch, as appointed by the Town Board of Scipio as of this date, be a signatory for the following accounts at Chemung Canal Trust company : General Account (190012471) and Highway Account (190012510) and Trust and Agency Account (190012544) ( Reohr/Welch) All in favor. There were several places in the Highway budget where there were over-expenditures including state retirement, approximately $9000, and medical insurance, approximately $11,000. The deposited sales tax should take care of the over expenditure but the Board needs to approve moving monies to balance the 2014 Budget. Reohr moved the following: Be it resolved that the supervisor be and hereby is authorized to modify the Highway Fund budget for the fiscal year 2014 to balance line items. (Rury/Nelson) All in favor. Supervisors Report: • Comptroller indicated that we need to change the line item designation for the money coming in for the snow contract. The bookkeeper has done so by moving the money from the snow contract of $43,573.63 from misc. DA 2771 to DA 2302 as a new line item. • 2014 fourth quarter sales tax check for $89,573.63 was received. $25,000 was put into the Highway revenue and the balance to the General Fund. • Supervisor Reohr received the paperwork to apply to the Solar Central New York Initiative. She has filled out and submitted preliminary paperwork. ---PAGE BREAK--- • Supervisor Reohr received a letter from Cayuga County Board of Elections stating that our facilities are inadequate for a polling station. Janet will call and ask them to define the inadequacies. • Southern Cayuga School Board has requested that they be invited to the March board meeting to present the 2015-2016 budgets. Highway Superintendent’s Report: • All fire extinguishers have been inspected and serviced. • Mark indicated that the expenses for putting in new driveways for residents were excessive. Mark suggested that the board consider putting a 100 ton cap per year on each property. Keith Welch will check to see how other towns are handling it. . • Mark priced out a new pick up with plow. It will come in at just under $44,000 before trade-in of the old truck. • A request from Cayuga County to have the town mow some of the county roads should be coming out soon. At $450/mile, Mark thinks we need to sign a contract for 5 years to make sure the revenue would cover the cost of a new mower and more man hours. He should have more information for the next board meeting. Clerk’s Report: • The town has received several complaints about residents not receiving return calls from the Assessor. Supervisor Reohr will talk to Heather. • Margaret Peachey has expressed that she is no longer interested in cleaning the town offices. The board will try to come up with some suggestions on who might be interested. • Codes Officer Mick Piechuta requested a wireless keyboard as his old keyboard keys were sticking. The Town Clerk purchased one for him at Staples. Other Business: Howard Nelson suggested Mark Ferrari as the new Planning Board member... Keith Welch attended the Owasco Watershed Water Management meeting and received the Owasco Lake Water Quality and Nutrient Sources 2014 findings. He will leave it at the town office for public viewing. Motion: to approve Supervisor’s report for December, 2014 (Welch/Rury) All in favor. Motion: to approve vouchers as follows: Highway Fund #1-7 $ 29,961.05 General Fund #1-18 32,444.81 $62,405.86 ---PAGE BREAK--- (Welch/ Nelson) All in favor. Motion: to adjourn at 10:35 pm. (Welch) Respectfully submitted, Debra A Kellogg, Town Clerk Attach Appointed Personnel List