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Town of Victory Town Board Meeting March 9, 2015 Council Member present Leonard Hand Lester VanDyke Nancy Sheldon Mike Wiggins Supervisor Victoria Davis Clerk Bruce Applebee Code Enforcement Debra Davis Justice Others present: Hugh Craine, Jim Mignogna Meeting called to order at 7:00 pm by the supervisor with the pledge of allegiance. No resolutions to present Motion to accept billing vouchers as presented by Lester VanDyke, Seconded by Leonard Hand. All ayes. General Fund: $34,406.01 Highway Fund: $11,158.46 Special Districts: $95672.90 This includes the lighting districts as well as payment for Victory, Cato & Red Creek Fire departments. Motion to accept minutes from February meeting as presented made by Lester VanDyke Seconded by Nancy Sheldon. Leonard Hand recues himself from this vote. supervisor report General Fund Town Wide $734,752.32 Highway Fund Town Wide $454,834.33 Total all Funds $1,297,014.29 Steve is unable to attend so his report was read by Supervisor Mike Wiggins. They have been plowing snow and pushing back the banks. The new Caterpillar loader was also purchased. It will come at a cost of $50,000,00. ---PAGE BREAK--- Clerk report 1 bulidng permit for $92.16 23 dog licenses for $167.00 33 garbage permits for $1650.00 total of all permits sold were 314 3 Records Copies for 30.00 $731,886.39 collected in Full payments $112,051.01 collected in first installments with $276,380.24 in outstanding taxes. Late notices were sent out on Monday March 2nd with some response already As of April first when tax collection ends the clerk will be going to shorter hours, she will no longer be in Tuesday evening and only until noon on Saturdays. Nancy would like to be sure that this change will be advertised in the paper. Code Enforcement: Bruce had one building permit and did some more inspections. Once the snow melts he will be able to decipher if letters need to be sent out to clean up there property used cars and such. Mike brought up the plaques that go on abandon building and how the Town still has not gotten them. Bruce stated that the last time it was brought before the board that they voted against getting them. Mike stated he was just entertaining the idea. Bruce said the cheapest he found for the metal ones were around $18 a piece. There could be 20-35 that would need to be placed. Leonard stated he was not proponent for due to the fact they attract the wrong kind of attention leaving potential for illegal activities to take place. He feels that a list given to the Fire Department would be the better idea. Mike would like Bruce to figure how many places there is. Leonard would like to known who guarantee these house are unoccupied. Jim Mignonia stated they are there for the safety of the Fire Fighters to show what houses would be dangerous to enter in the event of fire. Lester stated if he were a firefighter he would not be entering a building that was dilapidated even if it did not have an X on it. Mike wanted to ask the Justice if the phone she has get used. He was updating the listing and wonder if the number for there is what she wanted to be used. The Annual Finical report is done and available for viewing. Mike would like to known if anyone had any thought about doing away with the Coordinated Assessment Program. He stated that there is no benefit for us, and there not many towns in a CAP anymore we receive no finical incentive from being under a CAP. Mike stated that Lezli said she can find no reason to be in the CAP. He also stated it could cause an issue down the road if we loose her as an Assessor the Town would need to find one will to cover both IRA and Victory. Nancy questioned that we receive no finical benefit from being in the cap. Mike stated no that the State Aid of $7 per parcel that was given in reevaluation had been done away with. It could be more flexible for us with out the CAP. Nancy questioned Mike if he felt if it was better if we were not in the CAP. He states that all we are doing is figuring out who pays for what we have to pay ---PAGE BREAK--- and all we would need to do is get a file cabinet for her paper work and a laptop. Lester question if this wouldn’t be happening until next budget time. It is not hard to do away with the CAP, we just need to give the agency notice. Lester feels that there is money to be saved by not having a CAP. Mike stopped to Lake Shore Ambulance, the finical problems have been solved and they are back to ALS and have been able to have another ambulance on duty. Lester handed out a paper that listed an unexpended balance from 2013 and 2014 Mike also has the results of the Town of Ira’s audit; the main point made was that they had a large amount of unexpended funds in Highway and General side. Mike believes that some of our unexpended fund should be moved to the building fund. Lester recommend fifty thousand and Mike would go along with that idea. Nancy would like to see seventy-five thousand into the building fund. Mike would like to be a little more reserved since some of our reserved funds are in a CD. Lester makes a motion to put sixty thousand into The Building Fund, Nancy Seconds that motion all in favor. Hugh Craine would like to known what the end goal is for the building fund, Lester stated Five Hundred Thousand. Mike states they had talked about a time clock before and wanted to know if the board has any objection. Nancy stated she felt it was a great idea. Lester stated that if they did not want to sign the slips that they should be put on the clock, that they need to put a clock there so they will take responsibility. The clerk question what happened with the decision to buy the 2015 truck on state bid for approximately nine thousand dollars. Mike stated we would not be getting rid of the pick up truck this year. Leonard questioned if that meant we were not starting The RTI program this year. The clerk questioned why we were not but the truck; Mike stated that we just were not spending the money on it. Leonard questioned if we would revisit this program next year, because he would really like to get into this program. Jim Mignonia thinks that program could encourage more spending stating we could get 4 years out of a truck and still have it be reliable. Lester states there are highway dept that are driving old vehicles and with out wing men. Debra Davis stated that while she has sat here in the recent months multiple decisions have been made that have not happened while at the board meeting. Debra stated that a lot of things can only be discussed at the public session of the meeting. Nancy stated that some things that can be discussed in executive session that are then presented to the public and they are aloud to discuss things that public is not privy to. The Clerk also stated that a motion was not made to go into executive session last meeting. Nancy also stated that the even though the book states the clerk can set her own hours that she should be here doing work in the archives room during the slow summer months. Lester stated they increased the salary of the Town clerk 3-4 years ago when she stated there was more ---PAGE BREAK--- work now and more hours were added. He feels that next year the town clerks salary should be revisited. Mike questioned Hugh if he had anything else to add. Hugh stated he would like to see him run a smoother operation, that there a lot of static and it seems the communication is being lost with the work force. He does not know what the problem is if they don’t like what they are asking them to do or what the problem is but there is an obvious problem. Nancy stated the board has not asked them to do anything. Lester stated it had nothing to do with their hours. It stems from when the union started after threats of pay cuts; it all comes down to money and that there will be some real tough negotiating this contract. Mike stated there were issues because people were stating that the Town can’t do something’s and they do not have to do other things because they are union members. After a conversation with the Union rep many things were cleared up with the collective bargaining agreement. Meeting called to an end with a motion made by Lester VanDyke, and Seconded by Leonard Hand All in favor at 8:05pm.