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Town of Victory Town Board Meeting July 11th 2016 Council Members Present: Mike Wiggins-Supervisor Robin Bartholomew Leonard Hand Terrance McBride Lester VanDyke Others present: Julia Iozzio-Clerk Bruce Applebee- Code Enforcement Debra Davis -Justice Lezli Parsons-Assessor Steve Yonkers-Highway Supervisor Harvey Mills-Planning Board David Shurtleff Christopher Palermo-Town Attorney Public Present: Carol Mills David Nelson-Planner (CCPED Solar Power Generating Facilities) Meeting called to order at 7:00pm with the Pledge of Allegiance. Mike Wiggins opened up the meeting by requesting that we deviate from the typical meeting in order to hit on a few topics. Lester 2nd it, all ayes. Mr. David Nelson from CCPED (Cayuga County Department of Planning & Economic Development). Mr. Nelson spoke regarding the solar interests of the town. First Mr. Nelson refer to the grant to $25,000. Second was the zoning revision. Third was an agricultural grant the state is offering. Electrical vehicle Supply Equipment permit: if anyone wanted to install an electric are charging station personal or public use the process in conjunction with the code enforcement officer rather than the typical building permit. Most of the permit has to do with the electric code information. He stressed it would not change the process of typical permit, just the paper work they needed to fill out. A local law would have to be adapted or revisions made to zoning laws for the process. The new local law basic template was passed around. Explorations of different levels and types of wattage are 1 to 3. If you wish to take advantage of the offer (“the grant”) due to it being a local law it has to go through “239 review” with the county and “seeker”. The process can be started in early August and that would be followed by a public hearing and it would be adopted at that time. NYSERTA just wishes to have town adopt the local law and the grant monies are theirs, no strings attached nothing more need be done. The town would assign their own fee for the permits. The process takes about two months to finish. All the paperwork would be taking ---PAGE BREAK--- care of by the solar company. The reason for the process to go through “239” is because it affects the whole town and anything that affects part of the town that shares a boundary a neighboring municipality has to comply. Lezli stated the fact that the current zoning laws are quite archaic which brought Mr. Nelson into the next topic which had to do with the current zoning laws and making some revisions. Current laws are functioning as well as a good set up to regulate land use as a small referral town might want to do. He passed around a draft of four things to focus on. He showed the use matrix and suggested we revise that to make sure it was functioning for all as well as being clear. He also wanted to look at the plans development district to make sure it was a good process in place. He wanted to add some sections to the “new use”; telecommunications towers, solar panels wind energy and such. He was also wanted to update our zoning map. This move would allow it to become more user friendly as well. He would work closely with the planning board over approximately three meetings. Making all necessary revisions and then presenting it to the town board and having a public hearing. In total looking at approximately 120 staff hours with the cost being $4800. Typically they offer about half of the cost in a grant form ($2400) totaling with traveling and printing approximately $2500. The hope was to keep the cost at this level to allow the town the option to use one of the NYSERTA grants to cover the cost. Some revisions can be made by making the cost more or less expensive. David and Steve would be coming to do the work. The staff work is itemized and requiring about 3 to 4 full days of work. This would also allow for other items to be put into the town zoning laws. Lester motioned that we get a more accurate proposal, financially, so we can go forward with the revised zoning program. Leonard 2nd and all ayes. Next topic was agricultural protection plan. NYS department of Agriculture & Marketing is offering action plan grants. Plan costs $33,000 at minimum cost to spend for this plan. They offer $25,000; the remainder should be covered by “cash in, kind”. Work would be provided by the town/county. It should take about 19 months to process and for planning committee. They should be at least 3 to 4 town employees. The focus should begin on zoning and it’s not to discourage subdivisions regulations it’s also to help strategize and strengthen the local agricultural community. They’ve done this recently for Cato, Ira and Brutus and recently started in Mentz. The purpose of this is to ensure the protection of agriculture. This doesn’t look at tax base at all. The town is two dictate what the language of the agricultural plan will be. The state has a war chest designated to pay four days. The ad plan is designed to encourage the purchase of development rights, as well as direct people to the proper officials if they were interested in doing so. Lezli suggested that anyone interested in knowing more should research on Cato /IRA’s web site they have the ad plans listed there to see what it entails. Cato & Ira share the grant. The town’s must do an inventory. This will let you know also how unique you are as well as show how varied agricultural law can be from town to town. Agriculture is your number one resource and this help should become experts in what you do best. The first step is to fill out an application with the state and the county would do that. The process takes a while with the state but if the process was started now the expected date would be at the end of this year or beginning January. (This is basically good timing). One of the first things to do is in inventories and now is a great time. 5 to 6 months from now to get the contract finalized with the state than in 19 month process once the plan is started up. Lezli brought up that not so long ago when the county labeled us as district 5 agriculture. Kerri Terwilliger did an extensive inventory of the county which was quite comprehensive. Dave said it may be a good starting point but felt as though a new one should be needed tears suggested we look at the Cato Ira web site for more information ---PAGE BREAK--- prior to committing. If we should then choose to go further there is a memorandum that they provide for us to sign. They would then do the entire plan. Terrence made a motion to postpone until the next meeting in lieu of a review of the other towns web site. Lester 2nd. All ayes. As for the charging stations, we needed to see more information. “239” and “seeker” forms needed to be filled out. Might made the motion to go forward with the electric charging station. Lester 2nd. All ayes. The building vouchers were reviewed and Lester motioned to accept them. Leonard 2nd. All ayes. There was a technical malfunction within minutes so we had to postpone the approval of the minutes. The supervisors report was read: Supervisor’s report by Mike Wiggins as of 06/31/2016 General fund: $295,489.16 Cash reserve, CD: $192,136.46 Petty cash: $50.00 Special reserve, Capital Project: $192,357.52 Money market Special reserve: $60,000.00 Total for General fund: $740,033.14 Highway funds: $369,057.09 Victory Street Lighting Dist.: Cash- Checking: $3,316.09 Cash in time Deposits: $3,195.07 Total: $6,511.16 Westbury Street Lighting Dist.: Cash-Checking: $2,328.22 Cash in time Deposits: $ 288.98 Total: $2617.20 Total for all funds: $1,118,219.06 Letters were sent from Blue Cross/Blue Shield for Health Insurance for retired workers regarding their insurance, which will be going up from $616.46 to $690.94 for single enlisted on the first of September. Pay the county sewer and water authority will be applying for a grant to conduct a comprehensive study on the water and sewer infrastructure to develop a regional plan. They are seeking a grant for $100,000 to allow them to do so. They want a representative to sign the ---PAGE BREAK--- paperwork to show their support. Lester motioned, Robin 2nd. All except Leonard agreed. The yes’ had it. Mike questioned what it would take to put a well in at the Salt Barn (a deep well) with the possibility of running plumbing for a hydrant. This would then give the location of water supply. This is looking towards any future buildings at the site. Lester then spoke in response to the recent trip to the Oswego\We Care with the Waste Management committee. He asked We Care to give him an estimate on the same outfit and what the operation might cost. The proposed site would be on the North side of the salt barn. Lester said the consideration should be taken so that the next meeting of the WMC should have something in writing for the said proposal.l Clerks report was read: Clerk’s Report: (as of 6/30/2016) 5- Building permits =$151.00 6-Dog licenses =$42.00 1- Garbage Permits =$140.00 3- Records copies =$22.00 0-Subdivision =$00.00 Bruce offered his report which wads 5 bldg. permits totaling $151.00 He did inspections on open permits. He wanted to talk to the board about establishing a process for special permits. Which we don’t have at present time. The zoning laws allow for special considerations but there isn’t any way to implement them efficiently. He feels that the planning board should be the issuer of special permits. Once the plan development issues one the on the books a seeker needs to create it and a seeker needs to get rid of it. ZBA has no authority. Lester asked Harvey if he could put something together by the next board meeting for approval. Bruce offered a few sample sheets. Harvey said he might be able to. The suggestion was also given to glean from the Cato/Ira example. Chris Palermo offered up a suggestion regarding how things need to be laid out, when creating” special permit” criteria. Chris offered up some issues regarding “our contracts” and the negotiation session. He apologized for the piecing together of the contract but between himself and his colleagues they believe the contract is complete. Copies were offered to the group for review. The resolution for the local law that was passed for last month. What we had written was good but he wanted to add a few things. We were given a new form which needs to be signed by the clerk, which in fact is the only one who can certify our resolution with the towns that seal. It was stated that the board wanted to review the resolution then revisit it next month. Lester motioned to adjourn. Mike2nd . All ayes. The meeting closed at 8:15 pm